@ifried Does the last AC "The grant ID should not be displayed in the event page user interface. It should only be viewable in the organizer view when configuring or editing registration." also mean that the GrantID wouldn't show up in the organizer view of the event details page?

@gonyeahialam The designs look good, but one of them has the word editing twice ("editing editing") in the copy. Can this be fixed?

As for the EventDetails page, I think that is up to us, if we want to include it for the organizer. The general point is that the grant ID should be viewable and editable by the organizer only. Do you think it would be useful to include it in the EventDetails page? I think it probably would be useful, since the organizer would only ever see it when configuring or editing registration, which is not a very common process. This could make it harder to spot an error. Do you agree? If you do, then yes, we can also have designs for EventDetails. Thanks for pointing this out!

I am working on adding Grant ID to event details but I am a bit stuck on finding the most appropriate logo. @ifried would like your feedback on the logo.

@Rmaung and @KEchavarriqueen, any recommendations on what icon would be most appropriate for grant ID (see previous comment from our designer with an example). We will be showing the grant ID and the icon to the organizers only, and we would ideally like to pick an image that reflects the purpose or impact of the grant ID. Let us know if you have any suggestions! Are there any logos or icons that the Grants team usually uses?

On this meta page for grants you can view the icons currently used-- I think it would make sense to mirror the one used for the grantee portal ("Add ltr") but if that presents an issue I think the star would be a safe choice.

In T321814#9222435, @Rmaung wrote:

On this meta page for grants you can view the icons currently used-- I think it would make sense to mirror the one used for the grantee portal ("Add ltr") but if that presents an issue I think the star would be a safe choice.

Thank you @Rmaung. From your experience, which of these symbols would organizers most likely relate to Wikimedia grants?

If either, the Add ltr. But I wouldn't say either icon would have much recognition/relation to Wikimedia grants among grantees. The WMF logo might make more sense/be more recognizable as these are WMF-specific funds.

Hi @ifried and @gonyeahialam I would like to check with you on the grant ID format we will ask the organizer to provide, for what I saw in the designs on the tasks, it says:

e.g. G-RF-1201-3302

But I remember we mention that we would be asking only the digits, so it would be only:
e.g. 1201-3302

So I am wondering if we will really be asking the full grant ID, if we do, we will need to update T346956 AC, also it adds a small complexity on the code which is make a regex to remove the "G-RF-" before sending it to be validated, because the API only accept the digits like "1201-3302"

In T321814#9234901, @cmelo wrote:

Hi @ifried and @gonyeahialam I would like to check with you on the grant ID format we will ask the organizer to provide, for what I saw in the designs on the tasks, it says:

e.g. G-RF-1201-3302

But I remember we mention that we would be asking only the digits, so it would be only:
e.g. 1201-3302

So I am wondering if we will really be asking the full grant ID, if we do, we will need to update T346956 AC, also it adds a small complexity on the code which is make a regex to remove the "G-RF-" before sending it to be validated, because the API only accept the digits like "1201-3302"

@cmelo What was the reason behind deciding to use only digits?

@gonyeahialam: We chose to exclude the "G" to make it an easier implementation for the engineers. If you look at the comment from Claudio above, he explains the complexity in including the "G" from a technical perspective. Overall, we are choosing to focus on the absolute MVP for grant ID support for now, since the team is expected to work on Event Discovery this quarter.

Before I update the AC, I want to confirm with @Rmaung if it is okay if we exclude the "G." I believe we discussed this in the past, but I want to confirm in this ticket. Btw, today is a US holiday, so we will probably not hear from her today.

@ifried
We would need to modify the description/helper text above to clearly inform organizers to only input the numbers.
If organizers are not used to using the numbers alone, the chances of the organizers making mistakes will increase

@gonyeahialam: Yes, if we do indeed confirm when we hear back from Rebecca that it can be the numbers only, we can update the design to have explainer text.

Hi all-- for MVP purposes the numbers are fine. As long as we specify to grantees that we want the last 8 digits and show an example in the the text, we are fine.

Okay, update :) I spoke with @cmelo and it is a very small amount of work to allow organizers to provide the full grant ID, so we will not require the organizer to add only the last 8 digits. This means the designs can stay the same and the organizers can add in the full grant ID. cc @gonyeahialam and @Rmaung

In T321814#9236333, @ifried wrote:

Okay, update :) I spoke with @cmelo and it is a very small amount of work to allow organizers to provide the full grant ID, so we will not require the organizer to add only the last 8 digits. This means the designs can stay the same and the organizers can add in the full grant ID. cc @gonyeahialam and @Rmaung

Okay, great.

great news! Thanks, Kassia

@KEchavarriqueen and @Rmaung: We have talked about this some more, and we will actually need to implement the Grant ID in such a way that we only have the organizer input the numbers rather than also the letters. This is because the Fluxx API does not validate the letters, so if an organizer first inputs the grant ID with letters and then needs to edit the grant ID, they would not see what they had fully input but only the numbers, which could confuse them. We want to aim for the organizer to see the same grant ID for both when they first input the data and if they choose to edit the data. For this reason, we will be doing numbers only and providing instructional text for the organizers within the user interface.

@gonyeahialam: I have updated the copy for grant ID based on the fact that we will be asking for numbers only. Here is my suggestion; what do you think?

"If this program or event is supported by a grant from the Wikimedia Foundation, please provide your Grant ID, which you can find in the Grantee Portal (Fluxx).
Please enter the numbers and dashes in your grant ID, but exclude the letters. For example, if your grant ID is G-1111-1111, please enter 1111-1111."

In T321814#9248145, @ifried wrote:

@gonyeahialam: I have updated the copy for grant ID based on the fact that we will be asking for numbers only. Here is my suggestion; what do you think?

"If this program or event is supported by a grant from the Wikimedia Foundation, please provide your Grant ID, which you can find in the Grantee Portal (Fluxx).
Please enter the numbers and dashes in your grant ID, but exclude the letters. For example, if your grant ID is G-1111-1111, please enter 1111-1111."

This looks good. There are two instances of the word 'please'. I suggest removing one of them to make it simpler:
"If this program or event is supported by a grant from the Wikimedia Foundation, please provide your Grant ID, which you can find in the Grantee Portal (Fluxx). Enter the numbers and dashes in your grant ID, but exclude the letters. For example, if your grant ID is G-1111-1111, please enter 1111-1111."

@gonyeahialam just to flag (and I think this is a mistake that originated with me) the grant ID has an extra digit (so the copy would read "For example, if your grant ID is G-1111-11111, please enter 1111-11111." @cmelo can you confirm?

In T321814#9250833, @Rmaung wrote:

@gonyeahialam just to flag (and I think this is a mistake that originated with me) the grant ID has an extra digit (so the copy would read "For example, if your grant ID is G-1111-11111, please enter 1111-11111." @cmelo can you confirm?

Hi @Rmaung and @gonyeahialam, yes that is it, thanks!!!

Hi @ifried and @gonyeahialam could you tell me which one is right, we have on the AC the following sentence:

The grant ID should not be displayed in the event page user interface. It should only be viewable in the organizer view when configuring or editing registration.

But the third screenshot on the description of this task has a design to add the grant ID on event details.

So I am wondering which one is the right, I mean should we add the grant ID on event details or not?

Hello @cmelo! I have updated the AC; thanks for catching that! The grant ID should only be viewable in the UI for the organizers of the event, but it should not be viewable by non-organizers. It can be viewable by the organizers when configuring registration, when editing registration, or on the EventDetails page.

In T321814#9273065, @ifried wrote:

Hello @cmelo! I have updated the AC; thanks for catching that! The grant ID should only be viewable in the UI for the organizers of the event, but it should not be viewable by non-organizers. It can be viewable by the organizers when configuring registration, when editing registration, or on the EventDetails page.

Thank you!

Hi Ilana-
Does this mean the work is done?

Thank you,
Kassia

Hello, @KEchavarriqueen! No, the project is not done yet, but we'll let you know when it is ready! What happened is that we finished one specific sub-task for the project, but the whole project itself is still in progress. When the whole project is done, we will close this ticket (T321814) and reach out to the Grants team.

@KEchavarriqueen no, Ilana just resolved one of the sub-tasks. If you look at the "related objects" list above you can see the outstanding tasks/in-progress tasks within the epic. I believe the team is about to start a testing phase.