GIS Client GIS Capabilities Review Project - Kickoff Meeting

Experts Computer Consultancies Est.
GIS Client
GIS Capabilities Review
Project Kickoff Meeting
Dubai - UAE
December 2015
1
Agenda
1
Introduction
GIS Review Approach and

Outcome
Consultancy Duration and Plan
Required Information
Next Steps
2
Introduction
Experts Computer Consultancies Est. (ECCE )

Group of experts specializing in providing consulting services in Management, Business
and Information technology. Based in Saudi Arabia, United Arab Emirates, and Canada
Specializations
Some Clients / Honor List
GIS (Geospatial
Information Systems)
E-Government
Program and Project
Management (PMO)
Content and Records
Management
Business Process
Management
Management Consulting
GIS Center
MOMRA (16 Amanat and

269 Saudi Municipalities)
Town Planning
STC (Saudi Telecom)
Abu Dhabi Municipality
KNPC (Oil and Gas)
Dubai Municipality
PIC (Petrochemicals)
Medinah Municipality
Private Companies
(Canada)
TRA and OWSC (Oman)
Ras Al Khaimah Gov.
Consultants
From 5 continents (Asia, Africa, Europe, NA & Australia)
Accreditation support
Experienced, specialized, and aware of best practices

4
Client Requirement
Review the whole GIS operation and setup
Identify
pain
improvement
points
and/or
areas
of
Advise on next steps.

GOAL: Improve the performance, efficiency
and effectiveness of the GIS organizational
unit
Review Approach and

outcome
GIS Review Coverage

The review will cover all
the areas that affect the
operation
and
performance of the Client
GIS Unit
GIS
Manpo
wer
GIS
Planni
ng
GIS
Infrastructu
re
360
Degree
Review
GIS
Revie
w
GIS
Applicati
ons
GIS
Strategi
c
Alignme
nt
GIS
Data
GIS
Integrat
ion
GIS
Governan
ce
GIS Review Areas

The ECCE team will review all the areas that affect the Client GIS operation,
which include the following:
Review Area
GIS Manpower
Description
GIS Governance
Review the mandates of the GIS organizational unit; its roles and
responsibilities, policies, procedures, its relationship to the other
organizational units within Client and any relationships that it may
have with outside parties such as the GIS Center.
GIS Strategic
Alignment
Review the alignment of the GIS units strategies and plan with the
Client business strategy and master plan and with the IT Strategy
and master plan.
GIS Data
Assess the quality of the GIS data; this includes the data produced
by Client and the data acquired from other parties. This will also
review the data acquisition mechanisms.
GIS Integration
Assess the integration of The GIS operation at the application,

data and infrastructure levels with the other business applications
and IT capabilities within Client.
GIS Applications
Assess the current GIS applications for satisfaction of current

requirements, suitability for future plans, ease of use, robustness,
and security.
GIS Infrastructure
Assess the GIS8 infrastructure in terms of capacity, future needs,

suitability to GIS applications, products and data, and compliance
Review issues related to the GIS manpower; such as organization

structure, job descriptions, quantity, qualifications, and required
training.
Assessment Approach
ECCE will follow a standards based, best practice approach to perform the GIS
assessment
Introductory
Presentation
Meetings /
Interviews
The
assignment will
start with a
presentation to
explain the
objectives and
outcomes of
the
assessment.
The ECCE team

will conduct
meetings /
interviews with,
and request
information
from the
following:
The
introductory
presentation
will be have
two versions;
one suitable
for the
business
audience and
the other
Review
Documentati
on
ECCE team will
review any
information that
relates to or
affects Client
GIS, including:
Organizational
structure
Client Top
Management
GIS processes
Rules and
regulations
Client business
organizational
units
Standards and
guidelines
The IT
Department
The members
of the GIS
GIS
Applications
9
Strategy and
Document
Findings and
Recommenda
tions
ECCE will
document
findings and
recommendatio
ns in a GIS
Review report.
The report will
highlight the
strengths and
challenges of
Client GIS
The report will
also outline
pain areas and
potential
improvement
areas and
recommend
possible next
Decide on
Next Steps
The review
findings and
recommendatio
ns will be
presented and
discussed with
Client Top
Management in
the presence of
any parties
selected by the
Top
Management.
The meeting
will also
discuss, and
decide on next
steps needed to
improve GIS
GIS Review Outcome

