GETTING THE SANGGUNIAN

READY TO WORK
Lectured by: Judge Marie Louise A. Guan- Aragon

Who will do what, when and how?

This question is about getting the Sanggunian organized and ready to work as a team.

As an institution where decisions are made collectively, the Sanggunian needs to be

organized efficiently with clear roles, functions, structures, systems and procedures.
These organizational elements are necessary in helping the Sanggunian manage
relations among members and staff and with the Punong Barangay and the constituents.

This section provides the tools to get the

Sanggunian organized and ready to work as a
team undertaking the following tasks:

Understanding the Roles and Duties

of Sangguniang Barangay Members

Choosing the Legislative Leadership

Adopting the Internal Rules of

Procedure

Organizing the Sanggunian

Committees

A. UNDERSTANDING THE ROLES AND DUTIES OF

SANGGUNIANG BARANGAY MEMBERS.

Answering three basic questions will get

Sangguniang Barangay Members started
in their work in the Sanggunian:

1.

What is a legislator?

2.

What are the roles of Sangguniang

Barangay Members?

3.

What are the powers, duties and

responsibilities of the Sanggunian Barangay
Member?

A Sangguniang Barangay Member is

generally understood to be:
A

lawmaker or a person who

makes law, and

member of a local legislative

body with the power to make
laws.

What does it really mean to make laws? The

power to make laws or legislative power means
three things: political power, police power and
taxing power.

Political power is the power to enact laws

providing for the establishment, organization and
operation of the local government.
Police
power is the essence of what
government does; it is the power to enact laws to
promote peace, health, safety and welfare.
Taxing power is the duty to levy and collect
taxes to raise revenue to pay for government
operations, including salaries of barangay
government officials and personnel.

Why Did I Become a Sangguniang

Barangay Member?

I ran for public office so I can

serve the people.

This is a common statement among elected public officials

that means little unless the phrase serving the people is
translated into specific, observable actions and behaviors.

This self-analysis checklist can help Sangguniang Barangay

Members understand themselves and how they want to be
perceived as individual members of the Sanggunian.
Check only the numbers that
describe yourself
1. I like to determine strategies that will guide present
and future actions to benefit my barangay
2. I like to generate political support for policies and
proposals deemed beneficial to my constituents.
3. I like to choose from among policy alternatives which
will provide the most benefit to my constituents.
4. I like to foster collective effort and manage
interpersonal and intergroup conflict in the
Sanggunian and ensure that committee meetings are
productive.
5. I like to make things possible, practical and easier for
others to perform their roles and responsibilities.

6. I like to help others reach an agreeable solution

when they have differing interests and needs.
7. I like to initiate and mobilize constituents in
solving problems and undertaking community
development activities and projects.
8. I like to undertake the task of revenue
generation and allocation to benefit my
constituents
collective
welfare
and
development.
9. I like to monitor that whatever is spent in the
local government are consistent with the
purpose for which they have been allocated.
10.I like to use my authority or position as a public
official to benefit the barangay.

11.I like to ensure the continuity of work in the

Sanggunian despite changes in leadership as a
result of elections and ensure the Sanggunian
staff has adequate capacities to provide
technical support needed in legislative work.
12.I like to enhance the knowledge and skills, and
orientation of my constituents for performing
community problem-solving and community
development activities and projects.
13.I like to review the performance of my local
government unit and identify strengths and
weaknesses as well as propose reforms and
improvements.
14.I like to engender satisfaction among
constituents and be willing to listen to their
problems and concerns through face-to-face
meetings and other consultative mechanisms.

15.I am committed to work on a broad and longterm program of action with other legislator
in the Sanggunian.

16.I like to be viewed as an asset to the

government and the community and a
model to the rest of the citizenry.

17.I like to engage in political discussion and if

necessary negotiate with other politicians to
settle conflicts and arrive at a consensus on
policy decisions.

What are the

ROLES OF
SANGGUNIANG
BARANGAY
MEMBERS OR
LEGISLATOR?

A Sangguniang Barangay Member is expected

to perform multiple roles.
These roles
describe the desired values and skill of a
local legislator.
1. Policy Maker the extent to which the legislator
determines strategies that will guide present and
future actions to benefit the LGU.
2. Policy Advocate the extent to which the
legislator is able to generate political support for
policies and proposals deemed beneficial to
constituents.
3. Decision Maker the extent to which the
legislator is able to choose from among policy
alternatives which will provide the most benefit
to constituents.

4. Facilitator the extent to which the legislator

fosters collective effort, helps solve problems
and ensures that committee meetings are
productive, and manages interpersonal and
intergroup conflict.
5. Enabler the extent to which the legislator is
able to make things possible, practical and easier
for others to perform their roles and
responsibilities.
6. Negotiator the extent to which the legislators
helps others reach an agreeable solution when
they have differing interests and needs.
7. Leader the extent to which the legislator
initiates and mobilizes constituents in solving
problems
and
undertaking
community
development activities and projects.

8. Resource Mobilizer the extent to

which the legislator undertakes the task
of revenue generation and allocation and
legitimizes
spending
for
his/her
constituents
collective
welfare
and
development.
9. Overseer
the extent to which the
legislator is able to monitor that whatever
is spent in the local government are
consistent with the purpose for which they
have been allocated.
10.Power Broker the extent to which the
legislator uses his/her authority or
position as a public official to benefit
his/her constituents.

11.Institution Builder the extent to which the

legislator is able to ensure the continuity of work
in the Sanggunian despite changes in leadership
as a result of elections and ensure the staff of
the Sanggunian have adequate capacities to
provide technical support needed in the
legislative work.
12.Educator
the extent to which the legislator
enhances the knowledge and skills, and
orientations
of
his/her
constituents
for
performing community problem-solving and
community development activities and projects.
13.Evaluator the extent to which the legislator is
able to review the performance of the local
government unit he/she belongs to and identify
strengths and weaknesses as well as propose
reforms and improvements.

14.Grassroots Builder the extent to which the

legislator
engenders
satisfaction
among
constituents that he/she is able and willing to
listen to their problems and concerns through
face-to-face meetings and other consultative
15.Team
mechanism.
Player the extent to which the
legislator works with other legislator in the
Sanggunian committed to a broad and long term
program of action.
16.Exemplar the extent to which the legislator is
viewed as an asset to the government and the
community and a model to the rest of citizenry.

17.Politician the extent to which the

legislator engages in politics which is
essentially about who gets what, when
and how and enters into negotiations
with other politicians to settle conflicts
and arrive at a consensus on the goals
and objectives of policy decisions.

What are the duties of an Individual

Sanggunian Barangay Member?
1.

Make a full disclosure of his/her financial and

business interests as required under Article 104,
Rule XVII of the Rules and Regulations
Implementing the Local Government Code of
1991.

2.

Attend all regular and special sessions of the

Sanggunian.

3.

Attend all hearings and meeting of committees

of which he/she is a member.

4. Vote on every question or proposed

measure being voted upon by the
Sanggunian.
5. Observe proper deportment and
decorum during sessions.
6. Understand and observe the Internal
Rules
of
Procedure
of
the
Sanggunian.

Desired Values and Skill of a Sanggunian Member

1.
2.

3.

4.

