ISM Handbook 2009

ISM - INTERNATIONAL SAFETY MANAGEMENT
- HANDBOOK part A CONTENTS ___________________________________________________________________
A B C
1 2 3
REVISION CONTROL SHEET DOCUMENT OF COMPLIANCE
SAFETY MANAGEMENT MANUAL
ISM CODE Chapter Content GENERAL SAFETY & ENVIRONMENTAL - PROTECTION POLICY COMPANY RESPONSIBILITIES AND AUTHORITY 3.1 Company Name & Location 3.2 Company Organization 3.3 Responsibilities and Job description - on shore 3.4 Responsibilities and Job description - on board DESIGNATED PERSON MASTERS RESPONSIBILITIES & AUTHORITY RESOURCES AND PERSONNEL 6.1 Resources 6.2 Ships Master 6.3 Ships Personnel 6.4 Manning Level 6.5 Handing over 6.6 Familiarization 6.7 Adequate understanding of rules 6.8 Working Language / Communication
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5 6 7 12 17 18
4 5 6
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- HANDBOOK part A CONTENTS ___________________________________________________________________ 7 SHIPBOARD OPERATION 7.1 Ship Certification and Surveys 7.2 Cargo Handling 7.3 Cargo Stowing and Securing 7.4 Watch keeping 7.5 Voyage Planning 7.6 Port Arrival and Departure 7.7 Pilot Embarkation / Disembarkation 7.8 Ice Navigation 7.9 Nautical Publication 7.10 Engine Record 7.11 Bunkering CONTENTS OF ENCLOSURES FORMS IN USE 8 EMERGENCY PREPAREDNESS & CONTINGENCY PLAN 8.1 Safe work condition 8.2 Safety Meeting 8.3 Emergency Organization - Shore based Contingency Plan 8.4 Emergency Information and Plans 8.5 Emergency Organization - Shipboard Contingency Plan 8.6 Reporting 8.7 Collection of Evidence 8.8 Emergency Phone Number 8.9 Command Squad - Master on bridge 8.10 Emergency Squad - Emergency Station 8.11 Fire on board 8.12 Rescue Operation at Sea 8.13 Oil Pollution Accident 8.14 Collision 8.15 Grounding 8.16 Accidents and Medical Matters 8.17 Main Engine Breakdown 8.18 Steering Problems 8.19 Man Over Board EMERGENCY CHECKLISTS
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31 32 32 33 33 34 34 35 35 35 36 39 40 41 42 43 45 46 47
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- HANDBOOK part A CONTENTS ___________________________________________________________________ 9 REPORTS AND ANALYSIS OF NCS ACCIDENTS AND HAZARDOUS OCCURRENCES 59
10
MAINTENANCE OF THE SHIP AND EQUIPMENT 10.1 Statutory and Class Surveys 10.2 Maintenance Records 10.3 Critical Systems DOCUMENTATION COMPANY VERIFICATION
60 60 60 61 61 62
11 12
COMMUNICATION LIST OFFICE
DE
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PROCEDURES STANDARD FORMS
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Handbook part B: F G FLEET CIRCULARS ISM ENCLOSURES

- HANDBOOK part B CONTENTS ___________________________________________________________________
FLEET CIRCULARS ISM ENCLOSURES

Enclosure 01 Enclosure 02 Enclosure 03 Enclosure 04 Voyage Planning ISM Implementation Required documents Safety Equipment Check
G -
RHEIN-, MAAS- UND SEESCHIFFAHRTSKONTOR REVISION CONTROL SHEET

Name
total ISM Manual (company, shipboard, safety, procedures, forms) Company Manual
ISM Manual
Date of Issue
01.08.2001
Revision / Name / Date
Rev_01 01/04/2002
Rrev_02 01/06/2002
Rev_03 01/06/2005
Rev. 04 Name changed into SMM 30.03.06
Safety Manual
Safety Manual rev_01.doc 01/04/2002
Rev. 02 Contents add. To SMM 30.03.06
Shipboard Manual
Shipboard Manual rev_01.doc 01/04/2002
Rev. 04 Contents add. To SMM 30.03.2006
Company Manual (Communication) / Inventory of Forms Iventory of Form
Inventory of Forms_C 15.11.2002
Add. S10 Oil Transfer Checklist 15.11.2002
Shipboard Manual rev_remling.doc 29.11.02
S03 Non-conformity report 29.11.2002
S 07 Shipboard Drill and Training plan 31.03.03
O 01 Settlement of Provisions 31.03.03
Cover Sheet total Content of SMM 31.03.03
Procedures
Procedure No 4 Revised 30.03.2006
Procedure No 6 New 30.03.2006
Procedure No 14 New 28.07.2006
Procedures
Revision Revision Control.doc
Approved Herr Paschedag / Herr Wellbrock
Date effective 01.12.2008
Page 1 of 3

Name
Safety Management Manual
ISM Manual
Date of Issue
30.03.2006

Rev. 05 22.02.2007 O10 Main Supplier List Rev. 02 Form deleted

Rev. 06 06.07.2007 S06 Rev. 02 26.03.2007

Rev.07 01.12.2008 O08 New Issue 07.11.2007
Standard forms
Standard forms
E01 Checklist Engine Operation 19.04.2005
S 11 Critical Equipment 10.08.2005
S03 rev1 deleted 30.01.06
S03 rev. 02 Renewed 30.01.06
Standard Forms
O 06 Planned Maintenance Spez. Rheinhausen
O 01 Engine Record Add. Cyl. 7-8
O 01 Deleted and add to M 04 13.01.03
M 04 Luboil spez. for Mhl. Voer. Hom. 13.01.03
Standard Forms
O 04 Spare part order 13.01.03
O 01 Settlement of Provisions 20.03.2003
M04 Deleted 01.09.2005
M03 Page 1-3 revised 30.03.2006
O 07 Medical Report Deleted 18.02.2008 Fleet Circulars Fleet Circular 1/2004, 2/2003, 6/2003 deleted 30.03.2006
S 11 Critical Equipment 20.06.2008
Page 2 of 3

Name
Standard Forms
ISM Manual
Date of Issue

O 08 Communication - Ship Rev.01 26.08.2008

S04 Master Review Rev 01 30.11.2008
Page 3 of 3
1 - GENERAL
THE COMPANY The Company is Rhein-, Maas- und SeeSchiffahrtskontor GmbH in the following chapters of this manual called Company as appointed Managing Owner and therefore responsible for the operation of the vessels under its management and responsible for the fulfillment of the requirements and duties by the ISMCode International Safety Management Code for the safe operation of ships and for pollution prevention A systematic and independent examination to determine whether safety activities and related results comply with planned arrangements and whether these arrangements are implemented effectively and are suitable to achieve the intended objectives. The representative of the Company regarding the Safety Management System (SMS). The DP is responsible for fulfillment of contract commitments related to the SMS and supervision of the proper function of the system of the Company in accordance with the duties of the Designated Person is described in the ISM-Code Chapter 4. The organizational structure, responsibilities, procedures, processes and resources for implementing a Safety Management. A formal evaluation by the top management of the status and adequacy of the SMS in relation to the Safety Policy and new objectives resulting from changing circumstances and experiences. Activities such as measuring, examining, testing, gauging one or more characteristics of the service and comparing these with the specified requirements to determine conformity. The ability to trace the history, application or location of an item or an activity, or similar items or activities, by means of recorded identification. is a non-fulfillment of objectives or requirements defined by the Company which goes beyond what should be subject to mandatory ISM Code certification. It does not effect the issue or renewal of the DOC / SMC.
ISM CODE AUDIT
DESIGNATED PERSON
SAFETY MANAGEMENT SYSTEM (SMS) SMS REVIEW
INSPECTION
TRACEABILITY
FINDING
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Approved J. Paschedag, DP
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OBSERVATION
means a statement of fact made during an audit and substantiated by objective evidence. It may also be a statement made by the auditor referring to the SMS which, if not corrected, may lead to a non-conformity in the future. means an observed situation where objective evidence indicates the non-fulfillment of a specified requirement. means an identifiable deviation which poses a serious threat to personnel or ship safety or a serious risk to the environment and requires immediate corrective action. In addition, the lack of effective and systematic implementation of an ISM Code requirement is also considered as a MNC. This is the formal written document that describes specific activities and defines responsibilities and methods required to attain expected results. Instructions located in the work area on board the vessels - which explains e.g. how to operate machinery or how to use equipment. means a document issued to a Company which complies with the requirements of the ISM Code, means a document issued to a ship which signifies that the Company and its shipboard management operate in accordance with the approved SMS Safety and Environmental Protection Managing Director Manager of the Ship Management Department in the following chapters called Manager.. Technical Inspector Nautical Inspector
NON-CONFORMITY (NC) MAJOR NON-CONFORMITY (MNC)
PROCEDURE
FLEET INSTRUCTION
DOCUMENT OF COMPLIANCE (DOC) SAFETY MANAGEMENT CERTIFICATE (SMC) SEP MD M TI NI
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2 SAFETY AND ENVIRONMENTAL PROTECTION POLICY

The Company places the highest importance on Safety and Environmental Protection (SEP). The safety of personnel on board of the ship and its cargoes shall take precedence over all considerations of commercial expediency. The Company considers it has a duty to exercise due care and to take adequate measures so as prevent the occurrence of pollution from ships and to reduce the effects of any pollution in order to protect the environment. The Company emphasizes the importance to comply with all mandatory rules, codes, guidelines and standards recommended by the organization, administration, classification societies and maritime industry organizations. Clause 1 - Safety of Personnel The safety of the crew and other persons on board shall always be of paramount importance and this must always be to the forefront of the Masters mind in times of emergency and when preparing the vessel for operational and cargo duties. Objective is to provide safe working conditions on board and ashore at all times. Furthermore, the Company acknowledges the need for crew members to be properly trained in safety procedures and also to be continuously made aware of changes in legislation, of new techniques and technologies in respect of safety. To provide for these matters the Company will always endeavor to ensure that all seagoing employees attend training and technology courses at recognized centers for instruction and by issuing of documents. Clause 2 - Safety of the Ship The safety of the ship is always to be considered secondary to the safety of the personnel. The safe operation of the vessels under the management of the Company is guaranteed through the strict obedience of the Companys general, emergency & maintenance instructions & schedules and supporting documentation. Further the Company supports the Master in all matters concerning safe ship operation and protection of the environment and ensures the employment of sufficiently and qualified crew members and officers whose knowledge fully meets with the requirements of the ISM system. Clause 3 - Safety of Cargo The Master has to always prosecute any and all actions to protect the safety of the cargo from any loss, damage and/or effects of mishandling, poor stowage or other causes. However, in times of emergency the protection of the cargo shall not interfere with or prejudice the safety of personnel and ship. Clause 4 - Priority of Environmental Protection The Company affords a high degree of priority to environmental protection and requires that all necessary procedures are implemented to secure the safety of the environment and that such procedures shall take precedence over all considerations of commercial expediency. The Company believes in the simple motto A safe ship is a clean ship. By the observance of good and safe operation procedures pollution can be avoided.
Clause 5 - Company Responsibility

Revision Rev.07 Approved J. Paschedag, DP Date effective 01.12.2008 Page 3

The Company acknowledges that it has ultimate responsibility for ensuring the ship is equipped to the recognized and required standards in respect of safety as per legislation and will ensure that no reasonable request in respect of safety matters identified. The Company establish safeguards against all identified risks. Cornerstones to realize this objective are for instance the training of personnel and improvement of their abilities, the adequate maintenance of safety facilities and verification of SMS on board and ashore. Regarding environmental protection the Company will undertake all practicable measures for prevention of all kinds of pollution from the vessel and for ensuring the observance of all International, Flag State and Local Regulations. Clause 6 - Shipboard Organization The Company requires that the ship shall be instituted and maintained a Safety Committee, The members of this Committee and their terms of reference and duties are described in this Manual. Clause 7 - The Master The Master must at all times be aware of and approve the actions from the on board Safety Committee whether as to the application of this policy, any paragraph of this Manual or any other actions considered, implied or construed as being related to SEP and shall have authority to review such procedures and require their modification, retraction or implementation as appropriate so as to ensure that the safety of the crew, the ship, its cargo and the marine environment is not impaired or detracted from. The Master shall review all on board SEP- procedures, condition of the ship in respect of safety for operation, carriage of cargo and safety of personnel and make any decisions as are warranted to change, rectify or otherwise amend as deemed appropriate always ensuring that these actions are carefully documented on board including the reasons for so changing. Clause 8 - Rights of the Individual The Company recognizes the right of the individual to report and request action by the Master, through his officers, of any infringement of this policy and/or an addendum thereto by any other crew member without any undue penalty or dissension towards the reporting crew member, the Master shall consider the report and act accordingly and advise both the reporting and the reported crew member of his decision thereto in the presence of a responsible officer. Clause 9 - Validity This policy and any addendum thereto shall form part of the terms of employment of all seafarers employed by the Company in any capacity whatsoever and any infringement of or dissension to the contents therein shall render the employee liable to dismissal without redress. This policy and any addendum thereto shall remain in force until revoked and or amended by written advice by the management or the appointed representative thereof.
Place: ______________________ Date:______________________
____________________________________ The Managing Director
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3 COMPANY RESPONSIBILITIES AND AUTHORITY

3.1 - Company Name & Location
Krausstrae 1a 47119 Duisburg / Germany
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3.2 - Company Organization
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3.3 - Responsibilities and Competencies On shore Managing Director
Authority The Managing Director represents the Shipping Company and has the final jurisdiction in all decisions and in all departments. He sets the Companys strategy in business and personnel matters. This includes the formulation and enforcement of the SEP-Policy as well as all decisions regarding personnel. Responsibilities with reference to the International Safety Management (ISM) Code: The ultimate responsibility for the Company and the operation of the vessels taken under management according to the requirements of the ISM Code Implementing, reviewing and maintenance of the Safety and Environmental Protection Policy at all levels of the Company and motivation of all personnel in observation of the Policy. Having a Management Review at least once a year or as deemed necessary Direct decisive power in all departments.
During his absence the Managing Director is deputized by the Manager but restricted to ISM matters and the Ship Management Department.
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Designated Person
Authority - Verification and monitoring of all safety and pollution prevention activities of the operation of each company vessel -Ensuring company support to the master of each vessel - Presenting ISM matters at any time to the highest level of management - Requesting support for ISM matters from the highest level of management - Requesting assistance for ISM matters from all company staff - Access to all safety and environmental relevant informations . Responsibilities -Communication and implementation of the Companys policy troughout the fleet and companys offices - Communication and implementation of a culture of self-assessment and -regulation based on a fair play culture - Monitoring and verification of the effective functioning of the SMS and achievement of safety objectives - Monitoring and verification of operations for compliance with the SMS - Monitoring and verification of operations for compliance with mandatory international, national and resp.flagstate rules and regulations - Ensuring that guidelines and recommendations issued by the IMO, class society and the industry are taken into account - Organizing and evaluation of internal and external audits - Monitoring and verification of effective implementation of corrective and preventive actions - Collecting and analyzing of all safety and environmental informations reported by companys vessels, flagstate, PSC and class society - Ensuring consistent application of a methodical risk assessment for routine and nonroutine shipboard operations - Ensuring consistent application of a methodical incident investigation for accidents, near missies, hazardous occurrences and emergencies based on a fair play culture - Applying lessons learnt to companys departments and vessels - Collecting and analyzing input data and preparing the Management Review - Identifying, organizing and evaluation and training required in support of the SMS. - Responsibilities and Competences are described in the SSPs
Substitute: Deputy DP
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Manager of the Ship Management Dept.
Authority The Manager has the authority and responsibility for the comprehensive management of the vessels according to the requirements of the ISM Code. Furthermore he obtains information, necessary to hold an entire view in respect with the operating conditions of the Company vessels. He has the final right to decide in all Fleet matters and to give binding instructions . Responsibilities Ensuring all shipboard safety and environmental policies are carried out in accordance with international regulations and Company procedures. Participating in SMS review meetings. Dealing with non-conformities covering ship and shore based operations Responsible for the good general condition and serviceability of the ships. Hull / machinery casualties. Settlement of Insurance matters. Liaison with the chartering department on vessels availability and condition Project development newbuildings. Terms of employment for Sea-Staff in liaison within the Crewing Agency. The Manager reports to the Managing Director. During his absence the Manager is deputized by the Designated Person but restricted to SMS and personnel matters.
Nautical Inspector

Responsibilities Ensuring, that the ships are maintained according to international regulations and Company procedures. Ensuring that statutory and classification surveys for all plant and equipment on fleet ships are carried out. Participating in safety management system review meetings. Regular inspection visits on board of the Companys vessels. Investigating nautical, navigational failures and any resulting insurance claims. Investigating cargo claims and damages. Dealing with NCs covering nautical / navigating procedures of the SMS both ashore and aboard. Control and co-ordination of ships certificates validity and outstanding recommendations of Class, Port State Control and Flag State Authorities. The Nautical Inspector reports to the Manager. Shore staff training and familiarization Co-ordination of recruitment and assigning Crew to Company Ships in co-operation with the Company appointed Crewing Agent Records of qualifications, training and experience of Sea-Staff. Encouraging crew members to improve and update their knowledge and training in co-ordination with the Crewing Agency. During his absence the Nautical Inspector is deputized by the Technical Inspector except the crewing responsibilities, which are dealt by the Manager.
The Responsibilities and Competencies as Deputy CSO are described in the SSPs
Technical Inspector
Responsibilities Ensuring that ships are maintained according to international regulations and Company procedures. Planning and co-ordination of statutory and classification surveys inclusive of drydockings for all plant and equipment on fleet ships are carried out Participating in safety management system review meetings. Investigating machinery failures and any resulting insurance claims. Dealing with NCs covering technical procedures of the SMS both ashore and aboard. Control, planning and co-ordination of maintenance and repairs on board the ships. The Technical Inspector reports to the Manager. Regular inspection visits on board of the Companys vessels. During his absence the Technical Inspector is deputized by the Nautical Inspector.
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Interrelations between the DP and Nautical and Technical Inspectors
Designated Person
- ensure implementation of companys policy and SMS in office and throughout the fleet - ensure safe operation of each vessel - monitor and verify the safety and pollution prevention activities of each vessel - ensure shore based support
Inspectors
- practical implementation of companys policy and SMS in the own department and throughout the fleet - taking care of all operational aspects of vessels including safety and pollution prevention
- providing daily support and advice to the vessels command - providing adequate resources (crew, training, equipment, material,services) - ensure compliance with requirements ( rules, SMS, charterers, company) - reporting to the DP about incidents, accidents, hazardous occurrences, NCs its causes and corrective actions
- ensure that adequate resources are provided as required - analyzing safety relevant reports
- co-operation with inspectors in all safety and pollution prevention matters
- organize and evaluate audits, reviews and vessel-shore exercises
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3.4 Responsibilities, Competencies & Job description on board
Master / SSO
Nautical Department
Technical Department
Catering Department
Chief Mate Deputy / SSO
Engineer
Cook / OS
Ratings
AB
Ratings
OS
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Master
Authority
The Master has the complete and OVERRIDING AUTHORITY and responsibility to take all necessary actions for safety, pollution prevention and the efficient operation of the ship. In certain situations this may mean deviation from documented procedures (See IMO resolution A 443(XI)). In all matters, which affect or may affect safety or the environment, the Master shall report directly to the DP. He has to request the Companys assistance and it must be provided immediately.
Responsibility
Overriding Authority in respect of all safety related actions and prescribed procedures.
deputy of Company and Inspection according STCW95 requirements on management level according ISM 5.1.1 - 5.1.5: implementing the safety and environmental-protection policy of the Company; motivating the crew in the observation of that policy; issuing appropriate orders and instructions in clear need and simple manner; verifying that specified requirements are observed; and reviewing the SMS and reporting its deficiencies to the shore-based management. Appraising and co-ordination on-board training requirements. Review of SMS on-board. Reporting defects to the Company and other matters with implications for safe operations or pollution risk and which require the assistance of the Company. Assigning roles to senior officers with respect to the SMS.

