Presents

ISO14001-2004 Awareness
Presentation
What is an EMS?
 Systematic way of managing an organization’s
environmental affairs
 Based on Plan-Do-Check-Act Model (PDCA)
 Focused on Continual Improvement of
system
 Addresses immediate and long-term impact of
an organization’s products, services and
processes on the environment.
 A tool to improve environmental performance
 Sustainable Development

Development that meets the needs of the

present without compromising the ability
of future generations to meet their own
needs

- World Commission on Environment and Development 1987

 Global Warming

• Just like the plants we grow in a greenhouse we ourselves

live in a greenhouse called the earth. The earth is wrapped
in a blanket of gases. This blanket of gases insulate the
earth by trapping heat as do the panes of glass in a green
house. Then what’s the problem ? The problem is that
humans are thickening the blanket by producing a lot of
greenhouse gases (these include Carbon Dioxide, Methane
and Nitrous Oxide) by burning fossil fuels. As a result,
more heat is generated and trapped thereby leading to
global warming.
 ISO 14001:Environment Management
System
 Created by the International Organization of
Standardization, a non-governmental organization
(NGO) established in 1947, located in Geneva
,Switzerland
 ISO is taken - from the Greek iso, meaning
equal (as in isothermal)

 ISO is a worldwide federation of national standards

bodies from over 130 countries;
 ISO14001 was prepared by technical Committee
ISO/TC207
Why Implement an EMS?
To get your environmental ducks in a
row!
 Struggling to stay in compliance and keep track
of regulations/laws
 Environmental management just one of many
responsibilities
 Establish a framework to move beyond
compliance
 Vehicle for positive change; improved employee
morale, enhanced public image
 Employee turnover
Why Implement an EMS ?
More reasons:

 Helps to identify the causes of environmental

problems.
 better to make a product right the first time
 cheaper to prevent a spill or other accident
 cost effective to prevent pollution
 Trade and competitive issues
 Inconsistency in environmental regulation and
enforcement
 Many individual parts may already
be in place – just need to unify under
the EMS umbrella!
 KEY DEFINITIONS

ENVIRONMENT

SURROUNDINGS IN WHICH AN ORGANIZATION

OPERATES, INCLUDING AIR, WATER, LAND,
NATURAL RESOURCES, FLORA, FAUNA, HUMANS,
AND THEIR INTERRELATION.

NOTE : SURROUNDINGS IN THIS CONTEXT

EXTEND FROM WITHIN AN ORGANIZATION
TO THE GLOBAL SYSTEM.
 KEY DEFINITIONS
CONTINUAL IMPROVEMENT
PROCESS OF ENHANCING THE ENVIRONMENTAL
MANAGEMENT SYSTEM TO ACHIEVE
IMPROVEMENTS IN OVERALL ENVIRONMENTAL
PERFORMANCE IN LINE WITH THE
ORGANIZATION’S POLICY.

NOTE : THE PROCESS NEED NOT TAKE PLACE IN ALL

AREAS OF ACTIVITY SIMULTANEOUSLY.
 KEY DEFINITIONS

ENVIRONMENTAL ASPECT
ELEMENT OF AN ORGANIZATION’S ACTIVITIES,
PRODUCTS OR SERVICES WHICH CAN INTERACT WITH
THE ENVIRONMENT.

NOTE: A SIGNIFICANT ENVIRONMENTAL ASPECT IS

AN ENVIRONMENTAL ASPECT WHICH HAS OR
CAN HAVE A SIGNIFICANT ENVIRONMENTAL
IMPACT.
 KEY DEFINITIONS

ENVIRONMENTAL IMPACT

ANY CHANGE TO THE ENVIRONMENT, WHETHER

ADVERSE OR BENEFICIAL, WHOLLY OR PARTIALLY
RESULTING FROM AN ORGANIZATION’S
ENVIRONMENT ASPECTS.
EMS Model Based on the
P-D-C-A Model,
Policy Plan-Do-Check-Act

Management Planning
Review

Implementation

Checking
Corrective Action
EMS Implementation Process
Continual improvement

continual
improvement
Performance
plan do
act check

assurance (quality/environment)
 Core group and MR

• MR - The key person

• Core group - Should have representative from all
functional areas / departments
• Responsibility of legal compliance
 17 Requirements in ISO 14001
Env. Policy 4.2 Document control 4.4.5
Env. Aspects 4.3.1 Operational control 4.4.6
Legal and other req. 4.3.2 Emergency preparedness and
response 4.4.7
Obj. and targets 4.3.3 Monitoring and measurement
4.5.1
Env. Mgmt. Program 4.3.4 Corrective/preventive action
4.5.2
Structure and Responsibility Records 4.5.3
4.4.1
Training, awareness, and EMS audit 4.5.4
competence 4.4.2
Communication 4.4.3 Management Review 4.6
EMS documentation 4.4.4
4.1 General Requirements
 The organization shall establish ,document,
implement , maintain and continually improve an
environmental management system in accordance
with the requirements of this International standard.

