ORG Meeting June 29, 2011 Minutes

Joint Organization Committee Meeting Wednesday, June 29th, 2010, 9:00 A.M.
Kaiser Center, 2nd Floor Conference Room 300 Lakeside Drive Present: JC Wallace, Deborah Boyer, Chris Curtis, Aliza Gallo
General Counsel: Elizabeth Clark Staff: Marco Li Mandri, Steve Snider, Andrew Jones, Victoria Decker Minutes
Subject Review of Staff transition report and finalize Executive Director Job Description Discussion Marco referred to the ED RFP on page 3 of the agenda packet and requested Org. approval so that it can be posted to IDA and CDA to fulfill our public solicitation requirement. An edit was made on page 2 of the RFP under the Pay heading, to clarify total budget of $350,000. It was requested that paragraph 3 on the first page of the RFP be moved to the first paragraph for clarity, that Request for Proposals be included in the title and that options be labeled A, B or C. There will be a July 31st deadline for proposal submissions. Deborah suggested the creation of a spreadsheet to document/log the applicant(s) and a set of criteria. Marco will create that grid. JC asked that there be a
388 19th Street Oakland, California 94612 DOA Phone 510.238.1122 LMUDA Phone 510.452.4530 Fax 510.452.4529 [email protected] www.downtownoakland.org [email protected] www.lakemerritt-uptown.org
Action? No action taken.
consensus on what the criteria should be. Marco will create the spreadsheet and distribute to the board. Elizabeth expressed the need to document where the RFP was posted. Updates: a. Steve and Walter Cohen meeting b. Feedback on Annual Breakfast c. Update on shuttle supplement Marco explained that Andrew has written a letter to Walter Cohen identifying priority CBD projects and the need for PWA/CEDA cooperation. Marco will also be reaching out to Nancy Nadel to discuss the possibility of a central dump site within the districts where Peralta can take bulky items to cut costs. Annual Breakfast feedback has been very positive. Zach Seal is interested to know where things stand with the board(s) on funding extended shuttle hours. LMUDA needs to address some significant delinquencies before they can consider the additional funding. Aliza explained that the city will be proceeding with the expanded shuttle service on July 1stwithout CBD funding with the hope that they will secure additional funding from other sources over the course of the year. A Joint Board meeting was proposed for July13th at 9:00 a.m. to discuss the Quest/Oakland Shines proposal. Acting on input received at the last Joint Org. meeting, staff directed maintenance ambassadors to service Snow Park on weekdays, although only authorized by the City Attorney to provide services on Saturday. Immediately, Marco received a No action taken.
Next Joint Board Meeting
Tori to schedule a Joint Board Meeting on July 13th at 9:00 a.m.
Snow Park Phone call
No action taken.
Land Use report update
call from Public works to report that one of our guys was in the park using machinery on a day other than Saturday. Staff was asked to have maintenance ambassadors cease work during the week. JC and Deborah asked that staff keep a chronology of the communication with PWA. Marco indicated that he will also reach out again to Nancy Nadel about this issue. Marco has sent an updated version of the report to Anagha and Indrajit. Once he hears back from them with their approval, a meeting of the Land Use Committee will be scheduled. Aliza explained that the city had been successful in securing several energy efficiency grant programs, one of which is the Oakland Shines program, a public-private partnership with Quest. The vision of the city is to create a green downtown and to modernize existing buildings to attract new business. The OS program offers low cost or no cost incentives to property owners to invest in their properties to increase their competitiveness. Aliza introduced Derrick Rebello of Quest to the group who outlined the proposed Oakland Shines/CBD partnership. Derrick explained that the program is having much success in Chinatown, with 80% saturation, but they are seeking the assistance of the CBDs to reach that same saturation rate citywide. Derrick explained that Oakland Shines provides the following to program participants: -incentives for emerging tech. -beginning to end service
No action taken
Quest request
The Quest proposal will be brought to the Joint Board for consideration on July 13th.
Grant Task Force update, back of BART
-recognition in the community -training and monitoring to ensure persistence Derrick then explained that the CBDs can receive the following referral fees: -$.04/sqft for a referral -fee to be paid out in two parts (50% at audit and 50% at completion) -a total of $150,000 is available for CBDs -all work needs to be completed by March, 2012 Marco explained that the discretionary funds would go to the corporation, not individuals, and would be used specifically for public space development projects like Franklin Square and 13th Street. The funds would directly benefit everyone. Derrick indicated that he could have a contract to present to the CBDs by early July. Elizabeth Clark to review the proposal/contract and a Joint Board meeting is to be convened to get board consensus. Andrew put out an RFP for the hanging plants, medians and the ledges on the back of BART that is now complete. Three bids have been received for the projects that will be undertaken in both districts. -The medians identified for improvement are on 8th-11th on Broadway, 21st-27th on Harrison and on Grand and Broadway. -The cost per planter box is approximately $1500-$2000 per location, with 1 year of maintenance included. 9 locations have been identified and each location would have 2 planters for a total of 18 individual planters.
No action taken.
Deborah suggested that once we have our proposal and pricing together for the BART planters, we take everything to BART Director Robert Raburn for the go ahead. Andrew indicated that Tanicia is also on a mission to identify someone at BART who can push this project along. Andrew explained that budgets will determine how many projects can be completed in each district. Hanging plants on Broadway is a new development and were not included in the RFP; however, the DISI committee has indicated that they would be willing to cover some of the costs. Steve reminded the group that the BART project was intended to be the pilot project for the Urban Ecology program. All three of the vendors who submitted bids for the above projects have agreed to incorporate the mentorship of interns in that program into the scope of work. Marco suggested that once a vendor is selected for the landscaping projects and we secure approval form BART that at joint SOBO/DISI meeting be held to work out the details. Ideally we would have approval to move forward with the medians and hanging plants as well. Next Joint Org. Meeting The next meeting was scheduled for July 26th at 1:00 p.m.
Minutes taken by Victoria Decker, Staff.

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Joint Organization Committee Meeting Wednesday, June 29th, 2010, 9:00 A.M.

Action? No action taken.

Next Joint Board Meeting

Tori to schedule a Joint Board Meeting on July 13th at 9:00 a.m.

Snow Park Phone call

Land Use report update

Grant Task Force update, back of BART

Minutes taken by Victoria Decker, Staff.

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