ELEMENT -2

HEALTH AND SAFETY

MANAGEMENT SYSTEM –
– POLICY
 LEARNING OUTCOME

 Key Elements of a Health Safety Management

System.

 Purpose and importance of setting policy for

health and safety.

 Key Features and appropriate content of an

effective Health and safety.

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 KEY ELEMENTS OF HEALTH
SAFETY MANAGEMENT SYSTEM

MOST OF THE SYSTEMS ARE”

PDCA cycle “.
 PLAN
 DO
 CHECK
 ACT

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ILO-OSH 2001.WE CAN SUMMARIZE THE
KEY ELEMENTS OF THIS SYSTEM AS

•POLICY ORGANIZING,
•PLANNING AND IMPLEMENTATION
•EVALUATION
•ACTION FOR IMPROVEMENT
• AUDIT.

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 MANAGEMENT SYSTEM
 Policy:
A clear statement of has to be made to establish
health and safety as a prime commitment of
management at all levels of the organisation. But
particularly at the top.
 Organizing:
It’s a frame work of clear roles and responsibilities,
competence, commitment and control, co-
operation, communication.

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Planning and Implementing
Well established arrangements must be made for
the management of health and safety .e.g. Risk
Assessment.

Evaluation
System should be monitored and review the
effectiveness of the arrangement put into place .
E.g. inspection reports.

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 Action for Improvement
Any short coming identified by the review process
must be corrected as soon as possible by making
whatever adjustments are necessary to the policy,
organization and arrangements for
implementation.
 Audit
Arrangements must be made for the independent
systematic and critical examination of the safety
management system to ensure that all parts are
working acceptably well.

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Continual Improvement
The intention of Safety management system will
not remain static but will develop over time to
become increasingly appropriate and useful to
the organization that it exists to serve.

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PURPOSE AND IMPORTANCE OF SETTING POLICY
FOR HEALTH AND SAFETY
 The health and safety policy of an organization
is an important document that set out the
organizations aims with regard to health and
safety.
 How the goals are to be achieved and who is
responsible for achieving the aims.

 Policy has the role of decision making of both

senior management who formulate it and
middle and junior management who are
required to implement it.
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 PURPOSE OF HAVING A HEALTH & SAFETY POLICY:
 Declares the Managements Commitment:
The H&S policy manifest the management’s
commitment to have good Health & Safety
function at their organization.

 Piece of Internal Law: By declaring the H&S

Policy, the organization sets its own law to
adopt H&S in its organization.

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• Complies with Legal Requirement: It is a
statutory duty to publish a safety policy, and
to make certain that it is being compliance
with. Thus the policy has to be kept up to
date.
• To establish organization and procedures
to follow Health & Safety in the organization.

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POLICY SIGNED BY HIGHEST LEVEL

• Shows Management commitment

• Gives policy Authority

• Person who signs it has ultimate Responsibility

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KEY ELEMENTS OF OHS POLICY

• Key Features and Content of health and safety

policy

Usually safety policy presented in three parts,

• GENERAL STATEMENT OF INTENT,

• THE ORGANIZATION
•
• THE ARRANGEMENT SECTION.

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 STATEMENT OF INTENT
 It must commit the organization to achieving
legal compliance.

 Commitment will be able to achieving a higher

standard than the set by the law.

 This is the matter of corporate policy and nature

of the organization.

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 The statement will also usually contain goals and
objectives of the organization.

 The statement of intent should recognize that

managers and workers at all levels within the
organization have a party to play in implementing
the policy.

 Statement of intent clears that every person must

comply with the policy and that serious of
breaches of policy may be treated as a disciplinary
offence.
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 ORGANISATION: (HEALTH AND SAFETY
RESPONSIBILITIES)

 Health and safety policy deals with people

and their operational duties in relation
health and safety.

 Management and identifies the roles and

responsibilities of employees.

 It clears the employees clear delegation of

duties .

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 Organization chart shows the line of
communication and the feedback routes of that
exist within in the organization for clear reporting.

