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Office of Vice President for Research and Community Service

Werabe University Research and Publication Guideline

January, 2021
Werabe, Ethiopia

Office of Vice President for Research and Community Service

Werabe University Research and Publication Guideline

Prepared By:
Dr Mohammed Awol Gidey Yifter
A/Prof. Anwar Ahmed Jemal Redwan
Fikadu Mamuye Awol Sunkemo
Zekariyas Keyra Degineh Lagiso
Kedir Ousman Faris Hamdella
Editors:
Dr Kedir E. Ahmed
Ahmed Hussein
Muhaba Nuredin
January, 2021

Werabe, Ethiopia
Table of Contents
List of Abbreviation and Acronyms ....................................... III
Definition of Key Terms ........................................................ IV
Short title ................................................................................ IV
1. Introduction ......................................................................... 1
1.1. Background .................................................................... 1
1.2. Rationale for Research and Publication Guidelines ...... 2
1.3. Goals and Objectives of the RPG .................................. 3
1.3.1. Goals of the RPG .................................................... 3
1.3.2. Objectives of the RPG............................................. 3
1.4. Role and Responsibilities of Actors .............................. 4
1.4.1. Research and publication directorate director ......... 4
1.4.2. Review and Ethical Review Board ......................... 7
1.4.3. The College Research and Community Service Committee 7
1.4.4. Department Research and Community Service Committee 8
2. Guidelines and Procedures for Research Projects ................ 9
2.1 General Guidelines .................................................. 9
2.2. Specific Guidelines ...................................................... 11
2.2.1. Initiation of Research Proposals ........................... 11
2.2.2. Submission of Research Proposals ....................... 13
2.2.3. Evaluation and Approval of Research Proposals .. 14
2.3. Research Financing: Planning, Allocation, and Management of Research Funds 16
2.4. Follow-up of Research Progress and Budget Utilization18
2.5. Shared responsibilities of Principal and Co-researchers19
2.6. Expendable and Non-expendable Research Resources21
2.7. Hiring Research Assistant(s) and other personnel ....... 24
2.8. Research Travel cost, Allowance, and Other Payments25
2.9. Reward, Remuneration, andRecognition ..................... 26
2.10. Completion and Reporting of Research Projects ....... 27
2.11. Termination of Research Projects .............................. 29
3. Research Ethics .................................................................. 31
3.1. Guiding Principles ....................................................... 31
3.2. Basic Ethical Values in the conduct of Research ........ 33
3.3. Monitoring ................................................................... 36

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3.3.1. Retention of Data .................................................. 36
3.4. Expectations for Research Publications....................... 36
3.5. Disclosure of Potential Conflict of Interest ................. 37
3.6. Use of University Resources ....................................... 37
3.7. Research Misconduct (policy on allegations, investigations &reporting) 38
4. Publishing Research Articles.............................................. 40
4.1. Publishing in the WRU Journal ............................. 40
4.2. Publication of University-funded Research Projects in other journals 43
Effective Date ................................................................. 44
Appendices ............................................................................. 45
Appendix 1: WRU Format of research proposal submission format 45
Appendix 2: Guidelines for Research Reviewers................... 47
Appendix 2.1. Research proposal ....................................... 47
Appendix 2.1.1. College level research proposal evaluation criteria 47
Appendix 2.1.2. Evaluation at university level (by Ethical and Review Board) 52
2.2. Evaluation form for completed research works to be filled by the reviewers 53
Appendix 3: Research Fund Grant Agreement Form ............. 59
Appendix 3.1: WRU Research Fund Grant Agreement Form59
Appendix 3.2: Werabe University summary of proposal ... 66
Appendix 4: Guiding Principles for Contract Agreement with Other Institutions 66
Appendix 5: Progress Report Form ........................................ 67
Appendix 6: Guidelines for Reviewing Progress Report ....... 69
Appendix 7: Remuneration for Reviewers of Research proposals, Progress Reports, and Final
Reports.................................................................................... 72
Appendix 8: Guidelines for Writing Final Research Reports 73
Appendix 9: Research Project Transfer Request Form .......... 74
Appendix 10: Procedure for Selection of Best Researcher: ... 76
Appendix 11: Evaluation Criteria to Nominate Best Researcher Award 78
Appendix 12: Settlement Form for Research Activities ........ 80
Appendix 13: Thematic area .................................................. 87
References .............................................................................. 90

II
List of Abbreviation and Acronyms

CRCSC –College Research and Community Service Committee


DRCSC - Department Research & Community Service Committee
CRCS - College Research and Community Service
FBD – Finance and Budget Directorate
MoF –Ministry of Finance
PFAD– Procurement and Finance Administration Directorate
PR – Principal Researcher
PI – Principal Investigator
RPD - Research and Publication Directorate
RPDD - Research and Publication Directorate Director
RPG – Research and Publication Guidelines
SSCRCS –Senate Standing Committee for Research and Community Service
VPRCS – Vice President for Research and Community Service
VDRCS – Vice Dean for Research and Community Service
WRU – Werabe University.

III
Definition of Key Terms
Unless the context requires otherwise, in this guideline:
Academic staff member: shall mean any employee (Ethiopian or expatriate) of the university engaged in full time
or part time teaching and/or research or any other activity deemed to be academic by any responsibility center and
approved by the VPAA;
Original work: shall mean a work:
a) Whose content is not copied from other works word by word without appropriate citation and acknowledgement;
b) Whose sources of ideas are quoted properly, acknowledged duly, and provided in the list of references;
c) Whose approach is geared towards the special needs of WRU.
Research staff members: Shall mean any employee (Ethiopian or expatriate) of the university engaged in full time
or part time research and/or teaching or any other activity deemed to be research by any responsibility center and
approved by the VPRCS;
Responsibility center: shall mean any college, department, or unit in the university that is engaged in teaching with
the aim of producing the necessary personnel to meet the country’s various needs, including professional upgrading,
whether in regular teaching or in continuing education programs;

Teaching material: shall mean written materials prepared for a particular course or courses and emanating from the
teaching and/or research experience of one or more academic staff members of the university;
Text book: shall mean written materials prepared by and emanating from the teaching and/or research experience of
one or more academic staff members of the university and possessing a degree of originality, comprehensiveness of
content, and presentation expected of written materials to qualify as a textbook in the field of interest;

Short title

This document can be cited as “Werabe University Research and Publication Guideline, 2021”

IV
1. Introduction

1.1. Background

Werabe University (WRU) is one of the higher public universities in


Ethiopia, established in 2017/18(2010 E.C) by decree No.322/2014 of the
Council of Ministers of the Federal Democratic Republic of Ethiopia.
WRU started with four Colleges namely; College of Agriculture and
Natural Resource, College of Natural and Computational Science, College
of Business and Economics and College of Social Science and
Humanities. As a higher education institution, WRU has set itself core
responsibilities, with a focus on regionally and nationally relevant
teaching-learning programs, problem-solving research projects, and
community-based services.

In accordance with its core mission, that is, contributing to the economic
development of Ethiopia, WRU is committed to promote practical
research culture and dissemination of findings to end-users and
appropriate stakeholders. Within the context of academic institutions, it is
evident that quality and relevant research contributes significantly to the
search for excellence and to the ongoing efforts to ensure quality learning
and teaching with the ultimate goal of cultivating and nurturing the new
generation for the future of Ethiopia. The significance of research for
changing the lives of the immediate and wider communities and
improving their wellbeing is beyond doubt. Research projects initiated by
universities can often yield very useful findings with direct bearings on

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policy initiatives, generation of new development insights, application of
technologies and innovations, and ultimately on the quality of life of our
citizens.

In recognition of the fact that, demand driven and problem-oriented


research is a basis for the national development, WRU has committed
itself to provide fertile grounds for the research culture and capability to
flourish within all aspects of its core mission.

It is found to be very important to design systematic and coordinated ways


of managing and administering all research initiatives and endeavors. This
necessity has called for the development of guidelines and procedures that
would govern the entire research processes at the university. The present
document is an outcome of the response to this institutional requirement.
This holistic document encompasses general and specific guidelines and
procedures aimed to guide not only research projects and publications.

1.2. Rationale for Research and Publication Guidelines

WRU is conducting research since its establishment, no research and


publication guideline was available. This has led to a state of spontaneity,
irregularity, and inconsistency in all aspects of research in the university.
To reverse this unfavorable situation and to improve the research practice
of the university, it has been found a matter of urgency to introduce an
operational document that deals with stipulations and provisions that will
govern and guide the research ventures and maintain consistency, fairness,

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and reliability in all processes of research and publications, including the
preparation of teaching materials and textbooks. It is hoped that the RPG
document will help define methods or course of actions to select and
pursue in WRU research activities and that it will determine the present
and future decisions in the university in relation to research and related
endeavors.

1.3. Goals and Objectives of the RPG

1.3.1. Goals of the RPG

The major goals of the RPG are to enhance the research visibility of WRU
as one of the public universities in Ethiopia and to maximize the relevance
and usefulness of its research activities and projects in building the nation.
1.3.2. Objectives of the RPG

Some of the objectives of the RGP are:


 To manage and administer research-related issues properly and
systematically;
 To ensure that resources are allocated and utilized for research
purpose appropriately and vis-à-vis the policy of the university;
 To ensure that initiation and reviewing of research projects and
the processes of conducting
 To Identify duties and responsibilities of the university,
researchers, fund providers, and other stakeholders, and
 To ensure that research guidelines, procedures, and practicalities
are clearly written and communicated to appropriate parties

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 To minimize bias or subjectivity in the evaluation of research
proposals, enhancing effective competition among applicants
 Ensuring that high quality research proposals that promise the
highest possible quality and quantity of outputs are funded
 Ensuring that proposals relevant to thematic area and priorities of
a certain call are selected

1.4. Role and Responsibilities of Actors


1.4.1. Research and publication directorate director

The research and publication directorate director is appointed by the


president in consultation with vice president for research and community
services (RCSVP) on the basis of open competition and is accountable to
vice president for research and community services. The term of office for
the director of research and publications directorate shall be three years,
and eligible for re-election for the second term. The director has the
following duties and responsibilities:
 Plans, coordinates, controls and follows-up research activities
 Develops, recommends and implements policies and
administrative procedures for research programs;
 Prepares research guidelines and standards
 Identifies research thematic areas at department, college and
university level
 Facilitates call for proposal at department, college and university
level.

