Sia Application Form Notes
Sia Application Form Notes
Sia Application Form Notes
December 2011
YOU MUST READ THESE GUIDANCE NOTES BEFORE YOU FILL IN YOUR APPLICATION FORM
These guidance notes provide information on how to ll in your SIA licence application form. The detailed criteria that the SIA must use when considering licence applications can be found in the Get Licensed booklet, which is available from: Website: Phone: Email: Post: www.sia.homeofce.gov.uk 0844 892 1025 [email protected] PO Box 1293 Liverpool L69 1AX
Before you complete your application form, you must also read Get Licensed, which explains who needs a licence, the different licences available, qualications required, and the identity and criminal record checks we do. You must conrm on the application form that you have read and understood Get Licensed, as the application fee is non-refundable and it is your responsibility to ensure that you meet the licensing criteria before applying for a licence. These notes will help you ll in your application form fully and accurately, reducing the likelihood of your application being rejected as incomplete. A sample completed application form is available on our website together with a list of the most common application form errors at www.sia.homeofce.gov.uk.
Filling in the form These guidance notes tell you which questions you must complete on the application form. Failure to follow these instructions may result in your application being rejected as incomplete, whether this is a rst, renewal or additional licence application. Use black or blue ink throughout the form and on the back of your photograph. Do not deface the form in any way and write clearly in BLOCK CAPITALS. If we cannot read any part of your application, we will reject the application as incomplete. If you make a mistake do not overwrite it or use correction uid simply cross through the error with a single line and correct as necessary. Your application form and documents will be returned to you after they have been checked and scanned. Do not submit documents that you will need in the immediate future, for example your passport, if you are due to go abroad in the next four weeks. Remember, it is your responsibility to ensure that your application form is complete, accurate and that you have submitted the necessary documents if you need further help call our Contact Centre on 0844 892 1025.
Do submit at least one document with your current address Do submit at least one document with your date of birth Do enter your UK digital passport number (if you have one) in section D4 as that counts as a group A document Do submit more than one bank/credit card statement if they are issued by different issuers Do submit original documents with an ofcial translation if they are not in English Do write your full name in the order shown on the form (family name, forename, middle name(s)) Do submit a photo signed and dated by your counter-signatory Do provide a full ve year address history Do call our Contact Centre if you have any questions on 0844 892 1025. Do provide a certied Overseas Criminality Certicate should you have spent six continuous months abroad within the last ve years.
Donts
Dont submit documents that are not listed Dont submit photocopies Dont submit two or more utility bills Dont submit documents that are out of date (according to our document rules) Dont submit an unsuitable photograph Dont miss out any question highlighted in red (amber, where relevant) Dont forget to submit a form of payment if you are an individual applicant
CONTENTS
Section A Section B Section C Section D Section E Section F Section G Section H Section I Applicant details Application type 6 9 Counter-signatory identity and declaration 11 Applicant verication and contact information Address history for the last ve years Mental health Criminal record information Payment details Application declaration and consent Returning your application 15 23 27 29 31 34 38
This section provides us with your basic identity information and right to work status. If the application form you have is blank, please enter your details and follow the guidance in this booklet.
If you have completed your application online please ensure that you are happy with your draft application form before submitting, as no amendments can be made to the form once it has been submitted. Your application form and supporting documents must all show the same forename, middle names and surnames. If you have a hyphenated surname (for example, Brooke-Taylor), enter this in full. If you have any middle names and do not provide them, we will reject your application form as incomplete. If your title is Mrs, but your married name is the same as your maiden name, you must answer Yes to question D9. Then enter your surname/family name at birth (the same name you entered in A2) in D10, and the current year in D12. This will allow us to progress your criminality check.
