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    How To Write A Policy 2010

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    Adryan Fabrizio Pineda Repizo
    This document provides guidance on writing university policies. It outlines the required format and sections for policies, including an overview, scope, principles, authorities, procedures, responsibilities, and administrative information. The overview section should be no more than 160 words and summarize the policy. Procedures mandate operational activities and assign responsibilities. When writing policies, use plain English and avoid gender-specific pronouns or complex language. Reference supplemental information with hyperlinks but do not structure sentences around link phrases.

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    How To Write A Policy 2010

    Uploaded by

    Adryan Fabrizio Pineda Repizo
    13 views2 pages
    This document provides guidance on writing university policies. It outlines the required format and sections for policies, including an overview, scope, principles, authorities, procedures, responsibilities, and administrative information. The overview section should be no more than 160 words and summarize the policy. Procedures mandate operational activities and assign responsibilities. When writing policies, use plain English and avoid gender-specific pronouns or complex language. Reference supplemental information with hyperlinks but do not structure sentences around link phrases.

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    How to Write a Policy 2010

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    This document provides guidance on writing university policies. It outlines the required format and sections for policies, including an overview, scope, principles, authorities, procedures, responsibilities, and administrative information. The overview section should be no more than 160 words and summarize the policy. Procedures mandate operational activities and assign responsibilities. When writing policies, use plain English and avoid gender-specific pronouns or complex language. Reference supplemental information with hyperlinks but do not structure sentences around link phrases.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    13 views2 pages

    How To Write A Policy 2010

    Uploaded by

    Adryan Fabrizio Pineda Repizo
    This document provides guidance on writing university policies. It outlines the required format and sections for policies, including an overview, scope, principles, authorities, procedures, responsibilities, and administrative information. The overview section should be no more than 160 words and summarize the policy. Procedures mandate operational activities and assign responsibilities. When writing policies, use plain English and avoid gender-specific pronouns or complex language. Reference supplemental information with hyperlinks but do not structure sentences around link phrases.

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    UNIVERSITY POLICY FRAMEWORK

    APPROVED BY COUNCIL 16 FEBRUARY 2009

    How to Write a Policy


    1. Format
    The styles shown in the template must be used -- this will ensure correct conversion of the
    approved policy/procedures to HTML format. Do not modify the styles; only use outline
    numbering as in the example on the template. Ensure that the 'table of contents' at the top of
    the document reflects any additional sub-headings added to either the Policy Principles or the
    Procedures sections.
    2. Name of Policy
    Ensure the title of the policy captures the subject of the policy as unambiguously as possible.
    Take into account the perspective of the reader when naming the policy. For the purpose of A-Z
    web searching, do not use 'policy', 'University', 'a' or 'the' as the first word in the title.
    3. Overview
    This section must provide a succinct summary of the policy/procedure. When a search is
    performed on the University's website, the text contained in this section will be displayed in the
    search results. This section should not be longer than a paragraph (160 words maximum).
    4. Scope and Application
    Provide a clear statement about when and to whom the policy applies.
    5. Policy Principles
    Clearly state the standards or essential features which underpin decision-making and /or the
    way members of the University community conduct the activities of the University. Delete the
    Policy Principles section when procedures only are required.
    6. Authorities
    Assign any decision-making authorities required under the policy or procedures, under the
    heading 'Authorities'.
    Authorities will be consolidated by the Council Secretary in the database of Authorities.
    7. Procedures
    Procedures mandate operational activities and assign responsibilities. Procedures step
    through the practical actions required to support the implementation of Policy Principles, or to
    assist the Universitys operations and compliance with external requirements. Procedures may
    apply to a specific activity of the University or be of more general application.
    8. Responsibilities
    Ensure all responsibilities under each procedure are clearly specified.
    9. Administrative information
    Ensure that the administrative information required at the end of the policy template is
    completed, including the RMO file number.

    10. Drafting Hints


    1. Write the policy in plain English. Be clear and concise, and avoid jargon, complex
    language and long paragraphs. Aim to communicate as simply and effectively as
    possible, as appropriate for the intended audience.
    2. Do not allow for every possible interpretation of the policy, try to close every loophole
    or attempt to accommodate all exceptions, as this can complicate the policy
    unnecessarily. Stakeholders with difficulties interpreting the policy can consult the
    Policy Responsible Officer or lodge the problem on the feedback/issues log.
    3. If an action is mandatory, use 'must' . If the action is recommended, use
    'recommended'. Avoid use of 'should' and 'shall'. Try to limit the use of will to
    occasions when it is describing a future action; and not as a synonym for must.
    4. Use the present tense and active voice where possible.
    5. Avoid gender-specific pronouns: for example, use 'they' instead of 'he or she'.
    6. Where acronyms are considered helpful, give the full term/title before using the
    acronym: for example, use 'Deputy Vice-Chancellor and Vice-President (Academic)'
    before employing 'DVC&VP(A)'.
    7. Use hyperlinks for supplemental information, but do not construct a sentence around
    a link phrase such as 'click here for more information'.

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