Ensuring the SMS is kept in date by liaising with DP to arrange audits. Review of on-board contingency plans and ship procedures and reporting deficiencies to DP. Reporting non-conformities, accidents involving personnel or plant and hazardous situations to the Company. Ensuring that all documentation that is designated as controlled is up to date and issued as per Company procedures. Requesting assistance from the Company as may be deemed necessary to ensure safe and pollution free operation of the ship. Ensuring all records relevant to the SMS, and as defined in procedures, are available. And takes over duties according necessity aboard. The Responsibilities and Competencies as SSO are described in the SSP.
Engineer
Responsibility According STCW95 requirements on management level - engine department Head of engine department Realization of Companys policy Ensuring safe working conditions Ensuring all new technical department officers and ratings are familiar with relevant procedures. Efficient operation and maintenance of all plant and equipment associated with safety and anti-pollution as defined by statutory legislation and Company procedures. Maintenance records of all routine and unscheduled maintenance in accordance with requirements and Company procedures. Ensuring statutory and class surveys are carried out on all plant and equipment covered by such survey requirements. Maintaining stand-by plant and critical systems in a completed state of readiness to meet any emergency requirement. Testing stand-by systems on a regular basis and in accordance with Company procedure. Notifying the Master immediately of any defects which may affect ship safety or put at risk the marine environment. Investigating non-conformances and applying corrective action as agreed with the ships Master. Regular inspections and maintenance of all deck and engine plant and equipment. Ensure Oil Record Book, Engine Log Book and Maintenance Book are accurate and up to date. Bunkering operations in considering of SOPEP and Oil Transfer Checklist
Chief mate / other deck officer
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Responsibility Head of deck department and Masters deputy. According STCW95 requirements on management level - deck department According ISM 5.1.1 - 5.1.5 in ranking of Chief Mate (deputy of Master) implementing the safety and environmental-protection policy of the Company; motivating the crew in the observation of that policy; issuing appropriate orders and instructions in clear need and simple manner; verifying that specified requirements are observed; and reviewing the SMS and reporting its deficiencies to the shore-based management. Realization of Companys policy. Ensuring safe working conditions and regular checks of the safety equipment. Liaising with shore authorities and ensuring awareness of SMS. Ensuring deck crew follow safe working practices as defined in Company procedures. Instructing other Officers and Crew on relevant procedures. Calculations for overall cargo and ballasting. Cargo operations and stowage plan Assigning ratings specific roles with respect to the deck department responsibilities as defined in the safety management system. Investigating non-conformances and applying corrective action as agreed with the Master. Responsible for stowage plan and stability. Is the Navigating Officer and is responsible to the Master for Passage Planning and the maintenance of charts and nautical publications. Programming all safety exercises as defined by statutory instruments and ship procedures. Recording all safety and anti-pollution exercises in accordance with statutory regulations and Company procedures. Identify any deficiencies in crew members training and advise the Master accordingly. And takes over duties according necessity aboard. The Responsibilities and Competencies as SSO are described in the SSP.
Deck Rating
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General:
Assist in all maintenance, cleaning and watch keeping duties as assigned by the Master
Responsibilities
The Deck Rating is responsible for: Reporting damages and irregularities immediately to the Chief Officer. Using the personal safety equipment needed for the job. When executing hazardous work follows the work procedures. Familiarizing with the safety procedures. Preparing himself in the duties assigned in the Fire and Muster Roll.
Authority
The Deck Rating has the authority for: Request for training if required for his competence Request for advice on matters of safety and pollution prevention to the DP if not properly addressed through the normal channels.
Crew Members are required to comply with the safety and pollution prevention regulations and operating procedures at all times and to take the necessary precautions to protect themselves, their colleagues, the ship, its cargo and the environment.
4 DESIGNATED PERSON DP

Authority The DP is in his capacity authorized to implement and maintain the SMS system of the Company. He has the authority concerning safety, environmental and pollution prevention aspects of the operation of each ship and has to ensure, that adequate resources and shore based support are applied. Further he has the direct access to the Managing Director, the highest level of management. Responsibilities and Authority acc. ISM chapter 4 .
5 MASTERS RESPONSIBILITIES AND AUTHORITY

Authority
The Master has the complete and overriding authority and responsibility to take all necessary actions for safety, pollution prevention and the efficient
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operation of the ship. In certain situations this may mean deviation from documented procedures (See IMO resolution A 443(XI)). In all matters, which affect or may affect safety or the environment, the Master shall report directly to the DP. He has to request the Companys assistance and it must be provided immediately.
Responsibility
Overriding Authority in respect of all safety related actions and prescribed procedures.
Deputy of Company and Inspection According STCW95 requirements on management level According ISM 5.1.1 - 5.1.5: implementing the safety and environmental-protection policy of the Company; motivating the crew in the observation of that policy; issuing appropriate orders and instructions in clear need and simple manner; verifying that specified requirements are observed; and reviewing the SMS and reporting its deficiencies to the shore-based management. Appraising and co-ordination on-board training requirements Review of SMS on-board Reporting defects to the Company and other matters with implications for safe operations or pollution risk and which require the assistance of the Company. Assigning roles to senior officers with respect to the SMS. Ensuring the SMS is kept in date by liaising with DP to arrange audits. Review of on-board contingency plans and ship procedures and reporting deficiencies to DP. Reporting non-conformities, accidents involving personnel or plant and hazardous situations to the Company. Ensuring that all documentation that is designated as controlled is up to date and issued as per Company procedures. Requesting assistance from the Company as may be deemed necessary to ensure safe and pollution free operation of the ship. Ensuring all records relevant to the SMS, and as defined in procedures, are available. And takes over duties according necessity aboard. The Responsibilities and Competencies as SSO are described in the SSP.
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6 RESOURCES AND PERSONNEL

6.1 - Resources
The Company ensures that adequate resources are available both ashore and aboard to support the person in charge such as Master / DP and in the safe and efficient operation of his ship.
6.2 - Ships Master

The Company ensures that the Master is qualified for command, fully conversant with the Companys SMS. Further its given the necessary support so that the Masters duties can be safely performed. The Company / crewing agency selects adequate Masters according to the following rules: STCW 95 IMO resolution A.481 (safe manning) IMO resolution A.443 ILO convention 147 Flag state legislation in house selection process
6.3 - Ships Personnel Officers

The Company ensures that each ship is manned with qualified officers in accordance with STCW, or other pertinent regulations, and that they are medically fit in accordance with national or Company requirements.
Ratings
The Company ensures that each ship is adequately manned with ratings qualified and medically fit in accordance with national, international or Company standards. The Company / crewing agency selects adequate crew members taking the following facts into consideration: the intended trade of the respective vessel. the workload of crew. particular skills required for the ships outfit and trading pattern. availability of appropriate records of qualification and medical fitness according STCW95 particular language requirements.
6.4 - Manning Level

The Company ensures that each ship is manned at least according to the Safe Manning Certificate.
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6.5 - Handing over
Before signing off, the Master, the Chief Officer and the Engineer must prepare a handover protocol for the respective on-signing Master or Chief Engineer. The handover protocol must be duly verified by the new on-signer.
6.6 - Familiarization
Familiarization of new employees or crew members transferred to new assignments
In line with the requirements of the International Safety Management Code, the Company recognizes the following two basic aspects of familiarization. instructions, which are essential to be provided prior to sailing, shall be identified, documented and given (Form). All Masters, officers and ratings must join familiarization training on board of the vessel prior to departure. The familiarization training is to be held by one board experienced Officer or Engineer. The familiarization shall include the following as a minimum: acc. STCW95, SOLAS requirements fully understanding duties and responsibilities acc. 3.5 Within three days of joining the seafarer shall sign the Form stating that he or she has been familiarized with the SMS. This form will be returned to the Master and filed. A copy of the Familiarization Checklist must be sent to the office. The Management shall ensure that the seafarer is able to communicate in a language relevant to the ship for which he is being considered and that the seafarer can understand the Company's SMS, which is relevant to him. After being assigned to a Company vessel and within a reasonable time period, all staff members shall familiarize themselves with: - Relevant Company property, publications, documents and equipment under their control. - New personnel are given proper familiarization with their duties by training on the job. - Automatic control systems and switching to manual operation procedures - Basic manufacturers instructions and recommendations on machinery and fire room - Systems and equipment - Bilge freeing system - Boiler feed system - Engine Room flooding control procedures - Emergency generator operation - First and vital reactions and proper reporting in case of explosion, fire or flooding in -Machinery spaces when: - On watch - Being off duty or during UMS type of vessel operations - Fire fighting system(s) Fuel oil supply and treatment systems Service generators operation and controls Main and emergency switchboard

Main Engine operation, controls and shutdown procedures Piping and valves in machinery spaces Standing Orders Steering system (normal plus emergency)
Records/References Familiarization Checklist
6.7 Adequate understanding of rules

Compilation, Issue and amendment of Company Generated documents
This Company Procedure describes how Companys documents, relevant to the Safety Management System are compiled, issued and amended.
Responsibilities
The DP is responsible for the identification, compilation and amendment of procedures, instructions, plans and other Company. The DP is responsible for the controlled issue of procedures and work instructions. The designated holders of any document file are responsible for updating their own copy on receipt of new or amended procedures. The DP is responsible to provide SMS relevant documents in the defined working language normally English - to the ships.
Compilation and Issue:

All procedures and instructions shall clearly define the relevant task and assign it to qualified personnel. A new SMS relevant document shall be issued together with an updated File Revision List and a transmittal memorandum. Procedures will be issued on a "need to know" basis and the number of copies in each area shall be such that each person shall have ready access to a copy as required. The Master copy of each procedure and their approved drafts are retained in a Master File SMS issue 04 - retained by the DP. The DP is responsible for maintaining the distribution list of SMS documents, procedures and circulars. There shall be no externally distributed copies of Company operating procedures and instructions. Further the DP is responsible for issue of key shipboard operation based on reports of MD, Master and Inspector depending on ship type, traffic zone, cargo type or inspection / survey results.
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Receipt:
On receipt of a new or amended procedure or work instruction and the associated documentation the recipient shall: a) remove any superseded pages, revision lists and shall destroy them. b) insert the new and amended pages and replace the file revision list.
Records/References
Fleet Instructions (Circulars) Standard Forms
Procedures
Define the responsibilities of personnel and the controls to be applied to either a single or collated set of activities, applicable to ship / shore based operations for any area of the Company.
Instructions
Provide special demands / duties, based on evaluation results of SMS. ISM circulars support the ship staff concerning ISM questionnaires.
DOC / SMC
A copy of the reviewed company DOC, issued by the Flagstate, should be provided to each ship, the original SMC has to be forwarded to the ship.
Control of Third Party Documentation

The DP Inspection Department is responsible for arranging for the receipt and subsequent distribution of relevant rules, regulations, codes, guidelines and publications. It is further responsible for maintaining the register of controlled external documents and for maintaining the master library ashore. The Master of a ship is responsible for ensuring that all relevant rules, regulations, codes, guidelines and publications on board are kept up to date, and for maintaining lists of the ship's controlled publications.
Detail
A copy of each Rule, Regulation, Code and Guideline pertinent to the Company's Safety Management System shall be retained and updated ashore and on board. Obsolete documents may be retained either ashore or aboard for reference purposes. Such documents shall be clearly marked to indicate their status. All third party documentation in use aboard, which shows no indication of validity shall therefore be depreciated. The receipt of any amendments is noted on the original document.
Records/References
Register of controlled external documents. List of Documents held aboard.
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6.8 Working Language / Communication
Working language
The working language on board of the Companys vessels is English. It has to be assured that all Masters and Officers have a good knowledge of English language.
Crew members have to have at least sufficient knowledge of English to read and understand orders and work instructions clearly and to forward a verbal report without misunderstanding.
Communication Scope
This procedure describes the activities and controls in use by the Company to ensure adequate communication on board ships and between ship and shore.
Responsibilities
All personnel are responsible for communicating clearly in the execution of their duties. The Master of the ship is responsible for passing orders in a clear and simple manner and for ensuring that all personnel can communicate effectively in order to carry out their duties having due regard to the Company's Safety and Environmental Policies.
Details
The Master shall ensure that a seafarer, joins a ship, has an adequate understanding of both the written and verbal key instructions, suitable for the seafarer's duties on board. Where signals are used on board to communicate as part of a seafarer's duties, these shall be recommended in guidelines and shall be agreed between all relevant parties prior to commencement. The language used between ship and shore for all written or verbal communication shall be English, too. Official communications between the ship and the shore shall be authorized by the Master only.
7-
SHIPBOARD OPERATIONS
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The Company has developed specific procedures, which cover operations associated with daily routines of the ship and reflect the trade, cargo carried and the specific ship type operated within the SMS. The need for additional procedures or the need for amendments to existing instructions is formally identified by the use of the ships safety meetings and by management review, or by the identification of non-conformities. Procedures describing standard processes aboard are listed under the Chapter Procedures. The method for issuing, filing and removing of Procedures is described under Procedure 01.
7.1 Ship Certification and Surveys

This procedure defines the activities and controls necessary to ensure, that all ships operated by the Company are surveyed and certificated in accordance with the requirements of the relevant Classification Society and the particular Flag State.
Responsibilities
The Master is responsible for ensuring, that the certification of the ship is maintained in accordance with relevant Classification Society and Flag State requirements. The Master is responsible for recording and monitoring the survey status of the ship and, where necessary, for arranging of surveys to be carried out. The Master is responsible for monitoring the validity of certificates.
Detail
The surveys and certificates required for each ship shall be defined in a data sheet for that ship. The Master, in conjunction with inspection department, shall maintain a survey schedule or view, which indicates the expiry / renewal dates of certificates. The Master shall schedule renewal of full term or interim certificates, within specified date ranges as lay down by the Classification Society or Flag State. Original certificates shall be on board for inspection by Port and Flag State Authorities and Classification Society. Copies of certificates shall be kept at office. The validity/availability of certificates shall be verified on board by regular audits / inspections. The Master shall report any defects, which may affect the classification or statutory certificates of the ship to the relevant Inspector.
Records
Form S 06 Validity of Certificates
7.2 Cargo handling

The latest available editions of internationally recommended codes, guidelines and standards, national and international and statutory regulations are placed on board for guidance and use by Master and Officers in charge of cargo handling. All new editions are to be carefully read, understood and complied with. In addition, by the relevant Classification Societies approved Trim and Stability Booklets, should available on board, too.

Prior to any cargo operations, a detailed loading calculation incorporating routing, weather conditions, port water depth and other requirements for the safe transporting of the cargo is to be prepared by Master and Chief Officer. During the de-ballasting operation, the local and coastal environmental requirements are to be considered at all times. Charterers / Operators, concerned with the cargo, are to be informed formless or per standard order, given by them.
7.3 Safe practice for cargo stowing and securing

All cargoes should be stowed and secured in such a way that the ship is seaworthy at all times. The safe stowage and securing of cargoes depend on proper planning, execution and supervision. Ship officers commissioned to tasks of cargo stowage and securing should be properly qualified and experienced. Decisions taken for measures of stowage and securing cargo should be based on the latest weather forecasts and expected weather conditions for the intended voyage. The Cargo Securing Manual (CSM) has to be carried on board of ships, as required, and provides information for the determination of securing arrangements, expected forces and moments. Further the Master should be provided with sufficient information by the Charterers / Operators of any cargo which shall be transported with the ship. The ship should hold the permission and presently required equipment and documentation on board in case of transporting dangerous goods. Dangerous cargo must be stored and separated according valid maritime standards (IMDG Code).
7.4 Watchkeeping
See ISM HANDBOOK PART A under Procedures
No 6
7.5 Voyage Planning

See ISM HANDBOOK PART A under under Enclosures 02a & 02b
Procedures No 6 & ISM HANDBOOK PART B
7.6 Port Arrival and Departure

Preparation for Arrival / Departure & Preparation for Sea Officers shall act according to relevant checklist and consider the requirements and recommendations of STCW95 Chapter A -VIII. (Form D 01 and E 01).
Manoeuvring Characteristics All details and peculiarities in manoeuvring characteristics of each company vessel shall be displayed in the wheel house and comprise:
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Manoeuvring information for ballast conditions Manoeuvring information for loaded conditions Details of turning circles and stopping distances as required by international regulations All posted information should be for calm weather, no current and deep-water conditions with a clean hull. Subsequently actual environmental and vessel conditions shall be taken into consideration for determination of characteristics in prevailing conditions.
7.7 Pilot Embarkation / Disembarkation

A designated person shall be standing by at pilots embarkation/disembarkation point. Every reasonable precaution shall be taken to ensure the safety of the pilot. The Embarkation/disembarkation shall be: Supervised by a designated person. Carried out and completed as soon as safely possible. The pilot ladders shall always be maintained in good condition. They shall be rigged: Clear of discharges and water outlets At wind and sea waves protected side of vessel (leeward) Satisfying regulatory requirements Used solely for pilot embarkation / disembarkation Furthermore: Manropes and heaving lines shall always be provided stand-by near the pilot ladder. A life buoy with self-igniting light and buoyant line shall be at hand during pilot embarkation / disembarkation. The designated Officer and rating to wear lifejackets when vessel is rolling or pitching. Sufficient illumination to be provided at the embarkation/disembarkation point during darkness. See STCW 95
7.8 Ice Navigation

