1 Receipts required for all expenses.

2 Lodging - actual expenses should be claimed up to the maximun lodging allowed in the Federal Travel Regulations (FTR). Taxes must be seperated from hotel
base amount. If allowable lodging per diem is exceeded, the excess should be charged to expense type "44 - Excess Lodging"
3 Meals & Incidental Expenses (M&IE) - consult the daily allowance for travel locations in the FTR. *No receipts are required for M&IE when an employee utilizes
the FTR per diem allowances.
One Day Trips - for one day trips the M&IE reimbursement is as follows:
12 hours or less = 0 per diem
Greater than 12 hours = 3/4 per diem
Departure and arrival times must be stated on the expense report
When meals are provided at no cost to the employee,(not including meals provided on common carriers) the claimed per diem amount should be reduced by the
applicable portion of the M&IE rate as detailed below:

MAXIMUM DAILY RATE

$39

Breakfast

$44
8

$49
9

$54

$59

Lunch

11

12

13

Dinner

18

21

24

26

29

31

Incidentals

10
15

$64
11

12

16

18

4 Cost documentation is required for all cost types as follows:

Cost
Type

Description

Mileage

Room

Parking, Tolls & Taxi

Prints

Supplies

Miscellaneous

Telephone

Car Rental

10

Airfare

26

Auto Expense

30

Meals & Incidentals

45

Business Conference

5 Entertainment - all entertainment costs(including alcohol) and other miscellaneous unallowable expenses must be charged to the expense type "02 - Entertainment"
and a notation of the date, purpose and persons attending.
6 Corrections should be made by putting a single slash through the item, writing the correct data, initialing the change and obtaining supervisor's initials

WEEKLY PER DIEM EXPENSE REPORT INSTRUCTIONS

(Page Down to Proceed)

dging allowed in the Federal Travel Regulations (FTR). Taxes must be seperated from hotel

ss should be charged to expense type "44 - Excess Lodging"

r travel locations in the FTR. *No receipts are required for M&IE when an employee utilizes

meals provided on common carriers) the claimed per diem amount should be reduced by the

M&IE RATE
$49

$54
9
13

$59
10
15

$64
11

12

16

18

24

26

29

31

Comments
Provide place traveled to and from, business purpose, mileage, and total cost at current rate per mile.
An itemized receipt showing name, date and location of hotel must be attached.
Receipts must be attached for expenses.
A business purpose must be stated and a receipt attached.
A business purpose must be stated and a receipt attached.
A business purpose must be stated and a receipt attached.
Indicate date, person/place called, and business purpose. Safe arrival calls are limited to one call
per trip, or one per week in the event of extended travel at a maximum of $10.
An invoice must be attached, including the cost of gasoline for the rental car. If you are not renting
from National a reason must be stated.
A receipt or passenger ticket coupon must be attached.
A receipt is required for car rental fuel charges.
No receipt are required when employee utilizes the FTR.
Business Conference requires itemized receipts and a notation of the date, business purpose and
persons attending.

miscellaneous unallowable expenses must be charged to the expense type "02 - Entertainment"

m, writing the correct data, initialing the change and obtaining supervisor's initials

(Page Down to Proceed)

CDM Smith Inc.

EXPENSE TYPE

DESCRIPTION

MILEAGE/FUEL

ENTERTAINMENT

ROOMS

PARKING ,TOLLS, TAXI

PRINTS

SUPPLIES

MISCELLANEOUS

TELEPHONE

CAR RENTAL

10

AIR FARE

EXPENSE TYPE

DESCRIPTION

1. Mileage

Provide place traveled to and from, business purpose, mileage

and total cost at current rate per mile.

2. Entertainment

Itemized restaurant receipts listing circumstances , date , and

location must be furnished. Include guests names , titles , and
business connection to the firm , regardless of expense amount.

