DBMS Basic Concepts

DBMS Basic
Concepts
DBMS
• Database Management System
• Term Database requires understanding of
data and information
• Data: It can be anything like name, place or
number, etc. Data usually refers to raw data, or
unprocessed data.
• Information: It is organized or classified data so

that it has some meaningful values to the receiver.
– Information is the processed data on which decisions
and actions are based.
Difference between Data
and Information?
Data Information
Data is raw facts and figures Information is a processed form of data
For example: 12 is data For example: When 12 is stored in row

column form as shown it is information.
Age 12
Data are atomic level pieces of Information is a collection of data

information
Data does not help in decision making Information helps in decision making
Database
• A database is a shared collection of logically
related data designed to meet the information
needs of an organization
• The related information when placed is an
organized form makes a database.
• The organization of data/information is
necessary because unorganized information
has no meaning.
Purpose of DBMS
An example
• University Database:
Data about students, faculty, courses, research-
laboratories, course registration/enrollment etc.
Reflects the state of affairs of the academic
aspects of the university.
Purpose: To keep an accurate track of the
academic activities of the university.
Purpose of DBMS
Before DBMSs were introduced, organizations
usually stored information in file processing
system which has a number of disadvantages:
• Data redundancy and inconsistency
• Difficulty in accessing data
• Data isolation
• Integrity problems
• Atomicity problems
• Concurrent-access anomalies
• Security problems
Database Management System
• DBMS A database management system is the
software system that allows users to define,
create and maintain a database and provides
controlled access to the data.
• A database management system (DBMS) is
basically a collection of programs that enables
users to store, modify, and extract information
from a database as per the requirements.
Operations on databases
• To add new information
• To view or retrieve the stored information
• To modify or edit the existing
• To remove or delete the unwanted
information
• Arranging the information in a desired order
etc.
Components of Database
• Five major components in database system
environment:
– Hardware
– Software
– Data
– Users
– Procedures
Components of Database System
• Hardware: It is the actual computer system
used for keeping and accessing the database.
DBMS hardware consists of secondary storage
devices like hard disks.
• Software: It is the actual DBMS. Between the
physical database itself and the users of
system is a layer of software, called DBMS.
• Data: Data acts as the bridge between the
machine components and user components.
• Users: There are number of users who can
access or retrieve data on demand using the
applications and the interfaces provided by
DBMS. The users can be:
– Naïve users
– Online users
– Application Programmers
– Sophisticated Users
– Data base Administrator ( DBA)
• Procedures: It refers to the instructions and
rules that govern the design and the use of
the database. The users of the system and the
staff that manage the database requires
documented procedures on how to use or run
the system.
Applications of DBMS
• Banking: all transactions
• Airlines: reservations, schedules
• Universities: registration, grades
• Sales: customers, products, purchases
• Online retailers: order tracking, customized
recommendations
• Manufacturing: production, inventory, orders,
supply chain
• Human resources: employee records, salaries, tax
deductions
Data models, Schemas, and Instances
• Data model:-A set of concepts to describe the
structure of a database, and certain
constraints that the database should obey.
• Schema:- The overall description of the
database is called the Database Schema.
– A schema is defined as an outline or a plan that
describes the records and relationships existing at
the particular level.
• Instance:- Data in the database at a particular
moment in time.
Data abstraction
• A major purpose of database system is to
provide user with an abstract view of data.
That is, system hides certain details of how
the data are stored and maintained.
Levels of Abstraction(view of data)
• Physical level: describes how a record (e.g.,
customer) is stored.
• Logical level: describes what data stored in
database, and the relationships among the data.
DBA, who decides what information to keep in
the database, use the logical level of abstraction.
• View level: describe only part of database.
application programs hide details of data types.
Complexity remain due to variety of information
stored. Views can also hide information (such as
an employee’s salary) for security purposes.
View of Data
An architecture for a database system

Database Languages
Database languages are used to create and maintain database on
computer.
• Data Definition Language(DDL): It is a language that allows user to
define data and their relationship to other types of data.
– CREATE
– ALTER
– DROP
– TRUNCATE
– RENAME
• Data Manipulation Language(DML):It provides a set of operations
to support the basic data manipulation operations on the data held
in databases. It allows user to insert, update, delete and retrieve
data from the database.
– DELETE
– INSERT
– SELECT
– UPDATE
Database Languages
• Data Control Language(DCL): DCL statements control
access to data and the database
– GRANT
– REVOKE
– COMMENT
• Transaction Control Language(TCL): TCL statements
manage the change made by DML statements, and
group DML statements into transactions
– COMMIT
– ROLLBACK
– SAVEPOINT
– SET TRANSACTION
Structure and
Components of DBMS
Database Architecture
Two-tier and three-tier architecture
Three-tier architecture
• External or View level: It is the users’ view of the
database. This level describes that part of the database
that is relevant to each user.
– For example, one user may view dates in the form (day,
month, year), while another may view dates as (year,
month, day).
• Conceptual or logical level: It is the community view of
the database. This level describes what data is stored in
the database and the relationships among the data.
• It represents:
– All entities, their attributes, and their relationships;
– The constraints on the data;
– Security and integrity information.
• Internal or storage level: It is the physical
representation of the database on the computer. This
level describes how the data is stored in the database.
Data Independence-Achievement
of Layered Architecture of DBMS
• Two kinds of data independence:

– Logical data independence
– Physical data independence
Data Independence
• Logical Data Independence: The capacity to
change the conceptual schema without having
to change the external schemas and their
application programs.
• Physical Data Independence: The capacity to
change the internal schema without having to
change the conceptual schema.
Data Independence
• The processes of transforming requests and
results between the levels are called mappings.
• When a schema at a lower level is changed, only
the mappings between this schema and higher-
level schemas need to be changed in a DBMS that
fully supports data independence. The higher-
level schemas themselves are unchanged. Hence,
the application programs need not be changed
since they refer to the external schemas.

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DBMS Basic

• Information: It is organized or classified data so

For example: 12 is data For example: When 12 is stored in row

Data are atomic level pieces of Information is a collection of data

An architecture for a database system

• Two kinds of data independence:

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