The knowledge of ice formation in the vicinity of the vessels passage is valuable (especially visual detection). When we have navigating in ice, there is no substitute for constant vigilance, caution and seamanship. The OOW on the bridge can be assisted by use of radar, providing he is adequately experienced in radar picture interpretation. Please bear in mind: Ice is a poor radar target. Smooth sea ice returns little or no radar echo. Rough sea ice can be detected at a range bracket between 2 to 3 nm. Return similar to sea return but same echoes appear at each sweep Anti-clutter control is most important radar control to be used for ice growler detection. Shall be adjusted in a manner that growler echo intensity is stronger than sea clutter intensity. Range of initial radar detection of ice formation: Largely depends on nature of exposed surface and, depending on size, a growler might
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be lost in the sea clutter. Ice Navigation Guidelines The purpose of the following guidelines is to enhance vessel safety and provide consistent application by all Masters of company vessels: Daylight transit only when ice formation of sufficient size and quantity to hinder vessels navigation is reported in or in vicinity of traffic lanes. Reduce speed as to ensure vessels manoeuvrability. This reduces possibility and extends of damage in case of accidental vessel contact with ice. When manoeuvring in ice, track follow-up should be, at all times, within established boundaries of Traffic separation scheme. Navigation outside these boundaries should only be considered in an emergency situation and in consultation with local port or coast authorities. When navigating in vicinity of ice, the Master and a lookout shall be on bridge. The Master shall consider posting watch according to prevailing environmental conditions and in interest of vessels safety. When in escort of tugs the vessel must maintain radio contact throughout the passage and properly inform the tugs of all major course and / or speed changes.
7.9 Nautical Publications

Only the latest editions and current / updated charts and nautical publications are to be used aboard on company vessels. The Masters shall ensure that the Navigation Officer keeps charts, nautical and hydrographic publications current to latest Notices to Mariners and navigational warnings received Chart Corrections Weekly Notice to Mariners, issued by British Admiralty to be ordered by the Master. Notice to Mariners shall be retained on board for 2 years. The Master shall ensure that the Navigation Officer properly inserts these corrections on relevant charts a.s.a.p. After completion of correcting a chart or nautical publication a proper entry shall be made in respective correction record file of the nautical chart or publication. Charts of largest available scale chart covering navigated area shall be used. An up-to-date index of all charts and nautical publications on board shall be maintained. All requirements

for intended voyage shall be carefully checked and necessary charts and publications shall be ordered / obtained in due time before sailing. Charts required due to a change of voyage schedule shall be ordered in due time through local agent. Nautical Publications The Navigation Officer is responsible for ensuring, that Light Lists, Lists of Radio Signals and other nautical publications are properly corrected for safe vessel navigation. SEE PROCEDURE 12 Navigational Warnings Navigation warnings and hydrographical information shall be obtained via NAVTEX.
7.10 Engine Record

Data shall be entered daily in the Engine Record.
7.11 Bunkering
Refer to SOPEP, MARPOL and Oil record Book, see Form S10 Oil Transfer Checklist, too.
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ISM Enclosures:
Enclosure 01 - Masters Review, Example, Hints Enclosure 02a - Voyage Planning (STCW '95) - IMO Enclosure 02b - Form for Voyage Planning Enclosure 03 - Example Procedure ISM Audit Incident Enclosure 04 - Ship documents and certificates required by SMS Enclosure 05 - Schedule for Check of Safety Equipment
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FORMS IN USE
No C 01 C 02 C 03 C 04 D 01 E O1 M 01 M 02 M 03 S 01 S 02 S 03 S 04 S 05 S 06 S 07 S 08 S 09 S 10 S 11 Q 01 Q 02 O 01 O 02 O 03 O 04 O 05 O 06 O 07 NAME OF FORM REST TIME / WORKING TIME SHEET HANDING OVER MACHINERY HANDING OVER MASTER HANDING OVER CO CHECKLIST BRIDGE CLEAR CHECKLIST ENGINE OPERATION MASTERS CASH REPORT MEETING REPORT ENGINE REPORT HOT WORK PERMIT ENCLOSED SPACE ENTRY PERMIT INCIDENT / NC / ACCIDENT MASTER REVIEW CHECKLIST FAMILIARISATION VALIDITY OF CERTIFICATES SHIPBOARD TRAINING PLAN EMERGENCY PHONE LIST - Port SAFETY EQUIPMENT CHECK LIST OIL TRANSFER LIST CRITICAL EQUIPMENT CHECK CONDITION OF ACCOMMODATION MASTER / CHIEF ENG. STATEMENT SETTLEMENT OF PROVISION CONTROLLED DOCUMENTS REGISTER OF RECORDS SPARE PART ORDER DAMAGE REPORT TMAS MEDICO MEDICAL REPORT * RESPONSIBILITY Master Engineer Master Chief Officer Chief Officer Engineer Master Master Engineer Master Master Master Master Master Chief Officer DP Master Chief Officer Engineer Engineer Chief Officer Master / Engineer Master Chief Officer Master Master Master Master Master RANGE Monthly On demand On demand On demand On demand On demand Monthly Monthly Monthly On demand On demand On demand Quarterly On demand Quarterly Annualy Each Port Quarterly On demand Monthly Quarterly Quarterly Monthly Quarterly On demand On demand On demand On demand SENT TO COMPANY No Yes Yes Yes No No Yes Yes Yes
Yes Yes
Yes Yes Yes Yes
Yes Yes Yes
* This Report is not valid for Marlow vessels
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- EMERGENCY PREPAREDNESS & CONTINGENCY PLAN
Companys General Safety Instructions and Procedures In addition all Flagstate Circulars which are valid - see file Flagstate. 8.1 Safe work conditions In conjunction with drills, all crew members must be informed and properly instructed about measures and procedures for safe working conditions*. It has to be stressed that someone who does not comply with the regulations in force can endanger another persons life. * according to the Code of Safe Working Practice ( MCA ). The officer, responsible and performed under his supervision, must approve all planned work. All safety equipment is to be kept in good condition and always ready for immediate use. All persons are to be instructed and supervised for the proper use of the equipment. Safety clothing must be worn during work on board, for example: safety shoes, helmets, protective goggles, ear protectors, gloves, overalls etc. Many accidents and injuries can be avoided by wearing such suitable working clothes if the following is observed: Loose clothing and/or shoes are not to be worn when working on or near machinery; Long hair should be tied back or covered so that it cannot be entangled in moving equipment or machines; Protective goggles are always to be worn when grinding, welding or working in a dusty atmosphere; Safety helmets are always to be worn when working on deck and/or in the engine room; Personal jewellery such as wristwatches, rings, chains etc., are prohibited during work on board. 8.2 Safety Meeting A discussion team is to be established on board, consisting of the Master as well as other crew members, depending on the subject matter to be discussed. Aims of the team and its regular meetings are: the setting up and enforcement of safety procedures on board; suggestions for improvement of safety conditions; investigation of all deviations from the SMS to ascertain the causes and to prevent their recurrence. The meeting has to be held monthly and after an incident or IA / EA. Shipboard Management Meeting (Form M01) is to be used.
8.3 Emergency Organization - Shore based Contingency Plan

Responsibilities The Manager is responsible for evaluating potential shipboard emergency situations, establishing and where necessary, amending suitable procedures to deal with them. They are responsible for issuing a schedule of drills to all relevant ships.
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The Shipboard Management is responsible for reviewing the effectiveness of these drills and for recommending any additions or amendments to procedures or schedules.
The Master is responsible for an efficient and rapid response when the ship under his command is involved in an incident which is, or could become, serious. The Master will act in accordance with the relevant Shipboard Contingency Plan. Emergency Response Team Objectives of the Emergency Response Team are: providing a link between the Company and the next of kin of the crew of the ship concerned. providing lines of communication between the Company and external authorithies, for instance any kind of emergency services, statutory or regulatory bodies, underwriters, P & I clubs and agents. to provide advice and guidance to the Master of the ship. to provide communication links, manned by qualified personnel who are able to provide all kinds of technical and other details, necessary to assist in the alleviation of the situation. to provide the Manager with sufficient information to take further action and decisions. to provide a link between the Company and its customers.
Emergency Response Team - Members Responsibility

Manager to act as Chairman of the Emergency Response Team. to involve additional resources to the Team as may be found necessary. to authorize all answers and statements to media queries. to authorize all announcements to next of kin and to organize visits, should be taken place when considered necessary (e.g. fatalities or serious injuries). to liaise with the Company lawyers. to co-ordinate the assembly of all plans, drawings and documentation which may be required by the Emergency Response Team in order to provide assistance to the Master. to liaise with salvage companies. to liaise with Class, Port State and Flag State authorities. to liaise with underwriters. to liaise with Charterer. to liaise with P & I clubs.
Designated Person (DP) to support the Manager depending on actual situation to provide a crew list for the team to provide a link with the ship. to ensure that all relevant shorebased members of the team have been informed.

to ensure that adequate resources and supports are applied to the ship. Additional Resources Operation and engineering staff, who may be able to assist Any other department/service within the company required by the Manager. Emergency Response Procedure
8.4 Emergency Information and Plans General SMM Crew List Stability Information Cargo Information - Dangerous Goods Plan etc. Emergency Checklist (if available) Plans General Arrangement Drawings Shell Expansion Cargo, Ballast, F.O., L.O. and Fresh Water Piping Arrangements Ventilation and Watertight Door and Hatch Arrangements Fire and Safety Plans Cargo Capacity Plan
8.5 Emergency Organization - Shipboard Contingency Plans

The Company has prepared a programme of emergency drills which comprises and is in addition to those already defined in SOLAS, MARPOL and ISM 8). Emergency drills will be carried out at regular intervals. Records will be kept on board. The emergency situations covered by contingency planning are listed in this Manual (Safety Procedures) and where applicable with Checklist. The Master shall take total control of the ship during all shipboard accidents and emergency situations. The Chief Engineer, if available, will take control of all machinery spaces during accidents or shipboard emergencies. The Chief Officer will take control of all deck operations during accidents or shipboard emergencies, e.g. fire party, clearing away life saving equipment and lifeboats, anchoring, tow lines etc. The Master is responsible for the emergency organization on board and has overall authority and command. The Master and the Engineer, if available, are required to act in close co-operation in order to ensure the required safety precautions for the vessel, the crew, the cargo, and to prevent the pollution of the maritime environment. Every person on board is a member of the shipboard emergency organization. The individual duties for crew members are shown on the Muster list. It is obvious that unforeseen situations can arise which means that the crew will be assigned a variety of tasks. In order to react appropriately, the crew must be organized into teams.

One team should carry out the necessary, routine work, while the other is responsible for the organization of such work. Summarized it can be said: Shipboard Contingency Plans, as part of annual Training Schedule shall be established for the SHIP annually. The Master shall ensure that drills are carried out for the identified emergencies. The purpose of these drills is to: Improve awareness of the potential hazards facing personnel and the ships. Increase the standard and speed of response to identified potential emergency situations. All completed drills shall be recorded by entries in the deck log book. This record shall include personnel involved, equipment used and details of any problems encountered, and shall be signed by the Master. The effectiveness of these drills shall be formally reviewed at the on board Safety Meetings. Any suggested improvements arising from these reviews shall be transmitted to the Company for approval as soon as is practicable, and in any event from the next port. Requirements on the training and familiarization, given from SOLAS and STCW, should be considered, too. Records/References Deck Log Book. 8.6 Reporting If a ship is involved in an accident or emergency situation the Master must report the matter to the Coast Guard or Harbour Authority as soon as possible. 8.7 Collection of Evidence Evidence form the Logbooks, Diaries, Note Books, Reports, Photographs, Videos, Physical Items etc. are vital to the speedy and accurate conclusion of investigations following an Emergency Situation. The Master must collect and preserve these items and must not release any item without verification and only on the exchange of a signed receipt.
8.8 Emergency Phone Number In this respect an efficient communication is required to ensure the flow of necessary information. In case of any critical safety relevant situation, the following number can be called every time.
Emergency Phone Number

SAFETY MANAGEMENT MANUAL +49 - 203 804 393

8.9 Command Squad - Master on bridge The squad consists of the following members: Master (overall responsibility); 1 Seaman (helmsman). This squad is always to be fully informed about the actual situation. It is responsible for the co-ordination of counteractions and the delegation of duties. 8.10 Emergency Squad - Emergency Station The emergency squad is the main fighting unit and consists of the following members: Chief Mate (or naut. officer) - squad leader; 1 Engineer; if possible 2 Ratings Members of this squad are to be selected according to their experience, their physical and mental fitness, and communication skills. Emergency Response Procedures - Emergency Situation - general If a ship is involved in an accident or emergency situation whereby the safety of life, the ship, cargo or the marine environment is threatened, the Master has the responsibility to take whatever to minimize the risks and to save life. In deciding if assistance is required the Master should always assume, that the conditions will worsen and take whatever action is necessary as soon as possible. Masters must summon assistance in good time in the event that the ship is in danger. The Coast Guard or rescue authorities and other ships can be alerted using the "safety" or "urgency" signal depending upon the seriousness of the situation. If immediate tug assistance is required, the Master has the right to make his own terms with whoever is able to assist him. This will usually be agreement to a Lloyd's Open Form Contract (LOF 90). There is no need to sign anything initially but merely to make a verbal agreement. The fact, that an agreement has been made and with whom, should be recorded in the Deck Log Book. The Master must keep the situation under review and if it deteriorates he must take any action necessary to maintain the safety of life and of the ship. Masters should be guided at all times by their primary responsibilities which are for the safety of those entrusted to their care, the safety of the ship, the safety of the cargo and the protection of the marine environment. All other considerations are secondary to these. In a salvage situation, the Master remains in command even when salvors are appointed. While the Master and his crew should make all efforts to assist and co-operate with the salvors, the Master may override their advice if he has good cause. A detailed record of any salvage services received should be kept. In any casualty situation it is probable that the ship will be contacted in one way or other by radio, television or press representatives to answer questions or make statements. The crew is to refer all such questions and requests for statements to the Master.
8.11 Fire on board
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GENERAL FIRE IN ENGINE ROOM FIRE IN CARGO HOLDS FIRE IN ACCOMODATION
General The best means of fire-fighting on board is fire prevention and in this respect the Company stresses the importance of fire-prevention procedures to be taken and checked at all times by the Master, the Engineer, if on board, and the crew: elimination of all oil and fuel leakages, especially high pressure oil pipes and connections; clean, empty and dry bilge; no smoking in designated areas, no smoking in bed; proper lashing and stowage of drums containing oil and/or inflammable liquids; proper disposal of oily rags, waste etc.; regular inspection and repair of defective electric cables, switches, sockets, and similar; no misuse of electrical appliances; no use of private electrical appliances without approval; clean and regular secured galley filter; In the event of fire on board, a well trained crew will react with the result, that the risk of injury and loss of life, as well as damage to the vessel and cargo, can be greatly reduced. For this reason, the Company orders the Master to verify that the crew is well trained and that the fire-fighting equipment is kept ready for use at all times. Every member of the crew must keep in mind, that the safety equipment on board the vessel is not there to satisfy the inspector but solely for the safety of the crew. In case of fire, the Master is to organize the fire fighting and has to ensure an adequate communication with the other ship staff members who themselves will lead the teams on the spot. Fire in the engine room Locate source, type and nature of fire; Immediately inform the bridge; a fire which has just started and is still controllable should be extinguished immediately. If the fire is out of control: the general- and fire alarm must be activated from the bridge from where all further actions are to be organized; stop main engine; close all vents and close flaps and fire dampers; activate Fire-alarm; activate fast-closing valves for all tanks, pumps and purifiers, verify that all crew members have left the engine room, close all doors and skylights; start emergency fire pump and emergency generator, prepare fire hoses for surface cooling of funnel and engine casing; prepare life-boats and all ships documents as well as personal documents of the crew;

inform the company and the nearest coast-guard or other similar station; check any injuries to crew and treat them according to medical guide; carry out regular inspections around the engine room and carefully check the insulation attached to the engine room casing; wait a few hours prior to re-entering the engine room; an appropriately inspection team should enter the engine room to ascertain and report on the extent of the damage and the general condition; the officers / engineers shall not join this first inspection team but remain on standby for any necessary rescue operations; set down in advance the route for inspection and time spent inside the engine room. Ensure that the team is properly equipped with sufficient life line and walkie-talkies for unrestricted communication; upon return to the station, the report should be filed and any further necessary action organized; the Company is to be informed about the results of the first inspection and the next steps to be taken should be discussed; the fuel tank of the emergency generator and the emergency fire pump should be regularly checked and refilled if necessary; further, more thorough inspections with attendance of the Master are to be undertaken, and the condition of machinery and important life equipment is to be carefully checked. It must be ascertained whether the ship can continue its voyage safely and/or which necessary repairs can be carried out by the crew, or whether assistance from shore is required; the company is to be kept informed about these developments; all information is to be communicated immediately to the bridge; a continuous watch is to be set up in the engine room and in the accommodation area; all parties involved are to be informed if and when the voyage is resumed.
Fire in the cargo holds locate the cargo holds which are on fire, and as far as possible the origin and extent of the fire; inform the bridge immediately; The general- and fire alarm is to be activated only by the bridge. All following actions are organized by the Master: stop the main engine if necessary; check the whereabouts of all crew members and verify that no one is in the danger zone; check the cargo storage plan and manifesto; close all vents, dampers and access doors etc.; start emergency fire pump and prepare fire hoses; start surface cooling around the area adjacent to the cargo compartments; ensure that the bilge pumps are ready to pump out water; prepare the life boats and all ships documents as well as crews personal documents; inform the Company and nearest coast-guard or similar station; check whether any crew members are injured and treat them as set out in the medical guide; carry out continuous inspections around the cargo compartments involved; wait until the surface has cooled down;

an appropriately equipped inspection team should enter the area to ascertain and report on the extent of the damage and the general condition; set down in advance the route for inspection and time spent inside the area. Ensure that the team is properly equipped with sufficient life line and walkie-talkies for unrestricted communication; upon return to the station, the report should be filed and any further necessary action organized; the Company is to be informed about the result of the inspection and general situation, and further steps discussed; a second, more thorough inspection is to be carried out with the Chief Mate with particular attention to the water remaining in the cargo hold, pumping of bilge, any structural damages and possible leakages. Try to locate and record damage to cargo, shifting of cargo and damage to the lashing. if the second inspection proves that the fire is extinguished and that there is no immediate danger to the crew, cargo or vessel, the involved compartments can be ventilated; start the main engine and continue voyage; inform all parties concerned if and when the voyage is resumed; even if everything appears normal, keep a close watch on the cargo compartments, the engine room and particularly the accommodation area since re-ignition could occur. Fire in the accommodation Locate the origin, the nature and the extent of fire; inform the bridge immediately; general- and fire alarm must be activated by the bridge only; assemble the crew to verify that no one is in the danger zone; try to extinguish the fire with portable extinguisher if not widespread.
If fire cannot be extinguished immediately Stop the Main Engine if necessary; close all vents, doors, flaps and dampers; make sure that the fire-fighting team is adequately equipped; start the fire pumps, prepare fire hoses and extinguishers; clearly define the route of the Emergency Squad and ensure that life line is used. Maintain the communication to the squad; prepare life-boats and collect all ships documents and private documents of the crew; check whether any crew members are injured and treat them as necessary according to the medical guide; inform the Company and the nearest coast-guard or other similar station; keep the Company informed about the situation; once an area is considered safe, ventilation can begin; as soon as the ship is safe, the company and all parties concerned should be informed; safeguard the undamaged parts and equipment, and list what can still be used; start the main engine again and check the communication between the engine room, the bridge and the steering gear compartment;

establish a constant watch in the accommodation area with particular attention to cable trunks and insulation of ceilings and walls.
8.12 RESCUE OPERATION AT SEA

