Teach Yourself VISUALLY Chromebook
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About this ebook
Teach Yourself VISUALLY Chromebook is your ultimate guide to getting the most out of your Chromebook!
Designed for ease of use and portable functionality, Chromebook is the device of choice for children, teens, and adults alike. Learn to setup and use your new Chromebook by configuring essential settings and connecting external devices.
When you first open your Chromebook, you'll see several app icons sitting at the bottom of the screen. This area is called the Shelf, and it mimics the Windows taskbar. The Chrome OS Shelf shows which apps are running and provides an easy way to launch apps. To make the Chromebook your own you'll want to add your commonly used apps to the Shelf, and remove the ones you don't use.
This guide will also teach you tips and tricks for how to share content with others from your Chromebook and how to download, run, and manage your applications!
Chromebook is designed to be one of the most feature-rich and user-friendly solutions that allows users the portable functionality of a laptop and tablet running Chrome OS with the ability to run Android apps and Linux desktop apps.
- Get started with Chromebook with over 800 full-color images
- Master ChromeOS and get up and running in no time
- Personalize your desktop background
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Teach Yourself VISUALLY Chromebook - Guy Hart-Davis
Teach Yourself VISUALLY™ Chromebook®
Published simultaneously in Canada
Copyright © 2021 by John Wiley & Sons, Inc., Indianapolis, Indiana
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, 201-748-6011, fax 201-748-6008, or online at www.wiley.com/go/permissions.
Wiley publishes in a variety of print and electronic formats and by print-on-demand. Some material included with standard print versions of this book may not be included in e-books or in print-on-demand. If this book refers to media such as a CD or DVD that is not included in the version you purchased, you may download this material at booksupport.wiley.com. For more information about Wiley products, visit www.wiley.com.
Library of Congress Control Number: 2020946175
ISBN: 978-1-119-76296-6
ISBN; 978-1-119-76297-3
ISBN: 978-1-119-76298-0
Trademark Acknowledgments
Wiley, the Wiley logo, Visual, the Visual logo, Teach Yourself VISUALLY, Read Less - Learn More and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates. Chromebook is a registered trademark of Google LLC. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book.
LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.
FOR PURPOSES OF ILLUSTRATING THE CONCEPTS AND TECHNIQUES DESCRIBED IN THIS BOOK, THE AUTHOR HAS CREATED VARIOUS NAMES, COMPANY NAMES, MAILING, E-MAIL AND INTERNET ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION, ALL OF WHICH ARE FICTITIOUS. ANY RESEMBLANCE OF THESE FICTITIOUS NAMES, ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION TO ANY ACTUAL PERSON, COMPANY AND/OR ORGANIZATION IS UNINTENTIONAL AND PURELY COINCIDENTAL.
Contact Us
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About the Author
Guy Hart-Davis is the author of more than 150 computer books, including Teach Yourself VISUALLY iPhone 11, 11 Pro, and 11 Pro Max; Teach Yourself VISUALLY MacBook Pro and MacBook Air, 5th Edition; and Teach Yourself VISUALLY Word 2019.
Author’s Acknowledgments
My thanks go to the many people who turned my manuscript into the highly graphical book you are holding. In particular, I thank Devon Lewis for asking me to write the book; Lynn Northrup for keeping me on track; Kim Wimpsett for skillfully editing the text; Doug Holland for reviewing the book for technical accuracy and contributing helpful suggestions; Debbye Butler for proofreading the book minutely; and SPi Global for laying out the book.
How to Use This Book
Who This Book Is For
This book is for the reader who has never used this particular technology or software application. It is also for readers who want to expand their knowledge.
The Conventions in This Book
001 Steps
This book uses a step-by-step format to guide you easily through each task. Numbered steps are actions you must do; bulleted steps clarify a point, step, or optional feature; and indented steps give you the result.
001 Notes
Notes give additional information — special conditions that may occur during an operation, a situation that you want to avoid, or a cross-reference to a related area of the book.
001 Icons and Buttons
Icons and buttons show you exactly what you need to click to perform a step.
001 Tips
Tips offer additional information, including warnings and shortcuts.
001 Bold
Bold type shows command names, options, and text or numbers you must type.
001 Italics
Italic type introduces and defines a new term.
