Registration in your VAT Office is common, irrespective of the constitution of your

Firm. The process is:-

To identify your Local Vat Office ( LVO ) which is decided by the PIN code of your
Firm,s location. Get the form-1 in duplicate from VAT office, fill it as per the
instruction given in the annexe. Attach all documents as indicated there and submit
the same along with Rs.500 cheque / DD in favour of VAT officer. Collect the VAT
registration certificate, which indicates your 11 numbered TIN number, exclusive to
you and valid all over India. You have to mention this TIN number in all your future
trade. Followed by registration at Professional Tax Authorities & Service Tax ( if
applicable ).

If yours is a Proprietory company, simply follow as indicated above.

If yours is a partnership Firm, then prepare a " Partnership Deed ". Submit a copy of
the same, while applying for VAT.

If yours is a Private Limited Company, then prepare a Memorandum of

Understanding ( MOU ), with the help of a Professional. Register the Firm with the
Registrar of Companies, followed by VAT registration.

JETKE (MOOSAPET) 9246508061

KHASIM (MOOSAPET)

RAMESH (UPPAL) 9966885903

MURALI TAX Consultant (9347989898)

SREEDHAR (CHARTEED ACCOUNTANT) ESI (9849083604)

SUNDARAJAN INCOME TAX (

http://india.gov.in/forms/forms.php
http://madaan.com/incorporateprocedure.html

MUNEYYA, N 11­5­293, BESIDE GOOD LUCK HOTEL, H.P. ROAD, 
MOOSAPET HYDERABAD 500 018 (Trade mark Registration )

PUTTAPARTHI JAGANNATHAN 102 SIRI ENCLAVE SRINAGAR COLONY 
ROAD HYDERABAD 500 073(A.P.)
QUAISER MOHAMED S. 8­2­608/M/2, ROAD LNO.10 BANJARA HILLS 
HYDERABAD 500 034

THANDU SOMESWAR 16­2­741/B/47 ASMANGADH MALAKPET HYDERABAD 500 
036(A.P.)

VUMMENTHALA A. RAO 206 BLOCK­A, SRI DATTA SAI COMMERCIAL 
COMPLEX,RTC X ROADS, HYDERABAD 500 020

Trade Marks Registry, Chennai

IP building, GST Road, Guindy
Chennai-600032
Tele: 044-22502041, Fax : 044-22502042
Jurisdiction: The state of Andhra Pradesh,
Kerala, Tamil Nadu, Karnataka and Union
Territory of Pondicherry and Lakshadweep
Island.

III. Contact persons at Trade Marks Registry, Chennai

• Smt. N.D. Kasturi, Deputy Registrar of Trade Marks

(Tele.No.044-22502045) (Tele-Fax:044-22502046) e-mail:
[email protected]

VI. IT Solution/E-transaction

Shri.G.L.Verma, Deputy Registrar of Trade marks. (Tele.No.011-28081952)

Shri.C.S.Uchil, Examiner of Trade Marks. (Tele.No.022-
24132299)

Check List of Information Required

1. Details of proposed company to be incorporated
• Proposed names of the company in order of preference.
• Main objects of the company.
 • Authorized share capital of the company

2. Details of Directors ( Provide details of 2 directors in case of private company and 3

directors in case of public company ).
• Complete Name
• Address including (city, state, pincode, country)
• Father’s Name
• Date of Birth
• Nationality
• Occupation
• Three photographs of every proposed Directors. (scanned photographs will do)
• Copy of passport as a proof of identity and copy of proof of address (electricity bill/ telephone bill/
bank statement/driving license). (scanned copy will do)

3. Details of Shareholders (Provide details of 2 shareholders in case of private company and 7

in case of public company)
Individual

• Complete Name
• Address including (city, state, pincode, country)
• Father’s Name
• Date of Birth
• Nationality
• Occupation
• Three photographs of every proposed shareholders. (scanned photographs will do)
• Copy of passport as a proof of identity and copy of proof of address (electricity bill/ telephone bill/
bank statement/driving license). (scanned copy will do)

Corporate Shareholders

• Copy of Certificate of incorporation

• Copy of Memorandum and Articles of Association
• Board resolution of the existing company authorizing for shareholding in the proposed company.

