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    Project Scope Management

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    dianatrrdo
    Project scope management refers to the processes used to ensure a project's scope is accurately defined and mapped out. It involves planning the scope management, collecting requirements, defining the scope, creating a breakdown structure of tasks, validating the scope with stakeholders, and controlling the scope throughout the project. Defining the scope upfront is important as it helps avoid issues like changing requirements, going over budget, or delivering something different than expected. The scope outlines the product details, work required, deliverables, exclusions, and assumptions to help complete the project on time and as intended.

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    Project Scope Management

    Uploaded by

    dianatrrdo
    50 views17 pages
    Project scope management refers to the processes used to ensure a project's scope is accurately defined and mapped out. It involves planning the scope management, collecting requirements, defining the scope, creating a breakdown structure of tasks, validating the scope with stakeholders, and controlling the scope throughout the project. Defining the scope upfront is important as it helps avoid issues like changing requirements, going over budget, or delivering something different than expected. The scope outlines the product details, work required, deliverables, exclusions, and assumptions to help complete the project on time and as intended.

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    Project-Scope-Management

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    Project scope management refers to the processes used to ensure a project's scope is accurately defined and mapped out. It involves planning the scope management, collecting requirements, defining the scope, creating a breakdown structure of tasks, validating the scope with stakeholders, and controlling the scope throughout the project. Defining the scope upfront is important as it helps avoid issues like changing requirements, going over budget, or delivering something different than expected. The scope outlines the product details, work required, deliverables, exclusions, and assumptions to help complete the project on time and as intended.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    50 views17 pages

    Project Scope Management

    Uploaded by

    dianatrrdo
    Project scope management refers to the processes used to ensure a project's scope is accurately defined and mapped out. It involves planning the scope management, collecting requirements, defining the scope, creating a breakdown structure of tasks, validating the scope with stakeholders, and controlling the scope throughout the project. Defining the scope upfront is important as it helps avoid issues like changing requirements, going over budget, or delivering something different than expected. The scope outlines the product details, work required, deliverables, exclusions, and assumptions to help complete the project on time and as intended.

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    © All Rights Reserved
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    of 17

    PROJECT SCOPE

    MANAGEMENT

    PRESENTED BY:
    FEMIELYN S. DULDULAO
    NEMESIO FENOMENO JR.
    Topic Outline
    • Definition of P Project Scope Management
    • Importance of Project Scope Management
    • How is Project Scope Defined
    • Project Scope Management Process
    • Project Scope Management Tips
    • References
    What is Project Scope Management?

    Project scope is a component of project implementation that helps


    determine goals, constraints, workflow management strategies, tasks, and
    deliverables.

    Project scope management refers to the set of processes that ensure the
    scope of a project is accurately defined and mapped. It must include all the
    essential project information, not anything else in order to complete the
    project on time
    Importance of Project Scope Management?

    A well-defined project scope management helps avoid common


    issues like:

    • Constantly changing requirements


    • Pivoting the project direction when you are already mid-way
    • Realizing that the final outcome isn’t what was expected
    • Going over the discussed budget
    • Falling behind the project deadlines
    How is Project Scope Defined?

    The scope is defined by understanding the project requirements and the


    client’s expectations. The scope statement usually contains:

    • Product scope
    • Project scope
    • List of deliverables
    • Acceptance criteria
    • Project exclusions
    • Limitations
    • Assumptions
    How is Project Scope Defined?
    Product scope is about the product details; what the product will look
    like, how it will work, its features, and more.

    Project scope defines the requirements of the product and the work
    required to create it. This also defines what is inside and outside of the
    scope, which helps you avoid scope creep.

    A deliverable is the end product that is delivered to clients upon


    completion of the project. The scope management plan shall include the list
    of deliverables to be given to clients along with the specifications and
    standards they should meet.
    How is Project Scope Defined?
    Acceptance criteria refers to a set of predefined requirements that must
    be met to mark a user story complete.

    Exclusions are the elements that are excluded from the project. These
    can include certain tasks, activities, or resources that are not necessary
    for the successful completion of the project.

