Project

CREATING A FORM
ON GOOGLE DRIVE
Instructional Presentation by Yoanna Yoon
OBJECTIVES
Create new surveys or edit existing forms through Google
Distribute the form link
Access input from the form through Google Drive
HOME
1: Why Use Forms?
4: Distributing the Form
2: Starting a New Form
5: Accessing the Data
3: Types of Questions
6: Downloading the Data

7: Visualizing the Data
References
Click me
to return
to this
menu at
any time.
WHY USE FORMS?

We use Forms because online surveys are
one of the quickest and cheapest ways to
gather large amounts of data in a fast
period. It is much easier to email out a
survey to 20,000 people than to interview
each of them individually. Google Forms is
an easy way to create a survey that can be
distributed to any number of people.
CREATING A NEW FORM

To start, log into Google Drive. When you are logged in,
click the orange CREATE button on the top, left-hand
corner. A drop down menu will open up, and you should
click the green FORM option. If you already have a form
created, it will be listed on the Drive page when you log
in. If you click open the existing form, you will be able to
edit it.
CREATING A NEW FORM
This is what the top of a new survey looks like. Untitled form is the
default name of the survey, that is only visible to you. Consider naming
this portion something that will help you remember what it is. The VIEW
LIVE FORM button allows you to see the form as others would when they
open up the link to it.
CREATING A NEW FORM
The two arrows are UNDO and REDO, respectively, and they undo or
redo the last change you made to the document. The survey should be in
EDIT QUESTIONS mode by default, but clicking the CHANGE THEME
button allows you to change the visual theme of the survey, or create
your own.
CREATING A NEW FORM
The first one allows the survey takers to see the progress bar as they take the
survey. The second setting will only allow the survey takers to take the survey
just one time. The last will shuffle the order of questions as they appear.
CREATING A NEW FORM

UNTITLED FORM is the default
name of the survey that is visible to
everyone. Under FORM
DESCRIPTION you can add in
instructions or other information
about the survey that may be
important.
CREATING A NEW FORM

When you are done with the
question, the ADD ITEM drop
down menu allows you to
create a new question or add in
a LAYOUT option, such as a
SECTION HEADER, PAGE
BREAK, IMAGE, or VIDEO.
TYPES OF QUESTIONS
Basic
Advanced
Text
Scale
Paragraph text
Grid
Multiple choice
Date
Checkboxes
Time
Choose from a list
BASIC TEXT
The QUESTION TITLE box is where you type in your question. The HELP
TEXT is any extra instructions or details. The three buttons on the right are
EDIT, DUPLICATE, and DELETE, respectively. The REQUIRED
QUESTION checkbox does not allow the question to be skipped. You can
mark as many questions as required as necessary.
BASIC TEXT
TEXT is a type of question where the survey taker simply types in a short
answer to your question.
BASIC PARAGRAPH TEXT
PARAGRAPH TEXT is almost the exact same as TEXT, but allows the survey
taker to submit a longer answer.
BASIC MULTIPLE CHOICE

MULTIPLE CHOICE allows you
to display multiple options as
answers and the survey taker
chooses 1 option. The OTHER
function allows the survey taker
type in his/her own choice.
BASIC MULTIPLE CHOICE

Under ADVANCED SETTINGS
you can choose to shuffle the
order of the options as they are
displayed. The GO TO PAGE
BASED ON ANSWER option can
be used to send the survey taker
to a specific page depending on
the answers he/she selects.
BASIC CHECKBOXES
The CHECKBOXES is the same as
MULTIPLE CHOICE but allows the
survey taker to select multiple
options rather than just one. The
DATA VALIDATION option at the
end can be used to make sure that
the survey taker selects a minimum
number of options.
BASIC CHOOSE FROM A LIST

