Excel 2016 Quick Reference

Microsoft® Excel 2016 Basic Free Quick References Visit ref.customguide.com Quick Reference Card The Excel 2016 Program Screen Keyboard Shortcuts General Quick Access Toolbar Title Bar Formula Bar Close Button Open a workbook ................ Ctrl + O Create a new workbook ....... Ctrl + N File Tab Save a workbook ................. Ctrl + S Ribbon Print a workbook .................. Ctrl + P Close a workbook ................ Ctrl + W Name Box Help ..................................... F1 Activate Tell Me field ............. Alt + Q Active Cell Spell check .......................... F7 Columns Calculate worksheets ........... F9 Create absolute reference .... F4 Scroll Bars Navigation Rows Move between cells .............. ­, ¯, ¬, ® Right one cell ....................... Tab Left one cell .......................... Shift + Tab Down one cell ...................... Enter Up one cell ........................... Shift + Enter Worksheet Tab Views Zoom Slider Down one screen ................. Page Down To first cell of active row ....... Home Enable End mode ................. End Getting Started To cell A1 ............................. Ctrl + Home To last cell ............................ Ctrl + End The File tab opens Backstage view, which contains commands for working with your files like Open, Save, New, Print, Share, and Close. Create a Workbook: Click the File tab and select New or press Ctrl + N. Double-click a workbook. Open a Workbook: Click the File tab and select Open or press Ctrl + O. Select a recent file or navigate to the location where the file is saved. The Excel 2016 Screen Preview and Print a Workbook: Click the File tab and select Print. Undo: Click the Undo button on the Quick Access Toolbar. Redo or Repeat: Click the Redo button on the Quick Access Toolbar. The button turns to Repeat once everything has been re-done. Close a Workbook: Click the Close button in the upper-right corner. Your Organization’s Name Here Add your own message, logo, and contact information! Use Zoom: Click and drag the zoom slider to the left or right. Cell Address: Cells are referenced by an address made from their column letter and row number, such as cell A1, B2, etc. Find the address of a cell by looking at the Name Box to the left of the formula bar. Select a Cell: Click a cell or use the keyboard arrow keys to select it. Select a Cell Range: Click and drag to select a range of cells. Or, press and hold down the Shift key while using the arrow keys to move the selection to the last cell of the range. Use the Ctrl key to select nonadjacent cell ranges. Select an Entire Worksheet: Click the Select All button where the column and row headings meet. Change Program Settings: Click the File tab and select Options. Editing Cut ....................................... Ctrl + X Copy .................................... Ctrl + C Paste ................................... Ctrl + V Undo .................................... Ctrl + Z Redo .................................... Ctrl + Y Find ...................................... Ctrl + F Replace ................................ Ctrl + H Edit active cell ...................... F2 Clear cell contents ................ Delete Formatting Bold ..................................... Ctrl + B Italics .................................... Ctrl + I Underline .............................. Ctrl + U Open Format Cells Ctrl + Shift dialog box ............................ + F Select All .............................. Ctrl + A Select entire row .................. Shift + Space Select entire column ............. Ctrl + Space Change Views: Click a View button in the status bar. Or, click the View tab and select a view. Hide selected rows ............... Ctrl + 9 Hide selected columns ......... Ctrl + 0 Ó 2018 CustomGuide, Inc. To learn more, contact [email protected] | 612.871.5004 Edit a Workbook Basic Formatting Edit a Cell’s Contents: Select a cell and click in the Formula Bar, or double-click the cell. Edit the cell’s contents and press Enter. Merge Cells: Select the cells you want to merge. Click the Merge & Center button list arrow on the Home tab and select a merge option. Insert a Shape: Click the Insert tab on the ribbon, click the Shapes button in the Illustrations group, and select the shape you wish to insert. Cell Borders and Shading: Select the cell(s) you want to format. Click the Borders button and/or the Fill Color button and select an option to apply to the selected cell. Hyperlink Text or Images: Select the text or graphic you want to use as a hyperlink. Click the Insert tab, then click the Link button. Choose a type of hyperlink in the left pane of the Insert Hyperlink dialog box. Fill in the necessary informational fields in the right pane, then click OK. Clear a Cell’s Contents: Select the cell(s) and press the Delete key. Or, click the Clear button on the Home tab and select Clear Contents. Cut or Copy Data: Select cell(s) and click the Cut or Copy button on the Home tab. Paste Data: Select the cell where you want to paste the data and click the Paste button in the Clipboard group on the Home tab. Preview an Item Before Pasting: Place the insertion point where you want to paste, click the Paste button list arrow in the Clipboard group on the Home tab, and hold the mouse over a paste option to preview. Paste Special: Select the destination cell(s), click the Paste button list arrow in the Clipboard group on the Home tab, and select Paste Special. Select an option and click OK. Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to move or copy, position the pointer over any border of the selected cell(s), then drag to the destination cells. To copy, hold down the Ctrl key before starting to drag. Insert a Column or Row: Right-click to the right of the column or below the row you want to insert. Select Insert in the menu, or click the Insert button on the Home tab. Delete a Column or Row: Select the row or column heading(s) you want to remove. Rightclick and select Delete from the contextual menu, or click the Delete button in the Cells group on the Home tab. Hide Rows or Columns: Select the rows or columns you want to hide, click the Format button on the Home tab, select Hide & Unhide, and select Hide Rows or Hide Columns. Basic Formatting Copy Formatting with the Format Painter: Select the cell(s) with the formatting you want to copy. Click the Format Painter button in the Clipboard group on the Home tab. Then, select the cell(s) you want to apply the copied formatting to. Adjust Column Width or Row Height: Click and drag the right border of the column header or the bottom border of the row header. Double-click the border to AutoFit the column or row according to its contents. Basic Formulas Enter a Formula: Select the cell where you want to insert the formula. Type = and enter the formula using values, cell references, operators, and functions. Press Enter. Insert a Function: Select the cell where you want to enter the function and click the Insert Function button next to the formula bar. Reference a Cell in a Formula: Type the cell reference (for example, B5) in the formula or click the cell you want to reference. The Sum Function: Click the cell where you want to insert the total and click the Sum button in the Editing group on the Home tab. Enter the cells you want to total, and press Enter. The Min and Max Functions: Click the cell where you want to place a minimum or maximum value for a given range. Click the Sum button list arrow on the Home tab and select either Min or Max. Enter the cell range you want to reference, and press Enter. Insert Objects Modify Object Properties and Alternative Text: Right-click an object. Select Edit Alt Text in the menu, and make the necessary modifications under the Properties and Alt Text headings. View and Manage Worksheets Insert a New Worksheet: Click the Insert Worksheet button next to the sheet tabs below the active sheet. Or, press Shift + F11. Delete a Worksheet: Select the sheet you want to delete, click the Delete button list arrow in the Cells group on the Home tab, and select Delete Sheet. Or, right-click the sheet tab and select Delete from the menu. Rename a Worksheet: Double-click the sheet tab, enter a new name for the worksheet, and press Enter. Change a Worksheet’s Tab Color: Rightclick the sheet tab, select Tab Color, and choose the color you want to apply. Move or Copy a Worksheet: Click and drag a worksheet tab left or right to move it to a new location. Hold down the Ctrl key while clicking and dragging to copy the worksheet. Split a Window: Activate the cell where you want to split the window. Click the View tab and click the Split button in the Window group. Or, press Alt + WS (one at a time). Freeze Panes: Activate the cell where you want to freeze the window, click the View tab on the ribbon, click the Freeze Panes button in the Window group, and select an option from the list. Format Text: Use the commands in the Font group on the Home tab, or click the dialog box launcher in the Font group to open the dialog box. The Count Function: Click the cell where you want to place a count of the number of cells in a range that contain numbers. Click the Sum button list arrow on the Home tab and select Count Numbers. Enter the cell range you want to reference, and press Enter. Format Values: Use the commands in the Number group on the Home tab, or click the dialog box launcher in the Number group to open the Format Cells dialog box. Complete a Series Using AutoFill: Select the cells that define the pattern, i.e. a series of months or years. Click and drag the fill handle to adjacent blank cells to complete the series. Change Cell Alignment: Select the cell(s) you want to align and click a vertical alignment , , button or a horizontal alignment , , button in the Alignment group on the Home tab. Insert Objects Adjust Page Margins, Orientation, Size, and Breaks: Click the Page Layout tab on the ribbon and use the commands in the Page Setup group, or click the dialog box launcher in the Page Setup group to open the Page Setup dialog box. Insert an Image: Click the Insert tab on the ribbon, click either the Pictures or Online Pictures button in the Illustrations group, select the image you want to insert, and click Insert. Recover Autosaved Versions: Click the File tab on the ribbon and select Info. Select an autosaved version from the versions list. Or, click the Manage Workbook button and select Recover Unsaved Workbooks. Wrap Text in a Cell: Select the cell(s) that contain text you want to wrap and click the Wrap Text button on the Home tab. Select a Print Area: Select the cell range you want to print, click the Page Layout tab on the ribbon, click the Print Area button, and select Set Print Area. Ó 2018 CustomGuide, Inc. 612.871.5004 [email protected] Interactive Training for 300+ Skills Start your free trial today: www.customguide.com Office for Windows Access Excel Office 365 OneNote Outlook PowerPoint Word Productivity OneDrive Project Salesforce SharePoint Skype for Business Windows 10 ...and more! Google Suite Office for Mac Google Docs Google Drive Google Sheets Google Slides Excel PowerPoint Word Also Available Spanish Editions Courses Include: Excel 2016 Basic Interactive Tutorials Skill Assessments Customizable Courseware Quick References Program Screen Keyboard Shortcuts Navigation 6 01 Excel 2 d Advance Getting Started Editing Formatting Trusted Partner of 3,000+ Organizations