IntroductionTeach Yourself VISUALLY™ Chromebook®
Table of Contents
Cover
Title Page
Copyright
Chapter 1: Getting Started with Your Chromebook
Understanding the Chromebook Concept
Explore Different Types of Chromebooks
Set Up Your Chromebook
Start Your Chromebook and Sign In
Explore the Chrome OS Desktop
Point, Click, and Scroll with the Touchpad
Using the Touchscreen
Using the Keyboard
Using Keyboard Shortcuts
Connect to a Wi-Fi Network
Give Commands
Open, Close, and Manage Windows
Work with Notifications
Lock and Unlock Your Chromebook’s Screen
Put Your Chromebook to Sleep and Wake It Up
Sign Out and Sign Back In
Shut Down Your Chromebook
Chapter 2: Configuring Essential Chromebook Settings
Configure the Shelf
Configure the Launcher
Change the Wallpaper
Change the Display Scaling
Configure the Night Light Settings
Choose Power and Sleep Settings
Set a Screen Lock for Security
Configure the Keyboard
Configure the Touchpad
Configure Notifications and Do Not Disturb
Configure Sound Settings
Choose Which Pages to Display on Startup
Customize the Default Chrome Theme
Apply a Browser Theme to Chrome
Chapter 3: Configuring Accessibility Settings
Display the Accessibility Settings
Make the Screen Easier to See
Zoom the Screen with the Magnifier Features
Configure Keyboard Accessibility Settings
Configure Mouse and Touchpad Accessibility Settings
Configure Audio Accessibility Settings
Configure Text-to-Speech Features
Chapter 4: Connecting External Devices
Connect and Use Bluetooth Devices
Connect and Configure an External Mouse
Connect and Configure a Second Display
Connect a Printer and Print
Using microSD Cards and USB Memory Sticks
Cast Content to a Chromecast Device
Connect Your Android Phone to Your Chromebook
Connect to the Internet via Your Android Phone
Connect to the Internet via USB Tethering
Chapter 5: Sharing Your Chromebook with Others
Enable Guest Browsing
Using a Chromebook in Guest Mode
Configure the Sign-In Screen
Restrict the Users Who Can Sign In
Implement Parental Controls
Sign In Multiple Users and Switch Among Them
Chapter 6: Running and Managing Apps and Extensions
Understanding Apps and Extensions
Run an App
Switch Among Open Windows
Organize Your Windows with Desks
Install an App from the Web Store
Install an Extension
Pin and Unpin Extensions
Configure Settings for an Extension
Manage and Remove Extensions
Install an Android App
Run an Android App
Configure Preferences for Android Apps
Chapter 7: Managing Your Files and Folders
Understanding Your File Storage Options
Open the Files App and Explore Local Storage
Explore Your Google Drive Storage
Enable and Use Google Drive’s Offline Mode
Work with Files on USB Drives or microSD Cards
Connect Your Chromebook to a Network Drive
Connect to Another Cloud File Service
Open a File from Storage
Change the Default App for a File Type
Copy a File or Folder
Move a File or Folder
Rename a File or Folder
Get Info on a File or Folder
Search for a File or Folder
Compress and Uncompress Files
Recover a File from the Trash on Google Drive
Chapter 8: Surfing the Web
Open a Web Page
Follow a Link to a Web Page
Open Several Web Pages at Once
Navigate Among Web Pages
Return to a Recently Visited Page
Play Music and Videos on the Web
Set Your Search Engine
Create Bookmarks for Web Pages
Download Files
Run a Safety Check in Chrome
Configure Chrome for Security and Privacy
Chapter 9: Sending and Receiving Email
Add External Email Accounts to Gmail
Navigate the Gmail Interface
Receive and Read Your Email Messages
Send an Email Message
Reply to a Message
Forward a Message
Include Formatting, Emojis, and Pictures in Messages
Send an Email Message Using Confidential Mode
Schedule a Message for Sending Later
Send a File or a Link via Email
Receive a File or a Link via Email
View Email Messages by Conversations
Block and Unblock Senders
Create Email Filters
Chapter 10: Chatting and Calling
Chat via Google Hangouts from Gmail
Chat via Google Hangouts
Video Chat via Google Hangouts
Make Video Calls via Google Duo
Set Up Google Messages for Web
Chat from Your Chromebook Using Messages
Chapter 11: Organizing Your Life
Manage Your Google Account
Open Google Calendar and Create a Shortcut
Navigate the Google Calendar Interface
Create a New Calendar
Create an Event in Google Calendar
Share a Calendar with Other People
Subscribe to a Shared Calendar
Open Google Contacts and Create a Shortcut
Add Someone to Your Contacts
Change a Contact’s Information
Import Contacts into Google Contacts
Merge and Fix Contacts
Organize Your Contacts with Labels
Track Your Commitments with Google Tasks
Get Directions with Google Maps
Chapter 12: Advanced Moves and Troubleshooting
Keep Your Chromebook Current with Updates
Connect to a Remote Network via a VPN
Using Remote Access and Remote Support
Deal with Frozen Apps and Chrome Browser Tabs
Using Task Manager for Troubleshooting
Troubleshoot Network Problems
Troubleshoot Wi-Fi Connections
Shut Down a Frozen Chromebook
Powerwash Your Chromebook
Recover Your Chromebook
Index
End User License Agreement
CHAPTER 1
Getting Started with Your Chromebook
In this chapter, you get started using your Chromebook. After a quick exploration of the Chromebook concept and the different types of Chromebooks available, you set up your Chromebook and sign in to your Google Account. You then learn to use the touchpad and the keyboard, connect to Wi-Fi networks, give commands, and work with windows. You also learn to lock your Chromebook, put it to sleep, sign out and in again, and shut it down.
