PowerPoint Lesson 1

Microsoft PowerPoint Basics

Microsoft Office 2010

Introductory

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 Objectives

 Start PowerPoint, and understand the

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elements of the PowerPoint window.

 Open an existing presentation, and save it
with a new name.
 Navigate a presentation and change views.
 Use the Slides and Outline tabs and the Slide
and Notes panes.

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 Objectives (continued)

 Change the layout on a slide.

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 Delete a slide.
 Print a presentation.
 Exit PowerPoint.

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 Introduction to PowerPoint

Sometimes abbreviated as PP or PPT, PowerPoint is

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a Microsoft presentation program that creates a slide

show of important information, charts, and images to
display during a presentation. It is most often used for
business and school presentations.
 PowerPoint is a program used to create a
professional presentation, computerized slide show
to use as part of a presentation.

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 history

 Microsoft PowerPoint is a presentation

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program, created by Robert Gaskins and

Dennis Austin at a software company named
Forethought, Inc. It was released on April 20,
1987, initially for Macintosh computers only.
Microsoft acquired PowerPoint for $14 million
three months after it appeared. 

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 Introduction to PowerPoint
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 Presentations can include:

– text – video
– graphics – flash animation files
– tables – animated clip art
– charts – movie clips
– audio – links to Web sites

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 Introduction to PowerPoint

 The first slide in a presentation is the title

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slide.
 The title slide provides a purpose similar to a
title page in a report.
 The title page introduces the presentation to
your audience.

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 Reviewing the PowerPoint Window

 The PowerPoint window shares several

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common elements and tools with other Office

programs.
 Normal view allows you to add and delete
slides, and add text and elements to slides.
 The Home tab is the default tab on the
Ribbon and includes many of the commands
you will use most often.
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 Reviewing the PowerPoint Window
(continued)
 PowerPoint window in Normal view
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 Reviewing the PowerPoint Window
(continued)

 The title bar, at the top of the window,

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identified the window as a PowerPoint

window and lists the name of the open
presentation.
 The area on the left side of the status bar
shows which slide is displayed in the slide
pane and the total number of slides in the
presentation.

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 Reviewing the PowerPoint Window
(continued)

 To the right of the zoom slider, the Fit slide to

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current window button is useful for quickly

adjusting the selected slide to best fit in the
current window.
 The Zoom In and Zoom Out buttons increase
or decrease the zoom level by values of 20.

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 Reviewing the PowerPoint Window
(continued)

 The Ribbon contains the graphic collection of

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command buttons that are organized by tabs

in groups.

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 Opening an Existing Presentation
and Viewing a Slide Show

 To open a recently viewed presentation, you

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can choose the presentation from the Recent

Presentations list in Backstage view.
 To view the presentation as a slide show,
click the Slide Show button on the status bar.

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 Opening an Existing Presentation
and Viewing a Slide Show

 PowerPoint presentations are viewed using a

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computer and monitor.

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 Opening an Existing Presentation and
Viewing a Slide Show (continued)

 A slide show is a series of slides.

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 Transition refers to the way each new slide

appears on the screen.
 An animation is an effect you can apply to
text, objects, graphics, or pictures to make
those objects move during a slide show

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 Opening an Existing Presentation and
Viewing a Slide Show (continued)

 To view the next slide in a presentation, you

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can press the Page Down key, space bar or

the right arrow key.

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 Opening an Existing Presentation and
Viewing a Slide Show (continued)
 Title slide for Tornadoes presentation
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 Saving a Presentation

 To save a new presentation the first time, you

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use the Save As command.

 The next time you want to save changes to
your presentation, click the Save button on
the Quick Access Toolbar or press Ctrl+S.

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 Saving a Presentation

 For a new presentation, the name is simply

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Presentation followed by a number until you

give it a name when you save the file.
 The File tab, which opens Backstage view,
includes file management commands such
as the Save, Save As, Open, Close, and
Print commands.

