NESPELEM SCHOOL

DISTRICT #14

2009-2010

Employee Information
Handbook

PLEASE NOTE: The intent of this handbook is to provide helpful

information. If there is a contradiction between this handbook and any
bargaining unit agreement or State/Federal law, the bargaining unit
agreement or law will have precedence.
NESPELEM SCHOOL STAFF 2009-2010
ADMINISTRATION
JOHN ADKINS SUPERINTENDENT/PRINCIPAL
SUE PALMER BUSINESS MANAGER
VIRGINIA LEZARD ADMINISTRATIVE SECRETARY
RANDY HERTENSTEIN MAINTENANCE SUPERVISOR
TRACY WHITE / DEAN ERICKSON HEAD TEACHERS

CERTIFICATED STAFF
BETHANY WILLIAMS KINDERGARTEN
GLENNA WHITELAW GRADE 1
SHARON DOUGLAS GRADE 2
TRACY WHITE GRADE 3
NANCY ARMSTRONG-MONTES GRADE 4
JAMA VAN BRUNT GRADE 5
DEAN ERICKSON GRADE 6
TRACIE MERRILL GRADE 7
SHERI EDWARDS GRADE 8
TERRIE SANGER SPECIAL EDUCATION DIRECTOR
JAY HARDER PSYCHOLOGIST
BETTY BRUESKE PROGRAM FACILITATOR

OTHER INSTRUCTIONAL STAFF

GLORIA ADOLPH PRESCHOOL INSTRUCTOR
MARCI FLORES TECHNOLOGY COORDINATOR
SUE DICKEY LIBRARY COORDINATOR/BUS DRIVER
MARION IVES CULTURAL EDUCATION COORDINATOR
FLORA LONG MUSIC EDUCATION COORDINATOR/ BUS DRIVER
ERICA KELLY OPPORTUNITY COORDINATOR
BETSY RAINSFORD SCHOOL NURSE
KATHLEEN SAM PARAPROFESSIONAL
WIYAKA WAGNER PARAPROFESSIONAL
DEBBIE JOSEPH PARAPROFESSIONAL
THERESA WILDER PARAPROFESSIONAL
CINDY ST. PIERRE PARAPROFESSIONAL

SUPPORT STAFF
VEL WALKER HEAD COOK
DEANNA KUEHNE ASSISTANT COOK
MARK STEWART MAINTENANCE/CUSTODIAL
YOGI McCLUNG BUS MECHANIC/MAINTENANCE
DEBBE FRIEDLANDER BUS DRIVER
JOYCE FLEISCHMAN BUS DRIVER
MICHELLE COVINGTON COUNSELOR
ROBIN BERG SPEECH AND LANGUAGE THERAPIST ASST.
LORNA THOMPSON SPEECH AND LANGUAGE THERAPIST
SHARON WATKINS SPECIAL ED. CONSULTANT
BONNIE KNIGHT OCCUPATIONAL THERAPY SPECIALIST

BOARD OF DIRECTORS
Pos. #1, Pat Morin Fall 2011
Pos. #2, Annette Moses Fall 2011
Pos. #3, Jolene Marchand Fall 2010
Pos. #4, Jeannie Moon Fall 2010
Pos. #5, Andy Joseph Jr Fall 2010
 Nespelem School District 14 509-634- 4541