Snapshot of the home page of chromebook.Understanding the Chromebook Concept
Explore Different Types of Chromebooks
Set Up Your Chromebook
Start Your Chromebook and Sign In
Explore the Chrome OS Desktop
Point, Click, and Scroll with the Touchpad
Using the Touchscreen
Using the Keyboard
Using Keyboard Shortcuts
Connect to a Wi-Fi Network
Give Commands
Open, Close, and Manage Windows
Work with Notifications
Lock and Unlock Your Chromebook’s Screen
Put Your Chromebook to Sleep and Wake It Up
Sign Out and Sign Back In
Shut Down Your Chromebook
Understanding the Chromebook Concept
A Chromebook is a laptop computer that runs Google’s Chrome OS, a lightweight operating system designed to work well on low-end hardware. Chromebooks and Chrome OS are designed for ease of use, portability, and easy administration and management. Chromebooks are suitable for home use, but they are also widely used in schools and colleges, organizations, and companies. Each Chromebook receives operating-system updates for a fixed period.
This section explains the key features of the Chromebook concept. The next section illustrates the various types of Chromebooks available as of this writing.
Choose Chromebook Hardware
Photo depicts a chromebook displaying Google search engine.Like other laptop computers, a Chromebook is a self-contained unit that includes a built-in screen, keyboard, touchpad, speakers, microphone, and webcam as well as the system board, processor, memory, and storage.
Chromebook models are available in a wide range of prices and capabilities, from inexpensive and modestly equipped models built to survive usage by children up to $1,000-plus models with powerful hardware and high-resolution screens designed for professional use.
When choosing a Chromebook, you will normally want to get a model suitable for the type of usage it is likely to receive. Here are three examples:
For elementary or junior high school use, you might choose a heavily armored Chromebook with a small screen, and perhaps a reduced-size keyboard; a modest processor; minimal memory, such as 4GB; and a small amount of storage, such as 32GB.
For college use, you might choose a Chromebook model with a good-size screen, such as 14 or 15
, so that the student can view more data at once; a moderately powerful processor and enough memory to run more demanding apps, such as 8GB; and enough storage — perhaps 64GB or 128GB — for however much data the student needs to store.
For a power user, you might choose a tricked-out Chromebook model with 16GB of memory, 256GB of storage, and a 4K high-resolution screen.
Identify the Strengths and Weaknesses of Chromebooks
Compared to other laptops, such as Windows PCs and Apple’s MacBook models, Chromebooks have various strengths and weaknesses.
Chromebooks’ key strengths include the following:
Online storage. Chrome OS is designed to store data online, normally in your Google Account’s storage. Storing data online gives you automatic backups and the ability to access the data from anywhere. Other operating systems, including Windows and macOS, also provide online storage, but not to the same extent as Chrome OS.
Easy updates, recovery and replacement, and administration. Chrome OS automatically receives updates to keep the operating system secure and to add new features. Because the Chromebook stores your data and settings online, you can easily recover from hardware or software problems, or even move seamlessly to a replacement Chromebook. And for administrators, Google provides powerful administration tools, such as the Google Admin console.
Low exposure to viruses and malware. Chrome OS includes built-in protection against viruses and malware.
Cost. In general, Chromebooks cost less than Windows laptops and Apple MacBook models.
The key weaknesses of Chromebooks are as follows:
Dependence on an Internet connection. Because a Chromebook is designed to store most of its data online, it requires an Internet connection to perform its full range of actions. However, some apps do enable you to work offline.
