Birch Case

Birch Paper Company (Case Study - Transfer Pricing)
21.03.2011
1. What is the immediate economic impact to the company of sourcing the product to either WEST PAPER or EIRE?
Mr. William Kenton, manager of the Northern Division, should be permitted to choose the alternative that is in Northern division's own interests. The transfer price policy gives him the right to deal with either insiders or outsiders at his discretion. If he is unable to get a satisfactory price from the inside source, which is Thompson division, he should be free to buy from outside. The three bids from Thompson division, West Paper Company and Eire Paper Company are $480, $430 and $432 respectively. Below mentioned are the costs involved while taking Thompson division, West Paper Company and Eire Paper Company into consideration. Costs in Thompson division's Bid Price: Thomson division Bid Price: Total Cost (Thomson Division): Profit +Overhead (Thomson Division): $480 $400 $400 x 20% = $80
Bought out items' Cost (Thomson Division): $400 x 70% = $280 Value addition Cost (Thomson Division): $400 - $280 = $120 ......... (1)
Linear board and corrugating medium (Southern Division) Selling Price: Linear board and corrugating medium (Southern Division) Cost: Profit taken by Southern Division: $280 x 60% = $168 .........(2) $280 - $168 = $112 $400 x 70% = $280
Total Cost involved [(1) + (2)] :
$168 + $120 = $288
Costs in West Paper's Bid Price: West Paper Bid Price:
........ (No Info given in the case) $430
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Costs in Eire Paper's Bid Price: Eire Paper Bid Price: Outside Liner (Southern Division): Printing (Thompson division) : Eire Paper Own Supplies Cost (including Eire's profit): $432 - $90 - $30 = $312 $432 $90 x 60% = $54 $25 = $30 - $5
Total Cost :
$54 + $25 + $312 = $391
Since all the transfer prices in the company are calculated at costs, the Northern Division should accept the bid for Thompson division as it has the lowest costs. Accepting the bid based on lowest costs would also enable Birch Paper Company to earn the highest profits available. 2. What are the possible solutions to the immediate issue? The method of using transfer price helps decide whether to in source if the selling profit center can sell all of its products to either insiders or outsiders and if buying center can obtain all of its requirements from either outside or insiders. The market price then represents the opportunity costs to the seller of selling the product inside. In this case, Thompson division had been running below capacity and Southern division also had excess inventory. The transfer price of $480 offered by Thompson division does not represent the opportunity costs of selling inside as there is no demand market for the product outside. Also, the transfer price of $480 is higher than the market price which is around $430. Deciding based on transfer price will not induce goal congruence as the situation is not ideal. Considering that there is no intervention from the vice president of Birch Paper Company, the Northern division would most probably accept the lowest bid from West Paper Company. This might result in the highest profits for Northern division but it is not in the best interests of Birch Paper Company. Accepting the bid from Thompson division would boost demand for the two other divisions. The losses cut would most probably be more than the costs saved by Northern division which is $50 ($480-$430).The vice president should give specific orders to Northern division to accept the bid from Thompson division. However, as the
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transaction in this case represents less than 5% of the volume of any of the divisions involved, it might not be possible for the vice president to intervene other transactions when similar problems arise. 3. What are the changes, if any that should be made in the system in the long run? Ideally, when there is an availability of market price, the division should use it. However, Thompson used a cost-based transfer price instead. Cost-based transfer price should only be used when the market price is not available. The problem with Birch's transfer pricing system is that they allow each division to set their own price freely which is in line with the company's policy to decentralize responsibility and authority. When each division can set their own price, conflicts and disagreements can occur on a frequent basis and each division could make decisions that only benefit their own division rather than the company as a whole. For instance, the transfer price quoted by Thompson is about $50 more than the market price. This shows that their pricing is not competitive enough. Thompson is operating below capacity and yet it quoted a price which is higher than the market price. The reason given was that anything less than $480, they will not be able to earn a profit and also, given that they did not get any profit from developing the product for Northern, Brunner feels that they are entitled to a good mark up. This is inconsistent with the expectation that the division must meet the market price if they wanted the business. Market price should be used as it reflect show well is the division doing as compared to competitors. It is mentioned in the case that Southern quoted the market price to Thompson even though they are operating on excess capacity. This will not pose a problem as the market price reflects the demand and supply situation of the market and is adjusted automatically by the demand and supply. Also, account must be taken into of the fact that Thompson will not be able to get a better price from other outside sources as most will follow the market price too. The underlying problem of the transfer price system could be that each division is judged based on profits and return on investment. This causes the division to over-emphasize on profits and encourages goal incongruence. Each division aims at achieving short-term profits so as to look better in the company's eyes. In their bid to achieve a high profit figure, they fail to optimize the company's profit as a whole. This will affect the company long-term profits.
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Hence, the company should not just assess each division based solely on financial figures like profit and return on investment. The company should assess them based on other non-financial things like quality so as to divert the division's emphasis on profits. In addition, the company should allow the divisions concerned to negotiate between themselves as they are the ones closest to the situation, rather than just asking the divisions to meet the market price.
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Birch Paper Company (Case Study - Transfer Pricing)

Total Cost involved [(1) + (2)] :

$168 + $120 = $288

Costs in West Paper's Bid Price: West Paper Bid Price:

........ (No Info given in the case) $430

Birch Paper Company (Case Study - Transfer Pricing)

$54 + $25 + $312 = $391

Birch Paper Company (Case Study - Transfer Pricing)

Birch Paper Company (Case Study - Transfer Pricing)

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