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 Makes recommendations for fostering the development of
research programs
 Facilitates the development of interdisciplinary research programs
in consultation with the units concerned
 Coordinates internal and external assistance for research programs
and allocate resources in consultation with the bodies concerned
 Develops work program (strategic plan) for efficient management
of existing and expanding research programs, and opening new
ones
 Reviews research proposals and projects
 Searches for funding
 Allocates funds to the approved proposals
 Makes available research facilities and materials for researchers
 Develops plans, sets priorities for establishment of core
laboratories and research facilities and oversees the
implementation of plans
 Monitors and evaluates research activities and making decisions
based on their status
 Checks regular progress reports on the research programs;
 Prepares periodic reports on research activities in all
colleges/schools/institutes;
 Keeps the quality of research activities
 Prepares forum for completed research activities to be reviewed

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 Promotes the development of appropriate incentive schemes in the
university for researchers
 Supports teachers and students of the university to create new
technologies
 Provides consultancy and advisory services for researchers
 Follows up the formulation of the research coordination structure
of the university
 Evaluates existing research capacity and identify gaps and priority
areas for capacity building
 Follows up implementation of plans for research capacity building
including establishment of core laboratories and other research
staffs;
 Coordinates and facilitates research activities (call for proposals,
receive concept notes and CVs of researchers, regroups
researchers based on merit, assigns principal researchers, allocates
start up fund for proposal development)
 Coordinates and facilitates collaborative research programs with
donors and funding agencies;
 Prepares and disseminates research outputs;
 Prepares periodic performance report to the appropriate authority
of the university;
 Allocate PhD dissertation research and master’s thesis research
funds to departments/schools/centers/units;

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 Charters duties and responsibilities to coordination offices and
units under their auspices;
 Generates technologies based upon the research output
 Performs any other duties as may be required by the vice president
for research and community services.

1.4.2. Review and Ethical Review Board

 Duties and Responsibilities


 Evaluate research proposal at university level
 Evaluate and allocate budget
 Give ethical clearance for researches required it.
 Check the research activities randomly by visiting on the field or
laboratory.

1.4.3. The College Research and Community Service Committee

The committee members are dean of college, senior researchers (at least
one from each department) and research coordinator. The college RCS
coordinator/ VDRCS and college dean are the chairperson and secretary
of the committee, respectively. The selection of senior researchers will be
based on qualification, research experiences and publications by
consulting and approval of RPD. The principal responsibility of the
committee is monitoring of research and community service activities of
the college, ensuring proper implementation of policy, rules and
regulations.

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Additional responsibilities of the committee include
1. Familiarizing academic staffs with university policies on research and
development.
2. Encouraging academic staff to engage in research, publication,
innovation and adaptation of technologies.
3. Helping researchers to solve technical and administrative problems
during research proposal presentation, proposal/paper reviewing, and
processing approval of funds.
4. Encouraging crosscutting research issues to address a societal problem
5. Evaluating research proposals/progress and final report submitted from
departments and other projects that have a crosscutting nature.
6. Establishing and ascertaining the accuracy of reports.
7. Handling of complaints that arise regarding research and report at
college level to research and publication directorate director.

1.4.4. Department Research and Community Service


Committee

The department research and community service committee shall be


accountable to the department head. The committee shall make
recommendations to the department head on issues pertaining to research
and community service. The department council’s approval of research
and community service shall be reported to the VDRCS/ college research
and community service coordinator. The members shall be elected based
on merit by the department council by consultation with VDRCS/ college
research and community service coordinator. The committee shall have a
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chairperson and a secretary. The committee will be chaired by department
head and the secretary is elected by members of the committee. The
committee shall have a formal recording and reporting mechanism of its
deliberations. The committee shall report through formal minutes to the
department head on its discussions. The criteria for appointing are based
on research experiences and publications.

2. Guidelines and Procedures for Research Projects

2.1 General Guidelines


WRU’s academic staff members shall have full guarantee of certain
freedom in carrying out the research mission of the university effectively.
They shall have the right to disseminate the results of their research
without suppression or modification from external body. As members of
the academic staff, they also have the right to engage in external research
and consultancy activities, subject to the university's rules and regulations;

Academic staff members must also be aware of their various obligations


in the conduct of research. They should realize that this document is
abiding for years to come and agree to abide by the rules and guidelines
as provided by, and stipulated in, the document;

Academic staffs in respective colleges are expected to devote 25% of their


time to research. Whereas, staff of research institutes are expected to
devote at least 75% of their time to research as provided in WRU’s senate
legislation;
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Research staffs in WRU are expected to devote 75% Research and 25% of
their time in teaching. The research staffs initiate shall be different from
the academic staffs, as they devote most of their time in the research
activity.

Research grants are awarded to academic staff (an Ethiopian or expatriate)


of the university who is engaged in full time or part time teaching and/or
research), and academic service staff (librarians, technical assistants).
Priority is given to fulltime staff members. However, the expatriate shall
not be entitled for financial management, whether he/she is PR or Co-
researcher.
Anyone can be granted research fund on the following conditions;
 If considered acceptable for funding especially in accordance with
the university mandate and thematic area
 If it is in response to invitation that is called by the university
 If valid reason is presented to RPD and VPRCS.
 If there are other convincing reasons such as involving an
exchange of academic staff between the university and another
higher education
Normally, the principal researcher (PR) for team-based research
projects should be a permanent full-time staff;
Part-time and full-time fixed term staff members may qualify as co-
investigator upon the recommendation of their dean and department head.
However, a part time staff who is co- investigator must have taught at
WRU for at least two consecutive terms and must have a track record in

10
research;
Visiting or exchange staff members with research experience may qualify
as Co-investigators, but the duration of the grant should not go beyond the
term of their appointment or hiring;
Retiring staff members with research experience may qualify as principal
investigators, but the duration of the grant should not go beyond the date
of their retirement. However, if a professor retires and given a title of
professor or Emeritus professor can work as co- investigator.

2.2. Specific Guidelines

2.2.1. Initiation of Research Proposals

The following issues are worth considering while initiating research


project proposals:
As appropriate, there shall be ways of informing and publicizing the
initiation of the research project;
Research proposal initiation shall be set based on the research thematic
and priority areas of the university as attached on appendix 13 of this
guideline.
A researcher who is already granted a research fund by the university and
who has not completed the research project within the agreed time frame
is not entitled to initiate a research proposal as a PR for a receipt of further
grant fund. If the researcher fails to present and did not report valid reason
to RPD in one month after the specified date of completed research works
submission, the money he/she spends for research will be back to WRU
by deducting from his/her salary
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 Female research grant will be called once in every year
commencing on February by considering the number of female
staffs not engaged in research activities at time of calling. The PI
and 50% of the co-investigators should be female staffs.
 A researcher who proposes a new research project can participate
as PR for one research project and/ or for maximum of two
research projects as co researcher. However, a researcher whose
research project is funded by a grant from an external source is
encouraged to initiate a new proposal and apply for funding by the
university;
 An application for funding more than one research project as a PR
at a time (within the same term) will not be considered. However,
if the proposals are of particular merits to the university as well as
to the community and the country, there is a possibility to award
two research projects by the same principal investigator on
conditions that funds are available and the investigator’s working
conditions allow him/her to complete the two research projects
within expected project duration. Such exceptional cases should
be approved by RPD and VPRCS.
 If the researcher failed to fill agreement form and collect the
allocated money accordingly after two weeks of winning the
research grant, it will be considered as the researcher deferred
willingly and the research grant will be cancelled. The PR will not
be allowed to submit new research proposals for two consecutive

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years.
 Staffs who are not able to publish within 3 years after winning the
grant will not be allowed to ask new grant until he/she does so.
Additionally, staffs who won two grants and he/she failed to
publish at least one will not be allowed to engaged for the third
time.
 All proposals funded by WRU shall be initiated by at least two
members from the same or different fields of study and from the
same university; except the case mentioned in general guideline.
 When a collaborative research proposal funded by external source
or by the agreement made by consortium, the participants could
be from other universities.
 In the events where proposals to be funded externally are initiated,
the guidelines for preparing such proposals shall be in line with
the formats of the funding agency, if available. If not, WRU
research guidelines and the format for proposal writing shall be
used.
 In the events where research proposals initiated to be funded
externally, there shall be 15% overhead costs for the university.