A1
You must enter X in the box alongside your title or, if you have a title not shown (for example Doctor, Sir, etc) enter in the box marked Other. You must enter your current surname/family name as written on your birth certicate, adoption certicate, marriage certicate or deed poll notice. You must enter your forename (rst name) as written on your birth certicate, adoption certicate, marriage certicate or deed poll notice. If you have any middle names and do not provide them, we will reject your licence application as incomplete. You must enter X in the box alongside your gender. You must enter your date of birth in the correct format, for example 17 December 1981 would be 17 12 1981. You must enter your country of birth, for example UK, France, South Africa, Poland etc. You must enter your nationality, for example British, French, South African, Polish etc. If you hold dual nationality, enter the name of the country you hold citizenship for which you have not referred to in question A8. You must enter X against Yes or No to show whether you have the right to work in the UK. You do not need to answer this question if you are British or a national of a European Economic Area country (including Switzerland). If you have answered Yes to A10, you should provide any Home Ofce/Immigration reference/visa number you have been given. This will help us conrm your right to work status with the UK Border Agency.
A2
A3
A4 A5 A6 A7 A8 A9
A10
A11
Example Section A
This is an example of how to ll in Section A.
This section provides us with details of the type of licence you are applying for. You can apply for up to three different licence sectors on the same application form. Please be aware that if you apply for a further licence below you will have to pay an additional application fee.
B1 You must enter the sector code of the type of licence you are applying for. The sector codes are: Cash & Valuables in Transit Close Protection Door Supervision Key Holding Public Space Surveillance (CCTV) Security Guarding Vehicle Immobilisation CVIT CP DS KH CCTV SG VI
You must enter X in one of the boxes (front line or nonfront line) to show the role you wish to be licensed for. A front line licence is required for those whose job involves carrying out the actual activity. A non-front line licence is required for those who manage, supervise (and for in-house activities, employ) individuals who need a front line licence. A non-front line licence is also required for directors or partners of a company or rm supplying licensable individuals under contract.
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With a front line licence, you will receive a licence card; with a non-front line licence, you will receive a letter. Qualications are needed for a front line licence. Please read the Get Licensed booklet or visit our website for further information at www.sia. homeofce.gov.uk. Additionally, if you are renewing a previous licence, enter an X in the Renewal box and the number of the licence you want to renew. If you are applying for a front line licence, enter the date that you took your licence linked qualication and the name of the awarding body responsible for issuing your qualication as written on the qualication certicate (for example, Edexcel). B2 If you have previously been issued with an SIA application or licence number that you have not listed in B1 then you must enter X against Yes, otherwise enter X against No. If you have answered Yes to B2 please provide any one of your previous application or licence numbers.
B3
Example Section B
This is an example of how to ll in Section B.
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C9 C10 PHOTO
The counter-signatory must sign your application form and keep their signature within the signature box. The counter-signatory must enter the date signed. Counter-signatory sign and date on the back in blue or black ink (this conrms that it is a true and recent likeness). Applicant Write your name and date of birth on the back. Attach your photograph in the space provided.
We will reject the application as incomplete if the photograph is not signed and dated by the counter-signatory, or their full name, address, UK passport number and telephone number is not given. The signature and date on the back of the photograph must be visible in full.
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Sunglasses or darkened lenses, although you can wear clear glasses Full face is too light (over-exposed) Full face is too dark (under-exposed or facial features are unclear). Dark or coloured background Shadows cover part of the full face Curtained background Countersignature and your personal details are missing. Several examples of photographs that we cannot accept are shown below.
Too dark
Sunglasses
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Correct
Please make sure your photograph meets the above criteria, or your licence application will be rejected as incomplete.
Example Section C
This is an example of how to ll in Section C.
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*How to check if you have a UK digital passport All UK passports issued since 2002 are digital and some digital passports were issued before then. If your photograph and personal details are on page 31 (or 47 in jumbo passports) then you have a digital passport and you do not need to send it in. But, if your photograph and personal details are on the inside of the back cover it is not a digital passport and you must include original identity documents with your application. ID documents for renewals and additional licences If you have submitted one of the photographic group A documents below (i.e. not a birth certicate or adoption certicate) in support of a licence application that was successful, you do not need to re-send any documents unless your name or address have changed. If your name has changed since the last time you applied, or you did not previously submit a photographic group A document, you will need to submit a complete new set of identity documents. If your address has changed since your last application, you will need to send one group B document showing your new address, even if you have already informed us of this change. In order to maintain the integrity of our identication checks document requirements will be subject to change in the future.