Ability to actively and productively

participate in Sanggunian Deliberations.
Ability to advocate for active and
sustained participation of the citizenry in
the decision-making process.
Ability to be sensitive to issues and
concerns that are within the competence
and authority of the Sanggunian to
resolve.
Ability to make a commitment to high
legislative performance.

4.

Have a thorough knowledge of the

Sanggunian Internal Rules and Procedure
and parliamentary procedures.

5.

Ability to express his/her thoughts and

ideas in a clear manner.

6.

Ability to be objective, fair and just.

7.

A natural ability to relate to people.

Composition of the Sanggunian Barangay

Who are the members of the Sanggunian

Barangay?

Knowing the answer to this question is

important in preparing Sanggunian Barangay
members to work as a team.

Article 93 of the Rules and Regulations

Implementing the 1991 Local Government Code
defines the composition of the Sanggunian.

SANGGUNIANG BARANGAY

Punong Barangay
as the Presiding
Officer

Seven Regular
Members

Chairperson of
the
Sangguniang
Kabataan

Powers, Duties
and Functions
of the
Sangguniang
Barangay

Section 391 and 392 of the Local Government Code of 1991 define
the powers and functions of the Sangguniang Barangay as follows:

1.Enact ordinances to promote the general

welfare.
2.Enact tax ordinances.
3.Enact budgets.
4.Construct and maintain Barangay facilities.
5.Recommend measures for barangay
improvement.
6.Assist in establishment of cooperatives.

7.Regulate the use of barangay facilities.

8.Solicit funds for barangay public works.
9.Solicit financial and technical cooperation.
10.Provide compensation and allowances of
barangay government personnel.
11.Hold fund raising activities.
12.Authorize the contracting of loans.

13.Authorize purchases.
14.Prescribe fines.
15.Provide for the administrative needs of the
Lupong Tagapamayapa and the Pangkat
Tagapagsundo;
16.Organize barangay tanods.
17.Organize barangay assemblies.
18.Prevent proliferation
mendicants.

of

squatters

and

19.Provide for the proper development and welfare of

children in the barangay.
20.Adopt measures towards the prevention and
eradication of drug abuse, child abuse and juvenile
delinquency;
21.Initiate the establishment of a Barangay High
School, whenever, feasible, in accordance with law;
22.Provide for the establishment of a non-formal
education center in the Barangay whenever feasible,
in coordination with the Department of Education,
Culture and Sports;
23.Provide for the delivery of basic services; and
24.Exercise such other powers and perform such other
duties and functios as may be prescribed by law or
ordinance.
In addition to their duties as members of the Sangguniang Barangay,

B. CHOOSING THE LEGISLATIVE LEADERSHIP

The following questions are basic to any

organization, specially a Sanggunian with a
public mandate:

Who will provide leadership to the

Sanggunian so it can attain its objectives?

How does the Sanggunian choose its

leaders?

What qualities should these leaders have?

Who will provide leadership to the Sanggunian so it can

attain its objectives?

The leadership of the Sanggunian is composed of:

1.
2.

3.

4.

The Presiding Officer the one who presides over

the session
of the Sanggunian.
The Presiding Officer Pro-Tempore the one who
presides over the session in the absence of the
Presiding Officer
The Floor Leader the one who manages floor
deliberations in large legislative bodies particularly
where there is a majority and a minority party.
The Secretary to the Sanggunian the one who
provides technical and management support to the
Sanggunian members. He or she is not an elected
official, but his/her
role is essential to the
legislative organization.

The 1991 Local Government Code prescribes the role of the Presiding Officer to the:

Vice Governor for the Sangguniang

Panlalawigan

Vice Mayor for the Sanggunian Bayan

and
Panlungsod

Punong Barangay for the Sangguniang

Barangay

Sanggunian Officers are expected

to provide leadership and guidance
to accomplish the work of the
Sanggunian, and to enforce order
in the Sanggunian. Except for the
Secretary to the Sanggunian, they
are chosen from among the elected
members of the Sanggunian.

Powers and Duties of a Presiding Officer

A Presiding Officer has the following powers and duties:

Preside over the session of Sanggunian.

Preserve order and decorum during session and in case of

disturbance or disorderly conduct in the session hall or within the
premises, take measure as he/she may deem advisable or as the
Sanggunian may direct.

Decide all questions of order, subject to appeal of any Sanggunian

member in accordance with the Internal Rules of Procedure.

Sign all acts, ordinances, resolutions, memorials, writs issued by,

or upon order of the Sanggunian.

Exercise such other powers and perform such other functions as

may be provided by law, ordinance or regulation.

The powers of the Presiding Officer are limited as follows:

He/she can vote only to break a tie.

He/she can be elected as chairperson

of any special committees.

He/she cannot be elected as

chairperson of any standing
committees.

He/she cannot participate in the

deliberation of the body, unless
he/she relinquish the chair.

Qualities of a Good Presiding Officer

A good presiding officer must have the following desired qualities:

Able to implement the Internal Rules of Procedure of the Sanggunian.

Able to use parliamentary procedures well to ensure orderly and

productive conduct of business during the session.

Able to steer the members to engage in productive discussion and

debate.

Able to exercise objectivity, fairness and justice.

Able to ensure that all members get information necessary for them
to make legislative decisions.

Able to provide opportunities for staff to enhance their knowledge

and skills to provide efficient legislative support.

C. ADOPTING THE INTERNAL RULES OF PROCEDURE

Order is essential to the successful

conduct of business of deliberative bodies.
For the Sanggunian, order can be achieved
by implementing a set of rules agreed
upon by all members, known as the
Internal Rules of Procedure. These rules
allow
for
the
orderly
conduct
of
deliberations as well as formulation and
approval of decisions. These rules enable
Sangunian members to articulate their
thoughts,
reconcile
conflicts
and
differences, determine the will of the
majority, and take action.

Internal Rules of Procedures

A document containing a set of

procedural rules that governs the orderly
transaction of business and defining the
duties and responsibilities of the officers
during the conduct of meetings,.

Must be adopted by the Sanggunian in the

first regular session following the election
of the members of the Sanggunian and
within 90 days thereafter.

There are five principles to consider in the implementation

of the Internal Rules of Procedure. These are:

1.

Courtesy and justice to all.

2.

Consider one topic at a time.

3.

The majority rules.

4.

The minority has a right to be heard.

5.

Fairness to all and patiality to no one.

An important element of the Internal Rules

of Procedure is parliamentary procedure or
the manner of conducting business in a
deliberative body.
It ensures orderly
discussion and decision-making in the
Sanggunian through the use of motion.
A motion refers to a proposal of a member
of the Sanggunian for consideration of the
body.

Minimum Contents of the Internal Rules of Procedure

Article 103 of the Rules and Regulations

Implementing the 1991 Local Government
Code defines the minimum requirements of
the Internal Rules of Procedure.

These are as follows:


Organization of the Sanggunian and election of its
members.
Creation of committees, which shall include but not limited
to the
committees on:

Appropriation
Women and family
Human rights
Youth and sports development
Environment protection
Cooperatives
Barangay affairs
Order and calendar of business

The legislative process

Parliamentary procedures and conduct of members during

sessions

The discipline of members for disorderly behavior and

absences without justifiable cause for four (4) consecutive
sessions.