ECCEs Consultants will present a GIS Review Report that includes the
following:
Topic
Overview of the
GIS
Organizational
unit
Description
360 Degrees
Review
Review the GIS setup from the point of view of the other
departments, particularly the beneficiaries of the GIS applications
and capabilities and the IT Department. The review will be
completed by capturing how top management views the GIS setup
and their expectations from it.
Pain Points
This section will outline areas that need to be urgently addressed

as they may represent a serious risk to Clients operations or are a
source for the drainage of money or effort.
Improvement
Areas
These are areas that can be improved at Client and should be

considered in the tactical and/or strategic GIS Plans
Improvement
Roadmap
This section will include the recommended improvement actions

for Client GIS and the proposed roadmap to implement them based
on the current situation of the Client GIS setup and the limitations
and constraints specified by Top Management
Way forward
This section will be prepared after discussing the findings with

Client top management and will include the recommended next
10
steps to jumpstart the Client GIS improvement journey and ensure
Description of the current status of the GIS organizational unit,

based on the review areas agreed upon with Client. The review
will provide high level description of the AS IS situation, and
highlight the strengths and challenges of the Client GIS setup.
Consultancy Duration
and Plan
11
Engagement Plan
Week1
Introductory
Presentation
Meetings /
Interviews
Review
Documentati
on
Document
Findings and
Recommendat
ions
Decide on
Next Steps
12
Week2
Week3
Interviews: Required
Information
13
Information Required from GIS

Information from the GIS
Organizational Unit
GIS Unit organization and Staff (high level qualifications, experience,
role)
Description of available data (type, coverage, accuracy; source, can be
by area, ..)
Organization of GIS data (shape files, geodatabase, Oracle Spatial, SDE)
GIS strategy and plan (if applicable)
Sources of Client GIS data
External sources of GIS data
GIS products (ESRI, Intergraph, Safe, ..)
GIS application (business and technical description, users, current
status, benefits, issues, plans, ..etc)
Training (done, planned, ..etc.)
Policies and procedures (if applicable)
Achievements and strengths
Challenges and issues
Top current priorities
14
Information Required from Departments

Information from the Electricity,
Water,
RolesGas,
and ..responsibilities
Main processes
Strategy, plans and GIS requirements (if applicable)
The GIS data produced by each specialization (type, coverage, accuracy;
can be by area or by type)
Needed GIS data from external sources (what are the sources)
GIS requirements for interfacing with external parties (e.g. Municipality,
Town Planning, ..)
Current GIS capabilities (description, usage, benefits, limitations)
Required GIS capabilities or applications
User view of the GIS data and applications
Number of GIS users (current, needed: at the operational, design, and
management levels))
GIS training (done, planned, ..etc.)
GIS capabilities to support planning, monitoring and decision making (if
applicable)
Top current priorities related to GIS
15
Required Information
Information from the IT
Department
Current infrastructure available for GIS
Type, size (approximate) and storage location (separately, or shared
with databases or file systems) of geospatial databases
IT standards:
architecture (cloud, virtualization, web, ..), Servers
(Windows, Linux, ..), brands, databases, networks, security, ..etc.
Database and geodatabase management
Integration between GIS and non-GIS data and applications (current
level, required, planned, limitations)
GIS metadata (planned or not?); if yes is it updated? (include for
internal and external GIS data
IT strategy and plans (if applicable)
Roles and responsibilities of GIS and IT (defined, formal, informal,
known by staff, ..)
Policies an procedures affecting GIS
IT capabilities / applications common with GIS (e.g. service desk,
hardware monitoring, ETL, ..)
Other info related to GIS and current setup at Client
16
Thank
You
17

GIS Client GIS Capabilities Review Project - Kickoff Meeting

Uploaded by

Copyright:

Available Formats

GIS Client GIS Capabilities Review Project - Kickoff Meeting

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

GIS Client GIS Capabilities Review Project - Kickoff Meeting

Uploaded by

Copyright:

Available Formats

What is the goal of the GIS review?

What is the goal of the GIS review?

What areas will the GIS review cover?

What areas will the GIS review cover?

Experts Computer Consultancies Est.

GIS Review Approach and

Consultancy Duration and Plan

Experts Computer Consultancies Est. (ECCE )

Some Clients / Honor List

MOMRA (16 Amanat and

STC (Saudi Telecom)

Abu Dhabi Municipality

KNPC (Oil and Gas)

TRA and OWSC (Oman)

Ras Al Khaimah Gov.

Experienced, specialized, and aware of best practices

Advise on next steps.

Review Approach and

GIS Review Coverage

GIS Review Areas

Assess the integration of The GIS operation at the application,

Assess the current GIS applications for satisfaction of current

Assess the GIS8 infrastructure in terms of capacity, future needs,

Review issues related to the GIS manpower; such as organization

The ECCE team

GIS Review Outcome

This section will outline areas that need to be urgently addressed

These are areas that can be improved at Client and should be

This section will include the recommended improvement actions

This section will be prepared after discussing the findings with

Description of the current status of the GIS organizational unit,

Information Required from GIS

Information Required from Departments

You might also like