CRITICAL SUCCESS FACTOR ANALYSIS

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Mahmoud Elamdhoun

AGENDA

What is a Critical Success Factor How are they important to your business Types of Critical Success Factor Using the term Five key sources of Critical Success Factors A Critical Success Factor Method Examples of Critical Success factors Critical success factor analysis Value chain as a basis of critical success factor analysis Critical Success Factor & their analysis in projects

WHAT IS A CRITICAL SUCCESS FACTOR

Critical Success Factors( CSFs( are the critical factors or activities required for ensuring the success your business. The term was initially used in the world of data analysis, and business analysis .

HOW ARE THEY IMPORTANT TO YOUR ?BUSINESS

Identifying CSF's is important as it allows firms to focus their efforts on building their capabilities to meet the CSF's, or even allow firms to decide if they have the capability to build the requirements necessary to meet Critical Success Factors (CSF's .)

TYPES OF CRITICAL SUCCESS FACTOR

There are four basic types of CSF's They are: Industry CSF's resulting from specific industry characteristics; Strategy CSF's resulting from the chosen competitive strategy of the business; Environmental CSF's resulting from economic or technological changes; and Temporal CSF's resulting from internal organizational needs and changes.

Things that are measured get done more often than things that are not measured. Each CSF should be measurable and associated with a target goal. You don't need exact measures to manage. Primary measures that should be listed include critical success levels (such as number of transactions per month) or, in cases where specific measurements are more difficult, general goals should be specified (such as moving up in an industry customer service survey).

Critical Success Factor an element of organizational activity which is central to its future success. Critical success factors may change over time, and may include items such as product quality, employee attitudes, manufacturing flexibility, and brand awareness. This can enable analysis .

USING THE TERM

The term Critical Success Factor is used differently, due to ambiguity of the word critical, back and forth translations into other languages and interpretation when analyzed in portfolios: Definition 1: critical = important, key, determining, vital, strategic, etc . Definition 2: critical = alarming, anxious, etc. )as shown within the diagram = DAWN :)

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FIVE KEY SOURCES OF CRITICAL SUCCESS FACTORS

MAIN ASPECTS OF Critical Success Factors and their use in analysis CSF's are tailored to a firm's or manager's particular situation as different situations (e.g. industry, division, individual) lead to different critical success factors. Rockart and Bullen presented five key sources of CSF's : 1-The industry , 2-Competitive strategy and industry position , 3-Environmental factors , 4-Temporal factors, and 5-Managerial position (if considered from an individual's point of view). Each of these factors is explained in greater detail below .

A CRITICAL SUCCESS FACTOR METHOD

Start with a vision: Mission statement Develop 5-6 high level goals Develop hierarchy of goals and their success factors Lists of requirements, problems, and assumptions Leads to concrete requirements at the lowest level of decomposition (a single, implementable idea) Along the way, identify the problems being solved and the assumptions being made Cross-reference usage scenarios and problems with requirements Analysis matrices Problems vs. Requirements matrix Usage scenarios vs. Requirements matrix Solid usage scenarios Relationship to Usage Scenarios Usage scenarios or "use cases"; provide a means of determining:

Are the requirements aligned and self-consistent? Are the needs of the user being met as well as those of the enterprise? Are the requirements complete

Results of the Analysis

EXAMPLES OF CRITICAL SUCCESS FACTORS

Statistical research into CSFs on organizations has shown there to be seven key areas. These CSF's are: Training and education Quality data and reporting Management commitment, customer satisfaction Staff Orientation Role of the quality department Communication to improve quality, and Continuous improvement

CRITICAL SUCCESS FACTOR ANALYSIS

The key question is What are the critical success factors of your strategy ?Now you may say Hey, we have that kind of list already!. Most of the critical success factor lists Ive seen are truly lame. Really, theyre same type as the traditional statement Our employees are our key success factor. Yes, thats very critical success factor, but not really precise .What kind of employees and which part of organization ?A real deep dive to critical success factors really pay off when executing your strategy . This is how it basically goes: Split any of your critical success factor in to three parts: 1) Assets needed to manage the factor, 2) Capabilities people needed to execute the factor and 3) Systems (not IT) needed for managing the business process of that particular critical part. If you compare those individual factors to your best competitor or to market ideal youll find the gaps to them. Based on the gap analysis you are able to define the precise areas where key strategic initiatives are needed.

CRITICAL SUCCESS FACTOR ANALYSIS

This spring Ive noticed that it is worth of considering to integrate strategy maps and balanced scorecard thinking for above described method. At least a simple strategy map is good solution to communicate growth, process, customer and financial perspectives of the defined strategic initiatives. Splitting the success factors into three pieces, analyzing the gap and executing initiatives to reach the gaps that your competitors have and pass them. Add P&L, risk analysis, go trough at least couple scenarios and finally map your strategy and there you are. Simple, very efficient and easy to communicate.

VALUE CHAIN AS A BASIS OF CRITICAL SUCCESS FACTOR ANALYSIS

A while ago I wrote about strategy execution and mentioned a method Ive been using for a while. Last week I was asked how to choose factors that will make a difference? One very good option is to draft a detailed value chain describing all the phases of your markets. It can be based on Michael E. Porters generic value chain, but as said, detailed enough to illustrate your markets and steps of your business.

After illustrating the value chain, you have to point out the most important issues to successfully serve customer needs in every step. Depending on the number of phases you may come up with 30-50 important issues. Big number of important issues is not bad at all. Actually, it is quite healthy not to be too critical at this point filtering comes later . Next task is to identify factors, where you really have to excel in order to add value. These are the critical ones. You may come up with 5-7 critical success factors that really make a difference. It is good to notice, that all of your competitors are in the same value chain, and may also have pointed out the same critical factors. Therefore differentiation in operative decisions has a great importance. The devil is in the details. Using value chain analysis has at least two very clear advantages. 1) You focus only to core of your business and 2) You focus to points that add value for all stakeholders in the value chain.

CRITICAL SUCCESS FACTOR & THEIR ANALYSIS IN PROJECTS

Research has shown that to complete a project successfully the following critical success factors apply: Match Changes to Vision Define Crisp Deliverables Business Need Linked to Vision Have a Formal Process to Define Vision Organizational Culture Supports Project Management You can have all of the above elements, but if you lack an engaged and involved business sponsor, your chances for success are greatly lessened. According to a recent Gartner Institute study, 50% of all projects were delivered above schedule and/or budget. Many projects were delivered with significant functionality missing, often cancelled after requirements definition. In 2001, the Gartner group updated their research to include lack of executive sponsorship as a major contributor to project failures. According to a 2000 Standish Group Report, the top success factors for projects were as follows. The list is in decreasing order of percentage factors responsible for success. % - Success Factors 18% Executive support 16% User involvement 14% Experienced project manager 12% Clear business objectives 10% Minimized scope 8% Standard software infrastructure 6% Firm basic requirements 6% Formal methodology

Critical Success Factor analysis - Template 1

Critical Success Factors for __________________ Dated ____________

Industry, Strategy, Environmental, delete as [ Temporal ]appropriate Industry, Strategy, Environmental, delete as [ Temporal ]appropriate Industry, Strategy, Environmental, delete as [ Temporal ]appropriate Industry, Strategy, Environmental, delete as [ Temporal ]appropriate Industry, Strategy, Environmental, delete as [ Temporal

REFERENCE

http://rapidbi.com/created/criticalsuccessfact ors.html