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    Business Letter

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    Geneva Villamor
    This document provides an overview of the key components of a business letter, including the heading, date, inside address, salutation, body, complimentary close, and signature line. It describes the purpose and content that should be included in each section, such as including the recipient's name and title in the inside address and using "Dear" followed by the recipient's name or title in the salutation. The body section typically includes an introduction, main content, and summary. The document offers tips for addressing individuals and examples of complimentary closes like "Sincerely" and "Best regards."

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Business Letter

    Uploaded by

    Geneva Villamor
    44 views16 pages
    This document provides an overview of the key components of a business letter, including the heading, date, inside address, salutation, body, complimentary close, and signature line. It describes the purpose and content that should be included in each section, such as including the recipient's name and title in the inside address and using "Dear" followed by the recipient's name or title in the salutation. The body section typically includes an introduction, main content, and summary. The document offers tips for addressing individuals and examples of complimentary closes like "Sincerely" and "Best regards."

    Original Title

    BUSINESS LETTER

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    © © All Rights Reserved

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    This document provides an overview of the key components of a business letter, including the heading, date, inside address, salutation, body, complimentary close, and signature line. It describes the purpose and content that should be included in each section, such as including the recipient's name and title in the inside address and using "Dear" followed by the recipient's name or title in the salutation. The body section typically includes an introduction, main content, and summary. The document offers tips for addressing individuals and examples of complimentary closes like "Sincerely" and "Best regards."

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    44 views16 pages

    Business Letter

    Uploaded by

    Geneva Villamor
    This document provides an overview of the key components of a business letter, including the heading, date, inside address, salutation, body, complimentary close, and signature line. It describes the purpose and content that should be included in each section, such as including the recipient's name and title in the inside address and using "Dear" followed by the recipient's name or title in the salutation. The body section typically includes an introduction, main content, and summary. The document offers tips for addressing individuals and examples of complimentary closes like "Sincerely" and "Best regards."

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 16

    Prayer

    What is a
    Letter?
    What is a Letter?
    A letter is a written message that can be
    handwritten or printed on paper. It is usually
    sent to the recipient via mail or post in an
    envelope, although this is not a requirement as
    such. Any such message that is transferred via
    post is a letter, a written conversation between
    two parties.
    Business
    Letter
    Business Letter
    A letter which is used by
    organizations to communicate in a
    professional way with customers, other
    companies, clients, shareholders,
    investors, etc. Business letter uses
    formal language and a specific format.
    Companies use it to convey important
    information and messages.
    Major Parts of a Business Letter

    01 02 03 04
    Inside Address
    The Heading Date The Salutation
    (Recipient’s
    Address)

    05 06 07
    Body The The Signature
    Complimentary Line
    Close
    The Heading

    The heading contains the sender’s return address,


    phone number, fax number, or e-mail address. It is
    not necessary to type a return address if you are
    using stationery with the return address already
    imprinted.
    Date

    Simply put, the date is the day the letter is


    sent. The most commonly used date format is:
    (Month/Day/Year - Ex: August 6, 2018). Do
    not abbreviate the month and always include all
    four digits of the year.
    Inside Address (Recipient’s Address)
    This is the address of the recipient. If applicable, the
    first line in the address block should include the
    recipient’s name and title, and the second line should
    state the recipient’s company or business. The third
    and fourth lines are designated for the actual address.
    ● If you do not have the person's name, do some
    research by calling the company or speaking with
    employees from the company.

    ● Include a personal title such as Ms., Mrs., Mr., or Dr.


    Follow a woman's preference in being addressed as Miss,
    Mrs., or Ms. If you are unsure of a woman's preference
    in being addressed, use Ms. If there is a possibility that
    the person to whom you are writing is a Dr. or has
    some other title, use that title. 
    The Salutation
    • The salutation (or greeting) in a business letter
    is always formal.
    • Use “Dear” when the recipient’s name or title is known.
    Examples include “Dear Mr. Doe” or “Dear Sales Director.” 
    • When the name or title is unknown, use “To Whom It May
    Concern.” Always punctuate the salutation of a business letter
    with a colon (:) instead of a comma.
    Body
    • the longest part of a letter (the meat of the letter) and
    is usually divided into three subcategories:
     Introduction (states the purpose of the letter);
     Main Content (conveys all necessary detailed information and has
    no set length requirements); and
     Summary (summarizes the information provided, restates the
    letter intent and offers either instructions or an inquiry regarding
    follow-up correspondence)
    The Complimentary Close
    • complimentary close is a word or short phrase that
    basically means “goodbye.” 
    • “Sincerely” is the most common closing remark. Others
    include “cordially,” “best wishes,” and “best regards.”
    • Complimentary close can vary in degrees of formality and
    is dependent upon the relationship between the sender
    and recipient.
    The Signature Line
    ● In letters that are sent via email, the signature is simply
    the sender’s name and title typed immediately below the
    complimentary close.
    ● When a letter is mailed, faxed or hand-delivered,
    however, there should be a large enough space below the
    closing and above the typed name and title for the
    sender to provide her written signature.
    Thank you!
    CREDITS: This presentation template was created by Slidesgo, and includes icons
    by Flaticon, and infographics & images by Freepik

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