STAFF EXTENSIONS
Adkins, John 12
Adolph, Gloria 39
Armstrong-Montes, Nancy 30
Brueske, Betty 27
Covington, Michelle 15
Dickey Sue 16
Douglas, Sharon 38
Annex classroom 40
Edwards, Sheri 34
Erickson, Dean 36
Flores, Marci 21
Fox, Wiyaka / OT 23
Hertenstein, Randy 24
Ives, Marion 18
Kelly, Erica 22
Lezard, Virginia 10
Long, Flora 17
Merrill, Tracie 35
Special Ed Admin 20
Office/2nd line 31
Opportunity Room 22
Palmer, Sue 11
Rainsford, Betsy 14
Sanger, Terrie 19
Staffroom 13
VanBrunt, Jama 26
Walker, Vel 25
White, Tracy 37
Whitelaw, Glenna 32
Williams, Bethany 41
Bus Garage 634-4547
 Nespelem Eagles
2009 2010
Jul 2009 Jan 2010
sun mon tue wed thur fri sat sun mon tue wed thur fri sat
July 4th Holiday 1 2 3 4 1 2 School Resumes Jan. 4th, 2010
Board Meeting 5:00pm 5 6 7 8 9 10 11 3 4 5 6 7 8 9 MLK Day (no school) 18th
12 13 14 15 16 17 18 10 11 12 13 14 15 16 Board Meeting 5:00pm
19 20 21 22 23 24 25 17 18 19 20 21 22 23 Waiver Day (no school) 25th
26 27 28 29 30 31 24 25 26 27 28 29 30 End of 2nd Quarter
31
19
Aug 2009 Feb 2010
sun mon tue wed thur fri sat sun mon tue wed thur fri sat
Board Meeting 5:00pm 1 1 2 3 4 5 6 President's Day (no school) 15th
Teacher LID Day 2 3 4 5 6 7 8 7 8 9 10 11 12 13 Waiver Day (no school) 16th
Teacher Inservice 26th 9 10 11 12 13 14 15 14 15 16 17 18 19 20 Board Meeting 5:00pm
1st Day of School 31st 16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28
30 31
1 19
Sep 2009 Mar 2010

sun mon tue wed thur fri sat sun mon tue wed thur fri sat
Labor Day (no school) 7th 1 2 3 4 5 1 2 3 4 5 6 Board Meeting 5:00 pm
Native American Pow Wow 6 7 8 9 10 11 12 7 8 9 10 11 12 13
Native American Day 25th 13 14 15 16 17 18 19 14 15 16 17 18 19 20
School Board Meeting 20 21 22 23 24 25 26 21 22 23 24 25 26 27
Waiver Day (no school) 28th 27 28 29 30 28 29 30 31

20 23
Oct 2009 Apr 2010
sun mon tue wed thur fri sat sun mon tue wed thur fri sat
Columbus Day (no school) 12th 1 2 3 1 2 3 End of 3rd Quarter
Board Meeting 5:00 pm 4 5 6 7 8 9 10 4 5 6 7 8 9 10 Waiver Day (no school) 2nd
11 12 13 14 15 16 17 11 12 13 14 15 16 17 Spring Break
18 19 20 21 22 23 24 18 19 20 21 22 23 24 Parent/Teacher Conf 16th
25 26 27 28 29 30 31 25 26 27 28 29 30 Board Meeting 5:00 pm
21 17

Waiver Day (no school) 2nd Nov 2009 May 2010

Parent/Teacher Conf 6th sun mon tue wed thur fri sat sun mon tue wed thur fri sat
End of 1st Quarter 1 2 3 4 5 6 7 1 Board Meeting 5:00 pm
Veteran's Day (no school) 11th 8 9 10 11 12 13 14 2 3 4 5 6 7 8 Memorial Day (no schoo) 24th
Board Meeting 5:00 pm 15 16 17 18 19 20 21 9 10 11 12 13 14 15 Waiver Day (no school) 31st
Early Release 25th 22 23 24 25 26 27 28 16 17 18 19 20 21 22
Thanksgiving Vacation 29 30 23 24 25 26 27 28 29
30 31
18 20
Dec 2009 Jun 2010
sun mon tue wed thur fri sat sun mon tue wed thur fri sat
Early Release/Christmas Prog 1 2 3 4 5 1 2 3 4 5 8th Grade Promotion June 9
Christmas Vacation 6 7 8 9 10 11 12 6 7 8 9 10 11 12 School Picnic June 10
Board Meeting 13 14 15 16 17 18 19 13 14 15 16 17 18 19 Early Release June 9 and 10
to be decided 20 21 22 23 24 25 26 20 21 22 23 24 25 26 Board Meeting 5:00 pm
27 28 29 30 31 27 28 29 30 Last Day of School June 10th, 2010
14 8
Table of Contents

INTRODUCTION…………………………………………1
The Students……………………………………………….. 1
The Public………………………………………………….. 1
Management Rights………………………………………... 1
Equal Employment Employer……………………………… 1
Title I……………………………………………………….. 2
Special Education Services………………………………… 2

