Notice Format: Name of School Notice Date Subject

Notice Format
NAME OF SCHOOL
NOTICE
Date Subject
Name
Designation
Message Format
Date Time
Time
Salutation
Writer’s name/signature
Newspaper Report
 Comprehensive but brief; factual yet interesting.
 Includes only relevant points and information.
 Usually written in third person and indirect speech.
 Passive voice is used.
 Language is formal, neutral and figurative.
Ornamental language is avoided.
 Past indefinite, past continuous and past perfect
tenses are used.
 Personal pronouns are to be avoided
 ‘Journalese’ or journalistic vocabulary is used
 Logical development of ideas i.e. Causes/ reasons,
effects or consequences
 Opinions of people
 Content includes when, where, why and how of
the topic to be written about.
Headline
Byline
Place; Date
Introductory paragraph–
Who? What? Where? When? Why?
Paragraph 2
Eyewitness Accounts
Paragraph 3
Future course of action
First Person Accounts
Headline
Byline
Introduction
Events in chronological order
Summing up
Sender’s address
Receiver’s Name, Designation & Address
Date
Sir / Madam
Subject: ______________________________
Opening statement—introducing oneself

Reason for writing
Further details/ queries/ complaints
Yours faithfully/ truly

Letters to the Editor
Letters to the Editor are written to
 Give suggestions on a public interest issue
 Give suggestions on an issue already raised in
an article/ write-up/published letter
 They form the most important part of interactive
journalism—readers react to the news item or
articles to express their agreement or
disagreement.
 Readers also write to the Editor to draw the
attention of the authorities towards problems
that concern a large number of people.
How to write a letter to the editor
 Begin with reference to a recent
development/ event/ issue
 Give details of topic—bring out cause-
effect relationship.
 Offer suggestions/ solutions
 Do NOT ask the editor to solve the
problem as he can only voice your views,
ideas.
Sender’s address
The Editor
Name/ Address of Newspaper
Date
Sir / Madam
Subject: ______________________________
Statement of problem…
Results of problem
Causes
Suggestions
Yours faithfully/ truly

Job Applications/ Resumes
 Job Applications demand a very formal and a
precise treatment.
 Their format is almost the same as that of the
Forwarding letter and is usually accompanied
by a bio-data.
 The bio-data includes
i) the name, address, date of birth, marital status
ii) educational qualifications, experience, hobbies
iii) present salary/ expected salary, references.
Resume
Sender’s Address
Date
Addressee’s designation and address
Salutation
Subject
1. Reason for applying
2. Previous experience in the field/ reason for leaving
3. assurance of giving one’s best
4. Attaching Bio-data
Complimentary close
Signature and name
Bio-data
BIO-DATA
Name
Date of birth
Address
Marital status
Educational Qualifications
Experience
Present Salary
Salary expected
Hobbies
References
Speech
Format
 Opening statement (Good Morning….)
Main speech
1. Statement of problem
2. Causes of problem
3. Results
4. Suggestions
Write the speech in appropriate language
 Use simple language
 Involve audience
Write in paragraphs
Do not exceed word limit
1. Opening paragraph --- Quotation/ opening statement
2. Salutation (This could also be placed at 1.)
3. Your views
a) What do you feel about the topic
4. What do others feel and what do you have to say
5. Summing up
 Your ideas must be clear

 Use language that is easily understood
 Persuasive tone--- don’t you agree….. / Isn’t it?
 Speak of issues that concern the listener
 Use anecdotes, questions, humour
 Be brief
Speech/ Debate
 Purpose:
 to convey information orally to a large
gathering of people, forcefully and
convincingly, to convert the listeners to the
speaker’s point of view
 to pass on a wide range of information to a
wide range of audience orally
 to express an opinion, share a point of
view, experience, observation etc
1. REACTING 2. EXPRESSING
In my opinion...
Agreeing Disagreeing I think/ I feel….
I agree (with you) Sorry, I don’t agree (with you) …
That’s true That’s not right; I don’t think you can say….
Yes you’re right You say…….. But
BRIDGING
(from opinion to reason)
Let me explain my point…

