Welcome to Word

Welcome to
Word
Instructions you can edit, share, and
print
Unlike old-school user guides, this doc is yours to tailor exactly for your needs.
Reading it will teach you some basics about Word, but this document isn’t just for
reading. It’s for editing too, so you can learn by doing.
For practice using Word features, watch for Try it text in red throughout this
document.
Time saver: If you’ve only got a
minute and you want to see how
this works, watch this Video:
Welcome to Word.
Write eloquently, with a little help

Word automatically checks spelling and grammar, and marks misspelled words with
a red squiggly underline. Grammatical glitches get a blue double underline.
Try it: Put your cursor at the end of this paragraph, and hit Enter to start a new
paragraph. Write a sentence with some spelling or grammatical mistakes, and press
Enter to finish the paragraph.
Right-click the text that’s marked with underlines, or Press F7. Choose a suggestion
to correct the mistakes.
Count on Word to count your words
Try it: Hit return after this line and type some words.
The status bar at the bottom of the window keeps a running count of the number of
words in the document.
Save this for later, access it

anywhere
When you save this document in OneDrive, you’ll be able to open it anywhere: on
your computer, tablet, or phone. Your changes will be saved automatically.
Try it: Select File > Save As, and then select OneDrive and give this document a
name.
If you sign in to Office 365 on another device, this document will be in your list of
recent files. You can pick up where you left off… even if you left the document open
on the computer you’re using now.
Share and collaborate
With this document saved in OneDrive, you can share it with others. They don’t
even need Word to open it.
Try it: Select Share, and send a link to this document. (keyboard shortcut –
Alt+F+Z or Alt+Z+S)
You can send the link by typing someone’s email address or by copying the link and
pasting it into a message or chat. If you want them to read the document but not
edit it, set their permission to view-only.
If they don’t have Word, the document will open in their web browser, in Word
Online.
Add visuals with pictures from the

web
Word works with Bing to give you access to thousands of pictures you can use in
your documents.
Try it: Hit enter after this line to make a blank line:
1. With your cursor in the blank space above, go to the Insert tab, select
Online Pictures, and then search for something, like puppy clip art.
2. Select the picture you want, and select Insert.

Make your meaning more visual by
formatting text
To format text, select it, and then select a button in the Font or Paragraph area on
the Home tab.
Try it: Select text in the lines below and choose formatting options so that the text
is an example of the formatting it’s describing:
Bold (keyboard shortcut: Ctrl+B)
Italic (keyboard shortcut: Ctrl+I)
Highlight
Font color
Bullets
Numbering
Pro tip: If you selected whole words for this exercise, did you notice that Word
popped up a little toolbar, with the font formatting options?
Between that and keyboard shortcuts like

Ctrl+B and Ctrl+I, you save time by not
having to go up to the Home tab all the time.
Make magic: use Heading styles

The heading for this part (“Make magic: use Heading styles”) looks the same as the
other headings in this document, but it’s not as useful. It’s formatted with font
settings (font, size, and color), while the other headings are formatted with a
Heading style (Heading 1, to be exact).
See the little triangle when you mouse over those other
headings?
You can collapse and expand everything under a
heading, like an outline. But this one’s not working. Let’s
fix it.
Try it: Apply the Heading 1 style:
1. Put your cursor somewhere in the heading above (“Make magic: use Heading
styles”) – don’t select anything.
2. On the Home tab, find Styles, and select Heading 1 (keyboard shortcut
Ctrl+Alt+1).
Ta-da! Now it looks like a heading, and acts like one too.
Give your doc an instant makeover
Style sets and themes let you completely change the look of your document in an
instant. They work best when your document is formatted with styles (so it’s good
that we fixed that Heading style, above).
Try it: Explore style sets and themes:
1. On the Design tab, select Themes, and choose a theme from the drop-
down.
Notice that the gallery of style sets updates to reflect the theme you picked.
2. Select any theme you like from the drop-down and click to apply.
Just for fun
If you have a little more time, give these a try.
Try it: Find and replace
Press Ctrl+H and use Find/Replace to replace all the instances of Try it with I tried
it.
Try it: Wrap text around pictures

Some of the pictures in this document are
placed beside a paragraph of text. Try
exploring text wrapping: Select the picture
here, go to Format > Wrap Text, and
use the up/down arrow keys to move
between the options for a preview of the
results.
Get help with Word
The Tell me search box takes you straight to commands and Help in Word.
Try it: Get help:
1. Go to Tell me what you want to do at the top of the window.

2. Type what you want to do.
For example, type:
 Add watermark to quickly get to the watermark command.
 Help to go to Word help.
 Training to see the list of Word training courses.
 What’s new for a list of the most recent updates to Word

Welcome to Word

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Welcome to

Write eloquently, with a little help

Save this for later, access it

Add visuals with pictures from the

2. Select the picture you want, and select Insert.

Bold (keyboard shortcut: Ctrl+B)

Italic (keyboard shortcut: Ctrl+I)

Between that and keyboard shortcuts like

Make magic: use Heading styles

Try it: Apply the Heading 1 style:

Try it: Wrap text around pictures

1. Go to Tell me what you want to do at the top of the window.

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