EMBASSY OF JAPAN

GEORG:A

13/NN

The

Ilmhassy of ,Japan in

and has the honour to inform the Ministry on the Birateral Development Assistance Needs Survey on Science and TechnoJ-ogy Cooperation on GJ.obaJ. Issues for the year of
2013/2014.

compliments to the Ministry of Foreign Affairs of Georgria

Georgia presents its

The Embassy would highry appreciate it if the Ministry could provide the Embassy with information about the projects which the Government of Georgia wourd like to apply for (in the foncrat of Note verbale of the Ministry or the retter from the ministry/agency in charge of international scientific cooperation) together with all rerevant docunents, no rater than october 21, 20L3.
The program tlr>e for which the Er'nt'assy can receive response from the Government of Georgia under this Survey

is the following:

Technical cooperation on the science and. rechnology research Partnership for sustainable Devel0pment
(SATREPS)
.

(For this technical cooperation, the application can only be made after coordinating .'a joint research, with the counterpart research institutions in Japan.) Ministry of Foreig.n Affairs rbi].isi
CC:

Ministry of Education and Science

The Embassy of .rapan in eeorgia avaj.Is itself of this opportunity to reney, to the Ministry of Foreign Affairs of Georgia the assurance of its highest eonsideration.

Attachment: General Guidance on Science and Technolog.y Cooperation on Global fssues Ibilisi,
September

19,

2013

i J,

Needs Survey Guidance

for
Science and Technology Research Partnership

for Sustainable Development

(SATREPS)

1.

Outline of the Program

In recent years global issues that cannot be resolved by one country or region alone have been on the rise around the world, including global warming, energy and resource issues, the spread of infectious diseases, and the occurrence of natural disasters.

In FY2008, Japan launched a program called "Science and Technology Research Partnership

for Sustainable Development (SATREPS)" as a framework for intemational cooperation that strives to resolve these global issues. Based upon the needs of and requests by recipient countries, this program aspires to promote intemational joint research between research
institutions in Japan and those in recipient countries in order to obtain new knowledge that is conducive to resolving global issues. It also aims to ensure capacity building of research institutions in developing countries.

2. ( 1)

Details of the Program Objective

This program is designed to promote intemational joint research in which both Japanese research institutions and those of recipient countries work together based upon the social needs in recipient countries. Its aims are to obtain new knowledge and to utilize research outcomes to the benefit of the society with a view to resolving global issues such as the environment and energy, biological resources, disaster prevention, and infectious diseases. In conjunction with this, it also aspires to improve the development of human resources and research capabilities in recipient countries by conducting joint research.

(2)

RolesofJSTandJICA

SATREPS is carried out through the collaboration of four Japanese institutions: the Ministry of Foreign Affairs (MOFA) and JICA, as well as the Ministry of Education, culture, Sports, Science and Technology (MEXT) and the Japan Science and Technology Agency (JST).

JICA provides technical cooperation for recipient countries that are targeted for projects. JST provides support to Japanese research institutions for research costs outside of the targeted countries, including within Japan (information including the project scheme is found in Figure
1).

Research institutions in recipient countries

Japanese research

institutions
Principal Investigator

mi

Acceptance of researchers
:

&

Researchers Team

inistri

liChniCa

MOFA

n ll::li n
evaluation

: :
:

Support for local resear

cxpcnscs,ac

PrOieCt managcment

CA

l___ 9 L ]r_ Y ___

Portion bome by JST

Figurel. Project Scheme

(3)

Eligible Fields of Research

SATREPS targets specific fields of research, which are reviewed every yearl Notification of the eligible fields of research for each fiscal year is scheduled to be provided at the beginning of September every year.

(4)

Essential Qualifications required for the proposed research project

1) A

joint research.

specific joint research structure must be well-prepared between the research institutions in the recipient country concerned and thosi in lapan that will undertake the

2) 3)

The substantive and practicable structure for the operation in the research institutions in the recipient country concerned must be confirmed in order for the joint research to be appropriately carried out.
There must be a request for assistance through Official Development Assistance (ODA) pertaining to the joint research from the recipient country concerned, and it must be

l JST publishes cxalnples ofthemcs fOr thc targeted flelds in the application guidcline for rescarch institutes in Japan.Users can refer to the JST websitc for details o
).

w .l st.20.10/globa Jish/kOubo html

confirmed that the requested project will contribute to the development or restoration the economy and society in the areas around.
4)

of

In conjunction with the ODA request mentioned above in the paragraph 3), research institutions in Japan must submit a research proposal to JSI and the content of the
proposal must

be

evaluated by JST as a research worthy of being selected.