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 Saving a Presentation (continued)
 Save As dialog box
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 Changing Views
 You can view a presentation in five ways:
– Normal view: Where you do most of your work.
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– Reading view: Slide almost fills screen.

– Slide Sorter view: Displays thumbnails of your slides
so you can easily rearrange them.
– Slide Show view: Your presentation is shown full
screen as if being seen by an audience like a slide
projector.
– Notes Page view: Displays slides on top of the page
and speaker notes below.
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 Changing Views (continued)

 To change views:
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– Go to the Presentation Views group on the View

tab.

– View shortcuts on the status bar.

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 Changing Views (continued)

 In Normal View you can have up to four panes:

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– Slides tab and Outline tab: Slides tab shows

thumbnails of your slides and Outline tab shows text
in an outline format.
– Slide pane: Displays one slide at a time, and offers
an opportunity to edit text.
– Notes pane: Where you add speaker notes.
– Task pane: Opens up on the right for some tasks
such as inserting clip art.
– .
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 Changing Views (continued)

 The Ribbon contains commands for the tasks

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you will use when creating presentations.

 On the Ribbon, you can click the Design tab to
view themes. You can then click the more
button in the Themes group to open a gallery of
themes and see all he thumbnails.

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 Changing Views (continued)

 The Home tab is the default tab on the Ribbon

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and includes many of the commands you will

use most often when creating slides.

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 Inserting a New Slide with a New
Slide Layout

 To access the default layouts go to the Home

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tab, in the Slides group, click the Layout button.

 Look at the next slide and notice how the
objects look on each slide and where they can
be inserted.

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 Inserting a New Slide with a New
Slide Layout (continued)

 Default layouts
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 Inserting a New Slide with a New
Slide Layout (continued)

 Notice that the PowerPoint slide layouts have

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a Title and Content layout that provides 2

placeholders.
 The Title and Content layout can be text and
objects.

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 Using Slide Sorter View

 Slide Sorter view displays thumbnails of the

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slides so that you can move and arrange slides

easily by clicking and dragging.
 Slide Sorter view gives you an overview of the
entire presentation.

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 Using Slide Sorter View (continued)

 Slide sorter view

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 Using Slide Show View

 To view the presentation as a slide show, you

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can click the Slide Show tab on the Ribbon,

and then, in the Start Slide Show group, click
the From Beginning or From Current Slide
button.

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 Using Slide Show View

 The Slide Show view command is called

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Screen because
(1) it can display a black or white screen
and
(2) can switch to another open program

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 Using Slide Show view (continued)
 Move the mouse to the lower-left corner of the
screen as the slide show runs to access Slide Show
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toolbar.

Commonly-used commands in Slide Show view

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 Using Slide Show view (continued)
 Broadcasting a PowerPoint presentation to the Web
allows others to watch your presentation as you give
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it from a remote location through a Web browser.

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 Using Reading View
 In Reading view, the slide does not quite fill the screen
and displays navigation buttons.
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Slide in Reading view

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 Deleting Slides

 In Normal view, display the slide you want

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to delete, press Delete on the keyboard.

 You can also delete a slide, by right-clicking
the slide, then click Delete Slide on the
shortcut menu.
 If you accidentally delete a slide, click the
Undo Delete Slide button on the Quick
Access Toolbar to restore the slide.

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 Deleting Slides

 If you make a mistake when using an Office

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Program, you can press Ctrl+Z to undo the

last entry.

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 Printing a Presentation

 PowerPoint offers several print options,

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including:
– Print all slides or a text outline of your
presentation.
– Print handouts with 2 to 9 slides per page.
– Print only the current slide, or any combination
of slides in your presentation.

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 Printing a Presentation

 If you aren’t printing your presentation in

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color, you can choose either the Grayscale

or Pure.

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 Printing a Presentation (continued)
 Print options
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 Closing a Presentation and Exiting
PowerPoint

 Click the File tab

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 In the navigation bar, click Exit, or click the

presentation window Close button.

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 Thanks for all Students
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 Ask me A Question ?

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