 The Standard (2004 version )now includes a

requirement for:
 Continual improvement to the EMS
 A defined and documented scope of the EMS
 4.2 Environmental Policy
 Top management shall define the organization's
environment policy and ensure that , within the defined
scope of its EMS , it
 Is appropriate to the nature , scale and environmental
impacts of its activities , products and services.
 Includes a commitment to continual improvement and
prevention of pollution
 Includes a commitment to comply with applicable legal
requirements and with other requirements to which the
organization subscribes which relates to its
environmental aspects,

 The environment policy now must be defined within the

scope of the EMS . The policy must also be
communicated to all persons working for – or on behalf
of the organisation.
 4.3 Planning

• Aspect/ Impact Identification and assessment

• Decide on objectives and targets to achieve
the Environmental Policy.
• Develop EMPs for achieving set objectives
and targets
 Aspect/ Impact Identification and
Assessment
ORGANISATION ENVIRONMENT
Aspects = Element Impact=Change

Products Air
Water
Interact Land
Services
Natural Resources
source-pathway
Activities Flora / Fauna
target-impact
Humans

significance : scale of impact

emergency
Aspects and Impacts
 Consider:
 Air emissions
 Solid/hazardous waste
 Water effluents
 Contamination of land
 Noise, vibration and odor
 Land use, energy use, water use
 Raw material and resource use
 Positive environmental issues Not just
 Example: regulated issues!
 Aspect - Radioactive material
 Impact – Transportation and storage issues;
Environmental contamination
4.3.1 Environmental Aspects
The organization shall ensure that the significant
environment aspects are taken into account in
establishing, implementing and maintaining its EMS

Aspects now must be identified within the defined

scope of the EMS and are required to be documented.

4.3.2 Legal and other requirements

Clause 4.3.2 now states that an organization must

determine how legal and other requirements apply to its
aspects. The organisation must also take these
requirements into account when establishing ,
implementing and maintaining their EMS.
Environmental Rules and Regulations
The Water (Prevention and Control of
Pollution) Act 1974
The Water (Prevention and Control of Pollution)
Rules 1975
The Water (Prevention and Control of Pollution)
Cess Act 1977
The Water (Prevention and Control of Pollution)
Cess Rules 1978
The Air (Prevention and Control of Pollution)
Act 1981
The Air (Prevention and Control of Pollution) Rules
1982/83
The Environment (Protection) Act 1986
The Environment (Protection) Rules 1986
The Hazardous Wastes (Management and Handling)
1989
Manufacture, Storage and Import of Hazardous
Chemical Rules/Amendment Rules 1989/94
Manufacture, Use, Import, Export & Storage of
Hazardous Micro-Organisms, Genetically Engineered
Micro-organisms or Cells Rules,1989
The Environmental (Protection) Rules-“Environmental
Statement” 1992/93
The Environmental (Protection) Rules-“Environmental
Standards” 1993
The Environmental (Protection) Rules-“Environmental
Clearance” 1994
Factories Act 1948

Factory Rules 1950

The Chemical Accidents (Emergency Planning,

Preparedness and Response) Rules 1996

Indian Boiler Act 1923

 The Gas Cylinder Rules 1981

 The Petroleum Act 1934

4.3.3 OBJECTIVES , TARGETS AND
PROGRAMME(S)
The organization shall establish, implement and
maintain documented environmental objectives
and targets at relevant functions and levels
within the orgainsation.
Clause 4.3.3 now merges earlier clauses 4.3.3
(Objectives and Targets ) and 4.3.4 (Management
Program (s) ). Revisions include an additional
requirement that objectives and targets be measurable ,
consistent with legal and other requirements and
committed continual improvement.
 OBJECTIVES & TARGETS
 Reduce generation  Reduce spent
solvent by 80% by
of hazardous waste
08/2005
 Improve indoor air
 Reduce emissions
quality by reducing by 90% by 06/2005
solvent odors  Max. of 2 /yr. by
 Prevent spills 09/2005
 Reduce electrical  Reduce electricity
use use by 10% by
08/2005
4.3 Planning
Review policy

