UNITED NATIONS DEVELOPMENT PROGRAMME VACANCY ANNOUNCEMENT NO.

UNDP/SC/2012/56

Date of Issue: 06 September 2012 Closing Date: 20 September 2012

I. Position Information

Job Title

: Project Assistant Administration (SWAAYAM Gujarat and Rajasthan) : UNDP under the IKEAs Foundation supported womens empowerment project (SWAAYAM) in Gujarat, Maharashtra and Rajasthan : Project Coordinator : Ahmedabad : Service Contract : SB 3 : One Year (extendable)

Organization

Supervisor Duty Station Type of Contract Service Band Duration

Remuneration package is Rs.5,76,450 per annum (taxable). UNDP also offers additional benefits which includes medical insurance coverage and limited pension reimbursement for the contract holder. UNDP strives to have a workforce which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit. II. Project Background Brief Project Description: UNDP approaches gender equality and womens empowerment from a human rights perspective and as a key strategy to achieving the Millennium Development Goals. With the aim to bring about a

transformational change in the lives of women, UNDP in 2009, entered into a five year partnership (2009-2013) with IKEA Foundation to launch a pilot on integrated womens empowerment across 500 villages of Uttar Pradesh with an outreach of 50,000 rural women. The projects strategy was rights-based and founded on the recognition that an integrated approach towards womens empowerment covering all dimensions social, economic, political and legal, can transform cyclic poverty by equipping women to realize their untapped potential by collectivizing, earing incomes, and accessing rights and government services. The experience of this project revealed that application of an integrated approach towards womens empowerment triggered a process of individual and societal transformation, facilitating women to initiate and own changes in their social, economic, and political spheres thus, defining their own path of empowerment. The project demonstrated that women have the potential to transcend the cycle of poverty when they realize their untapped potential as a collective. Based on the successful implementation of this strategy in UP. UNDP now plans to replicate the Integrated Womens Empowerment Model in 10,000 villages across seven districts of Gujarat (Banaskantha, Patan), Maharashtra (Jalna, Wardha, Yavatmal) and Rajasthan (Dungarpur, Udaipur). The projects immediate objective is to mobilise and capacitate, by the end of 2017, women from the project districts to take up collective action to enhance self-worth and reduce social inequalities; to initiate and undertake economic activities and access livelihood infrastructure; and to resist all forms of violence and injustice, participate effectively in local decision making, demand their rights and entitlements and access quality public services. The project will impact the lives of 1 million women and their families through strategies that include (i) improved targeting; (ii) organisation of women for collective action; (iii) value-chain based enterprise development; (iv) development of local capacities and cadres; (v) engagement of other stakeholders; and (vi) convergence with existing development programmes. In implementing these strategies, the project plans to form/strengthen womens groups and build capacities of at least 170,000 self-help group members, and seven SHG federations. The project will demonstrate at least ten women-centred livelihood prototypes by training at least 50,000 women in sector-specific skills, enterprise management and financial literacy, benefitting at least 100,000 women through involvement in different stages of the value chain including 15,000 women-in-distress. The project will enhance womens political participation by making at least 900,000 women and their families rights- and election-aware, and training at least 15,000 elected women representatives on transformational leadership. It will facilitate legal empowerment of women by informing at least 1 million women and their families about women-related laws and their entitlements, and developing a cadre of 134 para-legal workers who will generate awareness about laws, rights & entitlements and also facilitate institutional response to human rights violations. In order to achieve its objective, the project will also invest in the development of a number of other resources such as women empowerment centres at the local level, community resource persons, community change agents, business development service providers and vigilance committees. The project will be implemented directly by UNDP in close consultation with project women and relevant government and non-government stakeholders. Its operations will be managed centrally through a Coordination Hub anchored within the Poverty Reduction Unit based in New Delhi and two Project Management Units based at Ahmedabad and Nagpur - all of which are fully accountable to

UNDP.

III. Functions / Key Results Expected Summary of Key Functions: Under the overall guidance and supervision of the Project Coordinator (State), the Project Assistant (Administration) provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Project Assistant promotes a clientoriented approach consistent with UNDP rules and regulations. The Project Assistant works in close collaboration with project team members for resolving administration related issues and information exchange. Summary of Key Functions: Support to effective and efficient functioning of the Project Team Support administrative and logistical services Support office maintenance and assets management Support knowledge building and knowledge sharing

Duties and Responsibilities: The incumbent will carry out the following tasks: Full compliance of administrative activities with UNDP rules and regulations. Provision of inputs to preparation of administrative team results-oriented workplans. Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes. Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions. Translation of simple correspondences, when needed. Preparation of documents for UNDP shipments (received/sent), Preparation of all necessary documentation, implementation of follow-up actions Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents. Administrative support to conferences, workshops, retreats. o Arrangement of vehicle transportation, regular vehicle maintenance and insurance. o Checking and recording of vehicle daily log and gas consumption, update and maintenance of vehicle history report. Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution. Maintenance of the filing system ensuring safekeeping of confidential materials. Extraction of data from various sources. Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports. Follow up on deadlines, commitments made, actions taken and coordination of collection and

submission of the reports to Programme Manager. Maintenance of files and records relevant to office maintenance Provision of support to maintenance of common premises and common services Participation in the training for the operations/projects staff on administration. Any other tasks assigned by the Project Coordinator.

Functional Competencies: Maintaining information and databases Analyzes general information and selects materials in support of partnership building initiatives Basic research and analysis Researches best practices and poses new, more effective ways of doing things Documents innovative strategies and new approaches Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Data gathering and implementation of management systems Uses information/databases/other management systems Provides inputs to the development of simple system components Makes recommendations related to work procedures and implementation of management systems Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly

IV. Recruitment Qualifications Education: University Degree. Experience: Minimum 3 to 5 years of relevant experience in administration or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Functional Competencies

Ability to organise and prioritise work independently. Strong interpersonal skills including ability to operate effectively across organizational boundaries. Proficient computer skills particularly in procurement computer systems, spreadsheets, database management and internet applications. Drive for Results. Ability to work as part of a team. Ability to work in a multi-cultural environment. Strong gender sensitivity. Computer skills (word processor, spreadsheet, PowerPoint) Excellent oral and writing skills in English and Hindi Language skills common in the programme State are preferred.

Language Requirements:

Please apply online by visiting www.in. undp.org (Careers)