Project management course (PMI PMBOK Curriculum)

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WELCOME TO PROJECT MANAGEMENT CLASS We will be looking at: Defining using simple terms what a project is, project life cycle and project management in general. Provide a practical approach to what many consider a complex process: the management of projects. Simplify the management process required to manage a projects successfully from start to finish
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PROJECT MANAGEMENT FRAME WORK

Basic structure for understanding project management:

Introduction Project management context Project management processes

PROJECT MANAGEMENT FRAME WORK (1)

Introduction What is a project? What is project management? Related endeavors

WHAT IS A PROJECT?
A project is a unique endeavour to produce a set of deliverables within clearly specified budget (cost), time scale and specification (quality) Triple constraints. It is a temporary endeavour undertaken to create a unique product or services. According to PMBOK , a project is a temporary endeavor undertaken to create a unique product, service or result

PROJECT TRIPLE CONSTRAINTS

The Triangle rule: An adjustment on one side of the triangle would have a proportionate impact on the other two sides of the triangle. To balance out the effect of this adjustment, a correspondent adjustment on the other two sides is required.

Schedule

Quality

Scope

Budget

Constraints are limiting factors on a project All projects are bound by the constraints of Project Management: Schedule Budget Scope Quality Resources Risk Constraints are the challenges of every project but it is the project managers responsibility to deliver the project objectives within stated constraints without affecting quality.

PROJECT MANAGEMENT
Project Management refers to the structured application of knowledge, skills, tools and techniques to project activities to meet project requirements within defined conditions. According to PMBOK, project management is accomplished through the appropriate application and integration of the logically grouped project management processes comprising 5 process groups.

DEFINITION OF TERMS

Endeavour an enterprise or directed activity Deliverable A tangible, verifiable work product. It is a quantifiable outcome of the project which results in a partial (or full) achievement of the project objectives. E.g feasibility studies, terms of reference (charter) a detailed design or a working prototype.

CHARACTERISTICS OF A PROJECT

Projects are different from standard business operations as they: Are temporary, Unique, progressive and elaborate They also: Have an approved Budget, Have limited Resources, Involve an element of Risk, Have a defined Timescale, Achieve beneficial Change

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PROJECTS ARE TEMPORARY

Every project has a definite beginning and a definite end. NOTE: The definite end is reached when the projects objectives have been achieved, or when it becomes clear that the project objectives will not or cannot be met or the need for the project no longer exists and the project is terminated

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PROJECTS ARE UNIQUE

Projects involve doing something that has not been done before. This means that the product or services is different in some distinguishing way from all other products or services. This is what differentiate between projects and operation.

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PROJECTS ARE PROGRESSIVELY ELABORATE

progressive means: proceeding in steps or continuing steadily by increments elaborated means: worked out with care and detail or developed thoroughly progressive elaboration is a characteristic of projects that integrates the concepts of temporary and unique. Because the product of each project is unique, the characteristics that distinguish the product or service must be progressively elaborated

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PROJECTS ALSO HAVE:

An approved Budget a level of financial expenditure allocated within which the deliverables must be produced to meet a specified customer requirement Limited Resources Includes labour, equipment and materials used to complete the activities in the project. Resources can be divided into: Consumables and Non- consumables, and could be Committed or non-committed

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PROJECTS ALSO HAVE:

element of Risk Risk is the possibility of failure. projects entail a level of uncertainty and therefore carry business risk. Defined timescale projects have a clearly specified start and finish date within which the deliverables must be produced to meet a specified customer requirement

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PROJECTS ALSO ACHIEVE:

Beneficial change the purpose of a project typically is to improve an organization through the implementation of business change

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PROJECTS VS. OPERATIONS

Projects are temporary and unique while Operations are ongoing and repetitive The objective of a project is to attain the projects objective and close the project while the objective of an operation is to sustain the business Project ceases when the declared objectives have been attained while operations adopt a new set of objectives and continues to work/function

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SIMILARITIES IN PROJECTS AND OPERATIONS They are both performed by persons Constrained by limited resources Planned, executed and controlled They both involve risk

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EXAMPLES OF PROJECTS
Releasing a new music album Testing and installing a piece of equipment Developing a new training programme Establishing a new youth centre An event (the Olympic games) Manufacture a new product Installing a new computer system Research & development programme

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WHAT IS PROJECT MANAGEMENT?

Project management is the application of Skills, Tools and Management Processes required to undertake a project successfully. Project management is accomplished through the use of processes grouped as: initiating, planning, executing, monitoring & control and closing

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PROJECT MANAGEMENT COMPRISES OF:

Skills

a set of specialist knowledge and experience required to reduce project risk and increase its success.
Tools items used improve the chance of a project succeeding. Used as a means to achieving a result.

Process
series of actions bringing about a result. Includes various management processes and techniques.
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PROJECT MANAGEMENT COMPRISES OF:

A series of PROCESSES Time Mgt Cost Mgt Quality Mgt Risk Mgt Scope Mgt etc

A set of SKILLS Specialist knowledge experience Skills

A suite of TOOLS Planning softwares Modeling softwares Registers Check lists Review forms

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RELATED ENDEAVOUR

Certain types of endeavours are closely related to projects. They are often a hierarchy of strategic plans, programs, projects and sub projects, in which a program consisting of several associated projects will contribute to the achievement of a strategic plan. PROGRAMS A program is a group of projects managed in a coordinated way to obtain benefits not available from managing them individually.

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RELATED ENDEAVOUR

Many programs also include elements of ongoing operations. For example: The ABQ airplane program include the project to design the aircraft as well as manufacturing and support of the craft. Many electronics firm have program manager who are responsible for both individual product releases(project) and the coordination of multiple releases overtime(an ongoing operation)

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RELATED ENDEAVOUR

Programs may also involve a series of repetitive or cyclical undertakings For example: Publishing a newspaper or a magazine is a program, then each individual issue is a project. The production is an operation. Some construction programs are operations but involves many projects.

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RELATED ENDEAVOUR

In some application areas, program management and project management are treated as synonyms;

in others, project management is a subset of program management. Subprojects

Projects are often breakdown of into more manageable components or subprojects for easy manageability. eg subprojects such as plumbing and installation of electrical fittings in a construction.

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PROJECT MANAGEMENT FRAMEWORK Project, Program, Project Portfolio

Program Management
A program is a group of related projects closely linked together through common objectives, a common budget, intertwined schedules and resources. Program management focuses on managing the interdependencies between related projects in a harmonized approach to attain benefits such as decreased risk, economics of scale and improved management that may not be achieved if each project was managed separately. An example of a program would be a road improvement program in a local community that involves 17 road reconstruction projects.

PROJECT MANAGEMENT FRAMEWORK Project, Program, Project Portfolio

Portfolio Management A portfolio refers to a snapshot of ALL strategically related projects and program being managed by an organization at a point in time. Projects and programs within a portfolio ALL work to meet a common strategic objective. Portfolio management focuses on attaining strategic goals by determining and managing an optimal mix of projects and programs. Example of a portfolio would be projects and programs initiated in a local community to meet the millennium development goals. This will include road, water, and power projects as well as education and health care programs.

SUMMARY

PROJECT MANAGEMENT (S,T,P)

Tools Skills Mgt Processes

Project

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