Group A documents
Signed valid passport of any nationality, or UK digital passport number entered on the application form this is the preferred option as it will help speed up the processing of your application Signed valid UK photo driving licence (both parts of the full or provisional licence are required) UK original birth certicate, issued within 12 months of birth UK adoption certicate.
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Group B documents
Valid EU photo ID card Valid UK rearms licence with photo Signed valid UK paper driving licence Marriage certicate (with translation if not in English) or civil partnership certicate UK birth certicate issued more than 12 months after the date of birth but not a photocopy Non-UK birth certicate, with translation if not in English P45 statement of income for tax purposes issued in the last 12 months P60 annual statement of income for tax purposes issued in the last 12 months Bank or building society statement issued to your current address, less than three months old (you can use more than one statement as long as each is issued by a different bank or building society) Mortgage statement issued in the last 12 months Utility bill (gas, electric, telephone, water, satellite, cable, mobile phone contract) issued to your current address within the last three months. You can only use a maximum of ONE utility bill TV licence in your name and current address issued in the last 12 months Pension, endowment or ISA statement issued in the last 12 months
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Certicate of British nationality British work permit or visa issued in the last 12 months Letter from HM Revenue & Customs, Department of Work and Pensions, Employment Service, or a local authority issued within the last three months. (You can use more than one letter as long as each is issued by a different Government department or different local authorities) A credit card statement sent to your current address within the last three months. (You can use more than one statement as long as each is issued by a different issuer) Court summons issued in the last 12 months Council Tax Statement issued in the last 12 months Child benet book issued in the last 12 months A payslip, with your address, and the employers name or logo that is less than three months old. All documents must be original, not photocopies. All combinations must conrm your correct name, current home address and date of birth. If any of your documents are not in English you must provide us with both the original, and an English translation from an approved translator.Visit our website at www.sia.homeofce.gov.uk or call our Contact Centre on 0844 892 1025 for further details.
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Examples of suitable document combinations when rst applying for a licence. EITHER Group A a signed valid passport of any nationality, or UK digital passport number entered on the application form and Group A a UK photo driving licence (both parts) showing your current address OR Group A UK original birth certicate, issued within 12 months of birth and Group B a bank statement issued to your current address and less than three months old and Group B a utility bill issued to your current address and less than three months old
D1-D20
D1 D2 You must enter X against Yes or No to show whether or not you have a UK National Insurance number. If you have answered Yes to D1 you must enter your UK National Insurance number. If you are employed, your UK National Insurance number can be found on your payslip. It can also be found on documents, such as P45s and P60s, from the Department for Work and Pensions or HM Revenue and Customs. D3 D4 D5 D6 You must enter X against Yes or No to show whether or not you have a current valid UK passport. If you have answered Yes to D3 you must enter your UK passport number. You must enter X against Yes or No to show whether or not you have a current valid UK driving licence. If you have answered Yes to D5 you must enter your UK driving licence number.
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D7 D8 D9
You must enter X against Yes or No to show whether or not you have a current, valid overseas (non UK) passport. If you have answered Yes to D7 you must enter your overseas (non UK) passport number. You must enter X against Yes or No to indicate if you have had or currently use any other surname or forename (rst name) apart from your current names shown in sections A1A4. You must include: Aliases Different spellings of your name Shortened versions of your name Your middle name if used as a forename (rst name) A name you are also known by If you have entered a name you currently use in section D, enter the current year as the date you used the name until. If your title is Mrs, but your married name is the same as your maiden name, you must answer Yes to question D9. Then enter your surname/family name at birth (the same name you entered in A2) in D10, and the current year in D12. This will allow us to progress your criminality check.
D10
If you answered Yes to D9, you must enter your surname/ family name that you were given at birth, if this is different to the surname/family name in A2. If you answered Yes to D9, you must enter your forename(s) that you were given at birth if this is different to the forename(s) in A3. If you entered a name in D10 or D11, you must enter the year you stopped using it. Enter the current year if you have entered a name you currently use.