Lets look at the model of the Internal Rules and Procedures...

MODEL
INTERNAL
RULES OF
PROCEDURE

RULE I
COMPOSITION
Section 1. The composition of
this Sanggunian shall be provided
by
existing
laws,
specifically
Republic Act 7160 otherwise known
as the Local Government Code of
1991.

RULE II
POWERS, DUTIES AND
FUNCTIONS
OF THE SANGGUNIAN

Section 1. The power, duties and

functions of this Sanggunian shall
be as provided for under Rule XVII
of the Rules and Regulations
Implementing
the
Local
Government Code of 1991.

RULE III
DUTIES AND
RESPONSIBILITIES
OF INDIVIDUAL MEMBERS
Section 1. Every member of this
Sanggunian shall make a full
disclosure of his financial and
business interests as required of
him under Article 104, Rule XVII of
the
Rules
and
Regulations
Implementing
the
Local
Government Code of 1991

Section 2. Every member shall

attend all the session of this
Sanggunian unless he is prevented
from doing so by reason of sickness
or other unavoidable circumstances
provided that, as a general rule,
previous notice thereto shall be
sent to the Sanggunian thru the
Secretary.

Section 3. As a general rule,

every member is being voted
upon by the Sanggunian.
Abstentions may only be allowed
if it can be shown that the
member
concerned
has
a
pecuniary interest, either directly
or indirectly, on the matter being
acted
upon
the body.
Section
4.by Every
member shall
observe proper deportment and
decorum during sessions.

RULE IV
PRESIDING OFFICER
Section 1. The Punong Barangay shall be
the Presiding Officer of this Sanggunian and,
as such, shall have the following rights and
duties:
1. To preside over the sessions of the
Sanggunian.
2. To exact from all the members
present during the sessions proper
deportment and decorum.
3. To enforce the internal rules and
procedures of the Sanggunian.

4. To maintain order during sessions and

render a ruling on questions of order,
subject to appeal by the member
concerned to the body for final
decision.
5. To sign all the legislative documents,
papers, or checks requiring his
signature.
6. To declare a recess during sessions
anytime he deems it necessary
provided that the duration of the
recess is less than twenty (20)
minutes.

7. To declare the session adjourned to some

other date, time and place in cases of
extreme
emergencies,
serious
and
uncontrollable
disorder,
public
disturbances and other unavoidable
circumstances.
8. To make brief remarks, comments or
clarificatory questions on any measure
pending deliberation by the body provided
that he shall not express himself either for
or against the said measure or question.
9. To vote but only to break a tie. Hence, he
cannot vote in order to create a tie. His
right to vote to break a tie is not

RULE V
SECRETARY TO THE
Section 1. SANGGUNIAN
Section 394 of the 1991 LGC
defines the power duties of the Secretary to
the
1. Sanggunian.
Attend meetings of the Sanggunian and
keep a journal of its proceedings.
2. Keep the seal of the local government
unit and affix the same with his/her
signature to all ordinances, resolutions,
and other official acts of the Sanggunian
and present the same to the Presiding
Officer for his/her signature.
3. Forward to the Punong Barangay for
approval, copies of ordinances enacted
by the Sanggunian

4. Forward
to
the
Sangguniang
Panlungsod or Bayan concerned,
copies of duly approved ordinances for
review,
5. Furnish, upon request of any interested
party, certified copies of records of
public character in his custody, upon
payment to the treasurer of such fees
as may be prescribed by ordinance.
6. Record in a book kept for the purpose,
all ordinances and resolution enacted
or adopted by the Sanggunian, with
the dates of passage and publication

7. Keep his/her office and all non-confidential

records therein open to the public during
the usual business hours.
8. Take custody of the local archives and,
where applicable, the local library and
annually account for the same.
9. Translate into the dialect used by the
majority of the inhabitants all ordinances
and resolutions immediately after their
approval, and cause the publication of the
same together with the original version in
the manner provided under the Local
Government Code of 1991.

RULE VI
REGULAR AND SPECIAL
SESSIONS
Section 1. The regular session of this
Sanggunian shall be twice a month to be
held at the Sanggunian Session Hall every
first and last Friday of the month at exactly
9:00 am.

Section 2. Special session may be called

by the Punong Barangay or by a majority
of the members of this Sanggunian.

Section 3.
A written notice to the
Sanggunian members stating the date, time
and purpose of the session shall be served
personally or left with a member of his
household at his usual place of residence at
least twenty four (24) hours before the
special session is held.

Section 4. Unless otherwise agreed upon

by two-thirds (2/3) vote of the members
present, there being a quorum, no other
matter may be considered at a special
session except those stated in the notice.

Section 5. All sessions shall be open to

the public unless a close door session is
ordered by an affirmative vote of a
majority of the members present, there
being a quorum, in the public interest or
for reasons of security, decency or
morality.

Section 6. No two (2) sessions, whether

regular or special, may be held in a single
day.

Section 7.
Adjourned Session.
An
adjourned session may be held:

1.Thru the initiative of the Chair, by using

the assumed motion or by a majority of
the members present in a session where
there is NO quorum, wherein they may
decide to adjourn from hour to hour, or day
to day, and compel the attendance of the
absent members in order to obtain the
necessary quorum.
2.By a majority vote of the members
present in any regular or special session,
there being a quorum, in order to finish very
important business which needs immediate

RULE VII
QUORUM
Section 1. A majority of the members of
the Sanggunian who have been elected
and qualified shall constitute a quorum to
transact official business.

Section 2. Other interpretations to the

contrary
notwithstanding,
the
term
elected and qualified shall be construed
to include not only the regular member but
also the ex-officio members and Sectoral
representative of this Sanggunian.

Section 3.In computing the presence of a

quorum the term majority shall be
based on the actual membership or
incumbents in the Sanggunian which shall
exclude the following:

Presiding Officer (Regular)

A member who is abroad
A member who is on official leave of
absence
A deceased member

 A member who has resigned

A member who has been suspended
A member who was expelled; or
removed by final judgment

Section 4. No quorum at the start of

the session. When the appointed time has
come to start the regular session, the
Presiding Officer (regular or temporary, as
the case may be) shall call the session to
order, with or without a quorum.
In the absence of a quorum after calling
the session to order, the Presiding Officer
may perform any of the following:
1. He may adjourn the session from hour to
hour if he would like to wait for other
members who may be late in coming to
the session.
2. He may adjourn the session from day to
day; or
3. He may adjourn the session for lack of

Section 5. No quorum during the

session which was started with a
quorum. During a session which was
started with a quorum and a question
on the lack of quorum is raised by any
member, the Presiding Officer shall
immediately cause the reading of the
roll of members and announce the
result thereof and then declare
whether or not there exists a quorum.