It is always possible that another vessel, persons or aircraft will be in distress at sea and that your vessel will receive a request for assistance and a rescue operation. Such situations can be made known by the following: emergency call; emergency signals; call from the coast-guard station; call via other vessels. In the case of other ships or people in distress: continuous control of the emergency frequencies so that an emergency call and/or the request for rescue operation will always be received; fix own position and calculate distance to and estimated arrival time at the distress position, on receipt of any distress call; if an emergency call or request for rescue operation is received, the Master is obliged not only by international law but also by Companys order to act accordingly and to give all possible assistance. Firstly ascertain as much as possible information about the ships position, the nature of the emergency, the type of cargo and details about why the emergency occurred; further ascertain whether the sea in the area has been polluted, if pollution has to be expected or are there any other conditions which might hamper operations; the emergency call and all available information must be transmitted without delay to coastal stations and other vessels in the vicinity; the Company is to be informed immediately about rescue operations from the own vessel; the crew and rescue equipment is to be ready for action; medical treatment of survivors and hot food and drinks are to be prepared; if survivors are taken on board, list names and ascertain address of next of kin; make list of missing persons; information to other parties such as media, surveyors etc., can be released only by the Master and in accordance with the Company instructions; Further details of the correct procedure for rescue operations at sea are contained in the following literature: SOLAS; IAMSAR, especially
8.13 OIL POLLUTION ACCIDENT

This chapter is of utmost importance and all Masters, Officers and Engineers as well as all other crew members serving on board vessels under the management of this Company are required to adhere strictly to the instructions below. The Company emphasizes, that all work in connection with bunkering represents a considerable pollution hazard and that appropriate measures are to be taken to avoid pollution; even the smallest quantity of oil in the sea is considered as pollution and will in almost all cases result in considerable fines and substantial claims; for this reason, the Master and the Engineers are instructed to exercise the utmost
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care and take all necessary precautions to avoid spill and pollution of any kind; In case of a spill and/or pollution has been caused by your vessel: take samples of the oil from the vessel; take samples from the water, sea bed or soil in order to be prepared for possible claims by interested parties; ascertain the need and the practicability for preventive measures and clean-up procedures; assess whether public interests or media will be involved; keep the Company informed at all times about the situation. The Company has developed and implemented clear instructions to the Master, which has to be followed strictly: inform the Company immediately and ensure a permanent flow of information in order to enable them to take adequate decisions and actions before the situation gets out of control; assess the reasons for and the extension of the damage; stop the operation if oil spilling persists; locate the problem area by identifying the tanks causing the problem; contact the P&I - representative for advice; assess quantity spilled and quantity at risk of spillage; assess quantities in all tanks; obtain details of bunker specification; assess what damage has been done to the environment and/or whether there is any risk to such resources as: shoals of fish, other sea creatures and plants, wildlife, tourism, harbor facilities; obtain as much information as possible and collect evidence to minimize speculative claims. Take photos and use video camera to obtain objective evidence; enter important facts in the log book. The Master shall prepare a statement of facts with all details of the case and course of the incident, as well as the actions and safety measures taken. Depending on the nature of the incident, the company will decide whether the ships command needs assistance, and/or whether representatives should be sent: to assist the Master and the crew in conjunction with local authorities, surveyors, lawyers to co-ordinate the on-site activities; to establish and maintain contact with authorities, clean-up contractors and to monitor their activities; to be available for casualties, claimants and their representatives; to take details of claims; to report to the Company; to respond to claimants in accordance with the Company instructions. To arrange the monitoring of clean-up procedures for proper assessment later; In dealing with inquiries from members of the public and media, a pleasant and friendly manner is to be adopted. The Company should give factual information to the involved authorities only after approval. No information may be released without prior consultation with the Company; the Master is to instruct his officers and crew to be friendly and polite but to give no interview without previously referring to the Master and the shore based management.
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Accidental Oil Spillage or Leakage Even a few drops of oil into the sea are considered as pollution and will in almost all cases result in a considerable fine. Therefore, the Master has to do their utmost to avoid any pollution. Attention is drawn to the fact, that in certain cases the Master may loose their license. In consequence, the Master and/or Engineer may be sentenced to pay a fee from their own pocket. The following precautionary measures are recommended to reduce the risk of pollution: regular (maybe daily) sounding of all tanks and void spaces; bilge overboard valves must be closed and secured in this position; bunkering procedures are to be carried out with all necessary precautions and safety measures in place; overfilling of bunker tanks during transferring should be avoided; proper stowage of oily waste and rags etc.; direct bilge pumping overboard under no circumstances; the Master shall verify that the oily water separator and the anti-pollution equipment is in good order, properly stowed and that sufficient stock and spares are available; the Master shall verify that the bunkering procedure is read, understood and followed by all crew members involved; the Master shall verify that the SOPEP (Shipboard Oil Pollution Emergency Plan) on board is up to date and that the crew is trained accordingly.
8.14 COLLISION
The Master is responsible for taking all appropriate precautions to avoid collision, such as: adequate lookout under consideration of the visibility and area; regular checking of the condition of navigational equipment; use of up-to-date, corrected charts and the separation schemes; NAVTEX reports to be read and evaluated by the Chief Mate; clear watch instructions are to be given. In the event of a collision, the following measures are to be implemented under the direction of the Master: verify that all crew members are on board and whether injured or not; check the damage to the vessel; inform the Company about details of incident, countermeasures taken, and about assistance required; report to the nearest coast-guard station, giving the following: particulars of the vessel; weather and sea conditions; injuries of crew (if any); damage to own vessel; damage to other vessel; collect all data about the other vessel; risk of pollution; information about the cargo on board own vessel; information about the cargo on board the other vessel (if available); risk of sinking of own and/or other vessel; possible risks when vessels are separated (fire, pollution, sinking); condition of engine; Furthermore the Master is responsible for: calculating the actual stability and stress situation before and after the separation of

the vessels; providing assistance to the other vessel if required; making adequate log book entries (deck and engine); verifying that all safety precautions have been taken to reduce the risk of fire, pollution and making sure that all safety equipment is ready for use; informing all vessels in the vicinity; informing the Company continually about the situation. All other measures/actions will be organized by the Company. A statement of facts containing the following data should be prepared: course set prior to collision; speed prior to collision, weather/sea conditions and visibility prior to collision; whether pilotage was used or not; performance and condition of the navigational instruments; radar performance and range setting prior to collision; Masters position directly prior to collision; Officer(s) and lookout on bridge prior to collision; communication with collision vessel prior to collision; preventive measures taken directly prior to collision; further remarks/details;
8.15 GROUNDING
In the event that the vessel is grounded, the Master has to obtain the following information immediately in order to evaluate the danger for the vessel and the risk of pollution: check and record the actual position; verify and record the tidal situation; verify and record the effects of the current; record the actual weather conditions including wind, sea and swell; record the weather forecast and changes in weather and sea conditions; ascertain the nature of the grounding; check the depth of water around the vessel and calculate the required buoyancy for the re-floating with draft and the trim after re-floating; evaluate the condition of the vessel including stress on the hull; carry out soundings for leakage of all tanks and void spaces, particularly the engine room, tanks and cargo holds; inform the Company about the present situation; inform fully the coast-guard station, port authority and agent. The Master should only attempt to re-float the vessel using his own engine force when he is sure that the propeller is free and will remain free when turning. The Master shall evaluate whether de-ballasting, dropping of all fresh water and bunker transfer would assist the re-floating of the vessel or reduce the danger to the ship; the Master shall contact the port authority to request information regarding the ground around the vessel and the presence of any obstructions such as wrecks, underwater cables etc.; if possible, the master shall await the high tide prior to any attempt to re-float the vessel with or without the engine; during the attempt to re-float the vessel, the Master shall not take any risks particularly when there is danger of pollution; Salvage assistance - if needed - should only be requested with the Companys
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approval. This does not affect the Masters authority concerning all safety matters on board the ship.
8.16 ACCIDENTS AND MEDICAL MATTERS

General In the event of an accident or injury to a crew member, the Master must forward a full report to the crewing agency and also immediately inform the shore-based management. Should an accident or injury occur to any other person or shore employee whilst on board, the Master is to forward a detailed report to the Company together with the names and addresses of witnesses. The attention of the Master and the officers is drawn to the avoidance of legal consequences which may arise from an accident or injury to a person whilst working on board, boarding or leaving the vessel, or rendering a service to the vessel, outside of the vessel, or in any other connection with the vessel. Most important is that all means must be taken to prevent accidents. Prevention measures which contribute to this are: The wearing of proper working clothes including shoes and helmets; clean, dry and well illuminated working areas on deck and engine; well marked obstructions (doors, frames, steps, pipes etc.); properly stowed/lashed cargo and spare parts, tools, drums etc.; no smoking in areas where inflammable gases or other substances are likely to be found; no alcoholic drinks prior to and during the working time; no entry to compartments/tanks which have not been ascertained as gas-free areas; sufficient lighting and venting of working areas; adequate training and education of the crew members.
Crew Accident at Sea

In the event of any accident of a crew member or any other person working on board, the Master is to arrange with a doctor or medical centre that a blood test is make in order to ascertain whether the accident was caused by the influence of alcohol and/or drugs. This measure is very important because it can support the interests of the injured person when an insurance claim is brought forward. The Master also has to do his utmost to provide medical aid to the injured person and to protect him from further injury. The Medical Guide should be consulted. Records of all events and the behavior of the patient are to be entered in the Medical Log Book, which is very important for further treatment on land if necessary. The Master should not hesitate to ask for medical advice, even in apparently simple cases. He can ask for assistance by radio from the nearest coastal radio station or from the nearest vessel with a doctor on board. In case of language difficulties, the Master should use the applicable IMO phrases. The International Code of Signals has a special medical section which gives details of all countries which provide medical advice by radio. See also Form O 09 ( TMAS Medico ) If the person has to be brought ashore for medical treatment, then the Master has to take all the necessary precautions and make arrangements to achieve safe disembarkation either by
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boat or helicopter. The decision to land an injured or sick person should be based on medical advice if possible. In the event that medical advice is not available, the Master may, at his discretion, land the patient in the care of the Companys agent. The Master shall inform the Company at once about such arrangements in order to appoint a local agent who has to coordinate the operation afterwards. In the unfortunate event of death of a crew member on board, the Master is to ensure that a detailed account of the circumstances leading up to the death is made. Furthermore, the Master shall follow the procedures required by the Regulation of the Flag State. For further guidance he should refer to the publication SHIP CAPTAINS MEDICAL GUIDE
Crew Accident in Port

In this case the Master has to inform the local medical service/hospital either directly or through the local agent. The agent is to support the Master in taking all necessary actions. The Master shall hand over to the agent the passport, the completed and stamped seamans book, a signed accident report and private belongings of the seaman including clean clothing. If the crew member has to be left behind, the Master is to ensure that all personal belongings are listed and handed over to the agent or the crew member himself.
Sickness of Crew at Sea

Basically the same procedure applies here too. In addition, the symptoms of the sick person are to be recorded in the Medical Log Book. If the condition of the seaman worsens, the Shore Medical Station is to be contacted for instructions and the Company informed. If morphine or other medical drugs are used on board, this must be recorded in the Medical Log Book and the Deck Log Books, and the dosage entered into the drug inventory so that a replacement order can be made.
Crew Sickness in Port

the same procedure as in Crew Accident in Port
Accidents of Stevedores, Dockers and Visitors on board

Utmost attention to be paid to the potential legal consequences. If there is the slightest doubt, the Master is to immediately contact the local P&I representative for assistance. The maximum first aid is to be rendered and the Master is to keep in contact with the local medical centre. The Master shall record all details, even if these appear of minor importance. He shall inspect the place of accident himself to collect evidence and take photographs. The shore-based management is to be informed accordingly and an entry made in the Deck Log Book. Assisted by the P&I representative, the Master is to prepare a report complete with
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photographs and statements of eyewitnesses. The more facts and information are collected at the time of the accident or immediate thereafter the better the chances of avoiding further difficulties.
8.17 MAIN ENGINE BREAK-DOWN

AT OPEN SEA IN COASTAL WATERS Main Engine Break-Down at Open Sea The following procedure is applicable when the main engine is damaged or broken down and cannot be repaired by the crew without assistance: the Master has to inform the Company with details about the reasons for and the extent of the damage, and what assistance is required for the necessary/suggested repairs; such information is to to be handeld confidentially and therefore communication made via SATCOM or mobile phone only, and not by using VHF radio or via coastguard stations. ( Only to be used if no other equipment is available ). the Master has to keep the Company informed about all navigational data and all potential dangers for the vessel, the crew and the cargo; the Master has to take care of adequate N. u. C. lighting and signals; the position of the ship is to be plotted continually to evaluate the movements of the vessel caused by the influence of wind force, tidal effects and currents; the Master has at all times to verify that his vessel is not in danger and that it will not endanger other vessels; any salvage or towing assistance will be arranged by the Company. The Master is not to sign any contracts or blank forms unless specifically authorized by the Company.
In case of immediate danger to the vessel, crew and cargo, the Master is entitled to agree to the standard form as follows:
SALVAGE SERVICES ON THE BASIS OF LLOYDS STANDARD FORM LOF 90 (ONLY LOF 90) ACKNOWLEDGEMENT OF AFOREMENTIONED NO CURE NO PAY REGULATION signed MASTER
which may be presented to the Master by any Salvage tug operator. For further details, the Master should consult the P&I Emergency Plan ( Included in FP - 1 Master Reports ).
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Main Engine Break-Down in Coastal Waters The following procedure is applicable when the main engine has broken down and cannot be repaired by the crew without shore assistance: the master is to immediately evaluate the need for salvage assistance; the Company is to be informed without delay; the Master has to evaluate the danger of grounding, collision, pollution, damage to shore installations and other potential dangers; the appropriate coast-guard station is to be informed about the situation; the Master should anchor the vessel if possible; the actual position of the vessel is to be plotted at short intervals in order to evaluate the movement of the vessel caused by the current, tidal effects and wind force; if the Master considers the vessel to be in danger then immediate assistance shall be requested via the coast-guard or other appropriate authority; even, if a Salvage Captain boards the vessel, the Master retains his full authority and is to assist the salvage operation to the best of his ability.
8.18 STEERING PROBLEMS

The following procedure shall be applicable if the steering gear is causing problems or is damaged or the ship suffers a failure of a different nature, which leads to a loss of steering for a longer period of time, and no emergency steering can be engaged: the Master shall set all necessary actions in motion; if the vessel is in coastal waters, the Master has to inform the coast-guard and other vessels in the area and request tug assist. if necessary; the Master must try to anchor the vessel in a safe position; if the incident occurs at open sea, the engine has to be stopped and the rudder blocked; limited steering is possible by fastening the steering gear moving parts with chain blocks or turnbuckles and adjusting the desired course; depending on the rotational direction of the turning propeller and also with the aid of the anchors, the vessel can be maneuvered (either ahead or astern) outside dangerous areas; the Company has to be informed at appropriate intervals about the situation so that further plans, such as tug assistance, can be made.
8.19 MAN OVER BOARD

The following procedure shall apply in this particular emergency: the Master shall record the actual position, the weather and sea conditions, the current and the date and time of the first report. The time span since the person went missing is to be calculated, and when the person was seen for the last time is to be checked; the engine room should be advised about maneuvering; the crew should be on the look out all around the vessel; Communication to the bridge and the Master should be maintained; the Master is to turn the vessel and proceed back to the estimated position; the Master shall inform the nearest coast-guard station and ask for assistance from other vessels in the area such as helicopters, boats etc. the Master is to carry out the search as accurately as possible, always taking into account the influence of the wind and current;

