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    HR Policy

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    yousuf
    HR policies outline guidelines for employment matters and achieving organizational goals. They encourage fair treatment, compliance with laws, consistent decisions, and protection for employees and the organization. An effective HR policy should be clear, precise, stable yet flexible, fact-based, just, reasonable, and periodically reviewed. It is developed through setting objectives, identifying needs, gathering information, examining alternatives, getting approval, and communicating the policy. The policy should establish the company, employment terms, benefits, payroll, workplace standards, and electronic policies.

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    HR Policy

    Uploaded by

    yousuf
    157 views25 pages
    HR policies outline guidelines for employment matters and achieving organizational goals. They encourage fair treatment, compliance with laws, consistent decisions, and protection for employees and the organization. An effective HR policy should be clear, precise, stable yet flexible, fact-based, just, reasonable, and periodically reviewed. It is developed through setting objectives, identifying needs, gathering information, examining alternatives, getting approval, and communicating the policy. The policy should establish the company, employment terms, benefits, payroll, workplace standards, and electronic policies.

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    HR policies outline guidelines for employment matters and achieving organizational goals. They encourage fair treatment, compliance with laws, consistent decisions, and protection for employees and the organization. An effective HR policy should be clear, precise, stable yet flexible, fact-based, just, reasonable, and periodically reviewed. It is developed through setting objectives, identifying needs, gathering information, examining alternatives, getting approval, and communicating the policy. The policy should establish the company, employment terms, benefits, payroll, workplace standards, and electronic policies.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    157 views25 pages

    HR Policy

    Uploaded by

    yousuf
    HR policies outline guidelines for employment matters and achieving organizational goals. They encourage fair treatment, compliance with laws, consistent decisions, and protection for employees and the organization. An effective HR policy should be clear, precise, stable yet flexible, fact-based, just, reasonable, and periodically reviewed. It is developed through setting objectives, identifying needs, gathering information, examining alternatives, getting approval, and communicating the policy. The policy should establish the company, employment terms, benefits, payroll, workplace standards, and electronic policies.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 25

    HR POLICY

    HR POLICY

    HR Policies state the intent of


    the organization and represent
    specific guidelines on various
    matter concerning employment.
    Objectives of HR
    Policy
    • To provide fair, acceptable & efficient leadership;

    • To provide facilities & conditions of work & creation of favorable


    atmosphere for maintaining stability of employment;

    • To attain an effective utilization of human resources in the


    achievement of organizational goals.

    3
    Importance of HR
    Policy
    HR policies serve as a guideline for dealing with various situations that
    occur in the workplace.

    • It encourages managers to treat employees fairly.


    • It keeps the organization in compliance with legislation.

    • It help management to make decisions that are consistent.

    • It protects individuals and the organization.


    The characteristics
    of a good HR policy
    While developing sound personnel policies management should pay
    attention to the following things:
    1. Related to Objectives: Policies must be capable of relating to
    organizational objectives.
    2. Easy to Understand: Policies should be stated in define, positive,
    clear and understandable language.
    3. Precise: Policies should be sufficiently precise.
    4. Stable as well as Flexible: Personnel policies should be stable
    enough assure people that there will not be drastic overnight
    changes. They should be flexible enough to keep the organization in
    tune with the times.
    The characteristics
    of a good HR policy
    5. Based on Facts: Personnel policies should be built on the basis of
    facts and sound judgment and not in personal feelings.

    6. Just, Fair and Equitable: Personnel policies should be just, fair and
    equitable to internal as well as external groups.
    7. Reasonable: Personnel policies must be reasonable and capable of
    being accomplished. To gain acceptance and commitment from
    employees, the policy should be conditioned by the suggestions and
    reactions of those who are affected by the policy.
    8. Review: Periodic review of personnel policies is essential to keep in
    tune with changing times, and to avoid organizational complacency or
    managerial stagnation.
    STEPS IN POLICY
    FORMULATION
    1) Setting Statement of Objectives;
    2) Identifying the Needs;
    3) Gathering Information;
    (Information may be gathered from any of the following sources)
     Past practice in the organization.
     Prevailing practice among the companies in the community and
    throughout the nation in the same industry.
     The attitudes and philosophy of the top management.
     The attitudes and philosophy of middle and lower management.
     The knowledge and experience gained from handling countless problems
    on a day-to-day basis.
    STEPS IN POLICY
    FORMULATION
    4) Examining Policy Alternatives

