Session 1 RAMS Introduction ENG

Road Asset Management System
(RAMS)
in the Kyrgyz Republic
Session 1: RAMS Introduction
Serge Cartier van Dissel

June 2021
1
Agenda
Meeting Agenda
1. RAMS introduction
• What is the function of a RAMS
• How does a RAMS fit into the wider context of road management
• What are the phases of RAMS development
• How does Kyrgyz Republic compare to other CAREC countries
2. RAMS development
• What data has been collected in the Kyrgyz Republic
• What is the functionality of the database
• How is the collected data used for selecting and prioritizing treatments
• What remains to be done for the RAMS development
3. RAMS integration
• How to ensure an appropriate institutional framework for RAMS operation
• How to integrate the RAMS into annual planning and budgeting procedures
• What funding levels are required for the road sector and how can these be
financed
• How can we develop domestic capacity to implement the planned works
2
Any system that is used to collect, manage and analyse road data for road
planning and programming purposes
Purpose: Optimizing the level and the allocation of road funding in relation to
medium- and long-term results regarding road conditions and road user costs
• Define the road network maintenance, repair and improvement needs

• Based on inventory, condition and traffic data
• Determine the required budget to address those needs
• Determine how the available budget is best allocated
• To different roads and networks (class, traffic, etc.)
• To different treatment types (maintenance, current repair, mid-term repair, capital repair)
• Based on agreed prioritization criteria
• Economic (e.g. road user costs, traffic levels)
• Social (e.g. population, minimum access)
• Predict the impact of that budget allocation
• On future road network conditions
• On future maintenance and repair costs
• Monitor the road network over time
3
Network vs Project Planning
• RAMS is a network planning tool – Limited data for all roads
• Planning for an entire (sub-)network
• Based on data collected for entire (sub-)network
• Identify best treatment approaches
• Determine budget needs and propose budget allocations
• Limited data collection to reduce costs
• Different from project level planning – Detailed data for some roads
• For specific road (section)
• Much higher data requirement
• Support preparation of designs
• Determine volumes of works
4
Benefits of a RAMS
• Allows objective identification of all treatment needs and costs
• Identification of needs and future timing of treatments
• Traditional planning generally shows only part of treatment needs
• Traditional planning is generally more subjective and difficult to verify
• Allows allocation of the available budget to be optimized

• Optimize impact on reducing road user costs (costs to the economy)
• Optimize impact on future road network conditions
• Traditional planning is often suboptimal – focus on fixing defects rather than
preventing them
• Provides basis for determining suitable budget levels

• Show the impact of different budget levels of future network conditions and road
user costs (cost to the economy)
• Provides proper basis for negotiations on budget levels
5
Costs of a RAMS
• Collection of network data
• Annual collection of data for part of the network
• Cost depends on data types to be collected and collection frequency
• Survey equipment procurement/replacement and annual operation
• RAMS database operation and data analysis

• Small team of dedicated staff involved in database operation and data analysis
• Resources for operation of the RAMS equipment and software
• Costs of the RAMS more than compensated by increased efficiency

in the use of the road sector budget
• Long-term savings in budget needs for the road network
6
RAMS database
Data collection Data analysis

Survey equipment Planning module
Data management
Reporting
7
• Data collection
• Road data (inventory, condition, traffic, other)
• Treatment data (costs, performance, etc.)
• Missing / outdated data makes a RAMS useless
• Data management (database)
• Store data and make it easily accessible Data collection
• Combine different data sets Data management

• Prepare reports - provide statistics for the network
Data analysis
• Data analysis (planning tool)
• Identify required budget
• Criteria for prioritization + allocation of specific budget
• Algorithms for predicting future road deterioration and user costs
• May incorporate other modules
• Bridge or tunnel management system
• Contract management system
8
RAMS Integration
• Institutional framework
• Resources for RAMS operation
• Procedures for RAMS operation
Institutional Framework
• Especially data collection
• Planning and budgeting procedures Planning
• RAMS integration into planning systems Data collection
• In time for budget preparation Data management

• Used as basis for budget preparation
Data analysis
• Financing procedures Financing
• Influence budget levels by predicting
impact on future network conditions Implementation
• Identify alternative financing options
• Implementation modalities
• Capacity to implement planned works
• Shift towards mid-term repair
• Suitable contracting modalities
9
RAMS development phases
• Phase 1: Piloting
• Data collection for small part of the network
• Simple (temporary) database for data storage with limited functionality
• Data analysis using commercial software (RONET, HDM4)
• Often carried out by consultants
• Phase 2: Development
• Data collection for entire road network
• Proper RAMS database with extended functionality
• Data analysis through integrated planning module or external software
• Often carried out by government (outsourced) with project consultant support
• Phase 3: Integration
• Institutional framework established for RAMS operation
• RAMS forms the basis for annual and multiannual planning and budgeting
• Budget levels and allocations influenced by RAMS analysis of needs and priorities
• Domestic implementation capacity responds to new priorities (mid-term repair)
10
RAMS status in the CAREC Region
Phase 3: Integration
Phase 2: Development
Phase 1: Piloting
AFG AZE PRC GEO KAZ KGZ MON PAK TAJ TKM UZB
AFG AZE PRC GEO KAZ KGZ MON PAK TAJ TKM UZB
Data collection frequency Inter- Inter- Annual Inter- Inter- Inter- Annual, Inter-
Annual Starting Starting
mittent mittent mittent mittent mittent outsourced mittent
Data collection extent Partial Network Partial Partial Partial Partial Partial Partial
Network Network Network
Network Network Network Network Network Network Network
Database Being Yes Being Limited Being

Yes Yes Yes Yes Not used Yes
prepared prepared scope prepared
Being Inter- Most Being Being Being Being
Data analysis HDM4 Not used HDM4 -
prepared mittent provinces prepared prepared prepared prepared
RAMS unit Yes Yes Yes Yes Yes Yes Yes Yes Yes - -
RAMS influencing Inter- Some

planning - provinces Yes - - - Yes - - -
mittent
RAMS influencing
financing - - - Yes - - - Yes - - -
11

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Road Asset Management System

Session 1: RAMS Introduction

Serge Cartier van Dissel

• Define the road network maintenance, repair and improvement needs

• Allows allocation of the available budget to be optimized

• Provides basis for determining suitable budget levels

• RAMS database operation and data analysis

• Costs of the RAMS more than compensated by increased efficiency

Data collection Data analysis

• Combine different data sets Data management

• In time for budget preparation Data management

Database Being Yes Being Limited Being

RAMS influencing Inter- Some

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