the Master shall keep the Company fully informed about the situation. unless otherwise instructed, the Master shall continue the search for a reasonable period depending on the weather and sea conditions, and the length of time the person has gone missing.
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CHECKLISTS
Steering Failure
CHECK LIST Time of failure Engage Standby or Emergency Steering Advise Engineer Officer on watch Call Master Check vessel's vicinity and other traffic Stop Engines, if required Exhibit lights/shapes as necessary Make appropriate sound signals Ensure the VHF is operating on Channel 16 Plot ship's position Check chart for Navigational hazards in ship's vicinity Prepare anchors for use if necessary and if depth of water is suitable Check for cause of failure Check if spares are required / available Evaluate if shore assistance is required Communicate with office/shore/other ships Broadcast warnings Use Engines to keep ship in position Use anchors to slow drift, if required Evaluate situation and report situation of office/shore/authorities indicating kind of assistance required, if any Keep records of facts and make logbook entries ACTION x x x x x x x x x x x x x x x x x x x x x
REPORT
x x
x x
x x x x x x x x x x x x x
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Main Engine Failure
CHECK LIST Note time of failure Ensure Engineer Officer is aware of facts Check immediate vicinity for other vessels Plot ship's position Call Master Use sound signals as appropriate Exhibit NUC lights/shapes Ensure VHF operates on channel 16 Prepare for anchoring if water depth suitable Broadcast warning Assess weather, current/drift Check chart for Navigational hazards in vicinity Establish cause of breakdown Establish if failure may be repaired by ship's staff and time required Shore assistance required Spare parts required Immediately Next port Tug assistance required Communicate with office/shore/vessels Surveyor attendance required P & I attendance required Photographs of failure/damage Drawing/diagrams/reports Broken/faulty parts retained Time passage resumed Interested parties informed for anticipated delays Evaluate situation and report situation of office/shore/authorities indicating kind of assistance required, if any Keep records of facts and make logbook entries ACTION x x x x x x x x x x x x x x x x
REPORT
x x x
x x x x x x x x x
x x x x x x x
x x x x x x x x x x x
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Fire / Explosion
CHECK LIST Sound Fire Alarms, Muster Fire Squads At sea, alter course and speed to reduce effect of wind/draft on fire spread If fire/explosion in Engine room, advise bridge Call Master If fire/explosion elsewhere, Bridge also inform Engine room Summon S.E.T on bridge/Muster station Ensure VHF operates on channel 16 Plot ship's position Locate fire/explosion site and source of fire or explosion Action to isolate fire, if broke out Stop all cargo and bunker operations, if any Close down all vents/dampers Close skylights, fire doors, ports, etc. Isolate Electrical circuits for fire zone Stop Engine, if required Action team to evacuate personnel/passengers from fire/explosion area Personnel/passenger accounted for Treat injuries Operate Fire Extinguishing system, if necessary Alert Port Authorities, if in port or near port Inform office Have Shore Connection ready Switch on deck lights Exhibit lights/shapes, if feasible prepare lifeboat or saving appliances Assess ship's structural damage Assess Cargo damage, if necessary Assess damage to shore installation Assess possibility of further explosion or spread of fire Assess possibility of tonic/poisonous fumes Shore assistance required Tugs required Spares, equipment, materials required Medical assistance required Evaluation of personnel necessary Abandon ship imminent Surveyor attendance required P & I Attendance required Stability checked if compartments flooded Evaluate situation and report situation of office/shore/ authorities indicating kind of assistance required, if any Take photographs, if possible Keep records of facts and make logbook entries ACTION X x x x x x x x x x x x x x x x x x x
REPORT
x X
x x x x x x x x x
x x x x x x x x x
x x x x x x
x x x x
x x x x x x x x x x x x x x x
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Grounding / Stranding /Flooding
CHECK LIST Stop Engines Sound Emergency Alarm Advise Engine room Call Master Ensure VHF operates on channel 16 Exhibit lights/shapes Summon S.E.T on bridge
Muster personnel/passengers and encounter for and check for any injuries
ACTION x x x x x x x x x x x x x x x x x x x x x x x x x x
REPORT
x x x x x x x x x x x x x x x x x x x x x x x x
Switch on all Deck lights Sound all tanks (ballast, bunker, bilges, etc.) Check for possible pollution Check for extent of structural damage Check for flooding and water intake rate
Take sounding around vessel to determine areas and depth of grounding
Determine nature of bottom Establish vessel's position Check chart to determine vessel's surrounding waters / shoals Check machinery for damages Check propeller (as far as poss.) & tailshaft for damages, oil leaks Determine tides, currents, state of sea and weather Assess damage to cargo, if any Determine condition of ship, including hull stresses Inform the office Assess possibility of vessel refloating at high water Evaluate necessity to add ballast to avoid grounding or going further aground Determine stability vessel at floating condition; send details for shore assistance Assess possibility of refloating if vessel intact, by using engines and/or anchors Tug assistance required Evaluate situation and report situation of office/shore/ authorities indicating kind of assistance required, if any Surveyor Attendance Required P & I attendance required Gather following information / facts: Vessel's position before grounding/stranding Course and speed at time of grounding/stranding Course recorder point Engine/bridge data logger printout Draft at time of grounding/standing Pilot/tugs in attendance at time of grounding Time of refloating Keep records of facts and make logbooks entries
Revision Rev.07 Approved J. Paschedag, DP
x x
x x
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Collision
CHECK LIST Sound Emergency Alarm Stop engines Switch to Manual steering Advise Engine room Call Master on Bridge Switch on deck lights Ensure VHF operates on Channel 16 Summon S.E.T on bridge Fix ship's position Muster Action Team (firefighting/spill lifeboats) Muster crew/passengers, account for, check injuries Alert vessels in vicinity Contact other vessel (VHF, Radio, Voice Send out warnings, contact shore station Exhibit lights / shapes Check severity of contact of ships Sound all tanks, bilges, including Engine spaces Assess Hull damages (peaks, tanks, holds, engine room pumprooms, cofferdams, etc.) Inform Office/shore/authorities Check Cargo condition, fuel, hydraulic lines, steam pipes, valves etc. for damages /leaks Check for pollution and assess possibility of same Check possibility of flooding and determine stress and stability/buoyancy of ship if disengaged from other vessel Evaluate situation and report situation of office/shore/ authorities indicating kind of assistance required, if any Tug assistance required Confirmation that own and other vessel not to disengage if danger of sinking/capsizing exists P & I attendance Surveyor attendance required Gather following information/facts Time of contact, Contact position, Details of other vessels, Course and speed at time of contact, Course recorder, engine data logger, Note all bridge and engine movements/times and sound signalsDisengagement / refloating attempt Abandon ship decided Letter holding other vessel responsible given to Master of other vessel signed / refused Note of protest Statement from Officer on watch, other witnesses Ensure other vessel does not require stand by services if own vessel to resume voyage Keep records of facts and make log book entries ACTION x x x x x x x x x x x x x x x x x x REPORT
x x x x x x x x x x x x x x x x x x
x x x x x x
x x x x x x x
x x x x x x x
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Hull Failure
CHECK LIST Sound Emergency Alarm Reduce speed to minimize stress on the Hull Switch to manual steering Notify Engine room to Stand by Call Master on bridge Summon S.E.T on bridge Fix ship's position Assess from charts Navigation hazards in vicinity Muster crew/passengers Ensure VHF operates on Channel 16 Locate and assess magnitude of failure Assess immediate danger of sinking or capsize Alert vessels in vicinity, send out warnings Inform Office/shore/authorities Assess weather conditions and steer vessel to minimize effect of sea on hull Check oil spills and activate SOPEP if required feasible Initiate damage control measures Evaluate possibility of damping ballast, jettison cargo, to reduce stress of hull. If stability of stress cannot be calculated onboard, Office to assist Prepare lifeboats Assess fire risk from release of flammable substances Evaluate situation as in 4.2 and 4.4 and report to office/ shore/ authorities indicating kind of assistance required, if any Keep records of times, facts and make logbook entries ACTION x x x x x x x x x x x x x x x x x x x x x x x REPORT
x x x x x x x x x x x x x x
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Man Overboard
CHECK LIST Upon noticing or hearing "MAN OVERBOARD": 1. Release Lifebuoy with light and smoke signal 2. Sound Alarm and whistle signal as General alarm 3. Resume speed and commence Williamson turn - attached 4. Plot vessel position 5. Plot Lifebuoy's position 6. Call Master on Bridge 7. Post look outs to keep person on sight . Keep your eyes on man over board permanently 8. Inform Engineer on watch and place Engine on standby 9. Post look outs to keep person on sight 10. Summon S.E.T. on bridge, assemble rescue boat team 11. Ensure VHF operates on channel 16 12. Prepare rescue boat for recovery operation 13. Broadcast man overboard warning 14. Warn vessel's in vicinity as necessary by sound / lights or VHF / Radio 15. Prepare blankets, medicines to treat recovered persons 16. Manoeuvre to recover person 17. Recover rescue boat and rescue team 18. Treat recovered persons for injuries and shock 19. Inform Office/shore/authorities 29. Broadcast cancellation of Man Overboard warning 30. Keep records of times, facts and make logbook entries ACTION x x x x x x x x x x x x x x x x x x x x x x
REPORT
x x x x x
x x x x x
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Search and Rescue
CHECK LIST On receipt of distress message: Take DF bearing of distress message Plot distress position Plot own position Call Master on Bridge Call Officer in charge to maintain listening watch on distress freq. Calculate distress and steaming time to distress point. Ensure VHF operates on Channel 16. Ensure Radar is operating Establish contact with other vessels/shore stations; relay distress signal if required If assistance is to be rendered: Consult I.M.O. Merchant Ship SAR manual (MERSAR) Advise Engine room Summon S.E.T. on bridge Inform Office/shore/authorities Muster rescue boats team, prepare rescue boat Prepare ladder and nets Assess weather, sea state, currents, tides Prepare medicines, blankets, hot food and drinks Maintain contact with co-coordinating person/authority and notify that vessel proceeds to distress areas Gather information as regards number of persons on vessel/ aircraft in distress Gather information as regards nature of cargo on distressed vessel, including: If oil or toxic cargo If area is polluted by oil or other substances If pollution/debris may hamper operation Post lookouts and radar observation for locating distressed craft, survivors, radar transponder Maneuvre vessel to launch rescue, shock boat, take survivors onboard, always evaluating situation Treat survivors for injuries, shock and: List name, nationality, next of kin List missing persons Request Medical advise, if required Report to co-ordinating person/authority Recover rescue boat and rescue them Obtain official release from area of distress Report to Office Deviation details Prepare copy of Radio logbook Keep records of times, facts and make logbook entries ACTION x REPORT
x x x x x x x x
x x x x x x x
x x x
x x x
x x x
x x
x x x x x x
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Abandon ship
CHECK LIST Upon receiving order from Master to Abandon ship: Sound the Alarm: 7 short and one long blast on whistle and bell Assemble crew/passenger at Muster boat/raft stations Lower boats, survival craft to embarkation decks Ensure all crew/passengers are accounted for Ensure lifejackets are donned Check Immersion suits and Thermal Protective aids Ensure ship's position is record and charted Ensure Distress signal is transmitted Notify Company/shore/authority, vessels in vicinity Ensure Lifeboat Emergency transmitter is taken to boat Release EPIRB Release radar transponder Additional provisions / blankets taken Chart with last position and log book taken Abandon ship order verbally given by Master Embarkation lifeboats with Officers in charge Lower boats/survival craft in water, release falls In case of free falling lifeboats, embark first In case of life rafts, release overboard, inflate and board from water of jump in. Cast off and away from vessel, debris oil spill Look out for searching vessels, aircraft Keep records of times, facts and make logbook entries Keep sending distress signals from survival craft. ACTION x REPORT x
x x x x x
x x x
x x x x x x x x
x x x x
x x
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Heavy Weather Damage
CHECK LIST Ship's position and time of damage Time and Nature of Damage noted Call Master on Bridge Summon S.E.T. on bridge Notify Engine room Assess weather conditions, sea state Adjust course and speed / Hove to Check for any crew/passengers injuries Evaluate damage to vessel and cargo, if any Check deck cargo lashings Check deck fittings, deck machinery, anchors Check Engine room machinery and heavy spares Broadcast weather warnings Obtain updated weather forecast for areas Notify Office/shore/ authority Request assistance if required Surveyor attendance required P & I attendance required Photographs taken, if possible Evaluate situation and report to Office/shore/authority, indicating kind of assistance required, if any Notify all interested parties (Charterers, agents) Keep records of times, facts and make logbook entries Prepare weather damage log abstracts Lodge Note of Protest at Arrival Port ACTION x x x x x x x x x x x x x x x x x x x x x x x REPORT x x
x x
x x
x x x
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Oil Spill
The following emergency procedure applies only to vessels where a Shipboard Oil Pollution Emergency Plan (SOPEP) is not available. Vessels having an approved SOPEP will follow the procedures as described in that plan. CHECK LIST Stop all cargo and bunkering operations Stop all ballasting and de-ballasting operations Call Master Stop all bilge pumping/internal Transfer Stop all cargo fuel transfer operations Muster fire party Enforce "No Smoking" Rule Advise berth operators Advise harbor Authorities Locate leak and repair Ensure all scuppers are still properly plugged If oil contained in deck take action to clear up If oil spill to sea/dock immediately alert P&I local representative Determine type of oil ACTION REPORT
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9 -
REPORTS AND ANALYSIS OF NCs , ACCIDENTS AND
HAZARDOUS OCCURRENCES
GENERAL An incident is an undesired event which could or does result in loss. Incidents include accidents, non-conformities, near misses, condition of class and hazardous occurrences. SCOPE Defining the controls and activities required, to ensure that: non-conformities, accidents and hazardous situations are reported to the Company, appropriate corrective actions carried out, verified and analysed, with the objective of improving safety and pollution prevention.
PROCESS Any employee that is involved in or witnesses an accident, hazardous occurrence or non-conformity ( further mentioned as incident ) in or involving the ship or any person on board, shall verbally report this to the head of department ( e.g. Chief Officer or Engineer ). These may also be recognized from the review of Inspection Reports or Shore Report Forms. The relevant head of department shall use all available information to complete an Incident Report Form. This form shall be submitted to the Master for onward transmission to the Company. A copy shall be retained on board. The head of department shall take whatever action is necessary or possible to correct the situation, at least in the short term. This action shall be entered into the Incident Report Form. After review of the report, the DP shall determine which department is required to discuss corrective actions. As a result of these discussion the DP shall advice corrective action. Such corrective action shall be recorded on the Incident Report.
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10 MAINTENANCE OF THE SHIP AND EQUIPMENT

The Company ensures that the ship and all machinery and equipment within the ship is maintained in accordance with all relevant rules and regulations. Machinery and equipment will be maintained on a routine basis and in accordance with manufacturers' recommendations. Further each ship will be visited at least once per year by a competent Inspector. Further procedures have been developed covering routine inspection of ships, and reporting any non-conformities as a result of these inspections. 10.1 - Statutory and Class Surveys The Company has established procedures to verify that all relevant statutory surveys are carried out in accordance with international and national requirements. All class surveys are carried out to schedules agreed with Class. 10.2 - Maintenance Records The Company maintains records of the ship, which details routine and unscheduled maintenance carried out by the crew or third party contractors. Original certificates issued by third party surveyors must be filed on board. The inspection reports must be provided to the ship, too. Maintenance and survey records for the ship will be kept on board for a period of at least 10 years. 10.3 - Critical Systems The Company identifies equipment and systems for the ship, which may run into an hazardous situation after failure or breakdown. Therefore the inspectors discuss the topic on board with the ship leaders and, if necessary, adopt the revision, new form depending on, but not limited to - sea area - kind of cargo - season and weather - maintenance status The Form S11 were prepared detailing frequency of testing critical systems and recording thereof.
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11 DOCUMENTATION
The Company has summarized own safety relevant information according ISM in the SMS documentation, consisting of the Safety Management Manual Manual, Forms, Procedures and Circulars. Other SMS documents are under control by DP. Hence, the entire fleet and the office maintain a documentation list (Form O 02) for verification of validity and completion. Further the DP supervises the issue of controlled documentation. Obsolete documents to be promptly removed. The DP reviews all amendments to the SMS prior to issue. For more information see Procedure 01.
12 COMPANY VERIVICATION, REVIEW AND EVALUATION

The Company carries out a program of comprehensive internal safety to verify that safety and pollution prevention activities comply with the SMS. Internal audits of areas involved in the SMS are programmed at intervals of not more than 12 months by the DP in accordance with Company procedures. Results of audits are brought to the attention to whom, it may concern. All items arising from the audits are reviewed and followed up to verify relevant corrective action. SMS Review The ship management department carries out at annual intervals, review meetings to evaluate efficiency of the SMS. The review meeting will address: Analysis of accidents, hazardous occurrences and non-conformities. Internal audit findings. Results of external audits, as required. Identification of new plans, instructions or procedures. Effectiveness of training methods. See Procedure 07, 10, 11, too.
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Communication - office Phone +49 (203) 804 0 Fax: +49 (203) 804 123 E-mail: [email protected]
Emergency Phone Number:

Member Direct Phone Mobile Phone
+49 - 203 804 393

E-mail Private home
Managing Director 232 Mr. K. Brinner Manager Ship Management 251 Department Mr. M. Nannen Secretary, Mrs. Christ 383
+49 172 201 59 90 +49 173 72 10 306
[email protected] [email protected] [email protected]
+49 172 201 59 90 +49 2065 65 98 5 +49 2845 32175
DP + CSO + Naut. 393 +49 172 4516614

Inspection Mr. Paschedag
DP Deputy + CSO Deputy + Naut. Inspection Mr. Wellbrock Techn. Inspection Mr. Struzik 429 +49 172 277 88 58
[email protected]
+49 2825 539950
[email protected]
+49 172 277 88 58
357
+49 173 734 68 82
[email protected]
+49 2821 711 98 95
Revision Rev.07
Approved J. Paschedag
Page 62 of 62
INVENTORY OF FORMS
No C 01 C 02 C 03 C 04 D 01 E O1 M 01 M 02 M 03 S 01 S 02 S 03 S 04 S 05 S 06 S 07 S 08 S 09 S 10 S 11 Q 01 Q 02 O 01 O 02 O 03 O 04 O 05
NAME OF FORM REST TIME / WORKING TIME SHEET HANDING OVER MACHINERY HANDING OVER MASTER HANDING OVER CO CHECKLIST BRIDGE CLEAR CHECKLIST ENGINE OPERATION MEETING REPORT MASTERS CASH REPORT ENGINE REPORT HOT WORK PERMIT ENCLOSED SPACE ENTRY PERMIT INCIDENT / NC / ACCIDENT MASTER REVIEW CHECKLIST FAMILIARISATION VALIDITY OF CERTIFICATES SHIPBOARD TRAINING PLAN EMERGENCY PHONE LIST - Port SAFETY EQUIPMENT CHECK LIST OIL TRANSFER LIST CRITICAL EQUIPMENT CHECK CONDITION OF ACCOMMODATION MASTER / CHIEF ENG. STATEMENT SETTLEMENT OF PROVISION CONTROLLED DOCUMENTS REGISTER OF RECORDS SPARE PART ORDER DAMAGE REPORT
RESPONSIBILITY Master Engineer Master Chief Officer Chief Officer Engineer Master Master Engineer Master Master Master Master Master Chief Officer DP Master Chief Officer Engineer Engineer Chief Officer Master / Engineer Master Chief Officer Master Master Master
RANGE Monthly On demand On demand On demand On demand On demand Monthly Monthly Monthly On demand On demand On demand Quarterly On demand Quarterly Annualy Each Port Quarterly On demand Monthly Quarterly Quarterly Monthly Quarterly On demand On demand
SENT TO COMPANY No Yes Yes Yes No No Yes Yes Yes
Yes Yes
Yes Yes Yes Yes
Yes Yes
O 08
COMMUNICATION - SHIP
Master
Inventory of Forms_C.doc
MV ............................. REST TIME

Be aware: only for watchkeeper MONTH: REST TIME TOTAL:
SIGNATURE - MASTER:
SIGNATURE CREW MEMBER:
Please mark periods of work or rest, as applicable, with an X, or using a continuos line arrow Hours 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 Date 01 02 03 04 05 06 07 08 09 10 11 12 12 14 15 ^6 17 18
18 19
19 20
20 21
21 22
22 23
23 00
Hours of rest in 24-hour period
Hours of rest in 7 day period
C01 rest time.doc
MV ............................. HANDING OVER MACHINERY
Date:
Master / Chief-Eng. _____________ on board in_____________on ___________
Master / Chief-Eng. _____________ from board in___________on ___________
together on board from Mutual checking Automatic operation of auxiliaries Start / stop main engine
________________
till _________________
Condition, Remarks
Cooling-system-control
Automatic power supply
Electric sytem
Emergency generator
Engine control room
Starting air compressor
Operating ballast system
Operating fuel system
C02 Handing over machinery.doc
1 of 4

Auxiliary boiler Exhaust boiler Freshwater generator
Steering gear
Windlass Mooring winch Additionals
Main seawater pumps
Main freshwater pumps
Auxiliary freshwater pumps Piston cooling pumps
Fire pump
Bilge-ballast pump
Bilge pisten pump
Main lub oil pumps
Fuel oil transfer pumps
Fuel oil booster pumps
2 of 4

