Scribd Logo
Upload

Welcome to Scribd!

  • 54 views

    Business Report Writing

    Uploaded by

    komal mishra
    This document provides guidance on writing business reports. It outlines three main types of reports - extended formal reports, short formal reports, and informal reports. Extended formal reports are the most formal and are used when a report will be seen publicly, following a standard structure including a title page, contents, synopsis, and recommendations. Short formal reports are less formal and for internal company use only, while informal reports use a memorandum format and are brief. The document also provides details on key sections of reports like the introduction, findings, conclusions, and recommendations. It emphasizes using clear, precise language and a formal style without first-person pronouns.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Business Report Writing

    Uploaded by

    komal mishra
    54 views12 pages
    This document provides guidance on writing business reports. It outlines three main types of reports - extended formal reports, short formal reports, and informal reports. Extended formal reports are the most formal and are used when a report will be seen publicly, following a standard structure including a title page, contents, synopsis, and recommendations. Short formal reports are less formal and for internal company use only, while informal reports use a memorandum format and are brief. The document also provides details on key sections of reports like the introduction, findings, conclusions, and recommendations. It emphasizes using clear, precise language and a formal style without first-person pronouns.

    Copyright

    © © All Rights Reserved

    Available Formats

    PPTX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This document provides guidance on writing business reports. It outlines three main types of reports - extended formal reports, short formal reports, and informal reports. Extended formal reports are the most formal and are used when a report will be seen publicly, following a standard structure including a title page, contents, synopsis, and recommendations. Short formal reports are less formal and for internal company use only, while informal reports use a memorandum format and are brief. The document also provides details on key sections of reports like the introduction, findings, conclusions, and recommendations. It emphasizes using clear, precise language and a formal style without first-person pronouns.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    54 views12 pages

    Business Report Writing

    Uploaded by

    komal mishra
    This document provides guidance on writing business reports. It outlines three main types of reports - extended formal reports, short formal reports, and informal reports. Extended formal reports are the most formal and are used when a report will be seen publicly, following a standard structure including a title page, contents, synopsis, and recommendations. Short formal reports are less formal and for internal company use only, while informal reports use a memorandum format and are brief. The document also provides details on key sections of reports like the introduction, findings, conclusions, and recommendations. It emphasizes using clear, precise language and a formal style without first-person pronouns.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 12

    Business Report Writing

    • What is Report Writing?


    The purpose of a report is to inform someone
    about a particular subject. Reports are made
    up of facts and arguments on a specific
    subject. Reports allow information to be
    presented in an ordered way. You can write
    reports for business, psychology, health and
    safety.
    • How are reports different form essays?
    Reports present findings and make
    recommendations rather than a critique of a
    subject.
    • There are three types of report- extended
    formal report, short formal report and
    informal report
    • Extended Formal Report Companies and governments
    use extended formal reports when reports are going to
    be seen by the public. The structure of an Extended
    Formal Report is as follows:
    • Title Page
    • Contents
    • Synopsis
    • Terms of reference
    • Procedure
    • Detailed findings
    • Conclusions
    • Recommendations
    • Appendices
    • Bibliography
    • Short Formal Report A Short Formal Report is
    for internal use in companies. The structure of
    a Short Formal Report is as follows:
    • Title Page
    • Terms of reference
    • Procedure
    • Findings
    • Conclusions
    • Recommendations
    • Appendices
    • Informal Report Informal reports are used for
    internal use, particularly within departments
    and for dealing with routine issues.
    Memorandum format is often used for these
    reports. The structure for an Informal Report
    is as follows:
    • Introduction
    • Main Section- findings
    • Final Section- conclusions and
    recommendations
    • Title Page A title page is the front page of the report.
    The title page should include the author’s name and
    the date.
    • Contents Page The contents page is a list of the
    sections in the report with the related page numbers.
    • Introduction The introduction is where you give the
    reader of the task set and what you intend to cover.
    The introduction is a good time to include the
    statement of aims and objectives; this is when you say
    what you are planning to do and how you are going to
    do it
    • The Terms of Reference This is an introductory
    part of the report and should clearly say:
    • Who the report is for e.g. OCR Certificate in
    Administration Group
    • What the report is about e.g. Following office
    procedures
    • When the report needs to being presented by
    e. g . to be presented to Certificate in
    Administration Group 20 January…
    • Procedure This is where you explain how the
    information was gathered. You also need to say
    exactly where you got your information from, and
    how you got the information. This is where you
    would also include your methodology if relevant.
    • Findings This section of the report should contain
    the information that you found out as a result of
    your procedure. You will need to include the facts
    and figures that have been collected during your
    report. You can use tables, graphs and charts, if
    you do, you must remember to describe them e.g.
    Chart 8 or Appendix 3 shows that 28% of offices
    do not meet safety requirements.
    • Conclusions The conclusion is made up of the
    main findings. This is where you show what you
    think of the information you have found. Make
    sure that you clearly show how you came to your
    conclusions, and that they are based on your
    findings. Everything in this section is based on the
    findings and you should not introduce new points
    at this time.
    • Recommendations This is where you must say
    how the problem can be solved. This must be
    based on the findings of the report. You can have
    short term and long-term recommendations; you
    need to be aware of the implication of your
    recommendations (financial etc).
    • Appendices An appendix is the additional
    information you refer to in the report and
    wish to conclude as evidence or
    demonstration of the full findings. Graphs,
    tables etc, should be within the findings
    section if they need to be looked at whilst
    reading the report. The appendices should
    only include information that may possibly be
    referred to out of interest or is needed as
    evidence.
    Things to remember when writing your report:
    • Language and Style
    • Your writing must be clear and precise in meaning.
    • The style of writing should be factual and objective.
    • The language must be formal. Do not use slang.
    • Do not use ‘I’, ‘you’ or ‘me’ in a formal report. Use third person
    language such as- ‘The personnel committee requested a report
    on…’
    • Layout/ Headings
    • The main parts of your report should have headings.
    • Important points inside these main areas should carry sub-headings.
    • If you want to draw attention to a specific word or section, underline
    that word or heading.
    • Numbers can be used to help list points of importance in order.
    • You can use letters to distinguish between different parts of the
    report (e.g. section 3ii or Section A part 3b, etc…)

    You might also like