D11
D12
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D13
If you have had any other surname, apart from your current surname and your surname at birth for example a surname after adoption you must enter it in this box. If you have had any other forename, apart from your current forename and your forename at birth, you must enter it in this box. If you entered a name in D13 or D14, you must enter the year that you started to use it and the year you stopped using it. Enter the current year if you have entered a name you currently use. Enter X in the box, if you require more space for additional names and use the continuation sheet. You must enter your town of birth. Do not add countries or districts or other information just the town. If you were adopted, and do not know your town of birth, you must enter ADOPTED. If you have an email address, enter it here. We will use this to contact you regarding your application. You must provide a telephone number should we need to contact you to clarify information provided on your application form and in certain cases to avoid the application being rejected as incomplete. You must enter your mothers maiden name this is the surname your mother had at birth. If you were adopted, and do not know your mothers maiden name, you must enter ADOPTED.
D14
D15
D16 D17
D18 D19
D20
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Example Section D
This is an example of how to ll in Section D.
E5
E6-E16
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You must ensure there are no gaps and include any overseas addresses to cover your ve year address history up to the date your application form is signed. If you leave gaps or do not provide a full ve year address history your application will be rejected as incomplete. If you are unable to provide a xed address for any period please call our Contact Centre on 0844 892 1025. E6 E7 E8 E9 If you have lived less than ve years at your current address, you must enter your previous address here. Enter your town or city. Enter your postcode. Enter your country. Please ll in with specic country, ie. England, Wales, Scotland, Northern Ireland, NOT UK or United Kingdom. This is required for the purpose of obtaining your criminality disclosure. Enter how long you have been at your previous address. For instance, if you moved to your current address in May 2007, you would enter 05 2007. If you have lived at your current and previous address less than ve years in total, you must enter the next previous address here. Enter your town or city. Enter your postcode. Enter your country. Please ll in with specic country, ie. England, Wales, Scotland, Northern Ireland, NOT UK or United Kingdom. This is required for the purpose of obtaining your criminality disclosure. Enter how long you have been at your next previous address. For instance, if you moved to your current address in May 2007, you would enter 05 2007.
E10
E11
E15
25
E16
Enter an X in the box and use the continuation sheet if you need to and a blank sheet of paper until you have covered ve full years.
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Example Section E
This is an example of how to ll in Section E
SECTION F (F1)
Mental health
This section tells us if you have been compulsorily detained or the subject of any compulsory measure under mental health legislation within the last ve years.
F1 Enter X against Yes or No to show whether or not you have been compulsorily detained under mental health legislation. If you do not complete this section your application will be rejected as incomplete. If it is completed incorrectly, you may not receive a licence, or if you do receive a licence, it may be revoked. If you answer Yes to question F1 then you must use the mental health disclosure section on the continuation sheet to provide the reasons for your compulsory detainments, or other compulsory measures under mental health legislation. You must also provide the date and period that you were detained and the name and address of the hospital/doctor or other person supervising your detention. If you cannot provide this, then give the name and address of your GP. In providing this information, you are allowing us to request information about your detention in order to help us come to our decision about your suitability for a licence.
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Example Section F
This question must be answered on the application form.
This section tells us about any convictions, cautions or warnings that you have received during the last 12 months, and any charges that are awaiting trial.
G1 You must enter X against Yes or No to show whether or not you have had a conviction, caution, or written warning in the last twelve months. If Yes, you must provide details. Enter X against Yes or No to show whether or not you have been charged with an offence that is currently awaiting trial. If Yes, you must provide details. If you do not complete this section your application will be rejected as incomplete. If it is completed incorrectly, you may not receive a licence, or if you do receive a licence, it may be revoked. Please note, although we require you to inform us of any conviction, charges, cautions or warnings within the last 12 months, our nal decision can take into account criminality older than this date. For further information please refer to the Criminal Record Checks section in the Get Licensed booklet or use the Criminal Record Indicator on our website which will give you an indication of whether you meet our criminality criteria www.sia.homeofce.gov.uk
G2
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Example Section G
This is an example of how to ll in Section G.