    5) Putting the Policy in Writing

    6) Getting Approval

    7) Communicating the Policy

    8) Evaluating the Policy


    Tips on Writing an
    HR Policy

    •Step 1: Establish Need for a Policy: In its simplest form, a policy is a written
    record of a workplace rule.
    •Step 2: Develop Policy Content: In developing the content of the policy it is good
    practice to consult with stakeholders, management, staff, and/or members of
    the board.
    •Step 3: Draft The Policy: A policy should includes Purpose, Scope, Statement,
    Responsibilities, Definitions, Questions, References, Effective Date, Review
    Date, Approval
    •Step 4: Write the Procedure: Policies often have a related procedure, which
    may be a section of the policy or a separate document that the policy refers to. The
    procedure gives step-by-step instructions for carrying out the policy.
    •Step 5: Review Of The Policy By Key Parties: It is good practice to ask a
    representative group of managers and employees to review the policy. For some
    policies you may also want to involve stakeholders.
    Tips on Writing an
    HR Policy

    •Step 6: Approve the Policy: If your board is responsible for giving the final approval on
    policies, it is often done with a formal, recorded motion. Provide the board with information
    on why the policy is needed and the steps you took in developing the content for the policy.
    Consult with the board on the scheduled review date.
    •Step 7: Implement the Policy: Employees, managers and key stakeholder must have
    access to up-to-date copies of the policies and procedures that are relevant to their role in
    the organization and be advised of and understand any new policies or changes to policies
    coming into effect.
    •Step 8: Policy Review And Update: Your policies should be scheduled to be reviewed and
    updated regularly. A reasonable period for review is two to three years.
    •Step 9: Communication Of Changes To The Policy: Some changes to policy may be so
    fundamental that they could attract claims of constructive dismissal. It is critical to provide
    employees with sufficient notice of any fundamental change in a term or condition of their
    employment. If you are uncertain, it is prudent to seek legal advice.
    Contents of HR Policy

    1. Our Company


     Introduction
     Welcome Letter from the President
     Company History
     Company Vision /Mission/Objectives
     Organization Chart
     Statement of Growth, Profit, and Business
    Plan
     Statement of Commitment to Employees
    Contents of HR
    Policy (contd.)

    2. Employment Policies


     Recruitment
     Announcement of New Positions
     Employee Selection Process
     Equal Opportunity
     New Hire
     Rehire
    Contents of HR
    Policy (contd.)
     Relatives
     Return to Work after Serious Injury or
    Illness
     Employee Orientation
     Confidentiality of Company
    Information
     Medical Evaluations
     Disability Accommodation
     Grievance Procedure
    Contents of HR
    Policy (contd.)

    3. Employment Status & Records


     Anniversary Date
     Reinstatement
     Employment Classifications
     Access to Personnel Files
     Background Checks
     Authorization to Provide Information
    Contents of HR
    Policy (contd.)

    4. Employee Benefits


    Vacation
    Child Care
    Holidays
    Workers' Compensation Insurance
    Contents of HR
    Policy (contd.)

     Sick or Personal Leave


     Bereavement Leave
     Relocation of Employees
     Temporary Assignment Allowance
     Health Insurance
    Contents of HR
    Policy (contd.)
     Short-term Disability Insurance
     Long-term Disability Insurance
     Life Insurance
     Employee Assistance Program
     Employee-Incurred Expenses and
    Reimbursement
     Travel Reimbursement
    Contents of HR
    Policy (contd.)

     Educational Assistance

    5. Payroll
     Compensation
     Payroll Deductions
     Shift Premium
    Contents of HR
    Policy (contd.)

     Pay Advances
     Overtime Compensation

     6. Workplace Guidelines
     Record Retention
     Employer Security
     Employee Safety
    Contents of HR
    Policy (contd.)

     Injured On the Job


     Emergency Instructions
     Employee Privacy
     Workday
     Smoking
     Meal and Rest Periods
     Non-Business or Social Visits
     Use of Company Vehicles
     Use of Rental Car on Company Business
     Flextime
    Contents of HR
    Policy (contd.)

     Compressed Workweek
     Cell Phone Policy
     Telephone Use
     Medical Leave of Absence
     Parental Leave
     Pregnant Employees
     Visitors
     Recreational Activities
    Contents of HR
    Policy (contd.)

     Code of Conduct
     Drug and Alcohol Policy
     Drug Testing
     Attendance
     Dress Code
     Sexual Harassment
     Workplace Violence
     Workplace Emergency Plan
     Political Activities
    Contents of HR
    Policy (contd.)

    7. E-Policies
     Access to Information Technology
    Resources
     Abuse of Information Technology
    Resources
     Unauthorized Use and Sanctions
     E-mail Policies
    Contents of HR
    Policy (contd.)

     Spyware Policy
     Internet Usage Policy
     Virus Protection
     Internet Security
     Disaster Recovery Policy
    End of Session

    Thank You

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