Procedures in Registration of a Company

Applicable law
The Indian Companies Act, 1956

The Companies Act of 1956 sets down rules for the establishment of both public and private companies.
Allotment of Director Identification Number (DIN)
Application in Form DIN-1 shall be made online and provisional DIN number of the person intending to become
director of the Company shall be generated.
Acquiring Digital Signature certificate (DSC)
Digital Signature Certificate is acquired by submitting the application alongwith prescribed fee to one of the
various vendors like TCS, Satyam etc. On submission of documents, DSC is allotted in 1-2 days.
Name Approval of the company
An application in Form No. 1A needs to be filed with the Registrar of Companies (ROC) online through Digital
Signature of one of the proposed director. On submitting the application, the ROC scrutinizes the same and
sends the approval / objections in about 3-4 days to the applicant through e-mail.
Procedure after name approval of the company
An application for registration should be submitted to the Registrar of Companies with the following
documents:

• Memorandum of Association;

• Articles of Association;

• A declaration in Form 1 by a person named in the articles of the proposed company as a director,
manager, or secretary of the company, or by an advocate of the Supreme Court or High Court, or by an
attorney entitled to appear before the High Court, or by a Chartered Accountant practicing in India
stating that all the requirements of the Companies Act 1956 and the applicable rules with respect to
the registration and other matters have been complied with;

• A list of persons who have consented to act as directors of the company.

• Consent of every person prepared to act as a director.

• Information about directors, managing directors, managers and secretary must be submitted in a
prescribed Form 32

• Information about the registered office in prescribed Form 18

• Power of attorney in favour of one of the promoters or any other person, authorizing him/her to make
corrections in the documents submitted to the Registrar of Companies,

• Applicable registration fee payable to the Registrar of Companies.

FAQ on Indian Companies

What is a Private Limited Company?
A Private Limited Company is a Company limited by shares in which
there can be maximum 50 shareholders, no invitation can be made
to the public for subscription of shares or debentures, cannot make
or accept deposits from Public and there are restriction on the
transfer of shares.

The liability of each shareholder is limited to the extent of the

unpaid amount of the shares face value and the premium thereon
in respect of the shares held by him. The minimum number of
shareholders is 2.

What is a Public Limited Company?

A Public Limited Company is a Company limited by shares in which there is no restriction on the maximum
number of shareholders, transfer of shares and acceptance of public deposits. The liability of each shareholder
is limited to the extent of the unpaid amount of the shares face value and the premium thereon in respect of
the shares held by him. The minimum number of shareholders is 7.

Which entity is best suited?

The choice of entity depends on circumstance of each case. Private Limited Company has lesser number of
compliance requirements. Therefore, generally where there is no requirement of raising of finances through a
public issue and the ownership is intended to be closely held by limited number of persons, Private Limited
Company is the best choice.

What is the minimum paid-up capital of a Private Limited Company?

The minimum paid up capital at the time of incorporation of a private limited company has to be Indian
Rupees 1,00,000. There is no upper limit on having the authorized capital and the paid up capital. It can be
increased any time, by payment of additional stamp duty and registration fee.

What is the difference between authorized capital and paid up capital?

The authorized capital is the capital limit authorized by the Registrar of Companies up to which the shares can
be issued to the members / public, as the case may be. The paid up share capital is the paid portion of the
capital subscribed by the shareholders.
What is the procedure in obtaining a name approval for the proposed Company?
An application in Form No. 1A needs to be filed with the Registrar of Companies (ROC) online through Digital
Signature of one of the proposed director. The details to be furnished in the said application are as follows:

• Alternative names for the proposed company. (The name can be coined names from the objects of the
proposed company or the name of the directors, etc. but should definitely be indicative of the main
object of the company. Justification for the name needs to be specified along with the application)

• Names and addresses of the promoters (Minimum 7 for a public company while 2 for private company).

• Authorized Capital of the proposed company.

• Main objects of the proposed company.

• Names of other group companies.

On submitting the application, the ROC scrutinizes the same and sends the approval / objections in about 3-
4 days to the applicant through e-mail.

What is the Memorandum Of Association (MOA) and the Articles Of Association (AOA) of a
company and what is the procedure in this regard?
On receipt of the name approval intimation from the ROC the MOA and the AOA are required to be drafted.
The MOA states the main, ancillary / subsidiary and other objects of the proposed company. The AOA contains
the rules and procedures for the routine conduct of the proposed company. It also states the authorized share
capital of the proposed company and the names of its first / permanent directors. After that MOA and AOA are
required to be stamped.
A stamp duty is required to be paid on MOA and AOA. The stamp duty depends on the authorized share capital.
What are the documents required to be executed for incorporation?
The following documents are required to be executed before they are submitted to the ROC:

• MOA and AOA - These are required to be signed by the promoters in their own handwriting in presence of
a witness stating their full name, father's name, residential address, occupation and number of shares
subscribed for, etc.