2.2.2. Submission of Research Proposals

Call for research proposal will be announced once a year annually. The
announcement will be from February to March prior to the budget year
begins. The deadline for the submission of research proposals to RPD shall

13
be strictly observed. Late research proposals will be rejected;
1. Research proposals shall be submitted, both electronically and in hard
copy (4 copies), to RPD (Appendix 1)
2.2.3. Evaluation and Approval of Research Proposals

Criteria for evaluating and approving research project proposals are:


1. Research proposals must undergo a rigorous review at the level of
department and colleges for approval or rejection before they are
submitted to RPD for further reviewing and screening. The review shall
take into account, among others, the social and economic priories as
stipulated in the research and thematic areas (RTAs) document of WRU,
research ethical issues, scientific research conventions and standards, and
financial feasibility of the research project;
2. RPD will arrange a departmental/college proposal review day, on
which all new research proposals are presented and reviewed publicly for
amendments, approval, or rejection;
3. The department research & community service committee (DRCSC),
along with the department head, will participate in the review process at
department level. The vice dean/ c o o r d i n a t o r for research &
community service and college research and community service
committee (CRCSC) members at college level will assign one reviewer
and one chairperson from college research & community service
committee based on the relative closeness of the member to the research
proposal. One expertise on the research area will be assigned as a reviewer
at college level from WRU or external institutions. The VDRCS/

14
coordinator at college level will notify the assigned reviewers to each
research proposal to RPD before two week of oral presentation day.
4. The final review and approval of the research proposal relevance and
its financial budget will be done by the university Ethical and Review
Board upon final approval of top management of the university.
5. Research proposal winners whose proposals are reviewed and
approved are requested to revise their proposals by incorporating
constructive comments from the reviewer, department and/or college
research &community service committee and Ethical and Review Board;
6. The final document is signed duly by department head, coordinator for
research community service/ coordinator and will be submitted the
proposals formally to the RPD.
7. Stakeholders or beneficiaries from the research findings will be invited
on the review of research proposals at department/college level
8. A research project shall be approved only if:
 it is relevant to WRU research thematic areas;
 it will make an impact on and contribution to education in the
university as well as the life standard of the society;
 it will produce new knowledge or contribute to different field/areas of
specialization;
 it is part of the research thrusts of the department or college or the
university or the country as a whole;
9. Priority given to research projects may be pursued if the research
project is relevant, demand driven, current issue and no previous similar

15
local research projects have been conducted.
10. For proposals that require sensitive information or cooperation from
other institutions/companies, the staff investigator will be required to
show proof of consent from the said institutions before the approval of the
proposal;
11. The university Ethical and Review Board can approve or disapprove
research projects and make overall modifications, as required, including
financial revisions;
12. The VPRCS will write a letter to procurement and finance
administration directorate to release the budget allowed to each proposal
winners.

2.3. Research Financing: Planning, Allocation, and


Management of Research Funds
The following points are used to supervise, control, regulate, and direct
the research funding and utilization processes.
 All research projects funded by the university shall comply with the
rules and regulations of the university and other pertinent government
laws. The rules and regulations issued by the Ministry of Finance need to
be adhered to in the utilization of financial and other resources related to
research projects.
 The office of the VPRCS will be responsible for supervising the overall
processes of research financing including preparation, approval,
allocation, and utilization of research budget in the university during the
fiscal year. Accordingly, all requests for disbursement or reimbursement
16
from research project funds are channeled through the office of the
VPRCS. No checks may be prepared for research-related expenses unless
the corresponding Payment Requisition Slip is signed by the VPRCS;
 After the budget proposal has been approved, the PR will be
communicated through college Research and community service
coordinator to submit a copy of the final draft of the proposal to the RPD.
At this stage, research project contract agreement will be signed between
WRU and the researchers using Research Fund Grant Agreement Form
(Appendix 3.1). The researchers should fill out the form, affix their
signature, and submit it in 5 copies to RPD; with a 4page summary of
proposal that includes all parts of the full proposal (Appendix 3.2)

 Collaborative research and research funded outside WRU shall be


registered and agreement shall be signed between researchers, donor(s),
and WRU indicating the role of each party, benefit sharing, and equipment
ownership and patenting issues based on the guiding principles as stated
in Appendix4;
 Research funding shall be issued at least in two phases. The initial
payment will be released right after signing the contractual agreement. If
research is required to use more than half of the total budget allocated, the
PR should ask the RPD and should be approved by VPRCS. But the
maximum first phase budget should not exceed 70 % of the total budget.
The second half will be released, in the middle of the proposed research
project duration, provided that the winners has settled the initial payment,
and he/she has submitted a successful progress report to RPD. The

17
progress report should be made using a progress report form (Appendix 5)
and has to be approved by CRCS committee. The investigators have to
submit budget clearance from procurement and finance directorate to
request the release of the second-round fund to the RPD.

2.4. Follow-up of Research Progress and Budget


Utilization
In all research projects, the PR takes both the technical and financial
responsibilities from the beginning up to the end of the project.
Liquidation of previous cash advances should be supported by acceptable
cash invoices/original official receipts; its validity should be confirmed by
the signature of the PR, VDRCS and RPD affixed in the Progress Report
Form, appendix 5;
Once a research project is approved and the budget is secured, the
researchers cannot normally change the place of work, work plan,
methodology or objective of the study. However, in the event of
compelling circumstances, the researchers should submit a formal request
(written application supported with necessary documents) for any of such
alteration to the RPD. The RPD will forward the case to the office of
VPRCS with all supporting documents. The final decision will be made
by the University Ethical and Review Board. In case the university Ethical
and Review Board approve the change, the RPD will notify the researcher
in writing the approval of the change(s);

No disbursement of funds in excess of the approved budget is allowed.


However, those with exceptional cases may file a request for additional
18
funds to the RPD office. The VPRCS in consultation with the RPD may
approve requests;
The researcher should strictly adhere to the cost breakdown indicated in
the approved research project document. Deviation from this is prohibited
unless permitted by RPD and VPRCS with valid reason.
Payment for research personnel (e.g. research assistants, data collectors,
laborers, etc) is to be handled by the investigator;
Checks for research project equipment/supplies must be submitted with
corresponding materials requisition form, signed by the RPD and VPRCS
before processing.
The PR needs to submit progress and final reports along with financial
expenditure documents related to the research project. A PR failing to
submit progress or final reports of a project funded by the university within
the required time of reporting will be notified (warned) by RPD. Within
two weeks of this notification, if the PR fails to comply with this privilege,
he/she will be then obliged to refund all the funds used or supposed to have
been used during the research period;

2.5. Shared responsibilities of Principal and Co-


researchers
 Prepare proposal to be submitted to the respective units upon call for
proposal or special requests
 All persons granted PR and Co-In authority must accept all of the
responsibilities associated with the application for and administration of
awarded sponsored research projects.

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 Collaborate with each other for successful implementation of the
research project
 If the PR and Co-In want to file their own MoU, these MoU must make
clear the mutual understandings among the signatories concerning the
following issues:
 Responsibilities for carrying out major tasks specified in the proposal
and granting instruments, including the preparation of reports required by
grants or contracts
 Agreement or MoU that shows role and responsibilities signed by the
researchers must be submitted to RDP.
 Three Credit Hours shall be allotted for the principal investigator,
 One credit hour shall be allotted for each co-investigator,
 The maximum number of credit hours allotted for a researcher is three
credit hours regardless of the number of projects (research, community
service and technology transfer) he/she is involved in,
 In the event of equal contribution of researchers for a project, each
researcher shall receive 1.5 credit hours,
 Credits are counted every semester throughout the life of the project,
 Credit benefits shall be considered only when the Vice Dean or director
receives sufficient confirmation that the research activity is carried out as
originally planned,
 For the purpose of credit benefits, suspended or delayed researches (for
justifiable reasons) shall be renewed as new in the year the researchers are
ready for the work,

20
 Credit benefits shall not be considered for terminated, suspended,
delayed or improperly executed research proposals.
1. The progress report shall be reviewed by college VDRCS and RPD
using a format designed for this purpose (Appendix5). The RPD and/or
college VDRCS shall arrange periodical monitoring and interim
evaluations of research projects to know that the research activities are
properly handled as planned in the research protocol. This will take place
in the form of field visits and progress reports.
2. The review results of the progress report shall be communicated to the
PR by the college VDRCS. The PR should accommodate the feedback of
the team into the report, gets it signed by the VDRCS, and resubmit it to
the RPD;
3. The PR shall cooperate with the team by providing the necessary
document or information, including access to research protocol and
pictures of research activities (where applicable) to assist the evaluation
or monitoring mission. After all, the PR should be aware of the fact that
subsequent fund disbursement is subject to a prompt submission of
successful progress reports and liquidation of previous cash advances and
that monitoring and evaluation by the team may also provide appropriate
technical and professional support for his/her research project;

2.6. Expendable and Non-expendable Research Resources


 Part of the research fund given to a research project could be
utilized for the purchase of items and equipment that are essential
to the proposed research work. Purchase of all items and

21
equipment should follow the university and ministry of
financeproclamation.

 Items and equipment not exceeding 5000.00 ETB can be


purchased by the PR himself/herself; those exceeding 5000.00
ETB at a single procurement should be purchased by the
university procurement and finance directorate. The PR should
clearly indicate in the budget breakdown of the research project
proposal which items can be purchased by him/her and which
ones should be purchased by the university;

 Staff investigators are advised to defer projects if, due to certain


difficulties, necessary equipment has not been procured or
delivered. As a general rule, research projects may be deferred for
a maximum period of two terms, after which they must be
implemented. If not, they are considered as unfeasible and will be
officially cancelled by the RPD;

 Purchase of resources already available in the university is not


recommended as it leads to misuse and unnecessary expenditure
of the research budget. Requests for use of such resources,
facilities, and services may be made through written application,
outlining the resources required, to be endorsed by the director of
RPD or the VPRCS and submitted to concerned college and/or
department;

 The investigator must secure a written permission from the

22
college VDRCS before taking an equipment or a non-expendable
item out of campus for the research purpose.

 All fixed assets purchased by the university research grants and


all resources borrowed from the university for the research
purposes are the properties of the university and, therefore, must
be returned to the university upon completion of the research
project.

 The equipment, books and any other fixed items and resources
acquired by the PR under his/her research project must be
registered by the property administration of the university or
college and should become institutional property upon completion
of the research project;

 Incomes generated by the researcher(s) from research activities


such as sales of research outputs shall be the revenue of the college
/department of the researcher or the university, and they will be
used entirely to enhance research. However, the researcher who is
responsible for the revenue shall receive 20% of the revenue
generated from his/her research activities on the decision of the
university management.

 A researcher(s), who is /are responsible to bring a research project


outside of the university, shall receive 15% of the project fund as
a reward. However, the amount is subjected to change based on
the donor/s demand and in consultation with VPRCS.

