CDC UP Communications Management Plan Template
CDC UP Communications Management Plan Template
CDC UP Communications Management Plan Template
<Project Name>
VERSION HISTORY
[Provide information on how the development and distribution of the Communications
Management Plan Template up to the final point of approval was controlled and tracked.
Use the table below to provide the version number, the author implementing the
version, the date of the version, the name of the person approving the version, the date
that particular version was approved, and a brief description of the reason for creating
the revised version.]
Version
#
Implemented
By
Revision
Date
Approved
By
1.0
<Author name>
<mm/dd/yy>
<name>
Approval
Date
<mm/dd/yy>
Reason
<reason>
Page 2 of 9
[Insert appropriate disclaimer(s)]
<Project Name>
Blue italicized text enclosed in angle brackets (<text>) indicates a field that
should be replaced with information specific to a particular project.
Text and tables in black are provided as boilerplate examples of wording and
formats that may be used or modified as appropriate to a specific project. These
are offered only as suggestions to assist in developing project documents; they
are not mandatory formats.
When using this template for your project document, it is recommended that you follow
these steps:
1. Replace all text enclosed in angle brackets (i.e., <Project Name>) with the
correct field values. These angle brackets appear in both the body of the
document and in headers and footers. To customize fields in Microsoft Word
(which display a gray background when selected):
a. Select File>Properties>Summary and fill in the Title field with the
Document Name and the Subject field with the Project Name.
b. Select File>Properties>Custom and fill in the Last Modified, Status, and
Version fields with the appropriate information for this document.
c. After you click OK to close the dialog box, update the fields throughout the
document with these values by selecting Edit>Select All (or Ctrl-A) and
pressing F9. Or you can update an individual field by clicking on it and
pressing F9. This must be done separately for Headers and Footers.
2. Modify boilerplate text as appropriate to the specific project.
3. To add any new sections to the document, ensure that the appropriate header
and body text styles are maintained. Styles used for the Section Headings are
Heading 1, Heading 2 and Heading 3. Style used for boilerplate text is Body
Text.
4. To update the Table of Contents, right-click and select Update field and choose
the option- Update entire table
5. Before submission of the first draft of this document, delete this Notes to the
Author page and all instructions to the author, which appear throughout the
document as blue italicized text enclosed in square brackets.]
Page 3 of 9
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<Project Name>
TABLE OF CONTENTS
1 INTRODUCTION...........................................................................................................5
1.1
Purpose of Communications Management Plan...........................................5
2 STAKEHOLDER IDENTIFICATION AND ANALYSIS..................................................5
3 COMMUNICATIONS VEHICLES..................................................................................5
3.1
Communications Matrix..................................................................................5
3.1.1 Project Meetings........................................................................................5
3.1.2 Project Reporting......................................................................................6
3.1.3 Other Communication Vehicles.................................................................6
APPENDIX A: REFERENCES..........................................................................................8
APPENDIX B: KEY TERMS..............................................................................................9
Page 4 of 9
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<Project Name>
1 INTRODUCTION
1.1
Title
<Manager>
Contact
<000-000-0000
[email protected]>
Communication
<Status Reports
and Internal Project
Status Meeting>
Vehicle
<Email
Phone>
Comments
<comments>
COMMUNICATIONS VEHICLES
3
3.1
COMMUNICATIONS MATRIX
[Insert the communication matrix or provide a reference to where it is stored.]
Vehicle
Target
<Status
Report
>
<All
Stakeholders
>
Description
Purpose
<One page
communicatio
n of project
progress and
deliverable
status>
Frequency
Owner
<Weekly>
<Joe
Smith
>
Distribution
Vehicle
<Email>
Internal/
External
<Internal
>
Comments
<comments
>
Description
Purpose
<Communication of
project progress
and deliverable
status>
Frequency
<Weekly>
Owner
<Joe Smith
office>
Internal/
External
<Internal>
Comments/
Participants
<comments>
<Project Name>
Meeting
<Status
Report>
Description
Purpose
<Communication of
project progress
and deliverable
status>
Frequency
<Weekly>
Owner
<Joe
Smith>
Internal/
External
<Internal>
Comments/
Distribution List
<comments>
Description
Purpose
<Communication of
project progress
and deliverable
status>
Frequency
<Weekly>
Owner
<Joe
Smith>
Internal/
External
<Internal>
Page 6 of 9
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Comments/
Distribution List
<comments>
<Project Name>
Date:
Print Name:
Title:
Role:
Signature:
Date:
Print Name:
Title:
Role:
Signature:
Date:
Print Name:
Title:
Role:
Page 7 of 9
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<Project Name>
APPENDIX A: REFERENCES
[Insert the name, version number, description, and physical location of any
documents referenced in this document. Add rows to the table as necessary.]
The following table summarizes the documents referenced in this document.
Document
Name and
Version
<Document
Name and
Version
Number>
Description
Location
Page 8 of 9
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<Project Name>
Definition
[Insert Term]
[Insert Term]
[Insert Term]
Page 9 of 9
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