Engine workshop
Electric workshop
General judgement of the machinery plant
3 of 4
Following documents and certificates were taken over: 1. engine records 2. class certificate 3. continuous survey list 4. oil record book 5. 6. unsettled store / spare orders
in good order Yes Yes Yes Yes Yes Yes
Following instruments and special tools were taken over:
General remarks:
_____________________________ Seen by master / chief engineer
4 of 4
MV .............................. HANDING OVER MASTER
VESSEL: PORT: DATE: MASTER:
________________ _________________ __________________ __________________ TIME: _____________
RELIEVING MASTER: ______________
HAS THE NEW MASTER RECEIVED FOLLOWING DOCUMENTS ? 01-SHIPS CERTIFICATES (CLASS + FLAGSTATE) VALIDITY LIST OF CERTIFICATES 02-CREW LIST VALIDITY OF HEALTH CERTIFICATES COMPETENCE CERTIFICATES 03-SHIPS LOGBOOK SHIPS ENGINE LOGBOOK OIL RECORD BOOK 04-OUTSTANDING REPAIRS / MALFUNCTIONS (SEE ATTACHED REPORTS): DECK: DATED __________ / YEAR _________ ENGINE: __________ / ___________ YES / NO YES / NO YES / NO YES / NO
YES / NO YES / NO YES / NO
YES / NO YES / NO
05-OUTSTANDING RECCOMENDATIONS (REPORTS ATTACHED): CLASSIFICATION : PLACE: __________ DATE: _______ YEAR: _______ FLAGSTATE: PORT STATE: __________ __________ _______ _______ _______ _______ YES / NO YES / NO YES / NO ________ YEAR: ______ ______ ______ ______ ______ ______ ______________________ ______________________ _______________________ YES / NO YES / NO ________ ________ NR. NR. NR. FLEET CIRCULARS MISSING: NR. NR. NR. 07-PRESENT CARGOPAPERS / B.L. / CHARTERPARTY CARGOPAPERS / B.L. / CHARTERPARTY NEXT VOYAGE UP TO NR. UP TO NR. UP TO NR. DEDE-
06-ISM MANUAL ISM CERTIFICATE SOFTWARE ISM / BORDFORMS? MASTERS REVIEW DATED: INTERNAL AUDIT REPORTS NON-CONFIRMITY REPORTS FLEET CIRCULARS
C03 Handing over ship.doc / 13.05.01

08-TELEPHONE AND COMMUNICATIONSLIST COMPANY CHARTERERS CARGO OPERATORS YES / NO YES / NO YES / NO
09-SHIPS MANOEUVRING CHARACTERISTICS / REMARKS :____________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 10-SHIPS PRESENT LOADING / DISCHARGING CHARACTERISTICS /REMARKS: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 11-SHIPS STABILITY REMARKS / CHARACTERICS:____________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 12-NEXT VOYAGE ROUTING / PLANNING AVAILEBLE ETS:_______________ AGENT ORDERED? NAME AND PHONE + FAY OF THE PRESENT AGENT: __________________________________________________________ NAME AND PHONE + FAX OF THE AGENT IN NEXT PORT: __________________________________________________________ PILOT ORDERED ? BOATMEN ORDERED? CUSTOMS? HARBOUR MASTER 13-ARE THERE FUEL/ LUBOIL BUNKERS ORDERED? YES / NO YES / NO
YES / NO YES / NO YES / NO YES / NO FUEL __________MT LUBOIL________LTR
BUNKERS ALREADY DELIVERED?: 14-SLUDGE / DIRTY OIL DISCHARGE ORDERED? SLUDGE / DIRTY OIL DELIVERED ASHORE ALREADY? 15-FRESHWATER ORDERED? FRESHWATER ALREADY DELIVERED?
YES/NO YES / NO YES / NO FR.WTR._________MT YES / NO

16-REMAINING BUNKERS / LUBOIL AND FRESHWATER ON BOARD AT NOON GASOIL: MDO : IFO: ____________MT ____________MT ____________MT FRESHWATER: DIRTY OIL: SLUDGE : LUBOIL M.E. 17-ARE THERE SUFFICIENT PROVISIONS, STORES ON BOARD? ARE PROVISIONS / STORES ORDERED? ALREADY DELIVERED? 18-SHIPS FUEL CONSUMPTION: ________ MT/ 24 HRS 100 % SPEED ________ MT/ 24 HRS 85 % SPEED LUBOIL CONSUMPTION: PER 24 HRS ________ LTR TODAY:
____________MT ____________MT ____________MT ____________LTR YES / NO YES /NO YES / NO
19-CASH ACCOUNT :
RMS CASHBOX:
___________ / (EURO) AS PER ATTACHED LIST ___________ / (EURO) AS PER ATTACHED LIST
MARLOW NAVIGATION:
20-GENERAL REMARKS: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ____________________________________________________________
Master:____________________ Signature
New Master:
______________________ Signature
MV .............................. HANDING OVER CHIEF OFFICER
PORT: DATE: CHIEF MATE: TIME: RELIEVING CHIEF MATE:
HAS THE NEW CHIEF OFFICER BEEN FULLY INFORMED ABOUT THE FOLLOWING DOCUMENTS ? 01 02 03 04 05 SHIPS CERTIFICATES (CLASS + FLAGSTATE) VALIDITY LIST OF CERTIFICATES SHIPS LOGBOOK OIL RECORD BOOK OUTSTANDING REPAIRS / MALFUNCTIONS: DECK: DATED__________ / YEAR_________ OUTSTANDING / FORTHCOMING MAINTENANCE JOBS OUTSTANDING SPAREPART ORDERS OUTSTANDING RECCOMENDATIONS: CLASSIFICATION : PLACE: _______ DATE: FLAGSTATE: _______ PORT STATE: _______ US COAST GRD: _______ ISM MANUAL INTERNAL AUDIT REPORTS NON-CONFIRMITY REPORTS FLEET CIRCULARS YES / NO YES / NO YES / NO YES / NO
06 07 08
______ ______ ______ ______
YEAR:____ ____ ____ ____ YES / NO ____ ____
09
FLEET CIRCULARS MISSING:
______ ______ UP TO NR. ______ UP TO NR. ______ UP TO NR. ______ NR. DE ______ NR. D ______ NR. E ______
10 11 12 13
COMPANY STANDARD FORMS IN USE (SOFTWARE) TELEPHONE AND COMMUNICATIONSLIST COMPANY ARE ALL SEACHARTS AND PUBLICATIONS UP TO DATE?
LAST CHARTCORRECTIONS MADE (NOTICES TO MARINERS) AT:______
C04 Handing over CO.doc / Rev. 11/12/01
MV .............................. HANDING OVER CHIEF OFFICER

14 15 HAS THE NEXT VOYAGE / ROUTING BEEN PREPARED NEXT VOYAGE TO: ETS: _______________ _______________ YES / NO
16-DOES THE ON SIGNING CHIEF OFFICER CLEARLY UNDERSTANDS HOW TO: PROCEED WITH ANCHORHANDLING AND MOORING PROCEDURES YES / NO OPERATE THE CARGO HATCHCOVERS AND SHIFTING GRAINBULKHEADS. YES / NO DEAL WITH MASTERS STANDING ORDERS YES / NO 17 TYPE (S) OF CARGO PRESENTLY BOARD:_________________________
__________________________________________________________________ __________________________________________________________________ 18-CONDITION OF THE CARGOHOLD PRESENTLY: GOOD AVERAGE BAD
19 SHIPS MANEUVRING CHARACTERISTICS / REMARKS: ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
15-GENERAL REMARKS:
SIGNS: Chief Mate New Chief Mate
C04 Handing over CO.doc / Rev. 11/12/01
MV . CHECKLIST BRIDGE
Passage preparation, before departure (start of voyage) Check List A, "Bridge Clear"
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. Gyro and repeaters switched on and synchronised, ready Magnetic bearing and steering compass available, repeaters synchronised, courses compared Echo sounder , echograph available Electronic navigational aids available Radar set up, tuned and ready for operation Ships clocks compared, synchronised Course- and engine movement recorder available Primary and emergency navigation lights checked Propeller and rudder clear of visible obstructions Main- and emergency- automatic steering, change over arrangement, rudder indicator testet and available , reversing indicator switched on Main engines ready, telegraphs and remote controls tested Bridge communication equipment: internal, external and portable tested, available Signalling lamps tested, available Emergency lighting tested Sound signal equipment checked, available General alarm tested Window wipers (heating), clearview screens tested, available Binoculars, Sextants, bearingdiopters available Charts and navigational publications corrected up-to-date and prepared for next part of voyage Latest weather report available GPS in operation AIS voyage data updated
Before arriving in a port or entering a river Check List B, "Bridge Clear"

1. 2. 3. 4. 5. Available river and port information, sailing directions and other navigation information including restriction on draught, speed entry time, etc. checked Latest navigational messages received Latest weather report available Radios checked Navigational equipment checked (as per part A) 1. Gyro and repeaters synchronised 2. Magnetic bearing and steering compasses available, repeaters synchronised, courses compared 3. Echosounder, echograph available 4. Electronic navigational aids available 5. Radar set up, turned and ready for operation 8. Primary and emergency navigation lights checked 12. Radios, two-way communication, telephones and walky-talkies checked 13.Signalling lamps checked 15. Sound signal equipment checked Main- and emergency steering gear checked Course- and engine movement recorder checked Manual steering engaged Anchor equipment checked, anchor ready for letting go
6. 7. 8.
9.
D01 Checklist bridge clear.doc
MV CHECKLIST ENGINE OPERATION
1. DAILY TESTS AND CHECKS
No 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13
Procedure Inspection tour through engine room ( leakage, non-standard noises etc ) Temperatures of fuel oil-service and settling tanks sufficient Checking of cooling system Checking of main engine fuel system Checking of luboil system Checking and verifying ( at noon ) of all tank levels Checking of communication lines (bridge-control room, bridge-steering gear, engine telegraph, emergency lines Checking of separators and purifiers for fuel and luboil Checking of both steering gear units (bridge control, emergency control) Checking of stand by pumps and systems Checking of automatic control system and alarms Checking of stand by generators Checking of boilers
Checked
ENTER COMPLETION OF CHECKLIST INTO THE LOGBOOK Sample: All checks acc. to checklist E01 1 carried out
E01 CHECKLIST ENGINE OPERATION
2. PREPARATION FOR SEA
No 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17
Procedure Pre-heating of engine should run at least 12 hrs before sailing Temperatures of fuel oil -service and settling tanks sufficient for operation Starting air system and compressors checked Main engine fuel system checked Lub oil system checked and pumps started All tank level been checked and verified The communication lines (bridge-control room, bridge-steering gear, engine telegraph, emergency lines) been checked Safety equipment in engine room tested Steering gear units (bridge control, emergency control) tested an checked Stand by pumps and systems been checked Seawater cooling system running Stand by generators running Main engine been turned by turning gear ( propeller free ) Bow thrusters been tested Automatic control system and alarms tested Purifiers for fuel and luboil running Bridge informed Engine ready for departure
Checked
3. PREPARATION FOR ARRIVAL IN PORT
No 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10
Procedure Both steering gear units (bridge + emergency control) tested and checked Starting air system under full pressure+compressors checked All tank level been checked and verified Fuel oil system changed over for arrival The communication lines (bridge-control room, bridge-steering gear, engine telegraph, emergency lines) been checked Has trial manoeuvre as Stop Astern Stop Ahead been carried out Are stand by generators running Are bow thrusters switched on Are automatic control system and alarms tested Is bridge informed about Engine ready for arrival
Checked
4. FINISH WITH ENGINE
No 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10
Procedure Both steering gear units (bridge + emergency control) switched off Starting air system closed All tank level been checked and verified Fuel oil system closed Main engine turning for min. 30 minutes After that please stop luboil system Cooling system running in harbour condition Generators running according to harbour level Bow thrusters switched off Automatic control system and alarms switched over
Checked
MV .............................. REPORT OF SHIPBOARD MANAGEMENT MEETING
Meeting of Shipboard Management to discuss matters regarding Safety on Board, maintenance procedures, economic but safe operation and trading of the vessel, environmental protection and practicable improvements are required at least once per month: MV: Month: Rapporteur: Date:
PARTICIPANT _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ TEXT:
NAME _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________
AGENDA 1. ________________________ 2. ________________________ 3. ________________________ 4. ________________________ 5. ________________________ 6. ________________________ 7. ________________________ 8. ________________________ 15. ________________________
M01 Meeting report.doc / 13.05.01
MV MASTER'S CASHREPORT
MONTH:
Date
Disbursements Cash Advance
Unit
Amount
Rate
Total Disbursements
Date
Receipts
Unit
Amount
Rate
Total receipts less disbursements Balance forward
NAME; MASTER
M02 Masters cash report.xls / 20.03.03
1 of 3
EQUIVALENT FOR WORKING CLOTH

( to be kept into the cashbox file )
Month:_________________________
RANK MASTER C/OFF C/ENG COOK O/S O/S 0,00
NAME
EQ. RATE TOTAL TOTAL CREW SIGN MONTH PAY

13,-USD 13,-USD 13,-USD 13,-USD 13,-USD 13,-USD TOTAL =
Month:_________________________
RANK MASTER C/OFF C/ENG COOK O/S O/S
NAME

0,00 0,00 0,00
Month:_________________________
RANK MASTER C/OFF C/ENG COOK O/S O/S
NAME

2 of 3
HES
NATURE
NATURE
NATURE
3 of 3
MV RMS..... ENGINE REPORT

Date: Cylinder: 1 2 3 4 5 6 7 8 After TurbineC Pressure CW in ME Oil in ME bar Operating press.gear Oil press gear Fuel oil ME bar Sealing oil pressure bar Charger pressure Temp C CW In ME CW aut ME C Oil in ME C Oil aut ME C Oil gear box C RPM / ME Oil consumption Per day ( ME)
RUNNING HOURS TOTAL AFTER LAST GENERAL OVERHAUL THIS MONTH
Exhaust Temp:
Main Engine Aux. Eng.1 Aux. Eng.2 Emergency Aux.

REPORT OF LUBOIL CHANGES & GREASING M03 Engine Report.doc / 08.11.04 1 of 3
Pos. Engine / Plant / System
Due every
Execution Date
Executed on Liters running hrs
Remarks
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32.
Main Engine Exhaustgas Turbo Blower Main Engine Govenor Rev./ Red. Gear Aux 1 Aux 2 Emerg. Aux. Eng. Em. Aux Air Compressor I Air Compressor II HFO Seperator Gas-/Dieseloil Seperator Luboil Seperator Air Condition Hydroforpump FW Hydroforpump SW Ballastpump Gear Rescueboat Engine Rescueboat Gear Hatchcover Hydraulic Steering Gear Hydraulic Wheelhouse Hydraulic Ballastvalve Hydraulic Bowthruster Gear Winches Gear Rudder Shaft Davit Rescueboat Fire Doors Fire Flaps / Dampers Ventilation Flaps Hydrants ( valve, spindles), Bearings of windless, hatchcover rollers etc. 33. Fire Nozzles 34. Couplings of Fire Hoses
Order comp. 750 hrs 750 hrs 6000 hrs 300 hrs 300 hrs 300 hrs 300 hrs 500 hrs 500 hrs 1000 hrs 1000 hrs 1000 hrs 1500 hrs 6 month 6 month 12 month 12 month 12 month If necessary If necessary If necessary If necessary If necessary If necessary Monthly 24 month Monthly Monthly Monthly Monthly Monthly Monthly Monthly
INVENTORY OF LUBAOIL AND CHEMICALS M03 Engine Report.doc / 08.11.04 2 of 3
Pos.
Lubricating-oil / Hydraulic-oil / Grease
Stock last month
Supplied
Consumption
Stock
Remarks
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.
Gadinia 30 Gadinia 40 Gadinia AL 40 Arginia T 40 Sirius 15W/40 Rimula Super 15W/40 Tellus T 15 Tellus T 32 Tellus T 46 Tellus T 68 Turbo T 68 / T 78 Omala 68 Omala 150 Omala 220 Omala 320 Corena AS 68 Grease Alvania EP (LF)2 Grease Alvania R3
Grease Rhodina EP2 (LF)2 Grease Rhodina EP2
Pos.
Others
Stock last month
Supplied
Consumption
Stock
Remarks
1. 2. 3. 4. 5.
Antifreeze / Glycol CWT Diesel / QC-2 Maxiguard
Date: ______________
Chief Engineer Name & Sign: _________________________
M03 Engine Report.doc / 08.11.04
3 of 3
SETTLEMENT OF PROVISION
MV "RMS
(A) - VALUE OF PREVIOUS MONTH (B) - DELIVERIES
"
EURO:
Month:
Date
Port
Supplier
Currency / Ex.-Rate
Value ()
Total: Summary Value of inventory Consumption (D)
(B) (A + B) (C) ( A + B) - C
Calcutaions:
Days x Persons
Crew =
Pers. / day
Pilots Agents / Visitors River Pilot
Total:
(E)
Average consumption per person this month (USD)
(D)/(E)
Date and Place
Shipstamp
Master name & Sign
O 01 Settlement of Provisions / 20.03.2003
MV CONTROLLED DOCUMENTS
Name of Ship Document Safety Management Manual Company Circulars Admiralty Charts Pilot Books Tide Tables Nautical Journals Publication of ships fitted with Radiotelegraph / -telephone installations COLREG SOLAS MARPOL International Code of Signals Load Line Convention Training Manual SOPEP Garbage Management Plan Accident Prevention Regulations Medical Aid Guide Sounding Table Stability Booklet Hull Drawings Machinery Drawings Electrical Drawings Manuals for Bridge Radio Equipment Manuals for Deck Equipment Manuals for Machinery Equipment STCW 95 IMDG Code Cargo Securing Manual German Traffic Regulation Rheinschiffahrtspolizeiverordnung SAR IAMSAR Cargo Stowage and Securing Call Sign IMO Number Date
Revision Number Person Responsible Shipboard Management Master See special list Mate See special list Mate See special list Mate See special list Mate See special list Mate Master Master Master Master Master / Mate Master Master / Mate Master Master Master / Mate Master / Mate Master Master Master Mate Mate Master Master / Mate Master / Mate Master / Mate Master Master Mate Mate Mate
O 02 Controlled Docs.doc / 13.0801
MV REGISTER OF RECORDS
Name of Ship Call Sign IMO Number Date
Record
Deck Log Book Engine Log Book Radio Log Book Oil record Book Deviation Log Book Accident Log Book Medical Log Book Watch Order Book Chronometer Diary Deck Maintenance Engine Maintenance Flag State certificates Flag State Survey Reports Classification Certificates Classification Survey Reports Training records Personnel records Audit records Condition reports Checklist Familiarisation Checklist Bunkering Handing over records Maintenance Plan Requisitions Quarterly reports Inspection and safety equipment Garbage Record Book Crew List Yard List Repair and Maintenance Correspondence Minutes of meetings Evidence of Disposal Bunkering records Rest Time Sheets Accident Reports Calibration records Qualification records of Crew Cargo Doc. previous voyages Provision accounts Slop chest accounts
Retention Period
5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years As long as valid Until sale As long as valid Until sale 5 Years 5 Years 10 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 1 Year End of shipyard 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 5 Years 1Year 1Year
Location Current year Prev. year