23
2.7. Hiring Research Assistant(s) and other personnel

Other technical staff required for the implementation of the research


project may be hired on a fixed amount for a fixed period on contractual
basis. Modalities for utilization of the research fund under such provision
may include:
a) Hiring a person for technical assistance who fulfills the qualifications
required to undertake the duties and responsibilities stated in the term of
reference of the contract to be signed. The prime decision to recruit and
employee such personnel lies in the principal researcher;
b) Acquisition of consulting/advisory services that is necessary for
undertaking the research project. Such consultancy/advisory fees are
payable to consulting firms or individuals who are not members of the
university;
c) Acquisition of institutional services for specialized
technical/laboratory works for which the university has no such
infrastructure or services;
d) Short term employment of unskilled workers who may be engaged on
daily wages for expedition, field work and the like.
e) Details about research assistants, data analysts, laborers, and so on
must be provided clearly in the research project proposal;
1. Requests for research personnel may be made to College VDRCS in a
formal letter and endorsed by the RPD;
2. Compensation for research-related work is subjected to taxation;
3. An investigator with a rank of Assistant Professor and above can hire
24
a graduate student as his/her research assistant(s). However, there should
be a clear delineation of work between the parties. Research assistance(s)
should be properly acknowledged in any publication resulting from the
project;

4. An investigator should submit agreement format attesting the number


of hours of work that were rendered by his/her research assistant(s).

2.8. Research Travel cost, Allowance, and Other Payments

Modalities for the utilization of research funds for travel/fieldwork are


based on the following circumstances:
 The amount allocated under the travel/fieldwork/allowance/per
diem of the research proposal is to be utilized for the
implementation of the ongoing project only. This should not be
used for attending conference, seminar, workshop, or attending
any training courses;
 The travel/fieldwork is to be undertaken only for data collection
and collection of other information within the general scope and
sphere of the research project. No foreign travel is permissible
within this scheme unless under special circumstances after
approval by VPRCS;
 Payment of allowance/per-diem/travel costs to researchers shall
be in line with the amount allocated under travel and fieldwork in
the research grant or as agreed upon by the funding agency and
WRU;

25
 Salary (where applicable), per diem, and other payments shall be
based on the financial regulation of the government for research
projects funded by the treasury;
 No salary is paid for researchers, whether they are members of
WRU staff or not, from their research grants. However, there shall
be summer payment for researchers whose research projects are
sponsored by a funding agency other than WRU when they are
engaged in research work during their summervacation.

2.9. Reward, Remuneration, andRecognition


a) Up to 3 (three) researchers with outstanding research performance and
merit will be awarded on the annual research symposium or on another
event as determined by VPRCS and RPD; the reward will be based on
relevance of research projects and the quality of research outputs as
indicatedbelow;
b) The CRCSC and VDRCS shall evaluate and select up to 3 (three)
outstanding researchers at college level and submit the research projects,
indicating their rank order, to the RPD for further evaluation by the
university Ethical and Review Board. Three (3) best projects will be
identified and nominated by the University Ethical and Review Board for
theaward;
c) The awards shall include recognition certificate, financial reward, and
other material rewards (optional). Accordingly, the first-ranking
researcher will be awarded 15,000.00 ETB, the second-ranking 12,000.00
ETB, the third9,000.00ETB at the university level;

26
d) Reviewers of research proposals, progress reports, and final reports
shall be offered incentives. The incentive modalities are detailed in
Appendix7.

2.10. Completion and Reporting of Research Projects

All research projects have date of commencement and date of termination


(project life cycle), all PRs are required to observe the duration of their
research project. The researchers who have gone beyond the research
period without justifiable reason will not be entitled for future grants for
two (2) fiscal years. No extra funding or load extensions (if the researcher
had been allowed some reduction in teaching loads) shall be given for a
research project that has been extended without justifiable cause. A project
period extension will be allowed only if there is a convincing reason, and
the necessity of the extension is approved by the university Review and
Ethical Board. The researcher should apply to the university Research and
publication directorate office one month prior to the desired extension to
allow time for considering the application and making appropriate
decisions. Requests for extension of deadlines should always be
accompanied by a current status report. The university Review and Ethical
Board will also set a limit to the research project extension period.
However, no research project will be allowed more than one year
extension period from the original deadline of project completion. Failure
to complete and submit the final report within the extension period results
in an automatic termination of the project.
If a PR should leave WRU due study or for other reasons without
27
completing the research work, the PR should delegate the co-investigator
who can act as PR until the original PR returns or until the research project
is completed; In case if both the PR and Co researchers get opportunity of
study and others, the PR is obliged to wait until the completion of the
research work.
A research project is considered complete only if it complies with the
following provisions and provided that the researcher has settled all the
funds used for the research projects (as confirmed by the FBD), submitted
all non-expendable items or equipment either purchased by the project
fund or taken from the university (if applicable);
• The report (including technical and financial information) shall be
submitted to RPD for evaluation and documentation using a format
prepared for this purpose (Appendix8).
• The report shall be presented on an open defense at college level.
• Alternatively, the report will be evaluated by anonymous reviewers. In
this case, the identities of the evaluator(s) are kept confidential. The
investigator(s) is (are) discouraged from seeking the identity of the
evaluator(s) and vice versa;
• Evaluators will use an appropriate form (Appendix 9), which will be
provided by VDCRCs. A copy of the review results of the tentatively
completed report shall be communicated to the PR by the VDCRCS;
• The revisions recommended by evaluators should be incorporated in
the final output, where applicable, before the research project is
considered completed. However, the investigator is not required to comply
with evaluator's comments that are not found to be valid, and is allowed
28
to explain his/her stance;
• Out of 3 evaluators (2 reviewer and 1 chairperson) if 2 of them decided
the research output/ proposal not recommended, the result will be
considered as failed.
• If the completed research is not recommended, the researcher is
considered not fit to do research will be banned for one year not to apply
for new research grant.
• The researchers may ask VDCRS not to include reviewers if there
is/are any justifiable reason like personal conflict three week after deadline
for submission of research output/proposal. The reason should be
approved by college research and community service committee.
• The PR should accommodate all justifiable and acceptable comments
given to the report and submit four (4) hard copies and a softy copy of the
reportto RPD.
• Then RPD will transfer each hard copy to the
department/college/institute/school, RPD and the central library.
• Failure to submit these documents shall result in the rejection of future
grants and clearance to the researchers.
• The PR funded by external sources is also obliged to present progress
and final reports following appropriate format (Appendix 5 and Appendix
8) or using a format developed by the funding agency. These reports shall
be submitted to RPD and reviewed by reviewers.

2.11. Termination of Research Projects


If the investigator fails to complete the research project (if the project is
29
discontinued) due to resignation or any other reason, he/she should return
to the university all fixed assets purchased or borrowed from the
university, the direct expenses incurred, and all unutilized money to run
the research project. An automatic deduction from the investigator’s
payment to be received from WRU is likewise made. This will be done in
accordance with the relevant law of the country.
Direct expenses incurred that must be paid back are:
 Personnel fees (research assistants, typist, illustrator, laboratory
technician, consultant, and others);
 Materials and supplies, chemicals, reagents, and other consumable
items which have been used by the investigator;
 Cost of unconsumed materials which cannot be turned over to the
laboratory/ department or which the laboratory/ department has no need
of/use for;
 Reproduction of materials;
 Research-related travel and transportation;
 Other fees (e.g. computerization, seminar fees and others) and unused
equipment and items should be properly turned over to the
university/College/department/ laboratory/library concerned;
Repayment for research honorarium and direct expenses for a terminated
research project is made through salary deduction system;
In the event where the investigator is no longer connected with WRU, the
college VDRCS notifies the university RPD through a formal letter to
terminate the research project and RPD will report to the VPRCS.

30
The VPRCS sends an authorization letter to procurement and finance
administration directorate for salary deduction. The authorization form is
then forwarded to the investigator;

3. Research Ethics

3.1. Guiding Principles

Ethics is very important in research and publications. Ethics should be


applied at all stages of research, such as planning, conducting, and
evaluating a research project. Research ethics is a commitment to integrate
social value, transparency, and accountability in research and research-
related issues. Research ethics also involves the application of
fundamental ethics and principles to a variety of topics involving scientific
research. These include the design and implementation of research
involving human experimentation, animal experimentation, and various
aspects of academic scandals, including scientific misconduct (fraud, data
fabrication, and plagiarism, etc). As part of ethical standards, the
following considerations are worth taking into account:
 Avoiding any risk of harming the people and the environment;
 Avoiding deception on people participating in research or
experiment;
 Preserving privacy and confidentiality;
 Taking special precaution when involving population or animals
which may not understand fully the purpose of the study
(experiment);
 Avoiding fabrication, falsification, plagiarism, faulty order of
authorship or other practices that seriously deviate from the

31
accepted scientific practices for proposing, conducting, and
reporting research.

WRU has to develop norms of behavior that suit its various aims and goals.
Research-related norms help academic and research communities to
coordinate their actions or activities and to establish the research staff trust
and discipline. Ethical norms also serve the aims or goals of research and
apply to people who conduct scientific research or other scholarly or
creative activities. Based on these principles, WRU adheres to the
following ethical norms in research:
 Norms that promote the aims of research such as knowledge, truth, and
avoidance of error. For example, prohibitions against fabricating,
falsifying, or misrepresenting research data.
 Norms that involve a great deal of cooperation and coordination among
research staff in different disciplines(fields);

 Norms that promote the values that are essential to collaborative work
such as trust, accountability, mutual respect, and fairness. For example,
many ethical norms in research such as guidelines for authorship,
copyright and patenting policies, data sharing policies, and confidentiality
rules in peer review are designed to protect intellectual property interests
while encouraging collaboration. Most researchers want to receive credit
for their contributions and do not want to have their ideas stolen or
disclosed prematurely;
 Norms that help to ensure that researchers can be held accountable to
the public. For instance, federal policies on research misconduct, conflicts
32
of interest, the human subject protections, and animal care and use are
necessary in order to make sure that researchers who are funded by public
money can be held accountable to the public;
 Norms that help to build public support for research. People are more
likely to fund a research project if they can trust the quality and integrity
of research.