In the absence of a quorum, the Presiding

Officer may declare a recess of not more
than one (1) hour and wait for other
members to come; or a majority of the
members present may adjourn from hour to
hour; or day to day and may compel the
immediate attendance of any member
absent
without
justifiable
cause
by
designating a member of the Sanggunian, to
be assisted by a member or members of the
police
to arrest
the absent
member
If thereforce
is still
no quorum
despite
the
and
present him
the session
(Sec.
enforcement
of atthe
above hall.
remedial
53,
RA 7160).
measures,
the Presiding Officer may, motu
propio, or upon proper motion from the
floor duly adopted by the body, then
declare the session adjourned for lack of

RULE VIII
ORDER OF
BUSINESS
Section 1. The Order of Business
of this Sanggunian shall be as
follows:
a) Call to Order
b) Roll Call
c) Reading and consideration of
previous minutes
d) Privilege Hour
e) Question Hour

f) Reading and referral of proposed

measures
g) Committee reports
h) Calendar of Business
i. Unfinished Business
ii. Business for the Day
iii. Unassigned Business
i) Announcements (if any)
j) Adjournment
(Note: The customary singing of the National
Anthem, Pledge of Allegiance to the Flag and
Invocation are optional items in the Order of
Business and hence, the Sanggunian may or
may not adopt or include them in its Order of
Business.)

Section 2. The Calendar of Business

shall be prepared by the Committee on
Rules and a copy thereof shall be
furnished to every member of this
Sanggunian not less than one (1) day
before the date of the regular session.
The Presiding Officer shall cause the
Secretary to provide the necessary
administrative support or secretarial
services to the Committee on Rules and
other standing or special committees.

Section 3. The Calendar of Business

shall contain the following:

a) Unfinished Business refers to

proposals or measures that have
been left enacted upon, postponed
or left unfinished during the
previous meeting or session. This
also includes items of business left
unfinished or unacted upon at the
end of the term of the previous
administration.

b) Business for the Day refers to a

list of items that have been reported
out by committees and are ready for
deliberation on second reading as
determined by the Committee on
Rules. This also includes those items
for the bodys session on third and
final reading.

c) Unassigned Business refers to

pending
matters
or
measures
including new ones that arises out
during the deliberation but not yet
assigned
or
referred
to
any
committee for appropriate action.

Section 4. The Calendar of Business shall

contain brief description of the item of
business to be taken up during the regular
session including, but not limited, to the
following:

1.The title of the proposed ordinance or

2. The name of the sponsor or authors
resolution;
and the committee to which it was
referred or the committee sponsoring
it;

3. In the case of petitions, letters,

endorsements
and
other
communications, the source or the
name of senders.

Section 5. In rendering committee

reports, priority shall be given to standing
committees or regular committees (aka
regular committees) to be followed by
special
committees
(aka
adhoc
committees).

Section 6.
As a general rule,
committee reports shall be rendered by
its Chairman, unless he dissents with the
majority decision. In his absence, the
Vice Chairman shall take his place. If
neither of them is present, any committee
member concurring with the report and
duty designated by the said committee

Section 7.
As a general rule, no
member of a committee shall oppose or
object to the report of his committee
unless he submits his dissenting opinion
to the majority decision in writing, or
orally in open session, before the said
committee
renders
its
reports.
Otherwise, he shall be precluded to
oppose it on the floor.

Section 8.
I the reporting committee
recommends a favorable action on the
measure referred to it or if the reporting
committee recommends the proposed
measure for appropriate action by the
Sanggunian, the Committee on Rules shall
calendar it for second reading. If the
reporting committees recommendation is
for the Sanggunian not to take action and
that recommendation has been adopted by
the body, the propose measure remains
shelved in the committee. If the reporting
committees recommendation is for the
Sanggunian to file the proposed measure
away and that recommendation has been
adopted, then it is filed away which

Section 9. Deviation from the prescribed

Order of Business may be done only under
the following circumstances:

a) When the Sanggunian decided to

suspend the rule thru an assumed
motion by the Chair or thru a motion
to suspend the rule by a member. In
any case, the decision to suspend the
rules shall require a vote by general
consent, a unanimous vote, or at least
two-third (2/3) vote of the members
present.

b) When the measure to be

acted
upon
by
the
Sanggunian is certified by
the local chief executive as
urgent,
it
shall
have
priority over all other items
of business, and shall be
considered without need of
suspending the rules or
even if it is not included in
the Calendar of Business.

RULE IX
LEGISLATIVE
PROCESS
Section
1.
Rules
in
the
enactment of ordinance and
adoption of resolution.
In the
enactment
of
ordinances
and
adoption of resolutions including
other matters requiring legislative
actions, the following rules shall be
observed:

a) Legislative actions of a general

and permanent character shall
be enacted in the form of
ordinances, while those which
are of temporary character shall
be passed in the form of
resolutions. Matters relating to
proprietary functions and to
private concerns shall also be
acted upon by resolution.

b) Proposed
ordinances
and
resolutions shall be in writing
and shall contain an assigned
number, a title or caption, an
enacting ordaining clause, and
the date of its proposed
effectivity. In addition, every
proposed ordinance shall be
accompanied
by
a
brief
explanatory note containing
the justification for its approval.
It shall be signed by the author
or authors and submitted to the

c) A resolution shall be enacted in

the same manner prescribed for
an ordinance, except that it need
not go through a third reading for
its final consideration unless
decided otherwise by a majority of
the Sanggunian members present.

d) No ordinance or resolution shall be

considered on second reading in
any regular session unless it has
been reported out by the proper
committee to which it was referred
or certified as urgent by the local

e) Any legislative matter duly certified by

the local chief executive as urgent
whether or not it is included in the
Calendar of Business may be presented
and considered by the body at the same
session without need of suspending the
rules.

f) The Secretary shall prepare copies of the

ordinance or resolutions in the form it
was passed on second reading, and shall
distribute to each Sanggunian member a
copy thereof except that a measure
certified by the local chief executive as
urgent may be submitted for the final
voting
immediately
after
it
has

g) No ordinance or resolution passed by

the Sanggunian in a regular, or special
session duly called for the purpose,
shall be valid unless approved by a
majority of the members present, there
being a quorum.

h) Upon the passage of all ordinances and

resolutions directing the payment of
money or creating a liability, and at the
request of any member, the Sanggunian
Secretary shall record the ayes and the
nays. Each approved ordinance and
resolution shall be stamped with the
seal of the Sanggunian and recorded in
a book kept for the purpose.

Section 2 The three-reading principle.

The so called three-reading principle which
is commonly adopted in legislative bodies
shall also be followed by this Sanggunian.
Hence, as a general rule, before an ordinance
is finally enacted, it shall undergo the
following stages:
a) First Reading.
At this stage, the
Secretary shall read the number of the
proposed draft ordinance; its title; name of
authors or the name of the members
introducing it.
Thereafter, the Presiding
Officer shall refer it to the appropriate
committee with or without instructions. At

b) Second Reading. At this stage, any

proposed ordinance that has already
been reported out by the concerned
committee and has been calendared by
the Committee on Rules for second
reading may be sponsored by the
reporting committee chairman, or his
vice chairman, or any committee
member designated for that purpose.
Since every member of the Sanggunian
is supposed to have been furnished a
copy thereof, the proposed ordinance
may no longer be read in full unless the
sponsoring committee or the Sanggunian

After the usual sponsorship

speech has been delivered, the
proposed ordinance shall be
subjected to the following:

Period of Debate
Period of Amendment
Approval on second reading

c) Third and Final Reading. At

this stage, the Secretary shall read
the proposed draft ordinance by
its number, title and the name of
its sponsor or co-sponsor, if any.
Immediately
thereafter,
the
Presiding Officer shall put the
proposed ordinance to a vote. The
Presiding
Officer
shall
then
formally announce the result
thereof and directs the Secretary
to enter it in the record.

