Scribd Logo
Upload

Welcome to Scribd!

  • 56 views

    Slides On Meetings Part II

    Uploaded by

    Ndolezi Musongole
    The document describes the parts and purpose of a chairman's agenda for meetings. It explains that the chairman's agenda is for the chairman's personal use and contains extra notes to help conduct the meeting. These notes include the names of people presenting agenda items, brief explanations of discussions, and points the chairman wants to highlight. The right side is left blank for the chairman to take notes during the meeting to later assist the secretary in preparing minutes. The document also provides examples of different types of minutes that can be taken at meetings.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Slides On Meetings Part II

    Uploaded by

    Ndolezi Musongole
    56 views13 pages
    The document describes the parts and purpose of a chairman's agenda for meetings. It explains that the chairman's agenda is for the chairman's personal use and contains extra notes to help conduct the meeting. These notes include the names of people presenting agenda items, brief explanations of discussions, and points the chairman wants to highlight. The right side is left blank for the chairman to take notes during the meeting to later assist the secretary in preparing minutes. The document also provides examples of different types of minutes that can be taken at meetings.

    Original Title

    Slides on Meetings Part II

    Copyright

    © © All Rights Reserved

    Available Formats

    PPTX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    The document describes the parts and purpose of a chairman's agenda for meetings. It explains that the chairman's agenda is for the chairman's personal use and contains extra notes to help conduct the meeting. These notes include the names of people presenting agenda items, brief explanations of discussions, and points the chairman wants to highlight. The right side is left blank for the chairman to take notes during the meeting to later assist the secretary in preparing minutes. The document also provides examples of different types of minutes that can be taken at meetings.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    56 views13 pages

    Slides On Meetings Part II

    Uploaded by

    Ndolezi Musongole
    The document describes the parts and purpose of a chairman's agenda for meetings. It explains that the chairman's agenda is for the chairman's personal use and contains extra notes to help conduct the meeting. These notes include the names of people presenting agenda items, brief explanations of discussions, and points the chairman wants to highlight. The right side is left blank for the chairman to take notes during the meeting to later assist the secretary in preparing minutes. The document also provides examples of different types of minutes that can be taken at meetings.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 13

    NOTES ON MEETINGS PART II

    Chairman’s Agenda (It follows the


    same basic format as the notice and
    agenda
    PARTS OF THE CHAIRMAN’S AGENDA

    • The Chairman’s Agenda is for the Chairman’s


    use only
    • It contains extra notes in addition to the
    agenda headings
    • The notes are added for the Chairman to use
    to help him conduct the meeting
    PARRTS OF THE CHAIRMAN’S AGENDA CONT’

    • The right hand side of the Chairman’s Agenda


    is left blank, for the Chairman to make notes
    during the meeting
    • Only the heading ‘Notes’ and the number of
    each agenda item should be shown
    • The notes may help when the secretary is
    preparing the minutes
    PARTS OF THE CHAIRMAN’S AGENDA CONT’

    The notes include:


    • The name/title of the person to be called
    upon to present an item
    • A brief explanation of what is to be discussed
    • Points which the Chairman wishes to bring to
    the attention of the meeting
    PARTS OF THE CHAIRMAN’S AGENDA CONT’

    • When another member is to present an item,


    it is usual to begin with his/her name and title
    if appropriate followed by ‘to’ (present,
    furnish…)
    • When the chairman is to present an item
    personally, it is usual to begin with the verb
    which indicates what he will do
    PARTS OF THE CHAIRMAN’S AGENDA CONT’

    • The item on minutes of ‘previous meeting’ the


    chairman must obtain the approval of the
    members before signing the minutes as a
    correct record

    • No notes can be included under ‘Any Other


    Business’ because it will not be known if any
    member has any items to discuss
    PARTS OF THE CHAIRMAN’ AGENDA CONT’

    • A Chairman’s Agenda is for his own personal


    reference so name/title will not be included at
    the end – just the date of typing and reference
    TYPES OF MINUTES
    There are three types of minutes:
    • Verbatim minutes
    • Minutes of resolution
    • Minutes of narration
    TYPES OF MINUTES
    VERBATIM
    • These are used primarily in court reporting
    where everything is recorded word for word

    RESOLUTION
    The discussions which took place are not
    recorded, only the main conclusions.
    TYPES OF MINUTES
    NARRATION
    These minutes will be a concise summary of all
    the discussions which took place and the
    conclusions reached
    TYPES OF MINUTES CONT’
    • A full example of the minutes of narration and
    minutes of resolution are shown in your hand
    out/notes posted on your platform.
    TECHNICAL AND VOCATIONAL TEACHERS’ COLLEGE

    NOTICE OF THE STUDENT WELFARE COMMITTEE MEETING

    A meeting of the Student Welfare Committee will be held on Monday 12 February 2018 in the
    Conference Centre at 1400 hours.

    (Since this is the Chairman’s document do not include the last paragraph which says ‘Please attend
    without fail since he/she cannot request himself to attend).

    C H A I R M A N’ S A G E N D A
    NOTES

    1 CHAIRMAN’S OPENING REMARKS


    Welcomes members and introduces the theme of the meeting. 1.

    2 APOLOGIES FOR ABSENCE 2.


    Conducts a roll call and receives apologies for those not present

    3 MINUTES OF THE PREVIOUS MEETING 3.


    Circulated on 14 January 2018. Corrects the figure K50 to read K50,000.

    4 MATTERS ARISING 4.

    5 CHAIRMAN’S REPORT 5.
    Presents his report and requests for comments from members

    6 CO-ORDINATOR’S REPORT 6.
    Mr W. Siwakwi to present his report on the activities of the team

    7 AWARDING OF STUDENTS BURSARIES 7.


    Ms B. Kasuba to give an up-date of the funds received from
    Government.

    8 ANY OTHER BUSINESS 8.

    9 DATE OF NEXT MEETING 9.


    Proposes 10 February 2018

    10 CHAIRMAN’S CLOSING REMARKS 10.


    Thanks members for their contributions and closes the meeting

    6 February 2018

    STU/2

    You might also like