3.2. Basic Ethical Values in the conduct of Research

WRU maintains the highest standards of integrity in its research activity.


Ethical standards are of paramount importance in the university research
policy and strategy. The following are the general principles;
a) Honesty
All Researchers in the university must refrain from plagiarism, deception,
fabrication or falsification of research results. A researcher has to strive
for honesty in all scientific communications. It is the duty of a researcher
(an author), expert-reviewer, and a member of journal editorial board to
report data, results, methods and procedures, and publication status
honestly. The peer-review process has to contribute to the quality control,
and it is an essential step to ascertain the standard and originality of the
research. The researcher has to keep his/her promises and agreements and
act with sincerity as an integral part of codes of research ethics.
b) Openness
Whilst recognizing the need for researchers to protect their own research
interest in the process of planning research work and obtaining research
results, the university encourages researchers to openly disseminate to

33
concerning bodies. Commitment to be openness in research prohibits
secrecy, including limitations on publishing of the results. Unless pre-
specified conditions like; violations of agreement that specify
restricted/circulations of outputs, data that might evoke individual and
communal values, if the results threaten national security.
c) Respect for Intellectual Property
This means honoring patents, copyrights, and other forms of intellectual
property. It is prohibited to use unpublished data, methods, or results
without permission or through plagiarism.
d) Confidentiality
Protecting confidential communications such as papers or grants
submitted for publication, personnel records, trade or military secrets, and
patient records shall be the most important code and policy of WRU.
e) Responsible Publication
Publish in order to advance research and scholarship, not to advance just
your own career. Avoid wasteful and duplicative publication.
f) Non-Discrimination
Avoid discrimination against colleagues or students on the basis of sex,
race, ethnicity, or other factors that are not related to their scientific
competence and integrity.
g) Legality
Know and obey relevant laws and institutional and governmental policies.

h) Animal Care
Show proper respect and care for animals when using them in research.
Do not conduct unnecessary or poorly designed animal experiments.
The research on environment hazardous cases, animal and human should
34
get approval from university Review and Ethical Board.
i) Human Subjects Protection
Minimize harms and risks and maximize benefits when conducting
research on human beings, respecting their dignity, privacy, and
autonomy. As the components of ethically valid information:
 Potential participant must be informed as fully as possible of the nature
and purpose of the research, the procedures to be used, expected benefits,
foreseeable risks, stresses, and discomforts, and alternatives to
participating in the research;

 Statements that describe procedures in place to ensure the


confidentiality or anonymity of the participant should be clearly made.
The informed consent document must also disclose what compensation
and medical treatment are available in the case of a research- related
injury. The document should make it clear whom to contact with questions
about the research study, research participants' rights, and in case of injury;
 The participant (target group) must understand what has been
explained and must be given the opportunity to ask questions and have
them answered;
 The participant (target group) must be a volunteer and free of any
promises in order to be a potential participant in research, and
 The participant must be competent mentally to give a consent. If the
participant is not competent due to mental status, disease, or emergency,
the action is considered as violating a research ethical code.
 Permission from parents should be obtained for researches conducted

35
on children and mentally disordered peoples.

3.3. Monitoring
3.3.1. Retention of Data
Original data of published material must keep for at least two years,
preferred indefinitely. Each academic staff should be responsible for
deciding an appropriate policy for the storage of research data. Any policy
must take into account the need to comply with ethics, approvals, and
contracts in any particular work of research. Individual research workers
should be entitled to have copies of the data. While such action does not
itself prevent the falsification of primary data, it is vital if there are
questions asked subsequent to publication. If data are not available,
genuine errors may be mistaken for misconduct to the detriment of
individual research workers and the university. Long-term retention of
original data that consists of personal information needs to be justified to
avoid a breach of privacy.
3.4. Expectations for Research Publications

1. The copying of others research work and presenting as own’s


investigation is considered as plagiarism. Those who use material which
is not produced by themselves have a responsibility to make its status and
origins quite clear to those to whom it is presented. It is a fundamental
principle of academic practice that individuals can claim credit for and
make use of only materials, or part of materials, to which they have
legitimate claim.
2. An academic staff has responsibilities to provide guidance to students
36
when requesting a student to write a draft material for publication. In such
a case, the academic staff member must clarify for the student at the outset
the terms of the student’s role, including matters relating to
acknowledgement and authorship.
3. It is important that all authors listed on the publication should have
contributed in a significant way to the work. The principal author is
responsible for the entire publication and should ensure that other authors
accept, in writing, responsibility either for the entire paper or, where the
contribution is distinguishable, for that part of it which they have authored.
When collaboration between institutions is involved in a publication, each
institution should be aware that all authors have accepted appropriate
responsibility;

3.5. Disclosure of Potential Conflict of Interest

Disclosure of any potential conflict of interest is essential for the


responsible conduct of research. All members of the university who may
be involved in the decision-making processes of the university (including
staff) must be familiar with and comply with the university’s disclosure of
interest policy in the conduct of any research.

3.6. Use of University Resources

The use of university resources to conduct research must be approved in


accordance with the guideline on funding for research of the university;
In particular, researchers are not allowed to invite another person to
undertake research and remunerate them out of university funds unless

37
specific approval has been given for that remuneration by the university
or unless he or she is entitled to do so. A person to whom this guideline
applies and who does not comply with this requirement and who has an
interest in the research being undertaken may be in breach of the disclosure
of interest policy of theuniversity.

3.7. Research Misconduct (policy on allegations, investigations


&reporting)

Each member of the university has a responsibility to foster an


environment which promotes intellectual honesty and integrity, and which
does not tolerate misconduct in any aspect of research or scholarly
endeavor. Research misconduct is extremely troublesome, in spite of its
infrequency, because when it occurs, it is highly destructive of the
standards the university, the esteem in which academic science in general
is held by the public, and the financial support of the government and other
sponsors for academic research.
Below are some specific ethical concerns in research:

Plagiarism: Authors who present the words, data, or ideas of others with
the implication that they are their own, without attribution in a form
appropriate for the medium of presentation, are committing theft of
intellectual property and may be guilty of plagiarism and, thus, of research
misconduct;
Misuse of Privileged Information: serious form of plagiarism that could
preempt priority of first publication or use of the original idea to which the
source author is entitled;
38
Integrity of Data: Fabrication and falsification of research results are
serious forms of misconduct. A researcher must not report anticipated
research results that had not yet been observed at the time of submission
of the report;
Use and Misuse of Data: Any intentional or reckless disregard for the
truth in reporting observations may be considered to be an act of research
misconduct;

Ownership of and Access to Data:


Research data obtained in studies performed at WRU and/or by employees
of the university are not the property of the researcher who generated or
observed them or even of the principal investigator of the research group.
The data belong to the university, the investigator shall be held
accountable for the integrity of the data even if the researchers have left
the university.
Responsibilities of a Research Investigator:
A principal investigator who leads a research group has leadership and
supervisory responsibilities with respect to the research performed by
members of the group.

39
4. Publishing Research Articles

Publishing research results is an integral part of a researchers’ professional


life. It is also a way of disseminating research findings to the scholarly
community and relevant audience. Indeed, publishing research results is
an integral part of both the research process and the career in academia.
The process leading to publication is equally important as the content,
style, and organization of the published paper. Setting guidelines and
procedures in this regard is necessary in order to promote valid and
successful research-oriented publications in WRU.

4.1. Publishing in the WRU Journal


An investigator who has completed his/her research project is encouraged
40
to publish his/her work in a local and/or international journals
recommended by MoSHE standard. The WRU Journal (Journal XX),
which is a blind reviewed journal published twice a year by WRU is the
first option to publish outputs resulting from WRU funded research
projects. The journal publishes research articles pertaining to various
subject paradigms within WRU, review articles pertaining to science,
technology innovations, social and economic development, and a wide
range of relevant issues, and short communications.
 WRU Journal committee will be formed by VPRCS based on
merit or research experience from each college in consultation
with the respective colleges.
 WRU journal shall have an Editor.
 Researchers are invited to submit their manuscript to editor in
chief based on the guidelines for article submission.
 The manuscript will be considered by the editor and/or associate
editors and 2-5anonymous reviewers. The reviewers should be
professionals in the area of interest and those who have a rank of
assistant professor and above (including members of the Editorial
Board). If the manuscript is submitted to an online system, the
author will receive an acknowledgement and a reference number.
The author is advised to use this reference number if he/she needs
to follow up on the manuscript;
After submission of the manuscript to editor in chief, there are four
possible outcomes:

41
 Desk reject – that is, the manuscript will not be sent out for review.
This will be decided by the editor and associate editors. Reasons for a desk
rejection may include: deviations from the WRU journal guidelines,
difficulty in finding appropriate reviewers, obviously speculative paper,
inadequate literature base, weak methodology, and weak contribution of
the research to knowledge, poor organization and format for the
manuscript, poor writing and reporting skills, and other reasons as
identified by the editor and associate editors. The author will be notified
of the result immediately. The author shall conform to the result whether
or not he/she accepts it and will not over-react;
 Conditional accept with major revisions – due to several factors and
depending on the level of revisions, the manuscript may need to be
resubmitted. The resubmitted manuscript shall be resent to the reviewers
for confirmation and for their final judgment.
 Conditional accepts with minor revisions – these papers generally
do get accepted, provided the minor revisions are adhered to.
 Accept without comment– this outcome is extremely rare and it may
not be encouraged in WRU journal.
Authors would be required to sign a Manuscript Submission Form. Once
their manuscript is accepted. The accepted manuscript would be sent to
the corresponding author's e-mail.
Publications must give appropriate credit to all authors for their roles in
the research. If more than one researchers are involved in the research, the
decision of whose name(s) is(are) to be listed as co-author(s) and in what

42
order should reflect the relative contributions of various participants in the
research;
Researchers should not publish in WRU journal the same article published
in another journal.
Authors should not divide a research paper that is a self-contained integral
whole into a number of smaller papers merely for the sake of expanding
the number of items in the author's bibliography;
It is unethical to release to the media scientific information contained in
an accepted manuscript prior to its publication in WRU journal;

Manuscript reviewers shall agree to abide by the guidelines for manuscript


evaluation. In particular, the reviewers shall not refuse auditing a
manuscript for the second round to check whether the comments have
been included as per the initial comment by the reviewer. It is
unprofessional for the reviewer to resend the same comments given during
the fist-round review without actually reviewing the manuscript. Such
reviewers will be denied chances of reviewing any article for publication
in WRU journal, and they will not be entitled to publish in the journal.