Section 3. Methods of Voting.

Unless a different method is
prescribed by the Sanggunian for a
particular measure, voting shall be
either one of the following
methods:

By voice (viva voce)

By raising of hand
By rising
By ballot
By nominal voting

Section 4. Putting the question

to a Vote. The Presiding Officer
shall rise whenever he is putting a
question to a vote. In taking the
vote, the Presiding Officer shall take
first the affirmative votes and then
the negative votes.

While still in standing position the

Presiding Officer shall announce the
result thereof.

RULE X
VOTES AND VOTING
Section 1.
Voting on the
Question.
Whenever a nominal
voting is being applied, the Secretary
shall call a roll of members either in
alphabetical order, by rank, or by
representative districts.
As each
name is called, the member shall
announce his vote by stating YES or
NO, as the case may be. As a
general rule, a member may explain

A second roll call may be requested

by any member from chair but this
time only the names of those who
failed to vote shall be called. This is
to give another opportunity to those
who failed to cast their vote to
exercise their right and also to
determine the number of members
who might have violated the rule of
abstention. After this second roll
call, no other request of the same
kind shall be entertained by the

Section 2. Voting Restriction.

No member can vote, or be
allowed to vote, on any measure in
which he or any of his relatives
within
the
third
degree
of
consanguinity or affinity, has a
direct
or
personal
pecuniary
interest. This rule, however, does
not apply in voting for elective
positions in the Sanggunian where
a member, as a matter of right,
can vote for himself.

Section 3.
Change of Vote.
A
member may change his vote but only
when the result of the voting has not
yet been announced by the Chair.
Otherwise, he can only change his vote
by a unanimous consent of the
members present. Provided that this
rule shall not be applied if voting is by
ballot.
Section 4. Vote by Late-comer. A
member who came un late during the
session but who happens to arrive
while voting is in progress shall be
allowed to vote, provided that the

Section 5. Allowable Motion during

Voting. Except for a motion pertaining
to a question of quorum, no other
motion shall be entertained by the
Chair while voting is in progress.

Section 6.
Tie Vote.
A tie vote
resulting from a vote taken on any
motion, measure or proposal shall be
construed to mean that the particular
motion,
measure
or
proposal
is
defeated, unless the Chair decided to
break it. Exception to this rule is when
a motion to appeal from the Chair is
put to a vote and it resulted in a tie. In

Section 7. Breaking a Tie.

In case of tie, the Presiding
Officer of this Sanggunian is
allowed to cast his vote if he so
desires. He is, however,
precluded under existing laws
to cast his vote in order to
create a tie.

Section 8. Majority Vote of All

the Members.
As provided for
under RA 7160 and its implementing
rules and regulations, a majority
vote of all the members of the
Sanggunian is required in the
following circumstances:

a)Enactment of ordinance levying

taxes, fees or charges prescribing the
rates thereof for general and specific
purposes,
and
granting
tax
exemptions, incentives and reliefs.

b) Adoption of resolution authorizing the

Punong Barangay to negotiate and contract
loans and other forms of indebtedness.
c) Enactment of ordinance authorizing the
floating of bonds or other instruments of
indebtedness for the purpose of raising
funds to finance development projects.
d) Adoption of resolution concurring with the
appointments issued by the Punong
Barangay to the Secretary, Treasurer and
other personnel employed in the Barangay.

Section 9.
Majority Vote of the
Members
Present
(thereby
constituting a Quorum).
Except as
provided in Section 8 hereof, all other
legislative matters or measures shall
require only a majority vote of the
members present therein having a
quorum for its passage, adoption or
enactment as the case may be.
Section 10. Plurality Vote. A decision
of the Sanggunian thru a plurality vote
shall be valid only and enforceable if it is
the result of an election of officers of the
Sanggunian
or
members
of
the
committees. No legislative proposal or
measure of whatever nature shall be

Section 11. Percentage Vote.

For purposes of this Section, a
percentage vote shall be construed
to mean as a proportion of a certain
whole. Percentage vote shall be
applied in the following:

a)A two-thirds (2/3) vote of all the

members of this Sanggunian shall be
required
in
the
approval
of
appropriation
ordinance,
tax
ordinance and a resolution giving
authority to the Punong Barangay.

b) Unless otherwise concurred in by

two-thirds (2/3) vote of the
Sanggunian members present,
there being a quorum, no other
matters may be considered at a
special session except those
stated in the notice.

c) The penalty of suspension or

expulsion that may be imposed or
meted out by the Sanggunian to
an erring member shall require
the concurrence of at least twothirds (2/3) vote of all the

d) At least a two-thirds (2/3)

affirmative vote of the members
present, there being a quorum,
shall be required for the adoption
of the following motions:
1. Motion to suspend the rules
2. Motion to expunge
3. Motion to extend or limit debate
4. At
Motion
for the(2/3)
previous
e)
leastto
a call
two-thirds
negative
question
vote
of the members present, there
being a quorum, shall be required in
order to sustain the motion to
object to the consideration of a
question.

Section 12.
Abstentions.
Indubitably, a member of this
Sanggunian is representing the
people and not necessarily his own
self and as such he should be
required to take a stand, one way of
the other, on every issue or
measure submitted for decision of
this august body.
Hence, it is
hereby made as a general rule that
no member of this Sanggunian shall
abstain from voting, except as
provided under Section 2, Rule IX of

Section 13.
Simple Majority.
Except as otherwise provided in the
Internal Rules of Procedure and
existing laws, rules and regulations,
a vote by a simple majority shall
prevail on other measures, motions
or propositions provided there is a
quorum. In parliamentary parlance,
the term simple majority means
one-half plus one (1/2 + 1) of the
total votes cast by the members
present there being a quorum. It
might be less than the majority of

RULE XI
RULES ON DEBATES AND
AMENDMENTS
Section 1. As a general rule, no member
shall speak before this Sanggunian without
first obtaining the floor. A member who
has obtained the floor shall address all his
remarks to the Chair. He shall conduct
himself with proper decorum by confining
his remarks or arguments to the question
under debate and by avoiding personalities.
Section 2.
No member rendering a
committee
report
or
delivering
the
sponsorship speech shall speak for more

Section 3. No member shall speak

for more than twenty (20) minutes on
a particular issue or question being
debated upon unless he is allowed to
do so by a majority of the members
present.

Section 4. During the period of

amendments, every member shall
observe the so-called five-minute
rule, i.e. remarks or argumentation
by any member on each proposed
amendment shall not exceed five (5)

Section 5. The member rendering a

committee report or delivering the
sponsorship speech of a proposed
measure may move to open or close
the debate within the twenty (20)
minutes period allowed to him. If he
fails to exercise his option, the Chair
may use the assumed motion to
open or close the debate, or any
member may formally move for it. In
any case, after a member has
rendered a committee report or has
finished his sponsorship speech of a
proposed
measure,
it
shall
be

Section 6. While having the

floor, a member may be
interrupted in his speech or talk
by the Presiding Officer to state
a point of order, to respond to
questions from the floor, to
clarify something related to the
issue being discussed or to make
certain
remarks
within
his
privilege.