Limited choice of software. The Chrome Web Store provides a wide range of software, and all recent and current Chromebooks can run many Android apps as well. But widely used apps such as Microsoft Office are not available on Chromebooks.
Not suitable for all purposes. Generally speaking, Chromebooks are not good for gaming or for applications such as video editing.
Understanding and Determining a Chromebook’s Auto Update Expiration Date
Google provides a set period of support and updates for each Chromebook model, starting from the model’s release date and running until its Auto Update Expiration date, or AUE date. As of Fall 2020, each Chromebook receives six-and-a-half years of upgrades; but from 2020 onward, most new Chromebook models will receive up to eight years of updates. The update period for any Chromebook ends in June of the relevant year, so — for example — a Chromebook first released in December 2020 would receive updates until June 2028, giving a total of seven-and-a-half years.
You can look up the Auto Update Expiration Date for a Chromebook on Google’s Support website; try https://support.google.com/chrome/a/answer/6220366?hl=en, or go to https://support.google.com and search for Chromebook auto expiration date.
For a Chromebook with the Chrome Education Upgrade or the Chrome Enterprise Upgrade, an administrator can also find the Auto Update Expiration date in the Google Admin console: From the Home page, click Devices, click Chrome management, click Devices, and then look at the Auto Update Expiration column.
For a Chromebook managed through G Suite, an administrator can find the Auto Update Expiration date in the autoUpdateExpiration field in G Suite Admin SDK.
Explore Different Types of Chromebooks
Two main types of Chromebooks are available. The first type is a Chromebook with a typical laptop-style design and a built-in screen that is not a touchscreen. The second type is a convertible Chromebook with a touchscreen. A convertible Chromebook has a 360-degree hinge that enables you to position the lower part as a support for the Chromebook, or fold the lower part underneath the screen, and use the touchscreen for input.
Apart from these two types of Chromebooks, you can also find other Chrome OS devices for specialized purposes. This section briefly covers such Chrome OS devices.
Laptop-Style Chromebooks Without Touchscreens
The standard type of Chromebook has a laptop-style design with a built-in screen that is not a touchscreen. The illustration in the previous section shows such a Chromebook.
You use this type of Chromebook just like a laptop, using the touchpad to move the cursor around the screen and to click, and pressing the keys on the keyboard to enter text or to invoke keyboard shortcuts.
Convertible Chromebooks with Touchscreens
Photo depicts a chromebook in which the lower part has space for a numeric keypad.Convertible Chromebook models with touchscreens tend to be more expensive than laptop-style Chromebooks, but they give you greater flexibility for computing or for consuming digital media.
Like other Chromebooks, convertible models come in various sizes. For example, screens may be as small as 10 inches or as large as 15 inches. The example Chromebook shown here has a 15-inch screen, which means the lower part has space for a numeric keypad on the right of the keyboard. The touchpad is centered below the main part of the keyboard, so it appears offset to the left relative to the keyboard as a whole.
Photo depicts a 360-degree hinge on a convertible Chromebook.The 360-degree hinge on a convertible Chromebook enables you to rotate the lower part of the Chromebook either partway around, using the lower part as a support or stand for the screen, or all the way around, giving a tablet-like configuration with the keyboard and touchpad pointing downward. For example, a tent-like configuration, such as that shown here, can be useful when you are using the Chromebook as a display device.
Rotating the lower part of the Chromebook to a position in which you cannot sensibly use the keyboard and touchpad causes Chrome OS to disconnect the keyboard and touchpad, so any keypresses, touches, or clicks do not register. This means the touchscreen is the sole means of input.
Photo depicts folding the lower part of the Chromebook under the screen.You can also fold the lower part of the Chromebook under the screen, as shown here, and use the Chromebook like a thick tablet. Holding the Chromebook in this configuration, with your fingers resting on the keys on the underside, can feel strange at first, but most people get used to it fairly quickly.
Other Types of Chrome OS Devices
While most Chrome OS devices are Chromebooks, some Chrome OS devices use these two other form factors:
Chromebox. A Chromebox is a free-standing Chrome OS computer to which you connect an external keyboard, mouse, monitor, speakers or headphones, microphone, and other accessories.
Chrome tablets. A Chrome tablet is a tablet computer that runs Chrome OS. The touchscreen is the primary means of input, but you can also connect an external keyboard and mouse, if necessary. Examples of Chrome tablets include Google’s Pixel Slate tablet.