3. Rooms
4. Parking , Tolls , Taxi

Itemized receipt showing name, date and location of hotel must

be attached.
Receipts must be attached for expenses.

5. Prints

A business purpose must be stated and a receipt attached.

6. Supplies

A business purpose must be stated and a receipt attached.

7. Miscellaneous

A business purpose must be stated and a receipt attached.

WEEKLY EXPENSE REPORT

EXPENSE TYPE

DESCRIPTION

19

POSTAGE/SHIPPING

26

AUTO EXPENSE

27

FAXES

28

OVERNIGHT DELIVERY

29

RENTAL EQUIPMENT

30

MEALS

41

SALES TAX - ODC

42

LAB SERVICES

47

FREIGHT

EXPENSE TYPE

DESCRIPTION

8. Telephone

Indicate date, person/place called, and business purpose.Safe

arrival calls are limited to one call per trip,or one per week in the
event of extended travel , at a maximum of $10.

9. Car Rental

An invoice must be attached, including the cost of gasoline for

the rental car. If you are not renting from National a reason must
be stated

10. Air Fare

A receipt or passenger ticket coupon must be attached.

19. Postage/Shipping

Furnish receipts where possible.

26. Auto Expense

A receipt is required for car rental fuel charges.

28. Overnight Delivery

An invoice or receipt must be furnished.

30. Meals & Incidentals

No receipts are required when employee utilizes the FTR.

CDM Smith Inc.,

Weekly Expense Report

Report Type

Business Unit

Full Reimbursement

Per Diem

CCI

COR

NAU

TSU

ISU

$0.00

By signing this expense report , the employee certifies that all expenses comply with CDM Smith's expense reporting policies ,
Code of Ethics and Standards of Business Conduct , and client-specific policies

for gifts and entertainment.

$28.47

PAID BY EMPLOYEE

$0.00

ADVANCE AMOUNT

ABIRAMI
LAST

FIRST

CHN

MI

LOCATION

87511

22-Jul-14

EMPLOYEE NUMBER

WEEK ENDING DATE

Client

Project

cor

Subtask

its.mis.india

Per Diem Location

Exp
Typ

DUE TO CDM SMITH

APPROVAL

Expense Explanation

Expenses by Day
7/16/2014

7/17/2014

7/18/2014

7/19/2014

7/20/2014

7/21/2014

7/22/2014

Wed

Thu

Fri

Sat

Sun

Mon

Tue

internet Jun,July 2014

TOTALS

Page 6

SIGNATURE

Client and Purpose

Expense Types
Project/Account

$28.47

DUE TO EMPLOYEE(OR)

$0.00

$0.00

FORWARD TO CORPORATE ACCOUNTING

$0.00

$0.00

$0.00

$0.00

Total By Total by
Expense Project/
Type

Account

$28.47

$28.47
###

$28.47

$28.47
###

11/10/2014

Enter Week Ending , Advance , Purpose of Expenses

Week Ending Date

Advance Amount

22-JUL-14
$0.00

Full Reimbursement
Purpose or nature of expenses

Per Diem

OK
Cancel

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T: Cost buildup structure has been changed and needs to be propogated to rest o
T: Cost buildup data has been changed and needs to be propogated to rest of WB
T: Task begin date or length has been changed and needs to be propogated to res
T: User has begun to enter info into Cost Buildup
T: User has begun to enter info into TSCHED
T: User has downloaded Actuals into INPUT DATA

exp.xls
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CCI
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ISU
NAU
TSU

nd needs to be propogated to rest of WB

eeds to be propogated to rest of WB
d and needs to be propogated to rest of WB

Air Fare
Auto
Business Conference
Car Rental
Entertainment
Excess Lodging
Faxes
Freight
Lab Services
Meals
Mileage
Miscellaneous
Overnight Delivery
Park,Toll,Taxi
Prints
Rental Equipment
Rooms
Shipping,Postage
Sales Tax-ODC
Supplies
Telephone
Unallowable Other