SALARY AND BENEFITS……………………………… 3

Salary Payment Schedule………………………………….. 3
Time Sheets………………………………………………... 3
Federal Withholding Taxes………………………………… 3
School Employees’ Retirement System (SERS)…………… 4
Teachers’ Retirement System (TRS)………………………. 4
Social Security (FICA/Medicare)………………………….. 4
Health Insurance…………………………………………… 4

OVERTIME AND COMPENSATORY TIME………… 5

Workers’ Compensation…………………………………… 5
Unemployment Insurance………………………………….. 5
Salary Insurance…………………………………………….
Unions……………………………………………………… 5

ON THE JOB……………………………………………… 6
Standards of Conduct………………………………………. 6
Work Hours………………………………………………… 6
Rest Breaks…………………………………………………. 6
Lunch Break………………………………………………… 6
Attendance………………………………………………….. 6
Punctuality………………………………………………….. 6
Absenteeism and Tardiness………………………………… 7
Employee Leave Request…………………………………… 7
Personal and Sick Leave……………………………………. 7
Communications……………………………………………. 7
Personnel Files……………………………………………… 7
Evaluations…………………………………………………. 7
Resignation…………………………………………………. 7
Insubordination……………………………………………… 8
Injuries………………………………………………………. 8
Emergency Information……………………………………… 8
Location of First-Aid Facilities/Supplies…………………… 8
Personal Protection…………………………………………. 8
Reporting of Unsafe Conditions and Practices……………… 8
ON THE JOB continued
Emergency Exits…………………………………………… 8
Email/Voice mail…………………………………………... 8
Personal Mail………………………………………………. 9
Personal Telephone Calls and Visiting…………………….. 9
Travel Expenses……………………………………………. 9
District Vehicles……………………………………………. 9
Transporting Students……………………………………… 9
Field Trips & Special Events………………………………. 9, 10
Clothing……………………………………………………. 10
Expenditure of District Funds……………………………… 10
Authorized Use of District-Owned Equipment and Facilities 10
Food Service……………………………………………….. 10
Cell Phone Usage…………………………………………... 10
Housekeeping………………………………………………. 10
Staff Meetings……………………………………………… 11
Head Teachers……………………………………………… 11
Keys………………………………………………………... 11
Lesson Plans……………………………………………….. 11
Student Learning Plans……………………………………. 11
Parent Contacts……………………………………………. 11
Suggestions………………………………………………… 11
Complaints………………………………………………… 11
INTRODUCTION
This handbook has been designed to provide you with general information The entire set of
District policies and procedures may be found in the District office.

This handbook may not answer all your questions. Your immediate supervisor, the Business
Manager, or the Superintendent can answer specific questions you might have.

The Students
Without students, we do not have our jobs. Students are to be treated with respect and courtesy.
Employees are not to embarrass or harass students. If a problem exists involving students, you
should discuss the problem with the Superintendent/Principal.

The Public
In your contacts with the public, YOU, for the moment, represent the Nespelem School District.
The District’s reputation with the public is at stake whenever you come in contact with them. We
have everything to gain by being courteous, friendly, and helpful.

Management Rights
The management of the Nespelem School District retains all rights not clearly and explicitly
surrendered herein to manage its operations and affairs as it sees fit; including, but not limited to,
the right to add to, take from, or change this handbook in any way management deems necessary.
Equal employment opportunity
The Nespelem School District does not discriminate in any manner contrary to law or justice
on the basis of race, color, gender, age, religion, disability, veteran’s status, creed, ancestry,
marital status, sexual orientation, arrest/conviction record, military membership, national origin,
political affiliation or use of a lawful product off District premises during non-working hours in
its educational programs or activities, including employment and admissions. At the same time,
the District cherishes its right and duty to seek and retain personnel who will make a positive
contribution to its goals and mission in order to enhance the development of student achievement
and potential. Reasonable workplace accommodations will be made, upon request, for
employees with disabilities. Employees with requests, concerns and/or complaints regarding
disability and/or veteran’s status should contact the District Superintendent/Principal, John
Adkins at 509-634-4541.