• Form No. 1 - This is a declaration to be executed on a non-judicial stamp paper by one of the directors of
the proposed company or other specified persons such as Attorneys or Chartered Accountant stating that
all the requirements of the incorporation have been complied with.

• Form No. 18 - This is a form to be filed by one of the directors of the company informing the ROC the
registered office of the proposed company.

• Form No. 29 - This is a consent obtained from all the proposed directors of the proposed company to act
as directors of the proposed company. (Not required in case of private company).

• Form No. 32 - This is a form stating the fact of appointment of the proposed directors on the board of
directors from the date of incorporation of the proposed company and is signed by one of the proposed
directors.

• Power of Attorney signed by all the subscribers of MOA authorizing one of the subscribers or any other
person to act on their behalf for the purpose of incorporation and accepting the certificate of
incorporation.

• Filing fees as may be applicable.

How is the certificate of incorporation issued?

After the documents are filed, the ROC calls the attorney for scrutiny and making the corrections in the MOA
and AOA filed. On complying with the same, the certificate of incorporation is issued.

When can the newly formed company start its business operations?
On receipt of the certificate of incorporation, the public company has to complete certain other legal
formalities such as a statutory meeting (within 6 months), statutory report, etc. On completion of the said
formalities and on filing of the statutory report with the ROC the ROC issues the certificate of commencement
of business to the company. Thereafter, the Public Company can start the business operations. The Private
Company can start its business immediately on incorporation.

How do we comply with the legal formalities when we are not stationed in India?
You can give Power of Attorney to a person to appear before ROC to complete the necessary formalities after
getting MOA, AOA, Power of attorney and other allied documents notarised by notary public and attested by
Indian Embassy/Consulate situated in foreign country.
What other approvals are required for foreign investor in India?
Once the company is incorporated in India, foreign investor has to either intimate Reserve Bank of India (RBI)
of the foreign equity or take approval of Foreign Investment Promotion Board (FIPB). Intimation to RBI or
approval from FIPB is dependent upon sector in which foreign investor intends to do business.

How does a foreign company invest in India?

Either through:-
1. Automatic Approval - by the country's Central Bank, the Reserve Bank of India (RBI)
Automatic Approval through Reserve Bank of India is available for all items/activities except a few as given in
the Press Note No.4(2006series)

No prior approval required. The company is only required to report to RBI within 30 days of receipt of foreign
equity/allotment of shares.
2. Foreign Investment Promotion Board (FIPB) approval is required for all other proposals not eligible for
Automatic Approval.

Registration Office
PFO Address:
Block No.128,First Floor,
Swarn Jayanti Comercial Complex,
Ameerpet, Hyderabad-500016

PFO Manager Name & Phone:

Priyanka Kukreti
Mobile : 09866893220
Land line : 040-23734931,
[email protected]

IMPORTANT INFORMATION

iepf.gov.in

watchoutinvestors.com

Investorhelpline.in

Competition Commission of India (CCI)

Serious Fraud Investigation Office(SFIO)

National Foundation for Corporate Governance (NFCG)

Institute of Company Secretaries of India (ICSI)

Institute of Cost and Works Accountants of India (ICWAI)

Institute of Chartered Accountants of India (ICAI)

Securities and Exchange Board of India (SEBI)

Reserve Bank Of India (RBI)

International Association of Insolvency Regulators(IAIR)

Legislative & Administrative Bodies Stock Exchanges

• Parliament of India • Mumbai Stock Exchange

• Ministry of Finance • National Stock Exchange

• Ministry of Corporate Affairs

• Company Law Board Mutual Funds Information

• Value Research

Regulators • Association of Mutual Funds in

India
• Securities Exchange Board of India
• Unit Trust of India
• Reserve Bank of India

NGO’s – Activist
Depositories
• Corporate Watch
• National Securities Depositories Ltd.
(NSDL)

• Central Depository Securities (India) Ltd Media

(CDSL)
• Sucheta Dalal

• Samachar
Credit Rating Agency

• ICRA Ltd
IEPF Sponsored Websites
• The Credit Rating Information Services of
India Ltd. (CRISIL) • Watchout Investors

• Credit Analysis & Research Ltd. (CARE) • Investorhelpline

Professional Institutions Regulators : Foreign Countries

• Institute of Chartered Accountants of • Securities and Exchange

India Commission-USA
 • Institute of Cost & Works Accounts of • Financial Services Authority -
India UK

• Institute of Company Secretaries of India • Australian Securities

Commission - (ASC)

Judiciary

• Supreme Court of India

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ICICI BANK Current Account RS.5000 Deposit

ID Proof
Address proof
2 Photo graphs
Tin Number