4.2. Publication of University-funded Research Projects in other


journals
• Researchers whose research projects have been funded by WRU
and who have completed their research project are allowed to
publish their work in other journals than WRU journal;
• Proper acknowledgement of the grant should be made in any
publication of the report;

43
• All intellectual properties of WRU funded research projects shall
be governed by RPD/VPRCS;
• It is an ethical obligation for an investigator at the university to
make research findings accessible, in a manner consistent with the
relevant standards of publication;
• For researches conducted in WRU or funded by WRU, the money
spend for publication in reputable journals shall be refunded as
per the allocated budget for publication.
• WRU will not pay for any of predator journals presented by
researchers for publication.

Effective Date
This guideline shall come into effective on January 2021.

______________________ ______________ ____________

Senate chairperson signature date

44
Appendices
Appendix 1: WRU Format of research proposal submission format

The template for research proposal submission at WRU website/ WRU-


RPD telegram group should strictly followed and have the following
constituents:
1. Title and cover page.
2. Declaration
3. Participants (Investigators) of the study – Researchers involved in the
study (department college), and the role they play, should be written.
4. List of acronyms
5. Table of contents
6. List of Tables (if any)

45
7. List of figures (if any)
8. Introduction
9. Statement of the problem
10. Significance of the study/ importance of the study/Expected output
11. Scope of the study
12. Objectives
13. Literature review (if not covered in the introduction part)
14. Methodology
15. Data analysis methods
16. Study period – Time table for completion of the project
17. Budget breakdown
18. References
19. Appendix (if any)
20. Questionaries or check lists should be attached for survey type
research proposals. Otherwise, the data collecting tools should be clearly
mentioned in detail in the methodology.
21. CV (comprised of list of publication (Author name, title, journal
name, year, volume and page number) and thesis titles (+ year and
university) of both PI and Co- investigators)

Report formats:
o All headings should be left justified.
o Line spacing should be 1.5 inch and font size should be 12 Times New
Roman;
o Left margin should be 1.5 inch and 1 inch on all other sides;
46
o Typing should be on both sides of A4pages.

Appendix 2: Guidelines for Research Reviewers


Appendix 2.1. Research proposal
Appendix 2.1.1. College level research proposal evaluation
criteria
1. Give point based on affirmative action for involvement of female
researchers (5 for >50%, 3 for 30%-50%, 2 for <30% and >0, and 0 for
0%) (5%).
2. Rate the title whether adequately reflect the content of the research
work and novelty of the research (5%) _________.
3. Rate coherence of layout, length, adherence to fonts, line spacing,
marginetc. (5%) ________

4. Rate justification (background), clarity of statements of the problem,

47
gaps, hypotheses or research question and objectives. (5%)
_____________

5. Methodology (researchers must score >6% for further consideration


at least by two out of three evaluation team members)

Is the method reproducible and up-to-date? Does it include elements such


as: sampling method, data gathering tools, methods of data analysis,
ethical consideration and the logical flow of the research related to the
objectives? (10%) ___________

6. Will the anticipated outcomes have a significant impact in WRU and


in the surrounding community? (5%) ________

7. Does the proposed research output have a chance to be publish in


reputable journals? (5%) _________

8. Was the budget break down, allocation and work plan feasible and
appropriate? (5%) ________

9. Are the references relevant, exhaustive and up-to date? (5%) ________

Presentation

10. Does the researcher adequately cover all the relevant topic of the paper
prepared and properly manage his/her time? (5%)___________

11. Rate the capacity and effort to answer questions by the researchers and
their respect to the audience (example dressing). (5%) _________

(Note: For a research to qualify for acceptance, the researchers must

48
score at least 30 and above out of 60.)

Total Score _____ /60

Reviewer’s comments and recommendations

If you believe the research proposal can be accepted after some


modifications, please give your comments to make improvement in the
space provided; (Only copy of this page will be given to the researcher to
modify the content and incorporate the comments)

a. Title
__________________________________________________________
__________________________________________________________
______________

b. Introduction and objectives


49
__________________________________________________________
__________________________________________________________
__________________________________________________________
_____________________

c. Literature review
__________________________________________________________
__________________________________________________________
________________________________

d. Methodology
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
______

e. Budget and
Reference__________________________________________________
__________________________________________________________
________________________________

50
Summary of recommendation

a) Recommended with no comment

b) Recommended but minor corrections/ revisions

c) Recommended with major modifications and resubmit

d) Not recommended

51
Appendix 2.1.2. Evaluation at university level (by Ethical
and Review Board)
1. Novelty of the research proposal (7%) _________.
2. Rate standard of the paper organization (follow the guideline and
general scientific research proposal formats). (5%) ________

3. Objective of the study clearly identified, matched with the title and
used appropriate method and data analysis techniques? (8%) ________

4. Will the anticipated outcomes have a significant impact in WRU? (5


%) ________

52
5. Will the anticipated outcomes have a significant impact to surrounding
community? (5 %) ________

6. Does the proposed research output have a chance to be publish in


reputable journals? (5%) _________

7. Was the budget break down and allocation appropriate? (5%)


________

Total Score ________/40_____

2.2. Evaluation form for completed research works to be filled by the


reviewers
Title
__________________________________________________________
__________________________________________________________
________________________________________
Name of PI __________________
Name of co-investigator __________________________________
__________________________________
__________________________________
___________________________________
53
Dear reviewers, please give the points for each criterion accordingly
on the space provided.
Title, Abstract report format
1. Does the title adequately reflect the content of the research work? (5%)
_________.
2. Does the abstract effectively revise the research work? (5%)
____________
3. Rate coherence of layout, length, adherence to fonts, line spacing, and
margin. (5%) ________
Degree of collaboration

54
4. Degree of collaboration, multi-disciplinary and contribution from all the
members (5%) ___________

Objective and Scientific quality of the research.

5. Justification (background), clarity of statements of the problem, gaps,


hypotheses or research question and objectives. (5 %) _____________

6. Are the objectives relevant, clear, and synchronize with the title? (5%)
__________

Methodology

7. Methodology includes elements such as: sampling method, data


gathering tools, statistics, and methods of data analysis, ethical
consideration and the logical flow of the parts of the research related to
the objectives and up-to-date. (8%) ___________

Results and discussion

Are the results accurate, reproducible and related to the as mentioned


methods? (10 %) ___________

8. Does the researcher adequately discussed by citing or giving


justification for each result? (10 %) ______

Conclusion and recommendations

9. Are the conclusions and recommendations relevant and consistent with


the result and analyses? Do the conclusions and recommendations match
with research objectives? (5 %)

55
Expected outputs

10. Will the anticipated outcomes have a significant impact in WRU and
in the surrounding community? (5 %) ________

11. Chance of the research output to be publish in reputable journals?


(5%) _________

Reference

12. Are the references relevant, exhaustive and up-to date? (5%)
_________

Presentation

13. Does the researcher adequately cover all the relevant topic of the
paper? (5%)___________

14. Rate the time management of the researcher. (2%) ___________

15. Are both principal and co-investigators attend the presentation and
participated? (5%) ___________

16. Capacity and effort to answer questions (5%) _________

17. Respect the audience (example dressing, power point preparation).


(5%)________

Total Score ___________________________

56
Reviewer’s comments and recommendations
For a research to qualify for acceptance, it must score at least 50 and above
and if you believe the project is worth to accept with appropriate
modifications, please give your comments to make improvement in the
space provided;

Title
__________________________________________________________
__________________________________________________________
______________

Introduction and objectives

57
__________________________________________________________
__________________________________________________________
__________________________________________________________
_____________________

Literature review
__________________________________________________________
__________________________________________________________
__________________________________________________________
_____________________

Methodology
__________________________________________________________
__________________________________________________________
__________________________________________________________
_____________________

Results and discussion


__________________________________________________________
__________________________________________________________
__________________________________________________________
_____________________

Conclusion and recommendations


__________________________________________________________
__________________________________________________________
__________________________________________________________

58
____________________

Reference__________________________________________________
__________________________________________________________
_____________

Summary of recommendation (circle)


i. Recommended with no comment
ii. Recommended but minor corrections/ revisions to be made
iii. Revise and submit
iv. Not recommended

Reviewer’s Name: ____________________________


Signature: ________________
Date: _____________

Appendix 3: Research Fund Grant Agreement Form


(To be completed by the Co- and principal researcher/s)

Appendix 3.1: WRU Research Fund Grant Agreement


Form
Agreement dated_______________between Werabe University (herein
after referred to as “WRU”,