    Limits are the boundaries that are set for a project. They define the
    scope of the project and the resources that are available to complete it.
    Limits can be set in terms of time, budget, scope, and other factors.
    How is Project Scope Defined?
    Project assumptions are the expectations and predictions that a team
    assumes when they start a project.
    Project Scope Management Process
    Project Scope Management Process
    Planning scope management- creating a scope plan document that you can
    refer to in the later stages. The document mainly helps in defining,
    managing, validating, and controlling the project’s scope.

    Collecting Requirements - the next step is to work out stakeholder


    requirements and expectations. You will be required to document all the
    project requirements, expectations, budgets, and deliverables through
    interviews, surveys, and focus groups.
    Project Scope Management Process
    Defining the scope- At this step, you need to turn your requirements into a
    well-detailed description of the service or product that you are trying to
    deliver through the project. You will then have a project scope statement
    that you can then refer to throughout your project.

    Making a project breakdown structure- A project breakdown structure is


    a document that breaks down all the work which needs to be done in the
    project and then assigns all the tasks to the team members. It lists the
    deliverables that need to be completed and their respective deadlines as
    well.
    Project Scope Management Process
    Validating scope- In this step, the scope and deliverables that you have
    recorded need to be sent to project executives and stakeholders to get the
    necessary approvals. Scope validation needs to be done before starting the
    project to ensure that if something goes wrong then it is easy to find where
    it went wrong..

    Controlling scope- Project managers need to ensure that as the project


    begins, it always stays within the defined scope. In case there are some
    things that need to change, then the proper change control process should be
    followed.
    10 Project Scope Management Tips
    Understand the project – You must identify and understand the interests,
    needs, and goals of the client and have a firm grasp on the objectives of the
    project.
    Identify the project requirements – In order to know what resources are
    needed, you must identify the requirements to complete the project. You will
    then need to assemble a team, define roles and allocate tasks.

    Define milestones – In order to complete a project, you must define key


    phases of a project or milestone. You must also define how to evaluate and
    approve each phase/milestone.
    10 Project Scope Management Tips
    Hire a qualified project manager – The best plan in the world will fall
    apart if you do not have the right project manager. They should be adept at
    managing a team, with a clear understanding of how to allocate tasks based
    on the skills and personalities of each person.

    Maintain communications – You must be able to communicate with the


    stakeholders, the project manager, supervisors, contractors, and team
    members to discuss issues and changes so that everyone remains on the
    same page.
    10 Project Scope Management Tips
    Identify team members’ strengths and weaknesses – Being aware of the
    strengths and weaknesses of team members will make the team more
    efficient so you can meet the project requirements.

    Take advantage of management tools – There are many resources in


    online project management software. These tools can be a centralized
    platform to track, manage, share, and communicate with everyone involved
    in the project.
    Practice risk management – Managing potential risks is essential in order
    to identify potential threats, and avoid mistakes and cost overruns that could
    derail a project.
    10 Project Scope Management Tips
    Test deliverables – In order to deliver a project successfully, you need to
    develop tests at critical milestones. This will ensure the requirements of
    each step have been met.
    Evaluation of the project – After a project is complete, the project
    manager should review and evaluate the various components of the project
    and the project as a whole. The objective is to identify successes as well as
    areas where improvements can be made to prevent mistakes on future
    projects.
    References

    What Is Project Scope Management? An Overview. (n.d.). Www.globalknowledge.com.


    https://www.globalknowledge.com/us-en/resources/resource-library/articles/project-scope-
    management/
    ‌
    Kissflow. (2021, November 24). What is Project Scope Management and Why is it Important? Kissflow.
    https://kissflow.com/project/project-scope-management/
    ‌
    What is acceptance criteria? | Definition and Best Practices. (2018). Productplan.com.
    https://www.productplan.com/glossary/acceptance-criteria/
    ‌
    Anvitha. (2021, July 17). Scope Management Plan: What is it and Why is it essential? Unichrone Blog.
    https://unichrone.com/blog/project-management/scope-management-plan-and-its-importance/
    ‌
    Sandeep Kashyap. (2019, July 2). Project Scope Management - Definition | Importance | Processes.
    ProofHub. https://www.proofhub.com/articles/project-scope-management
    ‌

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