PEOPLE PROCESS PROFIT

Thursday 29 December 2022 TREPEND - !Simplifying Business! 1

 !!! WHAT IT DOES !!!
Assist Business Owners/Entreprenures
In identifying; Bottleneck areas/Challenges by identifying, planning and
implementing operational performance improvement initiatives

Thursday 29 December 2022 TREPEND - !Simplifying Business! 2

 TREPEND’S

WORK DELIVERED

SNAPSHOT’S

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 TRAINING MODULES DESIGNED ACROSS
CLIENTS
STAGE – 1 STAGES – 2
• Self-Management • Effective Communication
• 21st Century Professional • Time Management
• Grooming and Etiquettes • Stress Management
• Positive Thinking • Conflict Management
• Team Work • Problem Solving

LEARNING METHODOLOGY
• Story telling
• Videos
• Role Plays
• Case Studies
• Group Games
• Worksheet Exercise

STAGE – 3 STAGES – 4
• Selling Skills
• Effective Manager
• Negotiation
Skills/Customer Service • Art of Delegation
• Ethics & Value Training • Coaching and Mentoring
• Creative Thinking • One Minute Manager
• Emotional Intelligence • Performance Appraisal
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 AUDIENCE FOR TRAINING

BOTTOM LEVEL MIDDLE LEVEL

EMPLOYEES EMPLOYEES

Designed and Developed Trainings

modules on various topics as per Clients
Requirement.

Modules Designed are very simple to

understand and applicable in day to day
working
Thursday 29 December 2022 TREPEND - !Simplifying Business! 5
 Case Study – Client 1

CLIENTS MONOLOGUE:
 
“Transit Electronics pvt ltd” an 32 cr Unit, I want to grow into 70 cr unit within a year or so.. I feel
the need to restructure my costs,. Am currently involved into day to day fire fighting activities -
 Not meeting project Completion deadline leading to failure in customer service
 Organizational goals are not met.
 Inconsistency in quality of service.
 Ambiguity in Understanding of Roles & Responsibility/Difficulty in Allocation of Work.
 Unable to overcome from routine day to day work
 Can’t focus on Strategic Matters
 People are working, yet not achieving expected outcome
 Engaged in frequent follow up to get the task done 
 
Business Development is also on my mind…. but the revenue has to increase. Demand is
always there My management team is quite good they keep the team under check. I also see
competition to catch up soon so its necessary to change gears from where I am now,…

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 Case Study – Client 2

CLIENTS MONOLOGUE:

IS Engineers - We are small trading organisations, into business of trading of Industrial Automation
products since 2000, have strength of 25 employees, with office at Nanpura and Udhana.
(Warehousing). There are no business vertical; our primary profile is trading. We market Industrial
automation products , we stock some products, some we purchase against order.

Our main problems generally faced.

1. Repetition of work - Job completion on time, work allocation
2. No proper documentation of order received so order get delayed in execution or are missed out; even
retrieval of past data is difficult.
3. Proper communication with vendors and customers &Follow up for payment collection

PROCESS/SYSTEMS REQUIRED EMPLOYEE EMPOWERMENT

 Material Receipt  Setting Target/Work Allocation

 Material Dispatch  Importance of systems
 Managing Enquiries  Time Management
 Post Sales  Job completion/Commitment
 Purchase Order Follow ups  Reporting Matrix
 Review of Orders Received/Placed  Cost Awareness
 Database Management for Data Retrieval  Avoid Repetition

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Project 1: 180 DEGREE PERFORMANCE FEEDBACK FOR MANAGEMENT TEAM

Client: (Transit Electronics Ltd)

Project description:
Top Management of this client was put through this 180 degree feedback mechanism, to unlock the potential of
first level managers by getting feedback from their Peers
A 180-degree feedback is where raters are at the same level as self (peers or colleagues), and a person self-
reports to.
The consistency and/or discrepancy between these scores gives tremendous insight into how others perceive
you depending on their relationship to you, and insight into where you may not be getting through to people
effectively. These scores also highlight your hidden strengths, your blind spots, and areas for development.

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Project 2: JOB GRADING – COMPENSATION STRUCTURE

Client: Transit Electronics Pvt Ltd)

Project description

Deciding on pay scales/grades for employees at the time of joining or promotions/increments as been one of the
key bottle neck concerns. Thereby we defined a compensation strategy which is an important tool for all
companies, including startups. As a startup, you may not be able to compete with large companies on salary.
Therefore, we have combination of options to attract and retain key employees. The compensation strategy we
developed focuses on:
• Reasonably competitive such that it attracts and retains quality people
• Structured to ensure that employees’ efforts are directed to achieving the company’s goals

TREPENDS Intervene:

1. Designing of compensation plan/objectives.

2. Determine compensable factors weight & Point value
3. Job analysis leading to Job evaluation – Knowing the worth of each jobs in the organization
4. Benchmark jobs; Market Point Value
5. Deciding and establishing grade pricing and Salary ranges
6. Develop Salary structure/Salary administration policy