1.
TITLE I
The Programs Facilitator is responsible for all State and Federal Grant compliance and
monitoring.
This person also ensures that all necessary reports and statistics are gathered and submitted. The
Program Facilitator is also a coordinator of Professional Development for Nespelem School
staff, as well as all facets of Title I.
Title I money is awarded to districts based on income levels of students' households. We then
design a program to help students at the greatest risk of not meeting state standards (EALRs),
particularly in reading and math, kindergarten through 12. Funds may also be used for preschool
programs.

SPECIAL EDUCATION SERVICES

Child Focus Team is coordinated by the School Counselor. The team meets to discuss
interventions for a child in which a teacher or parent may have concerns for academically or
physically. The team consists of the following persons; Superintendent, Special Education
Teacher, the classroom teacher, school nurse, and parent/guardian.
Students with a suspected disability may be referred by a Parent, Teacher, or anyone for
assessment. A Special Education team may consist of all or some of the following;
Superintendent, Special Education Teacher, School Psychologist, Speech/Language Pathologist,
Occupational Therapist, the classroom teacher, school nurse, and/or school counselor. Students,
with parental permission, are assessed and an appropriate program put in place to assure their
success. The team will determine the assessment process.
Nespelem School Child Find continues to be open 1. to the public at the Nespelem School in the
resource room from 8:00 to 2:00. The screening is available for any child that resides within the
Nespelem school district whether or not they are enrolled in school. A parent/guardian, teacher
or other involved adult whom has concerns regarding any Educational needs or suspects a
disability may complete a referral form. Please contact Terrie Sanger, Special Education
Teacher/Director for any further questions at 634-4541 ex. 20.
Public Participation (WAC 392-172-588) The district welcomes public participation and input
regarding the planning and operating of the district’s special education program. Any application
and any required policies, procedures, evaluations, plans and reports relating to the district’s
special education program are available for public review and comment through Nespelem
School. Please contact the Superintendent at 509-634-4541 ex.12 for further information.

2.
SALARY AND BENEFITS

Salary Payment Schedule

The Nespelem School District pays all employees once a month. Paychecks are distributed on
the last business day of the month. Although most District employees (with the exception of
custodial, maintenance and District Office staff) work only ten (10) months, September through
June, wages are paid in twelve (12) equal payments, September through August. For classified
employees, this is calculated by multiplying the hourly rate by the scheduled hours, by the
number of days worked plus holidays and then dividing by twelve. Certified employee’s monthly
pay is determined by their total contract amount divided by twelve. There are occasional
exceptions to the twelve payments for classified staff and temporary staff.

The District offers electronic direct deposit of paychecks to the bank of your choice.

The deposits are electronically deposited into employee accounts on payday. Please check with
your bank regarding their policy for posting. The form for setting up direct deposit is available
from the District Business Manager. To begin direct deposit, complete the form, attach a voided
check and return it to the Business Manager.

When a payday falls during a vacation period, checks will be mailed to employees who do not
have direct deposit. It is your responsibility to provide the District payroll office with your
correct mailing address.
Time Sheets
All classified staff are required to keep monthly time sheets. You are responsible for the
accuracy of your own time sheet. Your time must be listed daily, showing any leave time or pre-
approved extra hours. A copy of this time sheet is available from your building secretary. Your
principal/supervisor must receive your time sheet by the 1st of each month. After your
supervisor has reviewed and signed the time sheet, it will be forwarded to the District Office.

On days when students are not in attendance because of early release, classified staff shall not
work beyond the time of student dismissal without their principal/supervisor’s prior request and
approval.

Certified staff are responsible for turning in time sheets for per diem, substituting during your
plan time, TRI time or additional paid in-service days. Please complete your time sheet, sign it,
and return it to the District office by the 1st of the month.

Federal Withholding Taxes

These deductions are withheld from your salary by law. By January 31, after the end of the
calendar year, a W-2 form will be sent to you totaling all of the taxes withheld from your salary
during the past year.

3.

