MS Project
MS Project
MS Project
Table of contents
What is a project?
Features of project
What is project management?
Project management software(PMS)
What is a Project?
Project can be defined as a
set of tasks or activities
with a defined start and end date
designed to achieve a unique short term goal
and constrained by time, cost and scope and
quality
Co
e
Tim
Resource st
is a process of
planning
tracking
and controlling project
MS Project helps you to
Task
pane
Status
bar
Gantt chart view
Gantt chart
Timescale
Gantt chart
table
Calendar view
Non working
day
Normal Tasks
Milestone
Network diagram view Non Critical
Normal task
Critical
Summary Critical
task milestone
Critical
Normal
task
Task Usage view
Timescale
Resource
Assigned
Task
Resource sheet view
Overallocated
resource
Resource Usage view
Resource Timescale
Assigned
Task
Resource graph view
Percent
Overallocation
Resource
3 steps to project management
Planning project
Tracking project
Closing project
Customizing MS Project
What is WBS?
Introduction to fields in task table view
Types of task
Summary tasks, Subtasks and milestones
Inserting, copying, moving, deleting tasks
Inserting notes and hyperlinks to tasks
Indenting tasks
Work Breakdown Structure (WBS)
Design Of Car
Fields Description
Task ID Unique Task number
Task Indicator Indicates additional information of task
Task Name Describes information about the task or
action
Duration Total duration of the task in minutes,
hours, days, weeks, months,
Start date Start date of the task
Finish date End date of the task
Predecessor Task which determines start or finish of
successor task
Resource Name The resource/s assigned to the task
Types Of tasks
Summary Task: The major phase of the project
or a group name to collection of similar tasks is
known as summary task
Sub Task (Normal): Task to which resource is
assigned is a sub task
Milestone: Milestone is a decision point, check
point or a major phase completion indicator in
project. Milestone is a task which do not have
resource assigned and has a 0 day duration.
Editing Tasks
Select a cell in the task name field of Gantt chart
table to enter task.
Press tab key to move to the next field
Duration is entered in months, weeks, days, hours
or minutes.
E.g. 1 mo, 2 w, 3 d, 4 h, 45 m
Note: Let project enter the start date and end date
for your project
Insert task: Click on Insert menu Click on insert
task
Delete task: Select the entire row/s to delete
Press delete key
Indenting and linking tasks
Indenting (Outlining) tasks:
Select the sub tasks you want to indent. Click on demote
button on the Standard toolbar.
After performing this operation you can observe that the task
above the indented tasks appears to be bold.
Linking Tasks:
Select the tasks you want to link. E.g. task1 and task2 are to
be linked. Select the 2 tasks.
Click on link button on the Standard toolbar
Unlinking tasks:
Select the tasks you want to unlink.
Click on unlink button on the Standard toolbar.
Note: Always indent the tasks before linking. Do not link
summary task to subtask or another summary task.
Task scheduling
Predecessors and successors
Predecessor is a task whose completion (wholly or
partly) determines the start of the successor
Successor is a task which is dependent on the
completion (wholly or partly) of the predecessor.
There are 4 types of relationship (links) or dependencies
between Predecessor an successor. They are as
follows:
Task Dependencies
Finish to start
Finish to finish
Start to start
Start to finish
Task dependencies
Task Description Relationship
Dependency Diagram
Finish to Start The finish of the predecessor A
determines the start of the B
successor
Finish to Finish The finish of the predecessor A
determines the finish of the B
successor
Start to Start The Start of the predecessor A
determines the Start of the B
successor
Start to Finish The Start of the predecessor A
determines the Finish of the
B
successor
Task Constraints
Flexible constraints
As soon as possible (ASAP)
As late as possible (ALAP)
Start no earlier then (SNET)
Finish no earlier then (FNET)
Inflexible constraints
Start no later then (SNLT)
Finish no later then (FNLT)
Must start on (MSO)
Must finish on (MFO)
Task Constraints
What is a Resource?
Types of resources
Work and Material Resource
Difference between Work resource and Material
resource
Creating a resource sheet
Resources
Definition: A resource is an entity which performs effort or
work on the task.
There are 2 types of resources
Work Resource e.g. Man, Equipments and facilities
Material Resource e.g. Cement, Petrol, Diesel, paper etc
Max. Units Describes max no. of units that a task can be assigned
Work formula
Work= Duration * Units
Assigning resources to tasks
Task types
Fixed units effort driven
Fixed units without effort driven
Fixed duration effort driven
Fixed duration without effort driven
Fixed work
Task types and work formula calculations
Act. Start
date
Act. Finish
date