13 Business Communication Between Cultures - pp13

Slide 13.
Part Three: Culture and communication Introduction to Part Three

Part Three
outlines A model of communication Barriers to intercultural business communication provides Understanding of cultural factors involved in negotiating and managing international teams helps to develop Skills for dealing with conflicts Intercultural communication competence
Browaeys & Price, Understanding Cross-Cultural Management, 2nd Edition Pearson Education Limited 2011
Slide 13.2
Chapter 13: Business communication between cultures

Universalist approach no longer appropriate
Diversity needs to be taken into account New management skills needed in area of communication
Concept 13.1: Communicating in and between cultures

The different components that affect the process of communication are introduced The forms and the role of communication in business practices are considered
Slide 13.3
Intercultural communication
Defined as an interactive phenomenon rather than one involving comparisons between cultures Cultures are defined through their:
own characteristics interaction with each other
Systemic versus dynamic perspective:

systemic: sets of interrelations between individuals dynamic: interrelations can change
Slide 13.4
A model of communication
Figure III.1
A model of communication
Slide 13.5
A model of communication (2)

When addresser and addressee communicate, they use a frame of reference:
their knowledge of the subject under discussion their experience in professional or individual terms their norms, i.e. the norms of the society in which they live and values their assumptions, i.e. what is believed to be true and prejudices with regard to each other
Slide 13.6
The role of context

Context: the environment. Culture is also context. Success of communication: similar understandings of the culture in which the communication process takes place High-context cultures and low-context cultures
(Hall and Hall, 1990): The difference is the degree of importance attached to the context of any message High context: most of the information is contained in the situation where they are communicating Low context: information is explicitly in the message itself
Slide 13.7
Proxemics and culture

Proxemics: how people perceive their social and personal space (Hall, 1966) The silent messages being given through:
physical distance between people when interacting the senses: touch, smell, sight and sound the organisation of public spaces (offices restaurants)
According to Hall these perceptive models appear to be fixed for life
Slide 13.8
Personal space
An invisible zone with distinct boundaries
Extent of zone determined by:

gender age personality the degree of sympathy towards the individuals concerned the situation in which the individuals are confronted the culture(s) involved
Slide 13.9
Ranking in personal space
Figure 13.1
Ranking of personal space

Source: Watson (1970)
Slide 13.10
Channels of business communication

Mode Oral communication Written communication Description Communications transmitted through speech Communications transmitted through writing Communications transmitted through the chain of command within an organization to other members or to people outside the organization Communications transmitted outside formally authorized channels without regard for the organizations hierarchy of authority Communication transmitted in the forms of words Communication transmitted through actions and behaviour rather than through words Examples Personal conversations, speeches, meetings, telephone conversations, conference calls, and video teleconferences (synchronic) E-mails (asynchronic), letters, memos, faxes, formal reports, news releases Internal memos, reports, meetings, written proposals, oral presentations, meeting minutes; external letters, written proposals, oral presentations, speeches, news releases, press conferences
Formal communication
Informal communication
Rumours, chats with colleagues in the hallways or during lunch or coffee breaks
Verbal communication Nonverbal communication
Meetings, voice mail, telephone conversations, internet forums (asynchronic) and chat (synchronic)
Communication transmitted through actions and behaviour rather than through words
Slide 13.11
Culture and choice of communication mode

Individualist versus collectivist culture
Individualist business A approaches collectivist business B with direct, detailed proposal For business A, speed and efficiency are key factors in communication B decides not to respond directly in writing B requests a face-to-face meeting instead to establish a good relationship before going into detail
Slide 13.12
Culture and choice of communication mode (Continued)

Individualist versus collectivist culture
Individualist business A approaches collectivist business B with direct, detailed proposal For business A, speed and efficiency are key factors in communication In Bs eyes, speed and efficiency are less important than establishing trust and confidence B uses the oral mode to set the conditions for cooperation B then uses the written mode once relationships established are scrupulously maintained
Slide 13.13
Computer (or mobile)-mediated communication (CMC)

Pitfalls when using e-mail interculturally: Problems of comprehension (inaccurate language and poorly structured text) Cultural issues which can lead to misunderstanding and even antagonism
Recipient considers style too formal, not explicit Recipient considers e-mail too informal
In either case, no facial expressions to mitigate or clarify messages given
Slide 13.14
Language during business encounters

What happens when business representatives do not share a common language? 1. Use interpreter who can translates the native languages used. Problems:
reliability: is work accurate, with full nuance? may hamper the establishment of relationships delays interaction, reduces impact of non-verbal communication if the interpreter is an outsider who is not familiar with the company, nor with its culture the interpreter becomes focused, controls exchange but without responsibility for the final outcome
Slide 13.15
Language during business encounters (2)

2. One interlocutor uses the mother tongue of the other:
Advantage:
Manager can tune into the others culture, pick up all the nuances, understand the cultural references and respond appropriately
Disadvantage:
Managers operating across many cultures cannot be expected to acquire the language of every culture with which they are (about to be) involved
Slide 13.16
Language during business encounters (3)

3. Share a neutral foreign language: often called international English (IE)
evolved organically, with little complex grammar and few idiomatic phrases often needs to be adjusted to accommodate differences in knowledge and understanding between the speakers concerned differences in pronunciation: influence of mother tongue
Slide 13.17
International English (IE): Problems

Differences in levels Pronunciation: interference from mother tongue, regional English accent Discussion can be rather superficial and communicating thoughts difficult: power of expression reduced Written IE may cause more problems than those it was intended to solve: the connections between thoughts, ideas and information may become more diffuse or even non-existent Above these problems: the question of language as a potent means of expressing cultural identity
Slide 13.18
Conversational styles
Context involved playing a decisive role (e.g. in or outside the office) Listening a key skill:
asking questions to check on understanding rephrasing of statements to clarify understanding
Different styles of conversation may still cause problems, e.g:

Interrupting others Making assertive statements Avoiding silence Taking turns Making negotiable, less conclusive contributions Using silence for reflection
Slide 13.19
Facial expressions during interaction

Facial expressions are linked to the context:
differ according to whether the context is clear or ambiguous express the different degrees of dominance between people with different levels of status
Facial expressions can function in different ways according to culture, e.g. averting a gaze:
can have a negative connotation in some cultures in others it may be seen simply as a sign that the speaker is changing direction in the discussion
Slide 13.20
Conclusion to Chapter 13
Some knowledge in the theory of communication is indispensible to a better understanding of intercultural communication Even if a common language is used in business, problems in communication may arise because of different cultural backgrounds

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Slide 13.

Part Three: Culture and communication Introduction to Part Three

Chapter 13: Business communication between cultures

Concept 13.1: Communicating in and between cultures

Systemic versus dynamic perspective:

A model of communication (2)

The role of context

Proxemics and culture

According to Hall these perceptive models appear to be fixed for life

Extent of zone determined by:

Ranking in personal space

Ranking of personal space

Source: Watson (1970)

Channels of business communication

Verbal communication Nonverbal communication

Culture and choice of communication mode

Culture and choice of communication mode (Continued)

Computer (or mobile)-mediated communication (CMC)

In either case, no facial expressions to mitigate or clarify messages given

Language during business encounters

Language during business encounters (2)

Language during business encounters (3)

International English (IE): Problems

Different styles of conversation may still cause problems, e.g:

Facial expressions during interaction

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