SUMMING UP GIVING REASONS
your opinion (facts or examples)
That’s why Well, you see……
So, to sum up, I would say …. First….. Second….and then/ finally
We must remember…. never forget
An article should contain:
 Title that is eye-catching and encapsulates the
theme
 Byline
 Content that is clear, accurate, offers a balanced
view
 Paragraphs that
i) introduce the theme

ii) bring out the cause-effect relationship
iii) offer suggestions, personal observations,
predictions
 Originality of ideas
 Logical arrangement of ideas
Article
Format
 Heading
 Byline
Main Article
1. Statement of problem
2. Causes of problem
3. Results
4. Suggestions
Write the article in appropriate language
 Use direct quotes
 Use a combination of active and passive voice
Write in paragraphs
Do not exceed word limit
Heading
--Byline
1. Introduction
• Grab attention
• State thesis
2. Body
• Build points
• Develop ideas
• Support main claim
3. Conclusion
• Reemphasize main idea
What is e-mail?
e-mail, short for electronic mail is a store and
forward method of composing, sending, storing,
and receiving messages over electronic
communication systems. It is the quickest way
to send a letter.
The term e-mail is used both as a noun and a
verb.
e-mail is used by companies to deliver bulk
unsolicited messages, or "spam", but filter
programs exist which can automatically delete
some or most of these, depending on the
situation.
Why email
Format
Internet e-mail messages consist of two major
sections:
Header — Structured into fields such as summary,
sender, receiver, and other information about the e-
mail
Body — The message itself as unstructured text;
sometimes containing a signature block at the end
The header is separated from the body by a blank

line.
The Header
The message header consists of fields, usually
including at least the following:
From: The e-mail address, and optionally the
name of the sender
To: The e-mail address[es], and optionally name[s]
of the message's recipient[s]
Subject: A brief summary of the contents of the
message
Date: The local time and date when the message
was written
Note: The Sender’s/ Receiver’s address and Date
are not deliberately used as they are
programmed into the computer.
Body
The body of the e-mail is written largely like
a formal/ informal letter depending on the
purpose and receiver.
However, in an informal e-mail you may use:
a) Short forms/ abbreviations
e.g pl—please, U—You, r--are
b) Symbols
e.g Smileys  or :), :( (to show joy/ sorrow)
Why is email etiquette
important?
 We all interact with the printed word as
though it has a personality and that
personality makes positive and negative
impressions upon us.
 Your document can easily be
misinterpreted by your reader, so it is
crucial that you follow the basic rules of
etiquette to construct an appropriate tone.
Remember, an effective email is
 Complete  Makes One Point per Email
 Concise  Greeting/salutation
 Clear  Specifies the desired
response
Analytical Paragraph: Accurate content; Creative expression of an opinion, reasoning,
justifying, illustrating, appropriacy of style and tone, using appropriate format and
fluency. Applying conventions, using integrated structures with accuracy and fluency
 This will be based on Map, Chart, table, graph etc

1. Introduction: hypothesis/ notion / statement etc Example: More girls drop out of
school as compared to boys….they need to read the graph/maps (visual input)
2. Body : They need to interpret
 Explin your own words how your evidence supports your topic sentence. Talk about
specific words, phrases, or ideas found in your evidence. Make specific connections
between your evidence and the topic sentence (also connect it to the thesis in an
essay). .
 Also talk of
 (a) Cause/ reasons
 (b) Effect/impact
3. Conclusion: It should re-sate the problem and give suggested solutions
Example I II
Please teach them to interpret x axis and y axis (anyways

class 10 ought to know)
Example III

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Notice Format

Events in chronological order

Receiver’s Name, Designation & Address

Opening statement—introducing oneself

Yours faithfully/ truly

Yours faithfully/ truly

 Your ideas must be clear

Let me explain my point…

i) introduce the theme

The header is separated from the body by a blank

 This will be based on Map, Chart, table, graph etc

Please teach them to interpret x axis and y axis (anyways

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