(6)

Organizations of the Joint Research are required to be those which carry out activities with a public nature in the targeted field(s), such as universities (including private schools), public research institutions, and so on (except military-affiliated research institutions). In addition, they must have structues that are suitable for conducting intemational joint.resnarch.,

(7) (8)

The period of the Joint Research is three to five years.

JICA covers the expenses needed for the Japanese rcsearch institutions to carry out research cooperation activities in the recipient country (expenses for the dispatch of reiearchers from Japaa, acceptance of invited foreign researchers, provision of equipment and research expenses incuned in recipient countries. etc.). In such cases, outlays management will be handled by JICA or by Japanese research institutions as is tlre case with o.a-i"*y technical cooperation projects, without the project expenses being directly distributed to the research institutions in the recipient country.
JST fumishes the Japanese research institutions with the expenses that they will need in order to conduct research in Japan and to set in place strucfures n...ss*y for research cooperation.
Please note in advance that, as this program is implemented within the oDA framework, it cannot provide support for local costs, such as the personnel costs for researchers from the recipient country, their travel expenses, supply expenses, or the cost of renting an office, etc. in the recipient country.

Content ofthe Desirable Research Cooperation

The requested research must have ideas that will lead to the future utilization research outcomes to the benefit of society. It should not be a research for the sake research itself.
There must be the expectation of improving the scientific and technological standards both the recipient country and Japan.

of of of

2)
3)

The contents of the research plan must be narrowed down and it must be highly specific. There must also be the expectation that a certain degree ofresults will be brought about from the research within the cooperation period. Organizations for the Joint Research

Cooperation Period

(9)

Selection process ofthe research proposals

Under SAIREPS, JST engages in public recruitment for research proposals with a focus on research institutions within Japan at the same time as the ODA needs survey that is conducted by MOFA and JICA. Reviews are then held from scientific and technological perspectives while capitalizing on the knowledge of experts in the fields concerned .

Both the request form for an ODA project applied by the recipient country and the proposal document(s) for research project applied by the Japanese research institutions under JST program are to be submitted by the prescribed deadline. In case that the both applied projects are confirmed to be identical (i.e., represent the same subject of research) as candidate projects for SATREPS, those candidate projects will be subject to the selection process. Then, in case that both of them are deemed worthy of being selected as projects for SATREPS, a final decision for the adoption of the projects will be made. Please bear in mind that any ODA request form and/or research proposal document that have not been submitted by the deadline

will not

be acceptable.

Research institutions in the recipient

countries

Ministries engaged in technical cooperation Ministries engaged in

Sufficient coordination

internationaljoint

Matching operations

MOFA/ CA
Ptte
revlew

For projects for which either an ODA request form or a JST research proposal has not been submitted, a project review examination will not be conducted on account of incomplete matching.

JST
/ Document
screening lnterview screenins

AdOption

Collaborato/10 s,lt

J
Conditional
acceptance

Figure 2. Selection process for the research proposal

(10)

Considerations

1) Under SAIREPS, as stated above, project examinations will only be carried out on
projects for which both the ODA request form and the research proposal by Japanese research institutions have been submitted by the prescribed aeaAfne and of which identity has been confirmed. Please kindly be noted that the required documents are to be submitted to the relevant authorities on the Japanese side (Japanese Embassy or JICA Office) by the submission deadline communicated separately'by the Japanese side.

2) Please list specific information on the Japanese research institution(s) (the name of the
research representative on the Japanese side, the name of their affrliated'institution, etc.)

that will conduct the intemational joint research on the ODA application form. With regard to the English project title listed on the ODA application form, you are kindly requested to write the same project name as is described in the written research proposal submitted by the Japanese research institutions to JST based upon consultations with the said research institutions. All of these constitute important information in terms of confirming identity in the matching operations.