Address: P.O.Box______, Werabe, Ethiopia, Telephone


_________________, on the one part and the principal researcher (name
of applicant) _______________(herein after referred to as “PR”
Address: WRU telephone: ___________________),
59
Email:__________________________
Whereas:
a) The PR has requested a research grant from WRU for the purpose of
financing the project entitled:
“_________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
_”
Grant No: _________________________________________________
1. The grant is to be administered by WRU, and WRU has agreed to
allocate total ________________________ Birr:
a. Amount to be utilized in the 1st phase:
______________________________
b. Amount to be utilized in the 2nd phase:
_____________________________
to the PR upon the terms and conditions herein after set forth. Now,
therefore, the parties hereby agree as follows:
Article 1: Undertaking by the Principal Researcher
The PR shall:
Section 1.1: undertake the research project in accordance with the terms
and conditions set forth in this Agreement.
Section 1.2: undertake the project immediately after the release of the
initial research grant.
Section 1.4: submit progress and completion reports as per Article 6 of
60
this agreement.
Article 2: Amount of Grant and duration
Section 2.1: WRU agrees to allocate a sum of Birr _____________
(__________________________________________________________
___) to the PR for the period of __________year(s) commencing as of this
day of _____________________.
Date of termination: _______________
Section 2.2: The fund shall be administered through MoF rules and
regulations.
Article 3: Accountability of WRU
Section 3.1: WRU shall administer the researcher’s project and provide all
services and facilities consistent with the terms and conditions stated in
the agreement.
Section 3.2: WRU shall be responsible for the proper administration of the
fund allocated for the project.
Fund disbursements are made in accordance with the project document.
Fund disbursements are valid and supported by adequate documentation.
An appropriate system of internal control is maintained and can be relied
upon.
Financial reports are fair and accurately presented, and
Uncommitted fund is returned to WRU at the end of the project life.
Section 3.3: WRU shall administer the funds under its financial
regulations, rules, practices and Procedures
Section 3.4: As part of fulfilling its judiciary responsibility for the
management of the allocated resources, WRU shall designate
61
authorized officials and provide written certification thereon for
Withdrawal from the special account,
Requests for advances of project funds, and
Requests for WRU to disburse project funds directly.
Section 3.5: WRU shall ensure maintenance of proper accounts and
records of the allocated resources for the project to enable the PR to
prepare accurate report on the financial status of funds
Article 4: Disbursement and Accounting of Fund
Section 4.1: The PR will submit a formal request for an advance of
payments according to the approved work plan and budget using WRU
form.
Section 4.2: Subsequent request for satisfactory and scheduled progress
and financial reports and the audit utilization certificates of earlier released
funds should accompany release of funds as necessary and appropriate
Section 4.3: The research fund from WRU is subject to auditors. The
result will be published and copies will be made available to all
stakeholders.
Section 4.4: Unless otherwise agreed by the parties involved, any
unutilized balance must be refunded to WRU by the end of the project life.
Article 5: Utilization of the Fund
Section 5.1: The fund granted shall be utilized in accordance with the
budget breakdown presented on the project document.
Section 5.2: WRU accounting and procurement procedures will apply for
the administration and management of the fund.
Section 5.3: The PR shall not utilize the fund for purposes other than what
62
is stated in the attached project documents.
Section 5.4: Unutilized funds shall be either earmarked for the
continuation of the same research/ project for the next stage of its
development with the consent of MB, or shall be returned to WRU.
Section 5.5: After the completion of this agreement, any equipment or
materials acquired from this research fund shall be the property of the
institution.
Section 5.6: WRU furnishes with a report listing non-expendable property
purchased during the project period within three days following the end of
the project

Article 6: Monitoring and Evaluation


Section 6.1: WRU shall follow the progress of the research activity and
ensure that work schedules, the production of targeted outputs and
required actions are proceeding according toplan.
Section 6.2: The PR shall submit progress and financial reports in 2 copies,
after the deadline of the first phase research period to RPD. Failure to
submit reports will enforce directives to cease expenditure of funds until
the report is received.
Section 6.3: All reports would be examined and reviewed for
completeness, attachment of required documentation by VDRCS and
college research and community service committee members as
appropriate, and if further actions are required, the PR may be asked to
provide explanations.
Section 6.4: Reports should be submitted according to the guidelines
63
for performance and progress report formats after approved by
concerned department and college. A complete final report should be
submitted showing results of the undertaking and expected impacts.
Article 7: Publication and Ownership of Intellectual Property Right
Section 7.1: WRU does not claim rights to any publications, inventions or
patents arising out of the project other than due acknowledgement on
publications and information on any meaningful applications of the
research result.
Section 7.2: The PR is responsible for originality of the research project
and the reports to be submitted.
Article 8: Change in the Project Documents
Section 8.1: Any major change such as change in the objective(s),
methodology, work plan, etc. in the project document shall be reported to
RPD. If the final report found in a different method/procedure or any other
change, other than the proposed way, the researchers may be asked to
repeat the research according to the previous way by unutilized or his/her
own money.
Article 9: Breach of Agreement
Section 9.1: Utilization of the fund granted partially or wholly for
purposes other than what is stated in the project document.
Section 9.2: Failure in the submission of progress (considered failed by
CRCS committee), financial, and final reports.
Article 10: Effect of Breach of Agreement
Section 10.1:
ThePRshallbeliablepartiallyorwhollyifthereexistsabreachofagreement
64
pursuant to Article 9 of this agreement.
Section 10.2: The PR shall be liable for non-performance of his/her
responsibilities stated in this agreement.
Article 11: Effective Date of the Agreement
This agreement shall come into force as of this date of its signature:
_______________
Researchers
I. Principal Researcher:
Name: ____________________Signature: ________ Date: __________
II. Co-researcher(s)
1. Name:____________________ Signature:_______ Date: _________
2. Name:____________________ Signature:_______ Date: _________
3. Name:____________________ Signature:_______ Date: _________
4. Name:____________________ Signature:_______ Date: _________
Witnesses
I. Department Head
Name: ________________Signature ________ Date _______
II. College Dean/Vice Dean for Research and Community Service
Name____________________Signature _______ Date ______

For WRU
I. Coordinator of Research and Publication (if available)
Name: _____________________Signature ________Date ___________
II. Research and Publication Director

65
Name ___________________Signature_____________Date_________
III. Vice President for Research & Community Service
Name __________________ Signature _________Date_________

Appendix 3.2: Werabe University summary of proposal


(Write in 4 pages only and attach with contract agreement)
1. Introduction (max. 1 page)
2. Objectives of the study
General:
Specific:
3. Scope of the study
4. Significance or expected output of the study
5. Methodology (in detail)
6. Budget break down (detail expenditure by budget item which should
consider allocated money in two phases)

Appendix 4: Guiding Principles for Contract Agreement with Other


Institutions

The contract agreement with partner institutions shall be developed by


WRU and partner institution guided by the following principles:
a) The project shall be under the research priority and thematic areas of
WRU;

b) The implementation of project shall be monitored and evaluated by


both the university and partner institution system;
c) The project shall commit to submit progress and final reports to the
university/concerned Colleges and Schools, and it will also present the
findings in the annual research conferences of the university;
66
d) The project shall commit to submit the publications, proceedings, and
other outputs of the research project to the CRP office and to respective
Colleges/library of the university;
e) Thefinancialadministrationshallbebasedontheprojectdocumentagreedb
etween WRU
and partner institution;
f) The data generated from the project shall be administered through the
university system;
g) Based on the above principles the University/College representative
and the partner institution shall sign MoU.

Appendix 5: Progress Report Form

(To be completed by the principal investigator)


1. Title of the project፡
2. Principal investigator and co-investigator/s
3. Department and college:
4. Objectives General and Specific:
5. Project Duration:
6. Work Plan for the Current Reporting Period: (State briefly the work
plan for the project until the current reporting is made.
7. Work accomplished/achievements description: (Give the highlights of
the work done during the reporting period)
8. Performance measure achievements (achievements as per the
agreement made)
9. Problems encountered (State any major problems encountered while
conducting the research):
10. Measures taken:
11. Fund Utilized:(indicate the detail expenditure of amount of money
utilized for the reporting period).

67
12. Work plan for the next phase: (Description of the work plan for the
next phase, detailed expenditure by budget item)
College Committee recommendation
Recommendations: What is recommendation of this report for future
funding?
1. Accept the report without change
2. Accept the report with minor change
3. Accept the report with major revision
4. Not accepted, that needs re-writing

APPROVAL

Head of the Department Signature Date


___________________ ___________ __________

Dean of the College Signature Date


____________________ _________ ___________

Research and Publication Directorate Signature Date


___________________________ ________ ________

V/P of research and community service Signature Date


_______________________________ ________ ______

68
Appendix 6: Guidelines for Reviewing Progress Report

1. Project title
________________________________________________________
__________________________________________________________
_____

3 Name of principal investigator and co-investigators and


College/department

a. _______________________ _______________
b. _______________________ _______________
c. _______________________ _______________
d. _______________________ _______________

Project duration ________ Reporting period (Phase) _______

69
The extent to which the objectives are achieved as per the research project
document:
__________________________________________________________
__________________________________________________________
_______

2. Method used: Is the research methodology used for this report


sufficiently described and based on the research proposal?

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
3. Work plan: Is the work plan achieved as per the research document?
__________________________________________________________
__________________________________________________________
__________________________________________________________
____________

4. Results: Are the results well described and can be repeated in this
report?

__________________________________________________________
__________________________________________________________
__________________________________________________________

5. Are the scientific results sufficient in line with the plan?


__________________________________________________________
__________________________________________________________
70
__________________________________________________________
___________

6. Is the future plan realistic and achievable?

__________________________________________________________
__________________________________________________________
__________________________________________________________

7. Is the fund utilized as per the previous plan?

__________________________________________________________
__________________________________________________________
__________________________________________________________

8. Recommendations:
What is your recommendation on this report for 2nd phase funding (X)

a. Accept the report without change

b. Accept the report with minor change

c. Accept the report with major revision

d. Not accepted, that needs re-writing

Reviewer’s Name Signature Date

________________________ __________ _______

71
Appendix 7: Remuneration for Reviewers of Research proposals,
Progress Reports, and Final Reports

As per the provisions in VDRCS, CRP, RPD, and SSCRCS are mandated
to review research proposals, progress reports, and terminal reports. As
appropriate, a reviewer may also be invited from outside these groups. The
reviewers shall be offered incentive based on the type of work. This
incentive may not be lucrative but the professional obligation is more than
the incentive.