Bridge Engine Bridge Office shelf Bridge Dispensary Dispensary Bridge na Chief Officer Engineer Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office Office Office shelf Office shelf Office shelf Dispensary Office shelf Office shelf Office shelf Office bench Office bench Office bench Office bench Office bench Dispensary Dispensary Office bench Office bench Office bench Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office shelf Office Office Office shelf Office shelf Office shelf Dispensary Office shelf Office shelf Office shelf
O 03 Register of Records.doc / 13.0801
MV .............................. SPARE PART ORDER
DATE:
REQUISITION NO.:
URGENT : Next convinient port: Next quarter supply:
YES
NO
SPECIFICATIONS UNIT: MAKER: Remarks: _____________________ _____________________ _____________________ TYPE: SERIAL NO.: _______________________ _______________________
Pos.
Catalog / Part. Nb
Catalog - page
Description
Unit
Quantity requested
Stock in USED hand
For Office use only
___________________ Signature
___________________ Authorized by
___________________ Masters Signature
___________________ Date
O 04 Spare part order.doc / 08.01.03
MV . TMAS MEDICO
O 06 TMAS Medico.doc / 09/04/2002
Ship
Callsign
Phone
Fax
E-mail
Telex
RMS KIEL
V2BJ7
+49 172 27 69 827
[email protected]
RMS WANHEIM
V2OZ2
+49 173 - 71 74 542
[email protected]
(0581) 430445310 rhei 430445311 rhei
RMS WEDAU
V2BU
+49 173 29 55 751
+49 173 27 14 688
[email protected]
RMS LAAR
V2OB7
+49 173 71 42 853
+49 173 71 42 871
[email protected]
RMS BEECK
V2OX9
+49 173 72 10 774
+49 173 72 10 804
[email protected] [email protected]
(0581) 430474110beec
RMS BUCHHOLZ
V2OR8
+49 173 74 95 424
+49 173 74 95 425
[email protected] [email protected] buchholz@@fleet-online.de [email protected] [email protected] [email protected] (0581) 430402034 voer x 430402035 voer x
RMS VOERDE
V2AD8
+49 172 45 66 004
+49 172 45 46 998
O 08 Communication - Ship - Rev. 0
Page 1 of 2
RMS RATINGEN V2DK +49 172 42 38 589 +49 172 42 44 017 [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] (0581) 430434610 rati 430434611 rati
RMS TWISTEDEN
V2DN
+49 172 42 39 061
+49 172 43 88 305
(0581) 430434710 twis 430434711 twis
MV BAERL
V2BD2
+49 173 74 55 653
+49 173 74 55 703
(0581)430479110 bear 430479111 bear
MV RMS SAIMAA
V2BJ3
+49 172 20 51 224
+49 172 20 51 225
(0581) 430483210 saim 430483211 saim
MV RMS GOOLE
V2BJ4
+49 172 23 25 370
+49 172 23 29 328
(0581) 430483310 gool 430483211 gool
MV RMS DUISBURG
V2BW2
+49 172 - 20 53 740 +49 173 - 23 58 413
+49 172 21 66 148
MV RMS NEUDORF
V2AI5
[email protected] [email protected] [email protected] [email protected] [email protected]
Page 2 of 2
MV . MEDICAL REPORT
________________________________________________________________________________________________________ For completion by ship's master, and hospital or doctor ashore in capital letters, in cases of illness or injury affecting seafarers. Note: Copies of this form should be provided for the seafarers' medical records, ship's master (or his representatives), and hospital/doctor ashore.
For completion by ship's master Date:______________ Surname of patient, Other names:___________________________________________________________ Date of birth :_____________ Name of ship: Nationality:_______________ Shipowner: Name of ship's representative/agent on shore: ________________________________ Address and tel-no. of ship's representative on shore: ________________________________
Seafarer's registration no.: ___________
Seafarers rank: ___________
Details of illness or injury. Treatment received on board the ship (enclose attachments if necessary):___________________________ _____________________________________________________________________ _____________________________________________________________________ Date of onset Date injury of illness: ______________ occurred:_________________________________ Date work ceased on board:_______________ For completion by hospital or examining doctor on shore (*) Diagnosis: ____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Date when patient first examined:____________________________
(*) Full medical documentation should be attached, as necessary.
Details of specialised examinations:_________________________________________________ _____________________________________________________________________

O 07 Medical Report / 29.07.03 1/2
MV . MEDICAL REPORT
Treatment given (generic names of drugs, dosage, route of administration):____________________________________ _____________________________________________________________________ Further treatment to be given on board ship: _________________________________________________________ _____________________________________________________________________ Precautions to be taken on board ship: _________________________________________________________ _____________________________________________________________________ Other observations of hospital or examining doctor:____________________________ _____________________________________________________________________ Yes No Should see another doctor? O O When? Specify speciality if necessary: ___________________________ Is the illness contagious Estimated duration or incontagious? O O of illness:_____________________________ Fit for normal work now O O (indicate date) Specify: _____________________________ For how many days:____________________ For how many days:____________________ Air transport recommended Yes O No O
Fit for normal work from:_________ Fit for restricted work Unfit for work Bed rest necessary Recommended to be - repatriated - hospitalized O O O O O O O O O O
Should be accompanied? O O Full style of doctor in capital letters or stamp:________________________________

___________________________________________________________________________
_____________________________ Place and Date _____________________________ Doctors Name

O 07 Medical Report / 29.07.03
________________________________ Signature
2/2
RMS Baerl RMS Beeck RMS Buchholz RMS Duisburg RMS Goole RMS Laar RMS Neudorf RMS Rahm RMS Ratingen RMS Ruhrort RMS Saimaa RMS Twisteden RMS Voerde RMS Wanheim RMS Wedau V2BD2 V2OX9 V2OR8 V2BW2 V2BJ3 V20B7 V2AI5 V2DT9 V2DK V2DP6 V2BJ3 V2DN V2AD8 V2OZ2 V2BU 0173-7455653 0173-7210774 0173-7495424 0172-2053740 0172-2325370 0173-7142853 0173-2358413 0172-1590980 0172-4238589 0174-2402591 0172-2051224 0172-4239061 0172-4566004 0173-7174542 0173-2955751 01033-0173-7455703 [email protected] 01033-0173-7210804 [email protected] 01033-0173-7495425 [email protected] 01033-0172-2166148 [email protected] 01033-0172-2329328 [email protected] 01033-0173-7142871 [email protected] [email protected] [email protected] 01033-0172-4244017 [email protected] [email protected] 01033-0172-2051225 [email protected] 01033-0172-4388305 [email protected] 01033-0172-4546998 [email protected] [email protected] 01033-0173-2714688 [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
9194311 9115987 9148154 9194309 9313694 8508400 8920256 9117973 9249831 9075357 9313694 9195468 9177882 8920268 8503096
MV .............................. CONDITION OF ACCOMMODATION
Quarterly Report on Condition of Accommodation

This report is to be sent to the company regularly every three months.
Reference is to be made to the International Labour Organization Conventions No. 92 and 133 concerning crew accommodation on board ships.
The Master personally has to check and to verify by daily round through entire vessel the general condition and the cleanliness of all accommodation space on his vessel including all cabins, inventory, equipment, furniture or others belonging to them. It has to be pointed out that no modifications or alterations of any rooms or any inventory or furniture are allowed without written approval by the company. Special attention is to be paid to: Alleyways mess-rooms crew-cabins stairways furniture and inventory toilets electrical installations in cabins stores and lockers showers laundry sport- and fitness-rooms TV-rooms and others galley pantries lighting
Everything was found to be in good order, free from objections. If not please comment: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________
_______________ Date
_______________________ The Master
_______________________ Signature of Chief Mate
Q 01 condition of accomodation.doc/28/01/2009
MV .............................. CONDITION OF MACHINERY

Masters / CE Quarterly Statement on Condition of Machinery
This statement has to be send to the company regularly every three months but in any case prior to any relieve. In such cases the latest statement has to be attached to the respective handing over protocol.
I, the Master / CE of M/V "_______________ being in charge of Master / CE since ____________and on board/ back onboard of this vessel since _________________ hereby confirm that in my opinion and to the best of my knowledge the engine room and all machinery, all equipment, spares and tools in all respects are in good technical, serviceable and optimal condition and well maintained. The engine room is clean and safe without any hidden defects. All stores are well organised, tidet up with inventory, spare and material, updated and control. All gears, spares and tools are complete at the designated places and at all times ready for use. I am aware of my personal responsibility and I am convincet that the condition as well as the optical appearance of the machinery space(s) of this ship are in accordance with the standard requirement by the company as well as the respective chapter of the ISM Code manual wich is wellknown to me and therefore I am convinced that machinery space of this ship will give a good and satisfying impression to anybody who may enter or inspect the vessel.
Date
Master / CE
In case of any actual condition will not meet with Companys required standart, or will not satisfy your goodself and therefore will not allow you to sign above statement please specify what is not in order :
Explain reason why :

( Do not refer to any previous colleagues, any previous reports, discussion, etc.Just state the actual facts)
and wich actions are necessay/planned will be taken:
Date
Master / CE
Q 02 condition of machinery.doc/28/01/2009
MV ............................. VALIDITY OF CERTIFICATES & SAFETY EQUIPMENT

IMO Number Call Sign Date
Certificate
Interval [month]
Issued Last survey
Valid until Survey date
Rheinattest Port state control Ship Sanitation Control Drinking water examination Ships dispensary Ships first aid kit Shore base maintenance certificate EPIRB battery EPIRB hydrostatic release EPIRB annual test Radar transponder battery Radar transponder check (by crew) Radar transponder annual test Man over board light smoke Ships distress signals Line throwing rockets Rescue boat falls Rescue boat Lifeboat equipment Lifeboat distress signals Lifeboat smoke signals Lifeboat hand flares Lifeboat provision Lifeboat water Lifeboat compass Lifeboat dispensary Life raft (number Life raft (number Life raft (number ) ) )
60 6 6 12 12 12 12 60 24 12 60 6 12 36 36 36 60
6 36 36 36 36 6 60 12 12 12 12
1 of 2
S06 Validity of certificates.doc
MV ............................. VALIDITY OF CERTIFICATES & SAFETY EQUIPMENT

Certificate Interval [month] Life raft hydrostatic release Launching device Lifeboat falls CO2 plant (Halon) CO2 plant level test Fire extinguisher - Shorebase Insp. Fire extinguisher - Shipboard Insp. Breathing apparatus mask Breathing apparatus bottles Heat protection suit Immersion suit (condition check by crew) Lifejacket Lifejackets night lights ( see makers label ) Working west Magnetic compass deviation Magnetic compass regulation Gyro technical inspection Autopilot technical inspection Thermometer Barometer Chronometer Hatch cover hose test Hatch cover ultrasonic test Starting air bottle external Starting air bottle internal Gas detector test tubes EEBDs ( Emerg. Escape Breathing Device ) Two way VHF emergency batterys 12 60 36 12 60 24 24 60 12 12 72 72 60 6 72 24 12 60 24 12 24 12 24 72 72 6 Issued Last survey Valid until Survey date
S06 Validity of certificates.doc
2 of 2
MV .............................. HOT WORK PERMIT

This permit to work relates to any work involving temperature conditions which are likely to be of sufficient intensity to cause ignition of combustible gases, vapour or liquids in or adjacent to the area involved. General Valid From Hrs: Date: To Hrs: Date:
Location of hot work: Has enclosed space entry permit been issued? Reason if No: Description of work: Personnel carrying out hot work: Responsible person for hot work: Responsible person for Safety: Section 1 Is the surrounding working area free from oil/fuel residues and gases? Has the equipment or pipeline been blanked? Is this equipment or pipeline free of liquid and / or gases? Is additional fire protection available? Is the equipment isolated electrically? Special conditions/precautions Yes / No
Yes / No Yes / No Yes / No Yes / No Yes / No
Signed Master / Responsible Officer / Person in charge of work team GUIDANCE NOTES FOR HOT WORK PERMIT GENERAL a) Starting/finishing time must not exceed the Authorized Signatories/Responsible Officers working hours. b) Specific location of hot work to be given. c) Description of work to include type of equipment and tools to be used. Applies to all hot work involving high temperatures, open flame, electric arc, or continuous source of sparks ,sand or grit blasting, hammering, mechanical chipping, using of air rotary equipment and electrical equipment. This type of work includes but not limited to welding, burning and grinding. TESTS FOR COMBUSTIBLE GAS SHOULD BE CARRIED OUT IMMEDIATELY BEFORE COMMENCEMENT OF HOT WORK AND AT FREQUENT INTERVALS AS LONG AS THE WORK IS IN PROGRESS Section 2 The work has been completed and all persons under my supervision, materials and equipment have been withdrawn. Authorised person in charge Time: Date: First copy for display at Hot work area. Second copy for ship or terminal records.
S01 Hot work permit.doc / 13.05.01
MV .............................. ENCLOSED SPACE ENTRY PERMIT
General Location / Name of Enclose Space: Reason for Entry: This Permit is valid From To hrs hrs ______________________________ ______________________________ Date Date
( See note1)
Section 1 - Pre-Entry Preparations (To be checked by Master or responsible Officer) Has the space been segregated by blanking off or isolating all connecting pipelines? Have valves on all pipelines serving the space been secured to prevent their accidental opening? Has the space been cleaned? Has the space been thoroughly ventilated? Pre-entry atmosphere tests : Readings Oxygen Hydrocarbon (see note 2) % vol (21%) % LFL (Less than 1%)
Have arrangements been made for frequent atmosphere checks to be made while the space is occupied and after work breaks? Have arrangements been made for the space to be continuously ventilated throughout the period of occupation and during work breaks? Is adequate /24V/ illumination provided? Is rescue and resuscitation equipment available for immediate use by the entrance to the space? Has a responsible person been designated to stand by the entrance to the space? Has the Officer of the Watch /bridge-engine room / been advised of the planned entry? Has a system of communication between the person at the entrance and those entering the space been agreed and tested? Are emergency and evacuation procedures established and understood? Is all the equipment used of an approved type?
S02 Enclosed space entry permit.doc / 13.05.01
MV .............................. ENCLOSED SPACE ENTRY PERMIT

Section 2 - Pre-Entry Checks Section 1 of this permit has been completed fully? I am aware that the space must be vacated immediately in the event of ventilation failure or if atmosphere tests change from agreed safety criteria? I have agreed the communications procedure! I have agreed upon a reporting interval of minutes !
Emergency and evacuation procedures have been agreed and are understood! To be signed by: Master or responsible officer Authorised Team Leader Responsible person supervising entry
Date Date Date
Time Time Time
This Permit is rendered invalid, if ventilation of the space stops or if any of the conditions noted in the checklist change
Notes: 1. The Entry Permit should contain a clear indication as to its maximum period of validity which, in any event, should not exceed a normal working day. 2. In order to obtain a representative cross-section of the compartments atmosphere, samples should be taken from several depths and through as many openings as possible. Ventilation should be stopped for about 10 minutes before the pre-entry atmosphere tests are taken.(see section 11.3.1. I.S.G.O.T.T. 4th edition)
S02 Enclosed space entry permit.doc / 13.05.01
INCIDENT REPORT
1 NON - CONFORMITY / ISM PROCEDURE COMPLAINT IDENTIFIED RISK ACCIDENT INCIDENT / NEAR INCIDENT SERIOUS DAMAGE OCCUPATIONAL DISEASE OTHERS 3 Detailed description: 2 SHIP: ___________________ REPORT NO: ____________ DATE POSITION RANK : ____________ : ____________ : ____________
If you need more space, please append additional pages or documents
4 Cause:
5 Action proposed / taken ( describe briefly ):
6 If already taken, has this action has the desired result?
Yes
No
7 Is further action required to modify the procedure or work instruction. If Yes, please specify briefly:
Yes
No
S03 Incident.docRev 2
SAFETY MANAGEMENT SYSTEM

Masters Review
Ship: Master: Assessment from: Period:
Document : S 04 Rev. : 01 Date : 30.11.2008
Page:
1 of 3
Applies to: All ships
to:
Note: The Masters Review must be conducted by the Master quarterly and at the end of his sea assignment.
Distribution: Original on board, copy to the DPA
No. 1.
SMS Subject
Assessment
Recommendations
2.
Safety and EnvironmentalProtection Policy
3.
Company Responsibilities and Authorities
Designated Person 4. Masters Responsibility and Authority
5.
Resources and Personnel 6. Development of plans for shipboard operation resp. maintenance
7.

Masters Review
No. 8. Reports and analysis of NCs, Accidents & Incidents SMS Subject Emergency Preparedness Assessment
Page:
2 of 3
Recommendations
9.
10.
Maintenance of the Ship and Equipment
Documentation 11. Inspections & Audits by Flagstate, Class, PSC, Company.
12.
Overall assessment of effectiveness of ships SMS:
Signature of the master:
Date:

Masters Review
No. SMS Subject Assessment
Page:
3 of 3
Recommendations
Feedback from the DPA:
Name and Signature DPA:
Date:
MV .............................. FAMILARISATION CHECKLIST
After arrival / embarkation of any new crew member on board, it is the Masters and Duty Officers responsibility to ensure that the new employee is immediately familiarised and briefed about the following: 1. Crew members cabin, assigned life boat, location of life jacket and immersion suits, nearest fire extinguisher and other fire fighting equipment, escape routes, safety plan and any other vessel specific personal life saving appliances 2. All on board safety information Symbols, Signs, Alarms, Signals 3. Personnel procedures for Man Overboard 4. Immediate actions when detecting fire or smoke, raising of alarms 5. Actions after hearing Abandon Ship or General Alarm 6. All locations of Master Stations, station bills and its content 7. Special duties assigned in case of life boat launching 8. Demonstration of vessels internal communication system 9. Assignment of station during mooring and un-mooring 10. Familiarisation tour through vessel (Deck, Engine, Accommodation) 11. Introduction of new employee to all crew members 12. Instruction in the drug & alcohol policy 13. Location of companys Safety Manuals (Standing orders for all officers) 14. Check of crew members safety working clothes - by Master 15. Cabin control - all cabin items in good order 16. Instruction in the duties on board 17. Cabin control - all cabin items in good order 18. SMS/QMS Manuals, Fleet instructions, use of Forms, safety duties 19. Familiarization and introduction to the Ships Security in accordance with the ISPS Code.
Crew member
Date on board
Sign
I, ________________ Master of ______________ hereby confirm that crew members listed above have been fully briefed and familiarised in all above issues and I will ensure that he will be further trained in accordance with companys Quality and Safety Management System.
Date
Master / stamp
S05 Checklist familiarisation.doc / 13.05.01
SHIPBOARD DRILL AND TRAINING PLAN

(aacording to SOLAS, MARPOL, ISM)
January Fire Drill*/(include First Aid training) (done) fill in date Abandon Ship* (done) Lifeboat Launching** (done) Man over Board (done) Oil Spill (done) Emergency Steering (done) Search and Rescue (done) Collision (done) Grounding (done) Main Engine Failure (done) Office Communication*** (done) Remarks: Be aware, communication drills hace to carry out with the office. The communication drills are the emergency drills for the office.
February
March
April
May
June
July
August
September
October
November December
x x
x x x
x x
x x
x x (x)
x x
x x
x x x
x x
x x
x x (x)
x x
x x x x x x
x x x
x x x x x x
x x
Please note the date of training carried out every second line in the current month. Use emergency check lists of ISM manual if applicable. If not possible to hold the schedule, make note in log book. The special training should be made in the next month additionally. All training tasks can be added in one training session of course (e.g. collision, fire and emergency steering drill) * See special remarks according to background and content in the attachment. ** Depends on kind of Lifeboat, please verify remarks in the attachment. *** Means contact the office by telex or fax describing the "emergency" and request for assistance. You will get an answer of RMS emergency group. After finishing drill send a drill report.
10.08.2005
S07 Shipborad drill and trainingplan.xls
S07
MV ........................ EMERGENCY TELEPHONE LIST

