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    How To Guide Workflow BCS

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    Hayorbahmy
    This document provides an overview of how to configure workflow for budget and commitment settlement (BCS) in SAP. It describes performing automatic workflow customizing, linking document types to workflows, assigning tasks to agents, defining accounting roles, and troubleshooting workflow issues by checking event logs and the workflow processing log. The goal is to set up approval workflows for pre-posted documents in BCS that route tasks to appropriate users.

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    How To Guide Workflow BCS

    Uploaded by

    Hayorbahmy
    169 views21 pages
    This document provides an overview of how to configure workflow for budget and commitment settlement (BCS) in SAP. It describes performing automatic workflow customizing, linking document types to workflows, assigning tasks to agents, defining accounting roles, and troubleshooting workflow issues by checking event logs and the workflow processing log. The goal is to set up approval workflows for pre-posted documents in BCS that route tasks to appropriate users.

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    This document provides an overview of how to configure workflow for budget and commitment settlement (BCS) in SAP. It describes performing automatic workflow customizing, linking document types to workflows, assigning tasks to agents, defining accounting roles, and troubleshooting workflow issues by checking event logs and the workflow processing log. The goal is to set up approval workflows for pre-posted documents in BCS that route tasks to appropriate users.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    169 views21 pages

    How To Guide Workflow BCS

    Uploaded by

    Hayorbahmy
    This document provides an overview of how to configure workflow for budget and commitment settlement (BCS) in SAP. It describes performing automatic workflow customizing, linking document types to workflows, assigning tasks to agents, defining accounting roles, and troubleshooting workflow issues by checking event logs and the workflow processing log. The goal is to set up approval workflows for pre-posted documents in BCS that route tasks to appropriate users.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 21

    How To Guide –

    Workflow BCS

    Lars Lobe
    SAP AG
    Overview

    Way of working

    Automatic Workflow Customizing

    Type Linkage

    Activation of Workflow for BCS

    Role Definition

    Trouble-shooting

     SAP AG 2003, Title of Presentation, Speaker Name / 2


    Automatic Workflow Customizing

    Execution:
     The user has to belong to user group for authorization check ‘SUPER’
    (to maintain in transaction ‘User Maintenance’; tcode SU01)

    Transaction SWU3

    Press ‘Perform Automatic


    Workflow Customizing’

     SAP AG 2003, Title of Presentation, Speaker Name / 3


    Type Linkage I

    Transaction Workflow Builder Transaction code: SWDD

    Workflow template WS12300025

     Workflow template WS1230026

    Press Basic Data

     SAP AG 2003, Title of Presentation, Speaker Name / 4


    Type Linkage II

    Press these
    Press
    icon
    this Icon

     SAP AG 2003, Title of Presentation, Speaker Name / 5


    Type Linkage III

    Task is active

     SAP AG 2003, Title of Presentation, Speaker Name / 6


    Maintain Tasks I

    Assigning agents to the tasks


     TS12300025 FMBCS: Decision about Budget
     TS12300027 FMBCS: Create a pre-posted document
     TS12300029 Decision to create a new doc with ref
     Use Transaction PFTC to add the correct agents.

     SAP AG 2003, Title of Presentation, Speaker Name / 7


    Maintain Task I

    Press Display
    Icon

     SAP AG 2003, Title of Presentation, Speaker Name / 8


    Maintain Tasks II

    Choose ‘Additional Data->Agent


    assignment->Maintain’

     SAP AG 2003, Title of Presentation, Speaker Name / 9


    Maintain Agents

    Choose ‘Create agent assignment…’


    and assign all responsible users, org-units… to
    this task

     SAP AG 2003, Title of Presentation, Speaker Name / 10


    Role Definition – Accounting III

    Maintenance of role definition for


    accounting in customizing for
    Public Sector Management

     SAP AG 2003, Title of Presentation, Speaker Name / 11


    Role Definition – Accounting IV

    Five steps to create the FM-Role Definition


     The document classes are predefined
     BCSBU – BCS
     BUDGT – FBS
     Assignment of document category to document class is predefined
     910 – BCSBU
     900 – BUDGT
     Definition of FM account assignment groups
     Definition of FM amount groups
     Defining the FM role definition

     SAP AG 2003, Title of Presentation, Speaker Name / 12


    Role Definition – Accounting V

    Definition of FM Document Classes

     SAP AG 2003, Title of Presentation, Speaker Name / 13


    Role Definition – Accounting VI

    Assign FM Document Category to the Document Class

     SAP AG 2003, Title of Presentation, Speaker Name / 14


    Role Definition – Accounting VII

    Assign Groups for FM roles

     SAP AG 2003, Title of Presentation, Speaker Name / 15


    Role Definition – Accounting VIII

    Definition of FM amount groups

     SAP AG 2003, Title of Presentation, Speaker Name / 16


    Role Definition – Accounting VX

    Defining the FM role definition

     SAP AG 2003, Title of Presentation, Speaker Name / 17


    Role Definition – Accounting X

     Assigning an org unit, a job or a position to the FM account


    assignments

     SAP AG 2003, Title of Presentation, Speaker Name / 18


    Result I

    After doing all these settings and creating preposted documents,


    items should appear in the workflow inbox.

    Transaction Business Workflow; tcode SBWP

     SAP AG 2003, Title of Presentation, Speaker Name / 19


    Trouble Shooting I

    Events
     Check, whether events are created correctly and an receiver was
    maintained correctly in the type linkage
     Switch the event trace on/off: tcode SWELS
     Display the event trace: tcode SWEL

     SAP AG 2003, Title of Presentation, Speaker Name / 20


    Trouble Shooting II

    Workflow Log
     Displaying the workflow log to analyse other workflow errors:
    Transaction Work Item Selection; tcode SWI1

     SAP AG 2003, Title of Presentation, Speaker Name / 21

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