Section 7. The speaker may also be

interrupted by another member if the latter
desires to ask questions thru his privilege to
interpellate and by proposing the following
motions:

Point of Order
Point of Information
Point of Parliamentary Inquiry
Call for Orders of the Day
Divide the Assembly
Raise a Question of Privilege
Reconsider
Appeal from the Decision of the Chair

Section 8. All questions addressed to the

speaker or the member having the floor
must always be coursed thru the Presiding
Officer.

Section
9.
The
speaker
being
interpellated may decline to answer
questions, if he so desires.

Section 10.
No member shall speak
against his own motion or proposition. He
may, however, be permitted to withdraw
his motion or proposition and if his request
to withdraw it is denied he may vote

Section 11. While the period of

debate is in progress, no member
shall roam around the session hall
or leave the premises without the
permission of the Chair.

Section 12. A motion to close the

debate is in order, if three (3)
members have already spoken in
the affirmative side and two (2) in
the negative side or only one (1)
member has spoken in favor but

Section 13.
Subject to the
requirement
of
the
preceding
Section, if no members move to
close the period of debate, the
Chair, motu propio, may use the
assumed motion in order to close
the period of debate.

Section 14. When a motion to

call for the previous question is
proposed by a member which would
result in the closing of debate on a
pending question, a two-thirds (2/3)

Section 15.
Whenever the
Presiding Officer is addressing the
Sanggunian, no member shall
leave his seat nor interrupt the
former in his talk.

Section 16. After the period of

debate has been closed, the
period of amendments shall
immediately follow.

Section 17.
Unless a different
method is adopted by the members
present in a particular session ,
amendments
to
any
proposed
measure, or parts thereof, shall be in
seriatim. Under this seriatim method,
the proposed measure is read
paragraph by paragraph or section by
section and after each one is read,
amendments can be proposed and
debate upon. Thereafter, a vote is
taken on the proposed amendment.
Eventually, this process will reach its
conclusion and the original measure or
proposition is said to have passed the

RULE XII
COMMITTEES
Section 1. Creation of Committees.
The following rules shall be observed
in the creation of committees:

a)A regular or standing committee may

be created or re-organized by a
majority vote of all the members of the
Sanggunian;

b) The
Presiding
Officer
may
recommend the creation or reorganization of any regular or
standing
committee.
The
Sanggunian
shall
act
on
his
recommendation without debate and
vote on it immediately;

c) Special or Ad-Hoc committees may

be created upon the initiative of the
Chair or thru a motion by any
member, subject however, to the
affirmative votes of a majority of the
members present, there being a

Section 2.
Composition.
Every regular committee to be
created shall be composed of
not more than five (5)
members
including
the
Chairman and Vice Chairman.

Section 3. Restrictions.

a)The Presiding Officer shall not be a

member of any regular committee.
However, he may be designated by
the body as Chairman of Ad-Hoc or
Special Committee, provided that
the purpose or task for which the
committee is created does not
involve legislative matters or policy
making.

b) No person other than members

of the Sanggunian shall be
made a member of any regular
committee.

c) No member of the Sanggunian

shall be made a Chairman or
Vice Chairman of more than two
(2) regular committees.

d) No member of the Sanggunian

shall be made a member of
more than three (3) regular

e) No
member
shall
participate
in
the
committees deliberations
if he has a direct or indirect
personal
or
pecuniary
interest on the matter
being handled by that
committee

Section 4. Committee Hearings or

Public Hearings. No tax ordinance or
revenue measure shall be enacted by
this Sanggunian in the absence of a
public hearing duly conducted by the
committee concerned.

Section 5. Committee Meetings. As

a general rule, a committee meeting
shall be attended only by committee
members unless a majority members
thereof decided to allow other persons
to be present especially invited resource
persons or consultants.

Section
6.
Committee
Hearing
distinguished from Committee Meeting.
For purposes of this Internal Rules, a
committee hearing is an activity of the
Sanggunian, thru its committees, wherein
the general public particularly those
representing different sectors that may be
interested or affected by a proposed
measure are invited to attend to hear and be
heard on that matter. This is synonymous to
the term public hearing. On the other
hand, a committee meeting, as the term
implies, is a meeting of the members of
the committee for the primary purpose of
decision-making. Since decision-making is a
difficult task, the committee is not precluded

Section 7. Quorum. A majority of all

the members of the committee shall
constitute a quorum to do business.

Section 8. Calling a Committee

Meeting. Committee meeting may be
called by the following:

a) Chairman
b) Vice Chairman, if he is the Acting
Chairman
c) Majority of the committee members

Section 7. Quorum. A majority of all

the members of the committee shall
constitute a quorum to do business.

Section 8. Calling a Committee

Meeting. Committee meeting may be
called by the following:

a) Chairman
b) Vice Chairman, if he is the Acting
Chairman
Provided,
that of
due
notice
is served
upon
c) Majority
the
committee
members
each and every committee member.

Section 9. Vacancy. Vacancy in a

committee shall be filled:

a)By a majority vote of all the

members of the Sanggunian; or

b)By the Presiding Officer; by

general consent (unanimous assent)
of the members present, there
being a quorum.

Section 10. Appearance of Head of

Department or Offices in Committee
Meetings. The following rules shall be
observed
in
requesting
for
the
appearance of heads of department of
offices:

a)Official invitation or request by any

committee to appear before it of any
head of department or offices, whether
local or national, shall be coursed thru
the Presiding Officer.
The Presiding
Officer shall then endorse it to the head
of local and national offices concerned;

b) The invitation or request

shall specify the reason
for such appearance or
the assistance needed,
as the case may be.

Section 11. Mandatory

Standing Committees. The
Sanggunian shall, thru a
resolution, create the following
mandatory standing (or regular)
committees:

a)Committee on Rules and

Privileges

This committee shall be composed of

not more than five (5) members,
including its Chairman and Vice
chairman, to which shall be referred
all matters or question pertaining to
or connected with the following:

Sanggunian Internal Rules and

violations thereof
Order of Business and Calendar of
Business
Disorderly conduct of members and
investigation thereof

b) Committee on Ways and Means

This committee shall be composed of

not more than five (5) members,
including its Chairman and Vice
Chairman, to which shall be referred
all matters or questions pertaining to
or connected with the following:
Local taxes, fees and charges
) Loans and other sources of local
revenues
) Study and revision of tax measures
) Generation of other sources and
forms of revenue
) Codification of revenue ordinances

c) Committee
on
Budget
and
Appropriation
This committee shall be composed of not
more five (5) members, including its
Chairman and Vice Chairman, to which
shall be referred all matters or questions
pertaining to or connected with the
following:

) Approval of budget
) Appropriation of funds
) Payment of obligations
) Determination
of
compensation
of
personnel
) Reorganization of local offices
) Allocation of funds for projects and other

d) Committee on Education and Culture

This committee shall be composed of not

more than five (5) members including its
Chairman and Vice Chairman, to which
shall be referred all matters or questions
pertaining to or connected with the
following:

