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    Parts of A Memorandum Letter

    Uploaded by

    Liyana Chua
    This document provides guidance on writing a memorandum. It discusses the key parts of a memorandum, including the heading, body, enclosures, and identification line. The heading should contain information about the author, recipient, date, and subject. The body should have a purpose statement and explanation. Enclosures and identification lines are also discussed. Advantages of a memorandum include providing a written record, transmitting complex information, and reaching many recipients simultaneously.

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    Parts of A Memorandum Letter

    Uploaded by

    Liyana Chua
    563 views20 pages
    This document provides guidance on writing a memorandum. It discusses the key parts of a memorandum, including the heading, body, enclosures, and identification line. The heading should contain information about the author, recipient, date, and subject. The body should have a purpose statement and explanation. Enclosures and identification lines are also discussed. Advantages of a memorandum include providing a written record, transmitting complex information, and reaching many recipients simultaneously.

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    This document provides guidance on writing a memorandum. It discusses the key parts of a memorandum, including the heading, body, enclosures, and identification line. The heading should contain information about the author, recipient, date, and subject. The body should have a purpose statement and explanation. Enclosures and identification lines are also discussed. Advantages of a memorandum include providing a written record, transmitting complex information, and reaching many recipients simultaneously.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    563 views20 pages

    Parts of A Memorandum Letter

    Uploaded by

    Liyana Chua
    This document provides guidance on writing a memorandum. It discusses the key parts of a memorandum, including the heading, body, enclosures, and identification line. The heading should contain information about the author, recipient, date, and subject. The body should have a purpose statement and explanation. Enclosures and identification lines are also discussed. Advantages of a memorandum include providing a written record, transmitting complex information, and reaching many recipients simultaneously.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 20

    Parts of a Memorandum

    Letter
    HEADING
    • The heading gives information about
    the author, the intended recipient, the
    subject, the date and the names of
    other people who may see the
    memorandum.
    NOTES FOR WRITING THE
    HEADING
    1. All the information in the heading must be
    evenly aligned.
    2. The dateline or date heading may be put above
    the subject.
    3. The subject must be simple and straight to the
    point.
    4. The heading must showcase all the pertinent
    facts and important information.
    5. Use courtesy titles with the name of others.
    6. No signature line is used.
    HEADING SAMPLES
    HEADER FOR ADDITIONAL
    PAGES
    • If the memorandum is longer than one page, a
    different heading is needed for the additional
    pages.
    • It usually includes the name of the sender, the
    date and page number.
    BODY
    • The message being sent.
    • The body of the memo has two parts: the
    purpose statement and the explanation.
    • The first sentence should state the whole
    message of the memo in one sentence.
    • The background and explanation of the
    message in fuller detail should follow.
    NOTES FOR WRITING THE
    BODY OF THE LETTER
    • The body of the memorandum is
    aligned with the heading.
    • Leave a blank line between paragraphs.
    • Omit salutation and complimentary
    close.
    • Use full block style.
    • You may use itemizations, headings,
    tables, and charts.
    BODY SAMPLES
    ENCLOSURE NOTATION
    • Used if something is included
    with the memorandum.
    • If there is any, use double space
    after typing typist initials and type
    enclosure.
    ENCLOSURE NOTATION
    SAMPLES
    • Enclosure
    • Enc.
    • Encs. 5
    • Enclosure: Terms of Reference
    IDENTIFICATION LINE
    • Initials on an identification line reveals
    who dictated and typed the memo.
    • It can be omitted on the original copy, but
    should be included on all other file copies.
    POINTS TO CONSIDER IN
    WRITING A MEMORANDUM
    LETTER
    • There is no inside address.
    • Does not include salutation and
    complimentary closing.
    • Subject line must be short and
    descriptive.
    • Does not require any introduction or
    conclusion.
    • There is no need for a printed or
    ADVANTAGES OF A
    MEMORANDUM
    A memorandum provides a
    written record
    • It can be filed for future reference.
    • Very simple in form and easy to
    use.
    • Can be transmitted very cheaply
    usually in the form of soft copies.
    • The company is able to retain its
    record of operations.
    A memorandum is suitable for
    transmitting complex information
    • It becomes an accurate memory jogger.
    • Messages are written briefly and are
    straightforward.
    A memorandum can reach many
    persons simultaneously
    • Business people are able to produce and
    deliver memos unobtrusively.
    • It easily shows what was happening in a
    company at a specific point.

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