Determine significant Develop

Establish Env. Mgmt.
impacts
obj./target program
Determine legal/
other rqmts.
 Implementation (4.4)
 Structure/responsibility (4.4.1)
 Training, awareness, & competence (4.4.2)
 Communication (internal/external) (4.4.3)
 Env. Mgmt. System Documentation (4.4.4)
 Document control (4.4.5)
 Operational control (4.4.6)
 Emergency preparedness
and response (4.4.7)
4.4.1 Resources , roles ,responsibilty
and authority
 Management shall ensure that the availability
of resources essential to establish ,
implement , maintain and improve the EMS.
 Roles , responsibilities & authorities shall be
defined, documented and communicated in
order to facilitate effective environement
management.
 The organization's top management shall
appoint a specific Management
Representative to establish & maintain and
improve the EMS.
4.4.2 Competence , training and
awareness
 The organisation shall ensure that any person (s)
performing tasks for it or on behalf that have the
potential to cause a significant environmental impacts
identified by the organisation is competent on the
basis of appropriate education , training or
experience and shall retain associated records
 The orgnisation shall indentify training needs
associated with its environment aspects and its
environmental management system.
4.4.3 Communication
 The organistation shall maintain a
procedure for internal & external
communication.
 An addition has been made to clause 4.4.3 to
require the organization , should they decide
to communicate with external parties about
their significant aspects , to introduce
“method (s)- instead of “Processes”.
 4.4.4 Documentation

• Normally 4 levels of documents:

• Apex Manual - documents how the clauses of
ISO 14001 are addressed in the system
• Departmental procedure manuals - documents
how the requirements of ISO 14001 are
addressed by individual departments or
functional areas
• Work Instructions / SOPs - documents how any
work related to the EMS should be carried out
• Records required by this international standard.
4.4.5 Control of Documents
 Establish a procedure defining the controls
(a) To approve documents for adequacy prior to issue
(b) To review and update as necessary and re-approve
documents
© To ensure that changes and their current revision
status are identified
(d)) To ensure that relevant versions of applicable
documents are available at the point of use
(e) To ensure the documents remain legible and readily
identifiable
 This clause has not changed in intent , but has been update to
align it more with ISO 9001:2000
4.4.6 Operational control
 The organisation shall identify and plan
those operations that are associated
with identified significant environment
aspects consistent with its environment
policy, objectives and targets in order to
ensure that they are carried out under
specified conditions .
4.4.7 Emergency preparedness
and response
 Establish ,maintain & test a process for
dealing with emergency situations &
accidents
 The organistation shall periodically review
and where necessary revise its emergency
preparedness and response procedures in
particulars after the occurrence of accidents
or emergency situations
 Checking (4.5)
Monitoring and
Measuring
Evaluation of (4.5.1)
compliance
(4.5.2)
Non-conformance and
Records Corrective/Preventive
(4.5.4) Action
(4.5.3)
EMS Auditing
(4.5.5)
 (4.5.1) Monitoring
and Measuring
 The organization shall establish and maintain
documented procedures to monitor and
measure ... the key characteristics of its
operations that can have a significant impact
on the environment.
 Track how well the system is working
 Measure the key characteristics of those
activities that can have significant impacts
 Analyze the root causes of problems
4.5.2 Evaluation of compliance
 Consistent with its commitment to compliance ,
the organisation shall establish, implement and
maintain a procedures for periodically
evaluating compliance with legal requirements
& other requirements to which it subscribes.
The organisation shall keep records of the
results of the periodic evaluations.

 This clause has been separated from 4.5.1 to

become its own clause.
(4.5.3) Non Conformance
and Corrective and
Preventive Action
 Develop procedure for investigating,
correcting, and preventing system
deficiencies
 Set up process for assigning responsibilities
for and tracking completion of corrective
action
 Set up process to revise EMS procedures
based on corrective actions
4.5.4 Control of records

 The organisation shall establish, implement

and maintain records as necessary to
demonstrate conformity to the requirements
of its EMS & this standard and the results
achieved.

 Control of records has been simplified ,

reworded and reformatted to align its content
with ISO 9001:2000.
 (4.5.5) EMS Auditing
Develop internal EMS audit program
 Are all EMS requirements met?
(Are we meeting the standard?)
 Is the system working?
(Are we doing what we said we would?)
Determine audit frequency and procedures; train
auditors; keep records of audits, findings, and
follow up actions
 The internal audit process must address the retention
of associated records.
 Revision considers the selection of auditors and states
that the selected auditors shall ensure objectivity and
impartiality in the audit process.
(4.6) Management Review
 Reviews EMS to ensure its continuing
suitability, adequacy and effectiveness
 Reviews process to ensure necessary
information is collected for evaluation
 Review must be documented
 Consider changes to:
 policy
 objectives
 other EMS elements
THANK YOU