Pmo Unit III Old

Principles of Management and
Organizations
Unit III:-Management Functions
Course Code:-BCA 104
Semester:-BCA 1st Semester
Faculty Name:- Ms. Anubha
1
Syllabus
Management Functions:-
 Planning.
 Organizing.
 Staffing.
 Directing.
 Controlling.
Planning
Planning is the process of thinking about and
organizing the steps necessary to achieve a specific
goal.
It involves setting objectives, determining actions to
take, and considering the resources needed to
accomplish those actions.
Planning helps ensure that efforts are focused,
coordinated, and efficient.
 Planning can apply to personal goals, projects,
business strategies, events, or even daily tasks.
Elements involve in Planning
Goal Setting: Identifying what you want to achieve.
Action Steps: Determining what actions are required to
reach the goal.
Resource Allocation: Identifying the people, tools,
time, and finances needed.
Timelines: Establishing when each action should be
completed.
Monitoring and Adjustment: Regularly checking
progress and making adjustments as necessary.
Organizing
 Organizing refers to the process of arranging resources and
activities in a structured way to achieve a specific goal or
objective.
 It involves setting up systems, assigning tasks, grouping
resources, and creating a clear structure that allows for
efficient functioning.
 The purpose of organizing is to ensure that everything is in
the right place and that tasks are carried out in a
coordinated manner.
 Organizing is a critical step in both personal and
professional contexts to maintain order and make progress
toward goals more manageable and efficient.
Aspects of Organizing
 Resource Allocation: Identifying and distributing resources
like people, tools, and finances where they are needed.
 Task Assignment: Assigning specific responsibilities to
individuals or teams.
 Structuring: Creating a system or framework that outlines
how different elements (people, tasks, resources) interact
and fit together.
 Prioritizing: Deciding the order in which tasks should be
completed to maximize efficiency.
 Coordinating: Ensuring that all parts work together
smoothly to avoid confusion or overlap.
Staffing
Staffing is the process of recruiting, selecting, training,
and managing employees within an organization.
It is a key function of management that ensures the
organization has the right number and type of people
in place to meet its goals.
Staffing involves not only hiring new employees but
also optimizing current staff roles, developing their
skills, and managing their performance.
Effective staffing helps organizations align their
human resources with business goals and create a
motivated, capable workforce.
Steps involved in Staffing
 Manpower Planning: Determining the number of
employees needed and the skills required for different
roles.
 Recruitment: Attracting qualified candidates through job
postings, recruitment agencies, or internal promotions.
 Selection: Evaluating candidates through interviews,
tests, and reference checks to choose the right
individuals for the job.
 Onboarding and Training: Providing new hires with
orientation, job training, and resources to integrate them
into the company effectively.
Contd….
Development and Retention: Offering
continuous training, professional
development opportunities, and incentives
to retain employees and enhance their
skills.
Performance Management: Monitoring and
evaluating employees' work performance
and giving feedback for improvement.
Succession Planning: Identifying and
preparing employees for key roles in the
future to ensure continuity in leadership
and operations.
Directing
 Directing is the management function that involves guiding,
motivating, and leading employees to achieve
organizational goals.
 It focuses on influencing and overseeing team members'
actions and ensuring they align with the company's
objectives.
 Directing includes providing clear instructions, fostering
motivation, and resolving issues to maintain a productive
work environment.
 Directing is essential because it aligns individual and team
efforts with the broader organizational vision, ensuring that
everyone is working in the same direction.
Elements of Directing
Leadership: Influencing and guiding employees
toward achieving goals. Effective leaders inspire and
provide direction to the team.
Communication: Ensuring that clear, accurate, and
timely information flows between managers and
employees. Good communication helps clarify
expectations and fosters collaboration.
Motivation: Encouraging employees to work
enthusiastically and efficiently. This can be done
through recognition, incentives, and creating a
supportive work environment.
Contd….
Supervision: Overseeing employees' activities to
ensure that tasks are performed as planned. It involves
monitoring performance and providing feedback to
help employees improve.
Coordination: Ensuring that different teams and
individuals work together harmoniously toward
common goals.
Conflict Resolution: Addressing any disputes or
misunderstandings that arise within the team and
ensuring they are resolved constructively.
Controlling
 Controlling is the management function that involves monitoring
and evaluating whether an organization's activities are aligned
with its goals and making necessary adjustments to improve
performance.
 It ensures that everything happens according to plan and that
deviations are identified and corrected.
 Controlling helps managers ensure that resources are used
effectively and efficiently.
 Effective controlling helps organizations maintain efficiency,
reduce errors, and stay on track toward achieving their
objectives.
 It also enables proactive adjustments to handle any issues before
they become significant problems.
Steps involved in Controlling Process
Setting Standards: Establishing clear performance criteria
or benchmarks, such as productivity levels, quality
standards, financial targets, or deadlines, that are aligned
with the organization's goals.
Measuring Performance: Regularly assessing actual
performance by collecting data on work output, financial
reports, employee performance, or other relevant metrics.
Comparing Performance to Standards: Evaluating
whether the actual performance meets the predetermined
standards. This helps identify any deviations from the
goals.
Contd….
Identifying Deviations: Pinpointing areas where
performance falls short of the standards or where
issues need to be addressed.
Taking Corrective Actions: Implementing changes or
improvements to correct deviations, such as revising
processes, providing additional training, reallocating
resources, or adjusting goals if needed.
Continuous Monitoring: Maintaining ongoing
oversight of operations to ensure sustained progress
and improvement.
16

Pmo Unit III Old

Uploaded by

Copyright:

Available Formats

Pmo Unit III Old

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Pmo Unit III Old

Uploaded by

Copyright:

Available Formats

Principles of Management and

You might also like