School Employees’ Retirement System (SERS)

Membership in SERS begins on the first day of employment in an eligible position. As of
September 1, 2000 you are automatically enrolled in SERS Plan 3 unless you have belonged to
PERS Plan 1 or SERS Plan 2 in the past. A percentage of your salary is deducted for SERS
(PERS Plan 1 and SERS Plan 2 rates are established by the Retirement System; SERS Plan 3 rate
is determined by the employee when you enroll) and the District also pays a contribution into the
system for you. When an employee becomes a member of SERS, withdrawal of funds is not
allowed until employment is ended. Questions about PERS and SERS should be directed to the
Washington Public Employees’ Retirement System, (800) 547-6657.
PERS Plan Information SERS Plan Information

Teachers’ Retirement System (TRS)

Membership in TRS begins on the first day of employment in an eligible position. A percentage
of your salary is deducted for TRS (Plan 1, Plan 2, Plan 3, rate established by the Retirement
System) and the District also pays a contribution into the system for you. The District Office will
supply this information to new members. Questions about TRS Plan 1, Plan 2 or Plan 3 should
be directed to the Washington Teachers’ Retirement System, (800) 547-6657.
Washington Teachers' Retirement System TRS

Social Security (FICA/Medicare)

Effective January 1, 1991, a change was made in the method for calculating FICA and Medicare
contributions -- the District will deduct 6.2% for FICA and 1.45% for Medicare from your
paycheck. The District will match your contribution. For additional information, contact the
District Business Manager or call the Social Security Office at (800) 772-1213.
http://www.ssa.gov/OACT/ProgData/taxRates.html

Health Insurance
The District pays the state-mandated amount of employee benefits based on FTE. Benefit dollars
are applied first toward dental and vision coverage, with the balance going toward medical
coverage. Excess benefit dollars are pooled within each bargaining unit group, on an FTE basis.
We will be glad to provide you with an estimate of the benefits to which you are entitled. The
WEA Select Plans information sheet contains an overview of the medical benefits available and
the cost of each plan. The District offers coverage from Premera Blue Cross.

Vision coverage will be provided by Vision Service Plan (VSP). Please refer to the List of
Participating Physicians for this plan. It is also critical that you tell the provider that you are
covered by Vision Service Plan (VSP) at the time you make your appointment so that they may
obtain approval prior to your appointment.

The District offers participation in Section 125 Benefit Plan that allows employees to elect to
pay qualified Section 125 benefits (i.e. medical premiums) with “before tax” dollars. This means
that the premium is deducted from your gross pay before taxes are withheld - resulting in a lower
tax amount being withheld. In the long run, however, this will affect your social security. Please
contact the District Business Manager for more information.

The District also offers a Section 125 Flexible4.Pay Plan that allows deductions for out of pocket
medical and child care expenses to be made pre-tax. The open enrollment period for this plan is
September of each year. Please contact the District Business Manager if you have questions
concerning this plan.
New employees may begin participation in either Section 125 Plan during their first month of
eligible employment.
There are certain circumstances that allow the employee and/or their dependents to continue
insurance coverage under the COBRA plan, when they would normally not be eligible for
coverage. Please carefully read the letter regarding continuation of coverage provided.

OVERTIME AND COMPENSATORY TIME

The Fair Labor Standards Act (FLSA), the federal wage and hour law, covers classified
employees. The law requires that you be paid time and one-half for hours worked in a workweek
in excess of 40 hours. The law also provides the District the option of allowing employees to
receive compensatory time in lieu of overtime. Compensatory time is also accrued at time and
one-half. Compensatory time must be used within 30 days of when it was accrued -- an
employee cannot accumulate compensatory time to use at a later date.

All employees must receive advance approval from their supervisors for all extra time
worked, whether overtime or not. Please note that it must be approved by your supervisor and
the Superintendent prior to working the additional time. Extra hours worked are then to be
reported on your time sheet.

Workers’ Compensation
If you have an accident on the job, notify your supervisor immediately. You may be covered by
Workers’ Compensation Insurance. This may provide you with a percentage of your salary as
income while you are recuperating along with a percentage of hospital and physician costs.

Unemployment Insurance
You are covered by unemployment insurance. You can receive benefits, in most cases, if you
become unemployed through no fault of your own. Most school employees are not eligible for
unemployment insurance while on break during the summer. For additional information, contact
the Department of Employment Security at 1-800-318-6022.

