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    A Complete Guide To Effective Written Communication

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    Jing Mendiola
    Written communication is a crucial skill that is required in most modern jobs. It allows people to effectively convey information through various mediums such as email, letters, notes, and messages. To be effective, written communication should be comprehensive, accurate, appropriate, and clearly composed with correct spelling and grammar. Some key aspects of clear written communication are identifying the goal, using the right tone for the audience, keeping it simple, staying on topic, using active voice, having someone proofread it, making it visually easy to read, being professional, and practicing different types of writing.

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    A Complete Guide To Effective Written Communication

    Uploaded by

    Jing Mendiola
    19 views9 pages
    Written communication is a crucial skill that is required in most modern jobs. It allows people to effectively convey information through various mediums such as email, letters, notes, and messages. To be effective, written communication should be comprehensive, accurate, appropriate, and clearly composed with correct spelling and grammar. Some key aspects of clear written communication are identifying the goal, using the right tone for the audience, keeping it simple, staying on topic, using active voice, having someone proofread it, making it visually easy to read, being professional, and practicing different types of writing.

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    (3) A Complete Guide to Effective Written Communication

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    Written communication is a crucial skill that is required in most modern jobs. It allows people to effectively convey information through various mediums such as email, letters, notes, and messages. To be effective, written communication should be comprehensive, accurate, appropriate, and clearly composed with correct spelling and grammar. Some key aspects of clear written communication are identifying the goal, using the right tone for the audience, keeping it simple, staying on topic, using active voice, having someone proofread it, making it visually easy to read, being professional, and practicing different types of writing.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    19 views9 pages

    A Complete Guide To Effective Written Communication

    Uploaded by

    Jing Mendiola
    Written communication is a crucial skill that is required in most modern jobs. It allows people to effectively convey information through various mediums such as email, letters, notes, and messages. To be effective, written communication should be comprehensive, accurate, appropriate, and clearly composed with correct spelling and grammar. Some key aspects of clear written communication are identifying the goal, using the right tone for the audience, keeping it simple, staying on topic, using active voice, having someone proofread it, making it visually easy to read, being professional, and practicing different types of writing.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 9

    A Complete Guide to Effective Written

    Communication

    Written communication is a crucial skill to have in the modern


    information age.

    Most jobs require you to communicate in writing through email,


    formal letters, notes, text messages or online messaging.

    Written communication skills allow you to give direction


    effectively.
    What is written communication?

    • Written communication is any written


    message that two or more people exchange.

    • Written communication is typically more


    formal but less efficient than oral
    communication.
    Examples of written communication
    include:

    Emails Text messages


    Blog posts Business letters
    Reports Proposals
    Contracts
    Job descriptions Employee manuals
    Memos Bulletins
    Instant messages Postcards
    Faxes Advertisements
    Brochures News releases
    Qualities of effective written communication

    All effective forms of written communication have these qualities:

    • Comprehensive: Includes all the relevant details

    • Accurate: All details are correct

    • Appropriate: Has the right tone and level of formality

    • Composition: Has correct spelling and grammar

    • Clear: Is understandable
    Ways to communicate clearly with written communication

    • Effective writing allows the reader to


    understand everything you are saying.
    Here are a few ways you can communicate
    clearly and efficiently:
    1. Identify and clearly state your goal
    • Effective written communication has an obvious goal that
    you convey to the reader. Describe in clear words what
    you want the reader to do or know.

    2. Use the right tone


    • Tone can help your writing be more effective. Some forms
    of communication, such as memorandums, require a
    formal tone. Writing to a friend, however, requires an
    informal tone. The tone you use depends on the purpose
    of the writing and the audience.
    3. Keep it simple
    • Avoid jargon, expressions or big or complex words. You want to
    make it easy for the reader to understand what you are saying,
    regardless of their familiarity with your company or industry.

    4. Stay on topic
    • Avoid irrelevant information. Clarity is essential. Keep paragraphs
    and sentences short, as complicated and lengthy statements
    slow the reader down. Only include words that add value to the
    reader and focus on your main goal.

    5. Use active voice


    • Active voice strengthens your writing and makes your statements
    easier to understand. Active voice also engages the reader and
    keeps their attention. An example of passive voice is, "The letter
    was sent." You can communicate this statement more clearly and
    concisely if you rewrite it in active voice: "I sent the letter."
    6. Have someone proofread your writing
    • Correct punctuation, spelling and grammar are crucial. Have someone
    read your writing before you send or share it. If no one is available, then
    read it out loud to yourself.

    7. Make it easy to read and scan


    • Emails, memos, letters and webpages with brief text and plenty of white
    space are easier to read than text-heavy communications. Break your
    content into easy-to-read and understandable paragraphs or sections.
    This is particularly important when viewers read on a screen, such as web
    content and emails. Use bullet points, headers and short paragraphs to
    make your text easier to understand.

    8. Be professional
    • When writing for work, keep the content professional. Avoid making
    jokes or discussing sensitive topics that the reader might interpret
    differently than you intended. A professional tone, particularly in formal
    communications, makes it easier for the reader to trust and respect you.
    9. Practice
    • The more you write, the stronger your written communication skills
    get. Practice writing a variety of communication types frequently,
    including:
    • Emails
    • Letters
    • Press releases
    • Blog posts
    • Memos
    • Reports
    • Website content

    Consider writing hypothetical press releases and advertisement copy, for


    example, rather than documents your organization plans to send or
    publish. Have a friend or colleague read your writing and give you
    feedback so you know what to improve when your manager does ask you
    to write professional communication.

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