) Formal and non-formal education

) Educational facilities
) Promotion of culture and the arts
) Operation of educational institutions
) All matters related to education and
culture

e) Committee on Environment and

Natural Resources

This committee shall be composed of

not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred all
matters or questions pertaining to or
connected with the following:

o) Environmental protection
o) Exploration development
o) Utilization and conservation of natural
resources
o) Beautification, cleaning and greening of
parks and places of public interest

f) Committee on Health and

Sanitation

This committee shall be composed of

not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred all
matters or questions pertaining to or
connected with the following:

) Health, sanitation and hygiene

) Cleanliness and beautification of the
community
) Health centers, medical hospital and
clinics

g) Committee on Public Order and Safety

This committee shall be composed of not

more than five (5) members including its
Chairman and Vice Chairman, to which shall
be referred all matters or questions
pertaining to or connected with the
following:

) Police matters
) Maintenance of peace and order
) Protective services
) Traffic rules and regulations
) Fire prevention and control measures
) Public morals
) Jail management
) Disaster preparedness
) All other matters related to public order and

h) Committee on Food and

Agriculture

This committee shall be composed

of not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred
all matters or questions pertaining
to or connected with the following:

) Agricultural production
) Agricultural inputs
) Agricultural facilities
) Development of agri-business
enterprises

i) Committee on Women and

Family

This committee shall be composed

of not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be
referred all matters or questions
pertaining to or connected with the
following:

) Womens welfare, rights and

privileges
) Womens organization

j) Committee on Human Rights

This committee shall be

composed of not more than five
(5) members including its
Chairman and Vice Chairman, to
which shall be referred all
matters or questions pertaining
to or connected with the
following:

) Human rights
) Prevention of human rights
violation

k) Committee on Youth and Sports

Development

This committee shall be composed of

not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred
all matters or questions pertaining to
or connected with the following:

) Sports development
) Youth welfare and development

l) Committee on Cooperatives

This committee shall be composed

of not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be
referred all matters or questions
pertaining to or connected with
the following:

) Cooperative
organization
and
development
) Incentive to cooperatives
) All
matters
affecting
the
cooperatives
development

m)Committee on Ordinances and

Legal Matters

This committee shall be composed of

not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred
all matters or questions pertaining to
or connected with the following:

) Enactment, revision or amendment of

ordinances
) Exercise of legislative powers
) Legality of proposed measures to be

n) Committee on Good Government,

Ethics and Accountability
This committee shall be composed of
not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred
all matters or questions pertaining to
or connected with the following:

) Creation of position
) Policy formulation
) Conduct and ethical standards
) Public accountability
) Other matters related to good
governance

o) Committee
on
Games
and
Amusements
This committee shall be composed of not
more than five (5) members including its
Chairman and Vice Chairman, to which
shall be referred all matters or questions
pertaining to or connected with the
following:

) Operation
and
establishment
of
amusement places
) Measures that affect the regulation of
games and amusements including, but
not limited to, the promotion or holding of
cockfights,
boxing,
basketball
tournament, and other kinds of games

p) Committee on Trade, Commerce and

Industry
This committee shall be composed of not
more than five (5) members including its
Chairman and Vice Chairman, to which
shall be referred all matters or questions
pertaining to or connected with the
following:

) Establishment/operation of all kinds of

trade and industry
) Measures that affect trade, commerce
and industry
) Incentive to promote trade, commerce
and industry

q) Committee on Public Works

This committee shall be composed of not
more than five (5) members including its
Chairman and Vice Chairman, to which
shall be referred all matters or questions
pertaining to or connected with the
following:

) Construction, maintenance and repair of

roads, bridges and other government
infrastructure projects
) Measures that pertain to drainage and
sewerage system and similar projects
) All other matters related to public works
and infrastructure projects

r) Committee on Housing and Land

Use
This committee shall be composed of
not more than five (5) members
including its Chairman and Vice
Chairman, to which shall be referred
all matters or questions pertaining to
or connected with the following:

) Housing program
) Subdivision development
) Measures pertaining to land uses
) Squatter problems
) All matters related to housing and
land use

s) Committee on Barangay
Affairs
This committee shall be
composed of not more than five
(5) members including its
Chairman and Vice Chairman, to
which shall be referred all matters
or questions pertaining to or
connected with the following:

All matters pertaining to barangay

government affairs

RULE XIII
COMMITTEE
REPORTS
Section 1.
Submission of Committee
Report.
Every committee to which a
particular measure is referred by the
Presiding Officer shall submit its report in
writing to the Sanggunian, thru the
Secretary, after finishing its task.
Section 2. Joint Committee or Multiple
Committee Report. When a measure is
referred to two or more committees
concerned may submit a joint committee
report or multi-committee report as the
case may be, or separate report thereon.

Section 3. Content of Committee Report.

The committee report shall contain the
following information:

Name of the reporting committee or

committees
Brief statement of the subject matter
referred to it and the action taken thereon
including information gathered during the
conduct of committee hearings or meetings
and other relevant information
Finding or conclusions
Recommendations (either to file it away or
to calendar it for second reading)
Names and signature of concurring
members

Section 4. Discharge of Committee. A

committee which failed to submit a
committee report within the time required
may be discharged by the Sanggunian from
futher consideration of the measure or
question referred to it. Upon motion by any
member, the said measure can be reassigned to another committee or submit to
the body for proper disposition.

Section 5. Recommitting a Measure.

When the Sanggunian is not satisfied with
the report of a particular committee on a
measure referred to it, the same may be recommitted or return back to that committee

Section 6. Calendar a Measure

for Second Reading. After the
committee has rendered its report
and is recommending favorably
the enactment of a proposed
ordinance it has reported out, a
copy of the proposed ordinance
shall be furnished the Committee
on Rules which shall calendar it for
second reading. Before the said
proposed ordinance is sponsored
on the floor, a copy thereof shall
be furnished every Sanggunian

RULE XIV
JOURNAL AND RECORD
OF PROCEEDINGS
Section 1. Record of Proceedings. The
Sanggunian shall keep a journal and record
of its proceedings which may be published
upon resolution of the majority members
thereof.

Section 2. Minutes. In addition to the

journal of Proceedings which is required by
the law to be kept, the Sanggunian, thru its
Secretary shall also record its proceedings in
the form of a minutes which shall be
submitted by the Secretary to the
Sanggunian for appropriate action.

Section 3. Reading and Consideration

of Previous Minutes. The minutes of the
previous session shall be submitted by the
Secretary to the Sanggunian during its
succeeding regular session. The Sanggunian
shall first determine if there are corrections
to be made on the minutes and act on it
accordingly before the same is adopted and
becomes its property. Consideration of the
minutes shall not be dispensed with.
Reading of the minutes verbatim may be
dispensed with if the members were already
furnished a copy beforehand.
Being all
responsible man and women, the members
are presumed to have read the minutes
already before they come to the session. In

Section 4. Contents of the Minutes.

The minutes shall contain the following
information:

Place, date and time of the session;

Whether it is special or regular;
Name of the members present therein and
those who are absent;
Action taken on the minutes of the previous
session including the correction, if any;
names of those who adopted the minutes
under consideration and those who did not, if
any;

 Text of every measure adopted or

enacted;
Brief resume of the minority opinion,
if any;
The Ayes and Nayes or yes or
No vote on every question and if
voting is done thru nominal voting
or roll call vote; the names of those
who voted on either side;
All motion presented or proposed,
whether lost or carried, except those
withdrawn;
Time of adjournment.