Set Up Your Chromebook
The first time you power on your Chromebook, Chrome OS automatically walks you through a routine for setting up the Chromebook and signing in with your Google Account.
During setup, you can change the language in which Chrome OS displays the user interface. You can change the keyboard layout, if needed. You can also configure accessibility options for use during setup and thereafter. For example, you can enable ChromeVox spoken feedback, display the large mouse cursor for easier visibility, or make the screen magnifier available. See Chapter 3, Configuring Accessibility Settings,
for in-depth coverage of the accessibility features.
Set Up Your Chromebook
Snapshot of the welcome screen in which the language button shows the language that needs to be used.001.eps Press Power.
The Welcome screen appears.
002.eps Verify that the Language button shows the language you want to use, such as English (United States). If so, and you want to use the default keyboard layout for that language, go to step 14.
003.eps To change the language or the keyboard layout, click Language ( 9781119762966-ma288 ).
Snapshot of changing the keyboard layout and clicking Keyboard, and then clicking the appropriate keyboard layout.The Language & Keyboard screen appears.
004.eps To change the language, click Language ( 9781119762966-ma036 ), and then click the appropriate language.
005.eps To change the keyboard layout, click Keyboard ( 9781119762966-ma036 ), and then click the appropriate keyboard layout.
006.eps Click OK.
The Welcome screen appears again.
007.eps If you want to configure accessibility, click Accessibility ( 9781119762966-ma289 ). Otherwise, go to step 14.
Snapshot of setting up the ChromeVox, large mouse cursor, high contrast mode, screen magnifier, and select to speak.The Accessibility Settings screen appears.
008.eps Set the ChromeVox (spoken feedback) switch to On ( 9781119762966-ma004 ) if you want to use ChromeVox.
009.eps Set the Large mouse cursor switch to On ( 9781119762966-ma004 ) if you want to display the large mouse cursor.
010.eps Set the High contrast mode switch to On ( 9781119762966-ma004 ) if you want to apply a high-contrast color scheme.
011.eps Set the Screen magnifier switch to On ( 9781119762966-ma004 ) if you want to enable the screen magnifier.
012.eps Set the Select to speak switch to On ( 9781119762966-ma004 ) if you want to enable the Select to Speak feature.
013.eps Click OK.
The Welcome screen appears again.
014.eps Click Let’s go.
The Connect to Network screen appears.
Snapshot of clicking on the Wi-Fi network.015.eps Click the Wi-Fi network to which you want the Chromebook to connect.
TIP
If I change the keyboard layout during setup, must every user use the layout I apply?
No. The keyboard layout you apply during setup becomes the default layout for the Chromebook, but you can add other layouts afterward, as needed. As long as you add the keyboard layouts needed, any user can change the current keyboard layout from the Sign-In screen. So even if your initial keyboard layout returns different letters than those shown on the Chromebook’s keys, each user will be able to apply their preferred layout and type their password without a problem.
During the setup routine, you connect the Chromebook to a Wi-Fi network so that it can access the Internet and contact Google’s servers. You then log in with the Google Account that you want to make the owner account for the Chromebook. The owner account is the administrator account for the Chromebook and can access and change key system settings that other users cannot change.
You can change the owner account for a Chromebook by powerwashing
it and then setting it up again. See the section "Powerwash Your Chromebook" in Chapter 12 for details.
The Join Wi-Fi Network dialog box opens.
dga.eps The SSID box shows the service set identifier, abbreviated to SSID, for the Wi-Fi network.
016.eps Click Password and type the Wi-Fi password.
dgb.eps You can click Show password ( 9781119762966-ma290 changes to 9781119762966-ma291 ) to display the password characters.
017.eps Click Connect.
The Join Wi-Fi Network dialog box closes.
Chrome OS attempts to connect to the network using the password you provided.
Assuming Chrome OS succeeds in connecting to the network, the Google Chrome OS Terms screen appears.
Snapshot of setting the optional: help make chrome OS better by automatically sending diagnostic and usage data to Google switch to off.018.eps In the System Security Setting area, set the Optional: Help make Chrome OS better by automatically sending diagnostic and usage data to Google switch to Off ( 9781119762966-ma003 ) if you do not want to share anonymized diagnostic and usage data with Google.
019.eps Click Accept and continue.
Snapshot of typing the email address.The Checking for Updates screen appears.
If updates are available, Chrome OS may download and install them.
Next, the Sign In to Your Chromebook screen appears.
020.eps