Guidelines in The Conduct of Scout Youth Forums

GUIDELINES IN THE CONDUCT
OF SCOUT YOUTH FORUMS

PER NATIONAL OFFICE MEMORANDUM NO. 15, SERIES OF 2014
METHODOLOGY
1. PLENARY SESSIONS. Five(5) Plenary

Sessions will be included in the conduct of
the Scout Youth Forum, all of which shall
focus on the discussion, presentation and
critiquing of pre-selected topics, prior to the
drafting of resolutions by the deliberative
assembly.
2. SESSION INPUTS (SPEAKER INPUTS).
Resource speakers will be invited to present
and discuss specific topics that are highly
relevant to the Scouting Movement and to
the Scouting Program in order to give the
participants a good, if not a clear grasp on
pressing matters that directly involve and
affect them.
3. PARLIAMENTARY RULES AND PROCEDURES.
The conduct of the Plenary Sessions of the
Scout Youth Forum must adhere to basic
and standard parliamentary rules and
procedures in order to maintain decorum in
the Assembly and to afford equal rights to
its members.
4. SPEAR Method. The presentation of the
resolutions shall conform to the established
SPEAR method:
S – SUBJECT
P – PROBLEMS
E – EXISTING PROJECTS
A – AGENCIES INVOLVED
R - RESOLUTION
The problem statement shall
begin with a WHEREAS
clause, while the resolution
shall begin with a RESOLVED
THAT clause.
5. FLOOR DEBATES. The
presentation and consecutive
discussions in the Scout Youth
Forum shall be subjected to floor
debates from among its members.
BASIC CONCEPTS on
PARLIAMENTARY
PROCEDURES
DEFINITION OF TERMS
 ADJOURN- to end a meeting or to suspend the proceedings

temporarily or indefinitely.
 AMEND- to revise alter or change a main motion or question by
striking out, inserting, adding to, or substituting a word or phrase
 CHAIR- refers to the Presiding Officer
 DEBATE- the parliamentary name given to the discussion of a
motion or a question
 DIVISION OF THE HOUSE- voting by standing and counting or
whichever is preferred or is applicable
 EX OFFICIO- a member of the Committee by virtue of the office or
the position he is holding
DEFINITION OF TERMS
 EXPUNGE- to purge, erase or delete

 FLOOR- the privilege of speaking before the assembly; may also
refer to the place where the session is being held
 LAY ON THE TABLE- temporarily suspends further consideration or
action on pending question or matters
 MAJORITY- more than 50% of all the members present
 MINUTES- official record of business transacted in a meeting
 MOTION- a formal proposal for action by the group or assembly
 QUASH- to kill or to suppress; to reject as invalid
DEFINITION OF TERMS
 QUESTION- the item or business before the assembly for

vote (motion)
 QUORUM- the number or proportion of members
required to be present for business to be transacted and
valid
 RESOLUTION- a form of main motion which may or may
not have a preamble describing the reasons for the
proposal; it may also refer to the official document of
business transacted as approved by the assembly or a
paper expressing the sentiments or the stand of the
assembly on a particular issue
DEFINITION OF TERMS
 SECOND- motions are seconded by a member of the

assembly; an action which indicates interest of at least a
second member in bringing the question before the
group or assembly
 TABLE- a motion “to table or lay on the table” allows the
assembly to put aside the pending question temporarily
when something more urgent has arisen
 TAKE FROM THE TABLE- resumes consideration of item
previously “laid on the table”
 VIVA VOCE- a vote determined by word of mouth,
spoken or orally
HOW TO PRESENT AND DISPOSE A
MOTION
STEP 1:
OBTAINING THE
FLOOR
MOTION
STEP 2:
MAKING A
MOTION
MOTION
STEP 3:
SECONDING A
MOTION
MOTION
STEP 4:
DEBATING A
MOTION
MOTION
STEP 5: PUTTING
THE QUESTION
(CALLING FOR A
VOTE)
MOTION
STEP 6:
ANNOUNCING
THE RESULTS
CLASSIFICATION OF MOTIONS
1. MAIN MOTIONS are

used to introduce a main
item or question of
business to the group.
2. SUBSIDIARY MOTIONS
will modify, defer,
remove, or dispose of the
main motion.
They include motions to:

- Lay an item of business on the table
- Close debate
- Limit or extend debate
- Postpone to a fixed time
- Refer to committee
- Amend or postpone indefinitely
3. PRIVILEGE MOTIONS
relate to order and the
rights and welfare of the
members.

- Call for the orders of the day
- Adjourn
- Recess
- Raise a question of privilege
- Set the time to adjourn
4. INCIDENTAL MOTIONS
relate to procedures.

- Appeal a ruling of the chair
- Suspend the rules
- Rise to a point of order
- Parliamentary inquiry
- Withdraw motions
- Reconsider
- Rescind
- Take from the table
PARLIAMENTARY COURTESY
1. Stand up when addressing the Presiding Officer
2. Address the Presiding Officer as “ Mister or Miss Presiding
Officer/Chair/Speaker”
3. Sit down promptly when finished talking
4. Do not speak during session except when addressing the Presiding Officer
and then only after having been properly recognized
5. Never talk or whisper to another member during session
6. Never stand to get recognition from the Presiding Officer when another
member has the floor
7. Confine the discussion to the question before the group
8. Refer to an officer by his official title, to members by “the member who
spoke last” or rather reference as deemed appropriate, but not by their
names
9. Willingly accept the decision of the majority
10.Be punctual.
HOUSE RULES
1. The Scout Law is the law of the Scout Youth Forum.
2. Adopt the buddy system, especially if you go out of the Forum
Venue.
3. Wear the Scout Uniform correctly and properly.
4. Always wear your ID cards.
5. Wearing of sleeping gears, sando or playing outfit is not allowed.
6. Always check the attendance even at the Plenary Session or as
often as possible. Any change of status of delegates should be
reported immediately to the Organizing Committee and/or Steering
Committee.
7. Strictly follow the schedule.
8. Delegates must secure permission from the Organizing Committee
before going out of the Forum Venue.
9. Always wear your friendly smile 
DISCUSSION GUIDE
 THE DISCUSSION PATROL LEADER’S JOB…are the

following:
- Introduce and present the topic for discussion
- Stimulate the exchange of knowledge and experience
- Keep the objective of discussion clearly before the
group.
- Summarize the discussion
- Formulate appropriate resolutions
DISCUSSION GUIDE
 RAPPORTEUR’S JOB…includes:
- Keeping a record of the main problems, issues, ideas,
facts and decisions as they develop in the discussion.
- Summarizing points from time to time as needed.
- Preparing the Patrol’s report in consultation with the
Patrol Leader and/or designated members of the Patrol.
DISCUSSION GUIDE
 THE PATROL MEMBERS…needs to:

- Confine their remarks to the subject under discussion
- Keep quiet when others have the floor and listen to
others point of view
- Feel free to express in a courteous manner their
disagreements on opinions they cannot fully accept
- Make short statements, not speeches.

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What are the main topics that will be discussed in the Scout Youth Forum?

What are the roles and responsibilities of the Discussion Patrol Leader?

GUIDELINES IN THE CONDUCT

OF SCOUT YOUTH FORUMS

1. PLENARY SESSIONS. Five(5) Plenary

 ADJOURN- to end a meeting or to suspend the proceedings

 EXPUNGE- to purge, erase or delete

 QUESTION- the item or business before the assembly for

 SECOND- motions are seconded by a member of the

1. MAIN MOTIONS are

They include motions to:

They include motions to:

They include motions to:

 THE DISCUSSION PATROL LEADER’S JOB…are the

 THE PATROL MEMBERS…needs to:

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