The final basic type of
questions is CHOOSE FROM
A LIST. This type is similar to
the MULTIPLE CHOICE and
allows your survey taker to
select one option from a drop
down list of options.
ADVANCED SCALE
The first advanced type of
question is SCALE. SCALE
allows the survey taker to
select a number from a
range, such as a Likert scale.
You can change the range of
the scale and add in a label
for the beginning and the
end, such as lowest to
highest.
ADVANCED GRID
The next type of advanced
questions is GRID. This type
displays the answers in a grid
format so that there are
corresponding row labels and
column labels that the survey taker
can choose from. The ADVANCED
SETTINGS section allows you to
limit the type of responses you can
get or to shuffle the rows that they
survey takers see.
ADVANCED DATE
DATE allows a date as his/her answer. Use the checkboxes to toggle

between year and time.
ADVANCED TIME
TIME allows your survey taker to respond to your question with a time. If
you check the DURATION box, the answer format changes to
HOURS/MINUTES/SECONDS for a duration of time instead.
FLASH QUIZ
What is the correct type of question to use, if you want to ask
someones birthday?
Scale
Checkboxes
Date
Paragraph Text
CORRECT!
You would use DATE to ask for someones birthday on Google
Forms!
Scale
Checkboxes
Date
Paragraph Text
INCORRECT!
Sorry, you would use DATE to ask someones birthday on Google
Forms.
Scale
Checkboxes
Date
Paragraph Text
CREATING A NEW FORM
In CONFIRMATION PAGE, you can type in a custom completion message. The

first checkbox is checked by default and allows the survey taker to take the survey
again. The second shares the results with those who have taken your survey.
Finally, the last option allows your survey taker to go back and change his/her
answers, even after they have been submitted.
DISTRIBUTING THE FORM

You can share the survey link to whomever
you want. Clicking the blue SEND FORM
button at the top right of the page opens
up this pop-up box where you can find the
link to your survey. The SHORT URL
option gives you a very short link that can
be used for simpler sharing. You can also
share the survey through popular social
media like Google+, Facebook, and Twitter.
You can also directly email the link by
typing their emails in the box.
CHECKING THE RESPONSES

Clicking the VIEW RESPONSES at the
top of the page will open up this pop-up.
The responses you get through your
surveys are automatically kept by
Google, but you have to link a new
spreadsheet to your survey. This box will
name your linked spreadsheet and will
be available to open from your main
Google Drive page. Clicking SAVE will
open your new spreadsheet.
FLASH QUIZ
Which button allows you to check your responses?
User Input
View Responses
Check Answers
Survey Results
CORRECT!
You would click VIEW RESPONSES to check your survey results on
Google Forms!
User Input
View Responses
Check Answers
Survey Results
INCORRECT!
Sorry, you click VIEW RESPONSES to check your responses on Google
Forms.
User Input
View Responses
Check Answers
Survey Results
DOWNLOADING THE RESPONSES

Clicking FILE and going down to
DOWNLOAD AS will allow you to
save the responses as a single file.
You can choose from multiple
different types of files, the most
common being Excel and PDF.
VISUALIZING THE RESPONSES

If you want to see your responses in a
visual way, a cool function that Google has
is the SHOW SUMMARY OF RESPONSES
function under the FORM tab. This will
open up a new window with graphs and
other ways to interpret the data.
CONGRATULATIONS!
Youve completed the course! Great job.
REFERENCES
All visuals used in this presentation are from ClipArt or original
screenshots.

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CREATING A FORM

4: Distributing the Form

2: Starting a New Form

5: Accessing the Data

6: Downloading the Data

WHY USE FORMS?

CREATING A NEW FORM

CREATING A NEW FORM

CREATING A NEW FORM

CREATING A NEW FORM

CREATING A NEW FORM

CREATING A NEW FORM

Choose from a list

BASIC PARAGRAPH TEXT

BASIC MULTIPLE CHOICE

BASIC MULTIPLE CHOICE

BASIC CHOOSE FROM A LIST

DATE allows a date as his/her answer. Use the checkboxes to toggle

CREATING A NEW FORM

In CONFIRMATION PAGE, you can type in a custom completion message. The

DISTRIBUTING THE FORM

CHECKING THE RESPONSES

DOWNLOADING THE RESPONSES

VISUALIZING THE RESPONSES

Youve completed the course! Great job.

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