Salary Insurance
Voluntary long-term disability, short-term disability and salary insurance are all available
through the Washington Education Association Group Salary Insurance Program. This is a
voluntary program and offered as a payroll deduction. If you are interested in this program, the
District Business Manager has brochures and applications available.

Unions
District Certified staff are represented by the Nespelem Education Association (NEA). Classified
staff are represented by the Nespelem Public School Employees of WA Please contact the
representative in your building for information on joining your union. A copy of each union
contract is available from your union representative.
Washington Education Association PSE
ON THE JOB 5.
Standards of Conduct
General Expectations for all District Personnel are listed as follows:
1. All employees are expected to be punctual and dependable.
2. Employees must be flexible. Changing situations are part of the job.
3. Pride in your work is important and necessary.
4. Confidentiality of student and District records is required.
5. Respect for staff, students, parents and all others you come in contact with is
essential.
6. All employees are expected to maintain a positive attitude and discuss all school
related issues with their supervisors to work out solutions and provide positive
recognition and feedback.
7. Employees must enjoy working with, and for, children.
8. Employees must be able to discipline children in a positive manner.
9. Teaching staff are expected to be actively involved in developing and maintaining a
high quality educational program.
10. A neat and clean appearance and dress appropriate to the job is expected.

Work Hours
Please check with your supervisor.

Rest Breaks
All employees working a shift of at least four consecutive hours shall receive a 15-minute paid
rest break. An employee working an eight hour day shall be entitled to two paid rest periods of
15 minutes each, one in each half of the shift. Rest breaks are not to be combined.

Lunch Break
A lunch break that occurs during the scheduled workday is not hours worked if you are relieved
from duty for the purpose of eating lunch. A 30-minute lunch break will be scheduled for all
employees.

Attendance
If you will be late or unable to report to work, you should notify your immediate supervisor as
soon as possible. Please work in advance with the school secretary when a substitute is needed.
Please try to schedule leave for non-school times and days. Please let your supervisor know if
you have an emergency.

Punctuality
Please be on time! If there is inclement weather, leave earlier. Make allowances for emergencies
and the unexpected, but be on time. Your start time is 7:45 a.m. unless you have been notified of
another time you will arrive. The end of your school day is 3:15 p.m. unless you have been
notified of a different time you can leave. Different arrival times and school day endings for staff
6.
are decided and approved by the principal. Please be aware some classified employees have
varying shift start and end times; everyone isn’t on the same schedule.
Absenteeism and Tardiness
All employees are expected to report to work as scheduled and to work their scheduled hours.
Employees violating this policy may subject themselves to disciplinary action including-
dismissal. Employees must notify their immediate supervisor in advance if they will be absent
from work.

Employee Leave Request

Except in an emergency, all leave must be approved in advance. The obvious exception to this
is sick leave. As soon as you return to work after being out ill, please fill out a leave slip, obtain
necessary signatures and turn in to the office after the date of the absence.

Personal and Sick Leave

Please contact your union representative regarding how many sick leave days the District grants
you each year. The District provides two personal days per school year to allow employees time
to complete business that cannot be done after work hours. Unused personal days are not
accumulated from year to year. Personal leave may be denied if an excessive number of requests
for a given date prevent the District from hiring an appropriate number of substitutes. Personal
leave requests will be granted in the order in which they are received. For details regarding
holidays, please refer to your union contract.

Communications
The District is committed to developing and maintaining effective lines of communication with
all employees. District administrators and supervisors shall hold staff meetings to discuss
District issues. It is recommended that meetings be scheduled on a quarterly basis.

Personnel Files
The District Office maintains personnel files and payroll records for District employees. The
following individuals have access to your files: you, your immediate supervisor, the District
Business Manager, and the District Superintendent. Dates of employment, title, and salary are
considered public information and can be requested by anyone.

Evaluations
Each employee shall receive at least one written evaluation per school year. Please make
arrangements for your pre-observation with your supervisor.

Resignation
Employees who wish to resign their positions are requested to notify the District Superintendent
in writing at least two weeks in advance of their scheduled last day of work. The District
provides resignation forms to be completed in order to process final paychecks. Employees who
resign are to turn in District owned equipment, keys, materials, and all other items in their
possession before their last day of employment.