Section 5. Signing of the Minutes.

The original copy of the minutes shall
be signed by the members who adopted
it at the appropriate space therein. The
Presiding Office at that particular
session and the Secretary shall also
sign or affix their signatures on the said
minutes.

Section 6. Excerpts. Excerpts to be

taken out of the minutes shall be
certified and attested to as correct by
the Secretary and the Presiding Officer
on that particular session, respectively.

RULE XV
RULES ON MOTION
Section 1.
All motions relating to a
committee report, if presented or proposed
by the reporting committee Chairman, or the
reporting committee member, shall need NO
second.
Section 2.
If someone has the floor,
Whether or not he is speaking, a motion to
adjourn shall be ruled out of order.
Section 3. All privilege motion may be
proposed even if there is a pending motion or
question before the body.

Section 4. The following motions

can be presented or proposed even if
someone has the floor, viz:
Appeal from the decision of the
Chair.
Call for Orders of the Day
Divided the Assembly or Body
Divide the Question
Object to the Consideration of the
Question
Point of Order
Point of Information

 Point of Parliamentary
Inquiry
Reconsider
Reconsider and have
entered on the minutes
Raise a Question of
Privilege

In other words, the foregoing enumerated

motions can interrupt the speaker.

Section 5.When there is no

quorum present, a motion to
adjourn or to take a recess is in
order provided, that nobody else
has the floor.

Section 6. Motions or questions

which were laid on the table may
be taken up thru a motion to that
effect during that particular
session or during the next regular
session but not beyond.

Section 7. The following motions

require a SECOND, viz:

a)Adjourn
b)Adopt a report or resolution
c)Amend
d)Appeal from the decision of the
Chair
e)Commit or refer to a Committee
f)Expunge
g)Extend or limit the time of
debate

g) Fix the Time to which to adjourn

h) Lay on the Table
i) Postpone Definitely
j) Call for the Previous Question
k) Recess
l) Reconsider
m)Reconsider and have entered on the
minutes
n) Rescind or Repeal
o) Suspend the Rules
p) Take from the Table
q) Postpone indefinitely
r) All main motion

Section 8.
A motion to amend
(amendment of the 1st degree) and motion
to amend an amendment (amendment of
the 2nd degree) may be withdrawn but only
before a decision is made thereon.
Section 9. A motion to amend is in order
only up to the second degree. Thus, a
motion to amend an amendment. Is out
of order.
Section 10. A motion can be withdrawn
only when it is not yet being discussed or
debate upon by the body. Otherwise, any
request to withdraw it shall require a vote
by general consent and if there is an

RULE XVI
DISCIPLINARY
ACTIONS

Section 1. Penalty. Any member who

commits an act transgression of the foregoing
Internal Rules of Procedure shall be punished
with the corresponding penalties hereunder
prescribed to wit:
1. For disorderly conduct 1st Offense
reprimand
or behavior during a
2nd Offense exclusion
session, committee
from the
membership
hearing or committee in the

2. For any justified

Absence with prior
Notice

3. For any justified

absence without
prior notice

None

Fine of Php200.00

4. For any unjustified Fine of Php100.00

absence with prior
notice

5. For unjustified
Fine of Php1,000.00
absence in four (4)
without
prejudice to the
consecutive sessions
filing of
administrative

6. For coming late in

per
any kind of session
per hour of being late
or fraction thereof

Fine of Php25.00
hour or fraction
thereof

7. Conviction by final
Automatic expulsion
judgment to
imprisonment of at
least one (1) year for
any crime involving
moral turpitude

8. For refusal without

Fifteen (15) days
valid excuse to perform
suspension
without
the task assigned to
enumeration
him by the Sanggunian
or Committee of which
he is a member

9. For unjustified
Fine of Php500.00
absence in the
without prejudice to
committee hearing of
the filing of adminiswhich he is composite
trative charge for
member
neglect of duty

10. For violation of anyFine of Php500.00

other provision of this suspension of not
Internal Rules of
more than fifteen
(15)
Procedure not
days without
Specified herein
renumeration

Section 2.
Requisites.
The
penalty of suspension or expulsion to
be imposed shall require the
concurrence of at least two-thirds
(2/3) vote of all the members of this
Sanggunian.
For other kinds of
penalty only a majority vote of all the
members of the Sanggunian shall
suffice.

Section 3. Initiation of Action and

Conduct of Investigation.
The
Committee
on
Rules
shall
take
cognizance
of
all
the
offenses
enumerated in the preceding Section
committed by any member of this
Sanggunian, both composite member
and constituent member, i.e. including
the regular Presiding Officer and shall
initiate the necessary disciplinary action.
It shall forthwith conduct the necessary
fact-finding investigation and thereafter
shall submit its committee report
together
with
the
corresponding

For purposes of this Section, only a factfinding

investigation
and
NOT
an
administrative
investigation
shall
be
conducted, and thus, the technical rules of
court practice, procedure and evidence shall
not be applied. However, the substantive
due process requirement of fairness and
reasonableness should be observe.
Should any member of the Committee on
Rules be the respondent, the Presiding
Officer shall designate a replacement to
complete the membership thereof but only
insofar as the conduct of the fact-finding
investigation is concerned. In performing the
other function of the said committee, the

Section 4.
Collection of Fines
and Disposition. The Secretary to
the Sanggunian shall collect the fines
as may be imposed by this
Sanggunian and shall take custody
thereof as a private trust fund. In the
disposition or disbursement of the
said fund.
The Sanggunian shall
convert itself into a Committee of
the Whole and then decide upon a
majority vote of all its members how
and for what purpose the said fund
would be spent.

RULE XVII
SUSPENSION OF RULES

Section 1. Any part of this Internal

Rules of Procedure except those
prescribed by existing laws may be
suspended at any particular session by
general consent or by two-thirds (2/3)
vote of the members present therein.

RULE XVIII
AMENDMENTS

Section 1. This Internal Rules of

Procedure may be amended at any
regular session by two-thirds (2/3)
vote of all the members of this
Sanggunian, provided that prior notice
of such proposed amendments is
given to all members of the
Sanggunian, and provided further that
no provision herein which is based on,
or prescribed by, existing laws shall be

RULE XIX
SUPPLEMENTARY RULES

Section 1. The rules, procedure &

parliamentary practices
of
the
Philippine Congress and bokks
dealing on this subject written by
Filipino authors, shall serve as
supplementary authorities of this
Sangunian but only insofar as they
are not incompatible with the rules
and procedures adopted herein.

RULE XIX
EFFECTIVITY

Section 1. This Internal Rules of Procedure shall take effect

on the date of its adoption.

Date adopted: __________________________________.

x--------------------------------------------x

I hereby certify to the correctness of the foregoing Internal

Rules of Procedure which was duly adopted by the Sanggunian
during its regular session held on _________________.

Secretary

ATTESTED AND CERTIFIED:

Presiding Officer

If you can advance confidently in the

direction of your dreams you will meet with
a level of success far beyond the expected.

Dios Mabalos Po!