This section should only be lled out if the application form is being submitted as an individual application. It should be left blank if the application is being submitted and paid for through the bulk application process.
The best way to pay for your licence application is by debit or credit card, or if using our bulk application service, by direct debit, credit or debit card. You can only send one payment per application form, unless the application is submitted and paid for through the bulk application process. You can nd out about the bulk application process from our website www.sia.homeofce.gov.uk. H1 The cost of processing the licence application is 220 for all applications including renewals. The fee is payable whether your licence is granted or refused and no part of the application fee is refundable. If you pay your own application fee you may be able to claim tax relief against your taxable income. If you need more than one licence, then the second licence is discounted by 50%. For example, if you are a security operative your Security Guarding licence will cost 220. If another licence is required, such as a Public Space Surveillance (CCTV) licence, the second licence will cost 110. You will not automatically receive a discount for a second licence if the rst
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licence application is still being processed, unless both licence applications are made on the same application form. The exception to receiving a second licence discount is the Vehicle Immobilisation (VI) licence because, unlike other SIA licences, it is valid for one year not three. For example, if you are a security operative who then also undertakes vehicle immobilisation, then the VI licence will have to be paid in full. But if the VI licence is held rst, then a discount can be requested on the Security Guarding licence. In all cases the full price licence must have more than four months before its expiry date. H2 If you are paying by cheque tick the Yes box and write your name and address on the back of the cheque. Cheques should be made payable to the Security Industry Authority. We CANNOT accept post dated cheques. If you are not paying by cheque then tick the method of payment that you are using. Do not send cash. If you are using a card, insert the card number here. Enter the issue number if there is one. Only certain cards have an issue number for example, Maestro. Enter the month and year the card is valid from. Enter the expiry date. Enter the card holders name as it appears on the card, for example, A N Other. Enter the address the bills go to. Enter the town or city. Enter the postcode.
H3 H4 H5 H6 H7 H8 H9 H10 H11
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Enter the country. The card holder must sign within the box provided. The card holder must ll in the date they signed H13. This is an example of how to ll in Section H.
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Agree to notify us of any changes in your personal details. Have read and understood the data protection declaration on your application form. You will need to advise us immediately of any changes to your personal details so we can keep your information accurate and up-to-date. This can be done by email, letter or by calling our Contact Centre. Certain changes must be conrmed in writing and with documentary evidence (e.g. name or address). Please call our Contact Centre for further details if needed. The information you provide in connection with your licence application may be disclosed to other government departments and agencies to check the accuracy of the information, to verify information or documents you provide us, and to monitor the effectiveness of private security industry services. We will also check your right to live and work in the UK, where relevant, with the UK Border Agency and the Department for Work and Pensions. Your information may also be disclosed to other government departments and law enforcement agencies to prevent or detect crime, to protect public funds, or where we are legally required to do so. We are required by law to pass the licensing information contained on the register of licence holders (plus your home address) to HM Revenue and Customs for tax purposes. We may also pass information for matching against benet records to the Audit Commission at their request.
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This is an example of how to ll in Section I. I1 I2 You must sign within the box provided. You must ll in the date you signed I1.
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You may wish to practice writing your signature here, ensuring that it is kept within the white area, before signing your application form.
It is very important that your entire signature is rmly written and kept completely within the white area of the box. Your signature will be captured electronically and copied onto your SIA licence if you are successful. If your signature goes into the green keep clear box we will reject your application as incomplete.
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Contact details
Website: Phone: Email: Post: www.sia.homeofce.gov.uk 0844 892 1025 [email protected] PO Box 1293 Liverpool L69 1AX SIAuk Security Industry Authority Sign up for regular news by email www.sia.homeofce.gov.uk/signup www.sia.homeofce.gov.uk
Security Industry Authority, PO Box 1293 Liverpool L69 1AX Phone 0844 892 1025 Fax 0844 892 0975 E-mail [email protected] www.sia.homeofce.gov.uk SIAuk Security Industry Authority Sign up for regular news by email www.sia.homeofce.gov.uk/signup www.sia.homeofce.gov.uk
GEN 11-12/06