Insubordination 7.
All employees are expected to promptly perform job assignments given them by their
supervisors. An employee’s refusal or failure to carry out an assignment will be treated as
insubordination. Verbal abuse of a supervisor will also be treated as insubordination. Physical
attacks by an employee on any employee or supervisor may result in criminal charges.

Injuries
Employees are to report all injuries immediately. Secure first aid, even for scratches. Any
accident or injury on the job should be reported immediately to your supervisor, whether or not
medical attention is required. Except in cases of emergency, accident report forms must be
picked up in the District Office before you go for medical treatment. Reporting forms may be
obtained from the District Office. Please carefully read the enclosed memo regarding Worker’s
Compensation. Nespelem School District is a self-insured employer, and as such, has certain
procedures that need to be followed to insure proper handling of any accident or injury claims.
Also, please read the Employee’s Responsibility sheet. All accidents must be reported
immediately to your supervisor. If you have any questions regarding the handling of an accident
or injury on the job, please contact the District Office.

Emergency Information
The District has provided an information sheet to be completed by each employee. This
information is kept on file at the building where you are employed and at the District office.
Every effort is made to keep this information confidential.
Location of First-Aid Facilities/Supplies
Please contact the school nurse for first-aid supplies for your classroom.
Personal Protection
From time to time employees may need to provide first aid for students and/or other employees.
The District provides protective gloves. Employees are to put gloves on before dealing with any
person when any body fluids are involved.

Reporting of Unsafe Conditions and Practices

Unsafe conditions or practices should be reported immediately to your supervisor, Building
Custodian, the Maintenance Supervisor, or any member of the Safety Committee.

Emergency Exits
Emergency exit routes are posted throughout each building. New employees please take the time
to review and become familiar with the exit routes for the buildings in which you work. Please
make sure all room exits are easily accessible.

e-mail/voicemail
It is the District’s expectation that employees will check their email and voicemail on a regular
basis and respond to messages in a timely manner.

8.
Personal Mail
Employees are asked not to direct their personal mail to the District. The District receives a great
deal of mail on a daily basis. As a result, there is no way the District can guarantee that personal
mail will not be accidentally opened or that it will be delivered promptly.

Personal Telephone Calls and Visiting

From time to time, it may be necessary for you to place or receive a personal telephone call, or
discuss a personal matter with a friend or relative. These conversations should be kept to a
minimum. In case of in-coming phone calls/visits, you will be contacted immediately in an
emergency; otherwise, messages will be taken for you. No personal long distance phone calls
may be placed from school phones.

Travel Expenses
If the District requests that you travel in connection with your job, the District will reimburse
you for certain expenses. Travel must be approved in advance by your supervisor and the
Superintendent. You are to submit your claims with itemized receipts to the district business
manager. If you have a meal reimbursement request when there was not an overnight stay, it is
processed through payroll and is considered to be taxable income. Meals incurred during an
overnight stay are not considered taxable.
When overnight stay is required, the District will provide room and board. When it is necessary
to spend nights in a motel/hotel, rooms will be double occupancy to be as efficient and
economical as possible. If an employee’s spouse accompanies the employee, any additional
expenses must be paid by the employee. Phone calls, movies and other sundry items must be
paid directly by the employee. Overnight accommodations are obtained with a purchase
order.
Please see the business manager for the district credit card. Meals, parking and mileage are
reimbursed after the trip and must be documented with itemized receipts. Meals will be
reimbursed according to district policy. Approved reimbursement forms must be received in the
District office prior to the 5th of the month, for a check to be processed the last business day of
the month. All receipts and forms must be turned in on the day you return to the district.

District Vehicles
The school district has three vehicles for staff use. If you need a vehicle for travel to a
conference, class, or meeting the district has asked you to attend or participate in, please reserve
one with Randy. If no vehicle is available you may be approved to use your own vehicle. Staff
will need to use a district vehicle when one is available.

Transporting Students
Employees must have completed a driver’s safety training class (formerly known as Class II
training) before transporting any student. The District provides this class. If you are interested in
completing this training, contact the Transportation Supervisor.