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Simplifying Business!
Compensation Structure

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Project 3: JOB ANALYSIS, PERFORMANCE MANAGEMENT SYSTEM
Clients: (1) Transit Electronics Ltd. Client 2: IS Engineers

Project description:
1. Performance Enhancement Tool (PET): At TREPEND Performance Management System is termed as
Performance Enhancement Tool as the focus is not only on managing but it’s on enhancing performance from one
level to another…
The need for putting this system at the clients was to assign goals at department and individual level. Lot of
discussions/One on one were conducted at employee and Manager level to gauge exact role and responsibilities
with which clear measurable KPI/KPA were set. We derived at the PET Tool which had a collaborative blend of
both MBO (Management by Objective) and Competency based PMS

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Project 4: PROCESS REDESIGN - SMB System Integration
Project description

Diagnosed the current state of affairs of the business; and Looking through each principal and peripheral
segment of the existing model. Leading to eliminating the waste and revamping, where necessary, some of the
processes and workflows within the business.

Streamlining business processes allows top management to overcome day-to-day firefighting, minimize
operational activities and focus on strategic and business growth. It also helps them to retain the competencies
in terms of employee strength and materialize ownership within the employees for their own roles and
responsibilities. It always allows them to endure the competition and market surges with cost-effective
products and services, quality-conscious work culture, effective resource utilization, introduction of smarter
and contemporary production systems with automation, information and data management, systems
transparency and standardization; while directly enhancing the profitability of the business

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Project 5: ORGANOGRAM - SMB System Integration

Project description

Drawing up current Organizational and Reporting Structures by Conducting detailed study, by

interviewing with key employees and understanding working patterns/Structures, Career paths of
existing employees - Analyzing and structuring Current Organizational structures and plotting up
the same
Remapping and devising Organogram based on Expansion presenting and proposing new
organization structure which would be required to achieve expansion plan goals. Career succession
plan to prepare competent Managers for higher level of positions in the organization.

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 Project 6: DASH BOARD – COMPANY PERFORMANCE REVIEW
DASHBOARD - 'ANALYSING THE YEAR 2017-2018'
Total Sales- Quarter wise Total Sales-Quarter wise - In %age

8554876.809

16484890.7

10005855.1

9973113.089

1st 2nd 3rd 4th

No of OA (Item Wise) in Comparision to Sales

546

₹ 1,64,84,891

398 463
418
₹ 1,00,05,855 ₹ 99,73,113
₹ 85,54,877

1st 2nd 3rd 4th

Total Sales+Quarterly+Makewise

BAUMER, ₹ 48,65,144

EUREKA, ₹ 33,71,431
JANATICS, ₹ 32,87,325

BAUMER, ₹ 20,93,998
JANATICS, ₹ 19,90,251 JANATICS, ₹ 20,87,992
BAUMER, ₹ 20,38,088
SIEMENS, ₹ 19,86,170
JANATICS, ₹ 17,12,522
BAUMER, ₹ 16,49,934 EUREKA, ₹ 18,05,661
SIEMENS, ₹ 13,14,943
SIEMENS, ₹ 9,96,151
EUREKA, ₹ 5,77,784 EUREKA, ₹ 6,47,350
SIEMENS, ₹ 3,57,428
CDC, ₹ 1,95,293 CDC, ₹ 1,49,730 CDC, ₹ 1,94,751
HONEYWELL, ₹ 14,96,316 HONEYWELL, ₹ 10,03,973 HONEYWELL, ₹ 19,37,056 HONEYWELL, ₹ 15,59,110

1st 2nd 3rd 4th

P3
No of OA (item Wise) Prepared by BO register.xlsx, Vertical Wise-Engineer's sale
313
Engineers P3
register.xlsx,
257
P3
register.xlsx,
KJ register.xlsx,
203
195 P3 KJ register.xlsx, Emp X, 4th, ₹
register.xlsx, KJ register.xlsx, 173 57,17,430
KJ register.xlsx,
157 153
150

Emp X, 2nd, ₹
Emp X, 3rd, ₹
50,60,347
Emp X, 1st, ₹ 37,84,240
34,35,647 Emp Y, 4th, ₹
8878Cr
KD KD KD KD Emp Y, 2nd, ₹ Emp Y, 3rd, ₹
Emp Y, 1st, ₹
register.xlsx, register.xlsx, register.xlsx, register.xlsx, 4624Cr 4801Cr
3877Cr
65 46 53 60

1st 2nd 3rd 4th 1st 2nd 3rd 4th

Thursday 29 December 2022 14

TREPEND - !Simplifying Business!
 Project 7: GOAL SEETING: TARGET BREAKUP
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Current Year Targets
Divisions Sub Divisions Trgt 1 Trgt 2 2019-2020
Sub Div 1 1,03,52,789 4,14,11,011
Dept 1 Sub Div 2