Port: Date
EMERGENCY TELEPHONE LIST (for port stay)
This list of telephone numbers and contact persons which has to be considered as utmost important especially in case of an accident or other hazardous incident during night time has to be filled as soon as possible after arrival of the vessel in port. Whenever practicable, this list should be filled allready in advance prior to arrival in port. Therefore. This form shall be send by fax to the agent who should be requested to insert the respective numbers and to bring the completed list on board upon arrival. The actual emergency telephone list has to be displayed at strategic points e.g. the watchman station, near the gangway or in the ships or cargo office.
Port contact Agent Taxi Ambulance Hospital Fire Brigade Police Customs Stevedores P&I Representative
Telephone number
After office number
S08 Emergency telephone list.doc
1 of 1
WEEKLY PROGRAM 1. Lifeboats/Rescue boats: a) Operate engine for at least 5 minutes b) Test gear ahead and astern c) Check oil and fuel levels d) Visually inspect for readiness e) Carry out boat drill Life raft: (visual check only) a) Condition of container b) Water tight tape c) Lashing and fastening to hyd. Release Signalling lamp and battery: a) Check if lamp is operational b) Check if battery is fully charged
Month
1, 2, 3 18. Fuel & oil tanks gauge glass: a) Check for correct position of cocks (Normally to be closed) 19. Sounding pipes a) Check self-closing of sounding cocks 20. Bilges: a) Inspect for oil, rags and foreign matters in bilge 21. Domestic refrigerators rooms: a) Opening of doors from inside the cold rooms b) Test the alarm in each room c) Inspect fore room door's lock release and butterfly nut 22. Emergency batteries: a) Check, discharge for at least 3 hours and recharge 23. Portable VHS (GMDSS): a) Test equipment 24. Emergency air compressor: a) Operate and check for proper functions 25. F.P. Isolating valves a) Close ond open, check for easy movements 5. 6. 2 WEEKS PROGRAM 1. 2. 3. Weekly program: (See list) Life boots/rescue: a) lower boats to embarkation deck Drills: (regulations 18 chapter III SOLAS 1974 as amended) a) Practice musters b) Carry out boat drill (Conduct as if there were an actual emergency) c) Carry out fire drill (Conduct as if there were an actual emergency) d) Training and instructions 7. 8. 9. 10. Dampers: a) Grease moving parts and tests 11. Portable radio: a) Test equipment as per instructions
3 MONTH PROGRAM 1. 2. 3. 4. Weekly program 2 week program Monthly program lifeboats: a) Lower boats to water, disconnect and manoeuvre in the water b) Grease all grease points on davits c) Grease falls and inspect wires d) Check ladder and lifeline condition e) Change drinking water in tanks f) Check Immersion suits + thermal protective aids Lifejackets: a) Check for wear and tear, check lights, whistles Fixed C02 System: a) Check and clean by air pressure C02 pipes to hold / engine room b) Check connection of pipes C02 System Air pipes fire arrestors: a) Check condition of mesh Emergency steering; a) Activate by emergency means from steering engine flat Portable VHFs (GMDSS): a) Check batteries are charged
2.
3.
4.
Dampers: a) Operate dampers leading to holds, engine room and accomodations b) Check if open/close position is properly marked c) Check if designation of space it closes is correct Emergency generations: a) Start in automatic mode, simulating electric System shut down condition Operate for a least 10 minutes Emergency lights: a) Check for proper Operation of lamps and light b) Check for proper Operation of embarkation lights Emergency fire pumps: a) Operate pump and supply water for 2 jets on the highest deck b) Operate pump by remote start Main fire pump: a) Operate and check pressure b) Remote start from outside of the engine room Fire line isolating valves: a) Close and open, check for easy movement
5.
6.
7.
8.
9.
10. Fireman's ourfit: a) Check if safety lamp batteries are fully charged b) Check if proper air cylinder pressure 11. Fire Extinguishers: a) Visual inspection of all fire ext. power, foam, C02, etc. 12. Self-Closing doors: Check for proper operation of: a) Engine room doors b) Stair-case doors c) Exit to deck doors 13. Water tight doors: a) Operate locally ond by remote control, if applicable b) Check alarms c) Check rubber packing 14. Fire and smoke detectors: a) Sample check sensors in engine room and accommodation (10%) b) Check if alarm is heard on bridge 15. C02 fixed System: a) Check alarm on bridge b) Check smoke detecting system c) Smoke detectors 16. Alarms: a) Test general alarm (Check that all bells are heard well) b) Test bilge level alarm (In the engine room, in the holds where free and bowthruster room) 17. Emergency escape: a) Check for easy opening of doors, windows b) Check for clear passage through escape doors c) Check escape ropes d) Check lights in escape trunks
10. Fire and smoke detectors a) Check all sensors in engine room ond accommodation b) Check if alarms heard on bridge 11. Thermal protective aids + immersion suits a) Check for wear and tear 12. Line throwing appliances a) Check layout and instruct crew
MONTHLY PROGRAM 1. 2. 3. 4. Weekly program (See list) 2 week program (See list) Life boats/rescue boats: a) Check boats equipment (See check list) Lifebuoy: a) Smoke floats visual checks b) Light floats: (Carabide and chemical batteries) visual check c) Light floats: (Normal torch batteries) test d) Man-overboard (comet type only): inspect lights by turning to floating position Fireman's outfit: a) Check breathing apparatus (mask, pipes) for air leak and material condition b) Check all spare air cylinders for air pressur c) Check smoke helmet parts (masks, pipes, air pump) condition and operation d) Check condition and completness of parts: (protective clothing, protective helmet, rubber gloves and boots, protective gloves. Life line safety belt of harness, fireman's axe, safety lamp) Fire hoses: a) Visual check of hoses and nozzles Separators, pumps and ventilators: a) Remote stop b) Stop by opening of: C02 release Station door. (if available) Quick closing valves: a) Remote operating Emergency headquarters (if available): a) Check for contents according to list
YEARLY PROGRAM 1. 2. 3. 4. 5. 6. Weekly program 2 week program Monthly program 3 month program Fireman's outfit: a) Air cylinder to be changed Fire Extinguishers Dry Chemical: a) Empty extinguishers and break hardened power if existing. Clean clogged pipes b) Weigh C02 activating cylindef and check seal c) Label the extinguishers with the examiners name and examination date Foom extinguishers; a) Empty extinguishers wash with fresh water and check for corrosion b) Fill extinguishers with new solution. c) Label the extinguishers with the examiners name and examination date C02 extinguisher: a) Weigh the extinguisher and compare with the weight stamped on the extinguisher neck b) Label the extinguisher with excminers name and examination date
5.
6. 7.
8. 9.
7.
Fixed C02 fire extinguishing System:
a) b) c) d) d1)
External inspection the whole system Blow air through all systems with pressure of 6 ATM at least Test the alarm system Weigh or check by rodioactive sensor all C02 cylinders The maximum deficiency of gas is 10% and this in condition that the overall quantity of gas originally is not less than it should be d2) Full report on CO2 gas weight to be kept on board 8. Liferafts: a) Send rafts and associated hydrostatic release units to an approved service station for annual survey Fire hoses a) Check all hoses at 6 ATM water pressure
LIFE RAFT STBD LIFE RAFT PORT LIFE RAFT PORT LIFE RAFT FORE 18 MONTH SCHEDULE last done comet manoverboard batteries
last done
last done
9.
18 MONTH PROGRAM 1. 2. 3. EPIRB a) General condition check Man-over board signal (comet type only) a) Replace batteries SART a) General condition check
25 & 5 YEARS SCHEDULE life boat falls last done last done life boat stbd wire turned end for end wire renewed life boat port wire turned end for end wire renewed food rations expiry date expiry date life boat stbd life boat port
last done
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50.
expiry date
location bridge
30 MONTH PROGRAM 1. lifeboots a) Turn falls end for end
life boat stbd 5 YEARS PROGRAM 1. Lifeboats a) Renew falls (after 4 years if not turned at 30 months) b) Gear wheel and brake of lifeboats lifting mechanisms to be inspected Fire extinguishers a) Hydrostatic pressure test to all dry chemicals and foam extinguishers b) Stamp date of hydrostatic pressure test on extinguisher Fixed fire extinguishing system C02: a) Test pilot piston of system with similar C02 pressure as originally designed to operate at b) Test pilot valves to engine room system with similar C02 pressure as system was designed to operate at NOTE: C02 cylinders will be disconnected at time of this test c) Test of safety valve ot 120 kg/cm2 d) Test high pressure pipes between cylinders and engine room pilot valve with 25 kg/cm2 pressure e) Test medium and low pressure pipes including nozzles in holds by blowing air at pressure of 25 kg/cm2 f) Check air flow through nozzles in engine room. Test pressure at 25kg/cm2 Fireman's outfit a) Breathing apparatus will be checked by an authorized workshop b) All cylinders will pass hydrostatic pressure test c) Each cylinder passing the test will be stamped with the test date EPIRB a) Renew batteries - test SART a) Renew batteries - test life boat port
3 YEARS SCHEDULE pyrotechnic equipment expiry date 2 man overboard buoys 12 parachute flares 4 line throwing rockets 4 line throwing cartridges 4 parachute flares 6 hand flares 2 bouyant smoke flares 4 parachute flares 6 hand flares 2 bouyant smoke flares 5 YEARS SCHEDULE last done
expiry date
expiry date
2.
last done
3.
CO2 fixed system breathing apparatus no. 1 breathing apparatus no. 2 breathing apparatus no. 3 breathing apparatus no. 4 breathing apparatus no. 5 HYDROSTATIC PRESSURE TEST type of extinguishers last done dry chemicals foam co2 gear wheels and brake last done of lifting mechanism inspection life boat stbd life boat port
last done
last done
minimum) ROWING OARS, 2 spare (not required for M and MP boats) STEERING OAR, 1 with white painted blade CRUTCHES or equivalent (2 for each rowing thwart plus 50% spares) PLUGS (2 for each plug hole with chain attachment) or Automatic VALVES IN LIEU RUDDER (attached) WITH TILLER LIFELINE backeted around outside of boat GRABLINES gunwale to gunwale (2 minimum) BILGE PUMP manually operated (1) LOCKER for small items of equipment PAINTERS, 1 secured to stem, l secured forward with strop and toggle LIGHT BUOYANT HEAVING LINES (2) + QUOIT BOAT HOOK (2 for M and MP boats) MAST with galvanized wire stays and orange sails (not required for M ond MP boats) COVER AND SUPPORTS, highly visible, for protecting occupants FOOD RATION per person, of approved type, in airtight receptacles stowed in watertight containers FRESH WATER, 3 litres or 6 pints per person in watertight receptacles PARACHUTE SIGNALS, red (4) HAND FLARES, red (6) BUOYANT SMOKE SIGNALS, orange (2) BALER with lanyard (1) BUCKETS with lanyards (2) HATCHETS with Ianyards (2), one at each end of boat LAMP with sufficient oil for 12 hours (1) MATCHES in watertight container (2) COMPASS IN BINNACLE, efficiently luminized or illuminated SEA ANCHOR (1) STORM Oll, 41/2 litres (1 gallon) STORM OIL CONTAINER, for attaching to sea anchor DIPPER, rustproof with lanyard (1) GRADUATED DRINKING VESSEL, rustproof (1) FIRST AID OUTFIT, approved type in watertight case (1) ELECTRIC TORCH, waterproof, suitable for Morse Code signalling (1), with spare set of batteries and spare bulb in waterproof container DAYLIGHT SIGNALLING MIRROR (1) JACK-KNIFF, wilh tin opener (1) attached to boat with lanyard WHISTLE or equivalent sound signal (1) FISHING TACKLE (1 set) LIFE-SAVING SIGNALS, illustrated table (1) SHORT LADDER or other means for climbing into upright boat from water SKATES to facilitate launching against adverse list (Ch. III, Reg. 36h) BROWSING TACKLES to hold boat against ships side (Ch. III, Reg. 36h) MOTOR LIFEBOATS: FUEL CAPACITY sufficient for 24 hours running FIRE EXTINGUISHER, portable, suitable for oil fires (2 for motor lifeboats only) TOOLS FOR MINOR ADJUSTMENTS MARKING OF BOATS: Dimensions and number of persons it is permited to carry to be permanently marked thereon Name and port of registry of the ship to which Iifeboat belongs painted on each side of the bow Retro reflecting material labels 10% Thermal Protective Aids (TPA) For open lifeboats at least 3 immersion suits
4.
5. 6.
Form S09 safety-equipment-check-schedule.doc
LIFE BOAT EOUIPMENT YEARLY SCHEDULE LIFE RAFT INSPECTION last done LIFE RAFT STBD Each iifeboat must be equipped as follows: last done last done 1. ROWING OAR, 1 to each rowing thwart (half for M and MP boats, four
MV ................................................
OIL TRANSFER CHECKLIST

In accordance to International Safety Regulations Place and date of transfer: ___________________________________ Before Oil Transfer 1. All detail of bunker procedure has been discussed with all related persons and is understood by them 2. All related documents are prepared 3. All related persons are familiar with the fuel oil piping system on board 4. The oil transfer procedure plan is displayed at the fuelling station 5. The area of bunkering/fuelling station is lighted sufficiently 6. A tank filling plan to prevent heeling is prepared 7. All related persons are aware of the relevant emergency procedures 8. Flag BRAVO is hoisted and red signal lamp is switched on 9. All scuppers and drain holes are closed 10. All air vents of the bunker tanks are open 11. Communication system between manifold, supplier and engine room is established and checked 12. Vessel is moored safely 13. Sea and weather condition allows safe bunkering procedure 14. Drip trays are empty and in position 15. Fire extinguishers are in position and ready for immediate use 16. The oil pollution prevention system and equipment is prepared and ready for immediate use 17. No person is smoking on deck during bunker transfer 18. Can the person at the manifold immediately stop the transfer in emergency During Oil Transfer 1. The time of transfer start is to report to the deck officer on duty 2. The oil is charged to the expected tank 3. Manifold is tight and not leaking 4. Tanks are sounded in regularly intervals 5. Samples are taken 6. The vessel's safe mooring condition is checked in regularly intervals 7. The transfer pump will be slowed down if the flow must be changed to another tank 8. The transfer pump will be slowed down if the planned quantity of oil is nearly transferred 9. Care will be taken during cleaning the piping by compressed air 10. On completion of the transfer, all bunker valves are confirmed closed 11. The time of transfer end is to report to the deck officer on duty After Oil Transfer 1. Tanks are sounded to sum up the final transferred quantity in witness of the supplier 2. Fuel samples are handed over to the engineer on duty 3. Drip trays are cleaned 4. Flag BRAVO has been dropped and red signal lamp is switched off 5. The manifold is closed and secured with gaskets 6. Scuppers and drain holes are opened 7. Entries in the oil record book has been made _____________________________________ Name and signature of chief engineer/captain on duty S10 Oil Transfer Checklist.doc YES NO
YES
NO
YES
NO
_______________________________ Name and signature of officer on duty 1 of 1
CRITICAL EQUIPMENT AND SYSTEMS - CHECK
S 11 CRITICAL EQUIPMENT AND SYSTEM - CHECK

Description Batteries for emergency power supply Emergency Fire pump Manner Power & Water test Function test Function test Function test Function test Function test Function test Visual Inspection Frequ. Weekly In Charge Engineer Sign for check
Weekly
Engineer
Steering gear & Intercom
Monthly
Engineer
Emergency Lighting
Monthly
Engineer
Automation on Auxiliary engines Lifeboat & / or Rescue boat Engine Lifeboat & / or Rescue boat Launching appliances Lifeboat & / or Rescue boat Launching appliances Bilge Alarm
Monthly
Engineer
Weekly
Engineer
Monthly
Chief Officer
Weekly
Chief Officer
Function test Function test Function test Visual inspection Function test Function test
Weekly
Engineer
Smoke & / or Heat detection system Quick closing device
Weekly
Engineer
Monthly
Engineer
Quick closing deceive
Weekly
Engineer
Emergency Generator
Weekly
Engineer
Anchor
Monthly
Chief Officer
S 11 Critical Equipment and Systems - Check
1 of 1

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ISM - INTERNATIONAL SAFETY MANAGEMENT

- HANDBOOK part A CONTENTS ___________________________________________________________________

REVISION CONTROL SHEET DOCUMENT OF COMPLIANCE

SAFETY MANAGEMENT MANUAL

ISM - INTERNATIONAL SAFETY MANAGEMENT

ISM - INTERNATIONAL SAFETY MANAGEMENT

COMMUNICATION LIST OFFICE

PROCEDURES STANDARD FORMS

Handbook part B: F G FLEET CIRCULARS ISM ENCLOSURES

ISM - INTERNATIONAL SAFETY MANAGEMENT

FLEET CIRCULARS ISM ENCLOSURES

RHEIN-, MAAS- UND SEESCHIFFAHRTSKONTOR REVISION CONTROL SHEET

Revision / Name / Date

Revision / Name / Date

Revision / Name / Date

Revision / Name / Date

Rev. 04 Name changed into SMM 30.03.06

Safety Manual rev_01.doc 01/04/2002

Rev. 02 Contents add. To SMM 30.03.06

Shipboard Manual rev_01.doc 01/04/2002

Shipboard Manual rev_02.doc 01/06/2002

Shipboard Manual rev_03.doc 01/08/2005

Rev. 04 Contents add. To SMM 30.03.2006

Company Manual (Communication) / Inventory of Forms Iventory of Form

Inventory of Forms_C 15.11.2002

Add. S10 Oil Transfer Checklist 15.11.2002

Shipboard Manual rev_remling.doc 29.11.02

S03 Non-conformity report 29.11.2002

S 07 Shipboard Drill and Training plan 31.03.03

O 01 Settlement of Provisions 31.03.03

Cover Sheet total Content of SMM 31.03.03

Procedure No 4 Revised 30.03.2006

Procedure No 5 Revised 30.03.2006

Procedure No 6 New 30.03.2006

Procedure No 14 New 28.07.2006

Procedure No 11 Revised 22.02.2007

Revision Revision Control.doc

Approved Herr Paschedag / Herr Wellbrock

Date effective 01.12.2008

RHEIN-, MAAS- UND SEESCHIFFAHRTSKONTOR REVISION CONTROL SHEET

Revision / Name / Date

Revision / Name / Date

Revision / Name / Date

Revision / Name / Date

E01 Checklist Engine Operation 19.04.2005

S 11 Critical Equipment 10.08.2005

S03 rev1 deleted 30.01.06

S03 rev. 02 Renewed 30.01.06

O 06 Planned Maintenance Spez. Rheinhausen

O 01 Engine Record Add. Cyl. 7-8

O 01 Deleted and add to M 04 13.01.03

M 04 Luboil spez. for Mhl. Voer. Hom. 13.01.03

O 04 Spare part order 13.01.03

O 01 Settlement of Provisions 20.03.2003

M04 Deleted 01.09.2005

M03 Page 1-3 revised 30.03.2006

Place: Date: