Recruitment HRM

RECRUITMENT
MEANING:
Recruitment is the process of searching for and
obtaining applicants for jobs, from among whom the
right people can be selected.
It refers to the process of receipt of applications

from job seekers.
IMPORTANCE OF RECRUITMENT
1. To determine the present and future and
requirements.
2. To increase the number of job candidates at
minimum cost.
3. To meet the organisational legal and social
obligations.
4. To increase the success rate of selection
process by reducing unqualified job
applicants.
5. To identify and prepare job applicants for
organisation.
PROCESS OF RECRUITMENT
 Recruitment Planning
 Strategy Development
 Searching
 Screening
 Evaluation and Control

Recruitment Planning:
It involves the targets and objectives of a job that specify the
number and type of applicants to be contacted. It involves type
of people to be informed for job openings.
Strategy Development:
It includes types of recruits to be required including skilled
employees, technological advancement for employees,
geographical distribution of labour markets and sources of
recruitment.
Searching:
It refers to searching for the best applicants in the organisation
from inside and outside sources of recruitment.
Screening:
The purpose of screening is to remove from the
recruitment process , those applicants who are
unqualified for job. Applicants are judged on the
basis of their knowledge, skills , abilities and
interest reqired to do job.
Evaluation and Control:

It is necessary as considerable cost are incurred in
this process. The costs include:
 Salaries for recruiters
 Cost of advertisement
 Recruitment and administrative expenses

SOURCES OF RECRUITMENT
Internal Sources
 Best employees can be found within the
organisation. When a vacancy arises in the
organisation, it may be given to an employee who
is already on the pay-roll.
 Internal sources include promotion, transfer and
in certain cases demotion. When a higher post is
given to a deserving employee, it motivates all
other employees of the organisation to work hard
 The employees can be informed of such a

vacancy by internal advertisement.
METHODS OF INTERNAL
SOURCES
1. Transfers: Transfer involves shifting of persons from
present jobs to other similar jobs. These do not involve
any change in rank, responsibility or prestige. The
numbers of persons do not increase with transfers.
2. Promotions: Promotions refer to shifting of persons to

positions carrying better prestige, higher responsibilities
and more pay. The higher positions falling vacant may be
filled up from within the organisation. A promotion does
not increase the number of persons in the organisation.
3. Present Employees: The present employees of a concern are informed about likely
vacant positions. The employees recommend their relations or persons intimately
known to them. Management is relieved of looking out prospective candidates.
 The Following are The Advantages of Internal Sources:

 1. Improves morale:
 When an employee from inside the organisation is given the higher
post, it helps in increasing the morale of all employees. Generally
every employee expects promotion to a higher post carrying more
status and pay (if he fulfills the other requirements).
 2. No Error in Selection:
 When an employee is selected from inside, there is a least
possibility of errors in selection since every company maintains
complete record of its employees and can judge them in a better
manner.
 3. Promotes Loyalty:
 It promotes loyalty among the employees as they feel secured on
account of chances of advancement.

4. No Hasty Decision:
 The chances of hasty decisions are completely
eliminated as the existing employees are well tried
and can be relied upon.
 5. Economy in Training Costs:
 The existing employees are fully aware of the
operating procedures and policies of the
organisation. The existing employees require little
training and it brings economy in training costs.
 6. Self-Development:
 It encourages self-development among the
employees as they can look forward to occupy
higher posts.
DISADVANTAGES
 (i) It discourages capable persons from outside to join the concern.
 (ii) It is possible that the requisite number of persons possessing

qualifications for the vacant posts may not be available in the
organisation.
 (iii) For posts requiring innovations and creative thinking, this method
of recruitment cannot be followed.
 (iv) If only seniority is the criterion for promotion, then the person
filling the vacant post may not be really capable.
 Inspite of the disadvantages, it is frequently used as a source of

recruitment for lower positions. It may lead to nepotism and
favouritism. The employees may be employed on the basis of their
recommendation and not suitability.
EXTERNAL SOURCES
 Methods of External Sources:
 1. Advertisement: It is a method of recruitment frequently used for
skilled workers, clerical and higher staff. Advertisement can be given in

newspapers and professional journals. These advertisements attract
applicants in large number of highly variable quality.
 Preparing good advertisement is a specialised task. If a company wants to
conceal its name, a ‘blind advertisement’ may be given asking the

applicants to apply to Post Bag or Box Number or to some advertising
agency.
2. Employment Exchanges: Employment exchanges in India are run by
the Government. For unskilled, semi-skilled, skilled, clerical posts etc., it is
often used as a source of recruitment. In certain cases it has been made
obligatory for the business concerns to notify their vacancies to the
employment exchange. In the past, employers used to turn to these
agencies only as a last resort. The job-seekers and job-givers are brought
into contact by the employment exchanges.
3. Schools, Colleges and Universities:Direct recruitment from
educational institutions for certain jobs (i.e. placement) which
require technical or professional qualification has become a
common practice. A close liaison between the company and
educational institutions helps in getting suitable candidates
4. Recommendation of Existing Employees: The present employees know
both the company and the candidate being recommended. Hence some
companies encourage their existing employees to assist them in getting
applications from persons who are known to them.
5. Factory Gates:
 Certain workers present themselves at the factory gate every day for employment.
This method of recruitment is very popular in India for unskilled or semi-skilled

labour. The desirable candidates are selected by the first line supervisors. The
major disadvantage of this system is that the person selected may not be suitable
for the vacancy.
6. Casual Callers:
 Those personnel who casually come to the company for employment may also be
considered for the vacant post. It is most economical method of recruitment. In the
advanced countries, this method of recruitment is very popular.
 7. Central Application File: A file of past applicants who
were not selected earlier may be maintained. In order to keep
the file alive, applications in the files must be checked at
periodical intervals.
 8. Labour Unions: In certain occupations like construction,
hotels, maritime industry etc., (i.e., industries where there is
instability of employment) all recruits usually come from
unions.
 It is advantageous from the management point of view
because it saves expenses of recruitment. However, in other
industries, unions may be asked to recommend candidates
either as a goodwill gesture or as a courtesy towards the union.
9. Labour Contractors: This method of recruitment is still prevalent
in India for hiring unskilled and semi-skilled workers in brick klin
industry. The contractors keep themselves in touch with the labour
and bring the workers at the places where they are required. They
get commission for the number of persons supplied by them.
10. Former Employees:

 In case employees have been laid off or have left the factory at their
own, they may be taken back if they are interested in joining the
concern (provided their record is good).
11. Other Sources: Apart from these major sources of external

recruitment, there are certain other sources which are exploited by
companies from time to time. These include special lectures
delivered by recruiter in different institutions, though apparently
these lectures do not pertain to recruitment directly.
Then there are video films which are sent to various concerns and
institutions so as to show the history and development of the
company. These films present the story of company to various
audiences, thus creating interest in them.
ADVANTAGES OF EXTERNAL SOURCE
1. Availability of Suitable Persons: Internal sources,
sometimes, may not be able to supply suitable persons from
within. External sources do give a wide choice to the
management. A large number of applicants may be willing to
join the organisation. They will also be suitable as per the
requirements of skill, training and education
.
2. Brings New Ideas:
 The selection of persons from outside sources will have the
benefit of new ideas. The persons having experience in other

concerns will be able to suggest new things and methods.
This will keep the organisation in a competitive position.
3. Economical:
 This method of recruitment can prove to be economical
because new employees are already trained and experienced

and do not require much training for the jobs.
DEMERITS OF EXTERNAL SOURCE
 1. Demoralisation:
 When new persons from outside join the organisation then present
employees feel demoralised because these positions should have gone to
them. There can be a heart burning among old employees. Some
employees may even leave the enterprise and go for better avenues in other
concerns.
 2. Lack of Co-Operation:
 The old staff may not co-operate with the new employees because they
feel that their right has been snatched away by them. This problem will be
acute especially when persons for higher positions are recruited from
outside.
 3. Expensive:
 The process of recruiting from outside is very expensive. It starts with
inserting costly advertisements in the media and then arranging written
tests and conducting interviews. In spite of all this if suitable persons are
not available, then the whole process will have to be repeated.

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RECRUITMENT

It refers to the process of receipt of applications

 Evaluation and Control

Evaluation and Control:

 Recruitment and administrative expenses

 The employees can be informed of such a

2. Promotions: Promotions refer to shifting of persons to

 The Following are The Advantages of Internal Sources:

 (ii) It is possible that the requisite number of persons possessing

 Inspite of the disadvantages, it is frequently used as a source of

skilled workers, clerical and higher staff. Advertisement can be given in

conceal its name, a ‘blind advertisement’ may be given asking the

This method of recruitment is very popular in India for unskilled or semi-skilled

10. Former Employees:

11. Other Sources: Apart from these major sources of external

benefit of new ideas. The persons having experience in other

because new employees are already trained and experienced

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