Field Trips & Special Events

For occasions when students are taken off campus for a field trip or school activity there also
must be a parent notice and parent permission slip. No student is to be taken without one. The
school secretary, Ms. Lezard, will provide you with a copy of the parent permission slip stored in
the office for each participating student.
9.
All such activities must be approved by the principal two weeks in advance of the activity.
Participant rosters must be given to all involved staff members at least one week prior to the trip.
Please talk to Randy to arrange transportation for the field trip. Please talk to Head Cook Vel if
your students will need a sack lunch. Please remember each of these departments need advance
notice to provide items needed for your planned field trip. The teacher will make provisions for
those students in his or her responsibility not participating in the student trip.

Clothing
As adult role models, the staff sets an unspoken standard for the students. Clothing should be
neat, clean and appropriate for a learning environment. You are asked not to wear clothing that
displays or advertises alcohol, drugs, and/or tobacco products.

Expenditure of District Funds

Expenditure of District funds must be approved in advance. The process for this is to complete
a Purchase Request, have it signed by the Building Principal/supervisor, and give it to your
building secretary. Upon approval, the District Office then prepares a purchase order. After the
purchase order has been issued a copy will be returned to the originator.
Employees who wish to be reimbursed for an item that cannot be purchased with a purchase
order, must complete the same authorization process prior to purchase. Reimbursements are
handled as other payables; the approved reimbursement form must be in the District office by the
5th of the month for payment in the same month. Any employee who makes purchases without
a purchase order may be held personally responsible for payment.

Authorized Use of District-Owned Equipment and Facilities

Permission must be obtained in advance from the District Office for personal use of District-
owned equipment or facilities. Set fee must be paid in advance for copies, faxes, etc... Please see
the Business Manager for more information regarding set fees for use of business equipment.

Food Service
All staff are welcome to purchase a meal or ala carte items during scheduled meal hours. All
staff members are assigned an ID number that corresponds to their lunch account. The account is
a debit system; therefore funds must be in the account prior to making a purchase. Payments to
your account are accepted at the school office. Cash is not accepted in the lunch line. If there
are insufficient funds in your account, you will not be able to make food purchases. If you
are new to the District, do not have an ID number, or if you have any questions regarding
charges on your meal account, please contact Gin.

Cell Phone Usage

Cell phones are provided to the bus drivers and some administrative staff for safety and
emergency use. All personal calls placed on these phones (incoming and outgoing) must be
documented and reimbursed to the District every month.

Housekeeping
To many people, the outside condition of the school suggests what is happening inside the
school. Employees are encouraged to help keep the schools’ hallways, playgrounds, and parking
lots free of litter and graffiti.
10.
Staff Meetings
Staff meetings will be scheduled as needed. Minutes from each of these meetings will be posted.

Head Teachers
The position of Head Teacher is for student discipline, district emergencies, and district
administration liaison support. Their position as Head Teacher does not include approving staff
leaving early, leave requests, purchase requisitions, and field trip requests. Please remember the
Head Teachers also have a classroom to teach. Their classroom is not the depository of your
student discipline problems.

Keys
Be certain your keys work for the gate, your room, (classroom hall door has an inside lock also),
and the staff room. Check with Randy for keys. Please keep your school keys in your possession;
don’t let non-school personnel have or use your keys. If you lose your keys report it immediately
to Randy, Gin, and the principal.

Lesson Plans
Work as a Professional Learning Community. Follow the Grade Level Expectations based on
priorities from quality data, with proven interventions.

Student Learning Plans

The teacher of each homeroom will develop a student learning plan for each student. This is
done online and is due October 1st.

Parent Contacts
The parents/guardians of your students are to receive a personal contact from you early and
often. You will be the lead contact for all of your homeroom students.

Suggestions
The District encourages employees to make suggestions for improving present methods of
operations or for making your job better. If you have any ideas, employees are encouraged to
share them with their immediate supervisor.

Complaints
It is a goal of the District to provide an enjoyable work climate for all employees. It is important
that you feel free to discuss any problems with management. The District has established a
procedure for all employees to follow:

Step One Discuss with your immediate supervisor

Step Two Review with District Administrator

11.