 It shall establish the 4 C’s in its organization

COMPETENCE
CONTROLLING
CO OPERATION
COMMUNICATION

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 TARGET

• Reduce/Zero Accidents.
• Zero Prosecutions.
• Reduced sickness absence.
• Reduction in compensation claims.
• Improve reporting of accidents.
• Increase number of training programmes in health and
safety.
• Improve audit scores.

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 TARGET

 SMART

SPECIFIC
MEASURABLE
ACHIEVABLE
REALISTIC
TIMESCALE

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 OHS BENCHMARKING

• A planned process to compare H&S processes &

performance with other organizations.
• Not just comparing data or copying competitors.
• Continuously learning from others.
• Learning more about the organization's.
strength & weakness.

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 OHS BENCHMARKING
Essential of Benchmarking
• A suitable organisation is chosen
• Ensure the accuracy of the data used
• Both organizations use common definitions
• Accessing data
• Commitment to the process

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 ARRANGEMENTS

• Deals with the practical means for achieving the

objectives laid down in the policy statement viz .

OHS Management Systems

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 ARRANGEMENTS
The arrangement section is the largest section is
often of the policy .
 Carrying out risk assessment ( Planning g
organizing for health and safety )
 Accident near miss reporting , recording and
investigation
 Consultation with workers and safety matters.
 Developing safe system of work.( Operational
Control Procedures )

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 ARRANGEMENTS

• Permit to work system to control hazards.

• Details of specific hazards to the organization E.g.
Hazardous substances or lone working.
• Control of contractors and visitors.
• Provision of safety related training.
• Welfare and first aid provision
• Emergency procedures ,
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 OHS PROCEDURES
Proactive Measures Corrective and Preventive Measures
• Safety Procedure Manual • Accident Reporting System
• Safety Operating Procedure • Accident Investigation
• Project HSE Plan • Analyzing the first aid cases
• Project HSE Committee
• Group Risk Assessment Performance Measurement and Review
Systems
• HSE Training
• Internal HSE Audits
• PEP Talk
• Management Review meeting
• Work Permit System
• Evaluation of Sub-contractors
• Induction of workmen
• Accident Statistics

Monitoring Measures HSE Reward & Reprimand

• General HSE Inspection • Annual Safety Trophy Scheme
• Plant & Machinery Inspection • Million Man hour Certificates
• Electrical Inspection • Zero Accident Certificate
• Health & Environment Inspection • HSE Violation Memo
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SOME WORK WE NEED DETAILED
ARRANGEMENTS

•Lone Working
•Housekeeping
•Noise Exposure
•Fire safety prevention
•Control of contractors
•Control of transport risks.

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 H &S MOTIVATIONAL SCHEMES.

•Annual Safety Trophy Scheme

•Million Man hours Certificates
•Safest employee of the month
•H&S Violation Memo

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 COMMUNICATING THE POLICY
• Displaying on notice boards.
• Induction and training sessions.
• Team briefings .
• Tool box talks.
• Newsletters, Wage slips.
• Use of posters.
• Incorporating in safe systems of work or codes of
practice.
 REVIEW OF OHS POLICY

 Technological changes E.g. Introduction of new

plant or process.
 Organizational changes: Changes to key
personnel such as new CEO, or MD or changes
to the management structure of the
organization.
 Legal Changes: Such as introduction of new
legislation applicable to the organization

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 REVIEW OF OHS POLICY

• Updating of Risk assessments

• Prosecution
• Enforcement action
• Compensation claims
• Policy review
• Professional advice

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 INEFFECTIVE OHS POLICY

 No commitment or leadership
 No annual objectives
 Health and safety not given enough priority
 Insufficient resources provided
 Personnel do not understand the aims

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 INEFFECTIVE OHS POLICY

 Too much emphasis on employee responsibility

 No measurement of performance
 Management unaware of their role
 No training of management in their
responsibilities

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Any Questions
IGC1-HEALTH AND SAFETY
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