Sub Div 3 59,73,233 2,55,77,182 9,00,00,000

Sub Div 4 2,00,00,000
Total Dept 1 (F12) Sub Total (E12) 1,63,26,022 6,69,88,193 11,00,00,000
Sub Div 1 2,42,443 38,65,108 1,00,00,000
Dept 2
Sub Div 2

Dept 2(F15) Sub Total (E15) 2,42,443 38,65,107.84 4,00,00,000

Grand Total 2,27,84,141 14,17,06,602 15,00,00,000

Vertical 1 • 8,00,00,000 Cr

Company
2019-2020 Vertical 2 • 1,13,00,000 Cr

Target: Vertical 3 • 21,00,00,000 Cr

30,13,00,000
 Project 8: EMPLOYEE SURVEY

Client: Naftech

Are you 100% working as per system and processes

set in this organization?

Trepends role in improving this

parameter:
Yes
Improve the compliances level of 31%
established system and setting
the objectives based on SMART
concept.

Setting up follow up mechanism No

69%
and auditing of the established
system .

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Simplifying Business!
 Project 9: STOCK/INVENTORY MANGEMENT
Client: IS Engineers
Sum of Sum of Sum of Closing
Row Labels Inwards Outwards Balance
0302040300
2017
Jun 1 1
Jul 1
Aug 1
Sep 1
Oct 1
Nov 1
Dec 1
2018
Jan 1
Feb 1
Mar 1 Sum of Closing Balance
582000
Sum of Outwards
2017
Sum of Inwards
Jul 10 10
Aug 10
Sep 10
Oct 10
Nov 10
Dec 10 Jun Aug Oct Dec Feb Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar Dec Feb Mar
2018
2017 2018 2017 2018 2017 2018 2017 2018 2018
Jan 10
0302040300 582000 582002 582040 582041
Feb 5 15
Mar 2 13
582002
2017
Apr 62
May 62
Jun 62
Jul 62
Aug 62
Sep 62
Oct 62
Nov 62
Dec 62
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Simplifying Business!
 Project 10: STANDARD OPERATING PROCEDURES/ PROCESS FLOW
Client: Saini India Ltd
STANDARD OPERATING PROCEDURES
Sr No Proce ss / Input Action Ste ps to be done Time Frame Proce ss Drive r Proce ss Owne r Output
Subproce ss
1 1. Lead Generation Online Services (Eg. Justdial, Enroll our company portfolio Once in the month
Indiamart) onto various site s
Re gular clie nt Managing Custome r On going activity
Re lationship Sale s Mgr, Back office A) Fixing Pe rsonal
Re fe re nce by e xisting clie nt Managing Custome r On going activity e ngine e r and sale s Re spe ctive Sale s Mgr Me e t
Re lationship e ngine e r B) Re ce ipt of
Fie ld Work (are a wise , industry Do Prope r planning t o On going activity Inquiry
wise ) achie ve the give n sale s
targe t
Exhibition 1. ke e ping track of As and whe n organize d A) Fixing Pe rsonal
e xhibition conducte d Local, Sale s Mgr, Back office
Me e t
national or (inte rnational) e ngine e r and sale s Re spe ctive Sale s Mgr
B) Re ce ipt of
e ngine e r
Inquiry
2. Exhibition data/ visitors Post e xhibition within 2 to 3
data to be update d in days Exhibition
Exhibition/ Le ad tracke r database

3. Se nding Int roductory Wit hin 2 to 3 days from the A) Fixing Pe rsonal
mails to the e xhibiiton le ads time update d in Exhibition Me e t
Tracke r. B) Re ce ipt of
Inquiry
2. A) Fixing Information received via Point 1. 1. Updating Customer visiting 24 hrs from t he intimation A) Followup
Sales Engineer Respective Sales Mgr
Me e ting Direction received from Sales Mgr. entries in Excel/ERP Tool) re ce ive d B) Receipt of Inquiry

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 Project 11: Techniques and tools on Controling and Budgeting

Budget

Time Nature Level of Activity

Long term Operating

Financial

Fixed Flexible
Interim Sales
Production Cash, Projected
Income, Budgeted
Purchase
B/s
Short term

Thursday 29 December 2022 TREPEND - !Simplifying Business! 19

Project 12: OTHER RANDOM PROJECTS

At Different Other Clients

HR System Set up
Performance Enhancement Systems
Complete HR Set up
Employee Manual
PET
Policies and Procedures
Competency Frame Work
ISO Certification
Trend Analysis
Process Automation & Standardization
Analytics, Trend Analysis
Interaction Between the Systems
Just In Time-Production Time
Skill Assessment/Skill Matrix
Cell Manufacturing/Process Layout
Employee Consultation
Career Planning/ Job Enhancement
Reward and Recognition Scheme
Incentive Strategies
Influencing/managing the transformation

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 THANK YOU

www.trepend.com
+91 9712989436 www.trepend.com
+91 9712989436 [email protected]
[email protected]