1. Reviewers stated above shall be paid 2,100.00 ETB for evaluating a


project proposal and a progress report and final report. They will also be
paid allowances and per diems for fieldwork or supervision (if any). The
per diems shall be paid as per the government rate;

2. The reviewer shall be given a manuscript and provide comments to the


researcher. The reviewer is also expected to check whether the comments
have been included as per the initial comment by the reviewer. Then,

72
reviewer will be paid 2,100.00 ETB. The member of the research review
team shall be offered orientation to discharge their duties and
responsibilities in the research review process.

Appendix 8: Guidelines for Writing Final Research Reports

A final research report should include the following headings (refer


completed research report format template at WRU website/WRU-RPD
telegram group):
One blank page at the beginning and last page
The first page (cover page), doesn’t have page number.
Title and cover information
Declaration
Abstract
Acknowledgments
Table of content
List of tables (if any)
List of figures (if any)
Introduction (Background, Statement of the problem, objectives,
significance, scope etc)
Literature review, Methodology
Results and discussions, Conclusions and Recommendations
References, Appendices (if any)
Report formats:
o All headings should be left justified.

73
o Line spacing should be 1.5 inch and font size should be 12 Times New
Roman;
o Left margin should be 1.5 inch and 1 inch on all other sides;
o Typing should be on both sides of A4 pages.

Appendix 9: Research Project Transfer Request


Form
Project or Research
Title________________________________________
Total allotted grant ___________________ Utilized ____________
Remaining _________
Name of Transferring
PR/CoIn;_____________________Department_________________
Name of Receiving PR/Co PR ____________Department__________
Reason for transfer
__________________________________________________________
__________________________________________________________
___________________________
I, ____________________, announce that I transferred the project to Mr.
or Dr. _________________________due to the reason mentioned above.
I have submitted all project related documents and results that would

74
enable the continuation of the project. I
_________________________________________ declare that I have
agreed to be responsible and undertake the above-mentioned project as
PR/CoPR. I have received all the necessary research related projects and
results. I agreed to finish the project and report the result as per the
approved schedule with the remaining budget of the project.
Name of Transferring PR/Co-In;_____________________Signature
____________Date_______
Name of Receiving PR/Co-In;_____________________Signature
____________Date_______

APPROVAL
Head of the Department Signature Date
___________________ _______ _______

College Dean Signature Date


________________ ________ ________

RPDD Signature Date


___________ ________ _______
VPRCS Signature Date
___________ _______ _______

75
Appendix 10: Procedure for Selection of Best Researcher:
1. The director for research and publication directorate requests the
university to nominate individual (s) to forward candidates based on the
guideline (Appendix 11).
2. A researcher could be nominated by peers or, apply personally to the
department for the award and staff shall be notified to compete for the
award in notice board.
3. The selection of best researcher at department level is to be carried out
by department committee and one best researcher shall be a department
candidate for the award.
4. Outcome of the selection together with the minutes of department
committee will be submitted to the coordinator for Research and
Community Service of the respective faculties.
5. The selection of the best researcher at faculties’ level is to be carried
out by the University Research review committee coordinated by the
coordinator for Research and Community Service.

76
6. A nomination made by each Research review committee together with
the minutes of the discussion during the selection process is forwarded to
the Academic Commission of respective faculties for approval.
7. The name of a candidate for the research award of faculties and
relevant documents will be submitted to RPD.
8. The director for research and publication directorate in consultation
with the vice president for research and community service will set up an
independent Ad- hoc committee, if necessary, to scrutinize the selection
process.
9. The Ad-hoc committee will submit the candidates for the award to the
VPRCS who will again present the results to the executive committee or
the senate for approval.
10. The University will finally create a forum to recognize the best
researcher of the year.

77
Appendix 11: Evaluation Criteria to Nominate Best Researcher
Award
The direction of WRU to cultivate research culture is through placing
incentive and reward mechanisms. Best researchers shall be nominated in
each department, faculties and at WRU level every year. The University
at large shall identify and reward outstanding researchers. To select best
researchers, research activities or publications or scientific innovations
will be considered. The procedures for nominating the best researchers are
as follows;
1. Best Publication owner
Name of the candidate _____________Department______________
Rank____________

S.No Criteria Score


1 Have published two or more articles in a year 50
in reputable journal and appear as first/senior
author at least in one article (one article for
females) or have invented three new

78
technology as approved by the patent office of
Ministry of Ethiopian Science and
Technology
2 Demonstrated active participation as a 10
member in the editorial committee of the
journal or proceedings
3 Disseminate his article/innovations for policy 20
makers in national or international forum (
research for action)
4 Have served as organizing committee member 10
in scientific conferences
5 Presented a public lecture/ seminar/ Scientific 10
Conferences

2. Best grant Owner


Name of the candidate________________ Department _____________
Rank____________
S.NO Criteria Score
1 Get a grant of >=50, 000 USD (30,000 USD for 30
female or young researchers) on priority areas of
WRU from all the projects the researcher wins
2 Have a participatory mega project (encompass 30
multidisciplinary team and students)

79
3 Benefit of the grant to the community 20
(intervention, job opportunity)
4 Secured more than one grant 20

Appendix 12: Settlement Form for Research Activities

በወራቤ ዩኒቨርሲቲ የምርምር አጋዥ ሥራ የኮንትራት ውል ስምምነት


ይህ ውል ከዛሬ ---------------------- ቀን------------------- ዓ.ል ጀምሮ
ከዚህ በኋላ ውል ተቀባይ እየተባለ ከሚጠራው
አቶ ወ/ሮ --------------------------------- ከተማ -----------------------------
ቀበሌ-------------------- የቤ.ቁ----------------
እና ከአሁን በኋላ ውል ሰጪ እየተባለ ከሚጠራው ወራቤ ዩኒቨርሲቲ
ጋር እንደሚከተለው ተገብቷል ፡፡
አንቀጽ 1/አንድ/
1.1 የሥራው ዓይነት፡-
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
80
1.2 የሥራ ቦታ ፡____________________________________
1.3 ሥራው የሚጀምርበት ጊዜ (ቀን)፡- _____________________
1.4 ሥራው የሚጠናቀቅበት ጊዜ(ቀን)፡- _____________________
1.5 የአንድ ጊዜ (ቀን )ክፍያ ብር:- ________________________
1.6 የቀን ብዛ፡- __________________
1.7 ጠቅላላ ክፍያ ብር ፡___________________________
አንቀጽ 2/ሁለት/
2.1 በውል መሠረት ለማከናወን ቃል የገባሁትን ሥራ በአግባቡ
ማከናወንና የዩኒቨርሲቲ ተወካይ በሆነው ባለሙያ
አረጋግጦ ማስረከብ፤
አንቀጽ 3/ሦስት/
3.1 ውል ተቀባይ ሥራውን በተወሰነው ቀን ውስጥ አጠናቆ እንደጨረሰና
ሥራውን በትክክል ስለመሥራቱ
ተረጋግጦ ሲቀርብ ክፍያው ብር __________________ ተባዝተው
ወዲያውኑ ይከፍላል፡፡
አንቀጽ 4/አራት/
4.1 ውል ተቀባይ ሥራውን ከጀመረ በኋላ ሥራውን አቋርጦ ቢሄድ
ለሥራው ወጪ አድርጎ ጥቅም ላይ ሳያውል
በመቅረቱ የባከነ ንብረት ካለ ውል ሰጪ ከክፍያው ላይ ተቀናሽ ያደረጋል፡፡
አንቀጽ 5/አምስት/
5.1 ከዚህ በላይ ከአንቀጽ 1 እስከ 5 ባለው ውል መሠረት ከላይ የተጠቀሰውን

ሥራ በጋራ ለመሥራት ተስማምተናል፡፡

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ውል ሰጪ ስም _________________ ውል ተቀባይ ስም __________________

ፊርማ __________ ፊርማ ________________

ለጥናትና ምርምር ሥራ የተገዙ ዕቃዎች ማወራረጃ የተዘጋጀ ቅፅ

ተ.ቁ የዕቃው ዓይነት የአንድ የተገዛው ዕቃ ጠቅላላ


ዋጋ ዕቃ ብዛት ዋጋ
ዋጋ
1
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5
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ድምር

ደረሰኝ አብሮ መያያዝ ይኖርበታል


ገንዘቡን የከፈለው ስም ___________ ፊርማ _____ ቀን: ____
ያረጋገጠው ስም ____________ ፊርማ ________ ቀን: _____
ያፀደቀው ስም ___________ ፊርማ ______ ቀን: ______

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የወራቤ ዩኒቨርሲቲ

ለጥናትና ምርምር ሥራ የውሎ አበል መክፍያ ቅፅ


የዋና ተመራማሪው ሥም ፡ ______________________________
የፕሮጀክቱ ርዕስ/Title –––––––––––––––––––––––––––––––––––––––

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––

ተ.ቁ ስም ደመወዝ መነሻ መድረሻ የሚነ የሚነሳበ የሚመለ


ቦታ ቦታ ሳበት ትሰዓት ን
ቀን
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20
ጠቅላላ ወጪ

ገንዘቡን የከፈለው ስም ___________ ፊርማ _____ ቀን: ____


ያረጋገጠው ስም ____________ ፊርማ ________ ቀን: _____
ያፀደቀው ስም ___________ ፊርማ ______ ቀን: ______

ወራቤ ዩኒቨርሲቲ
ለጥናትና ምርምር ሥራ የሙያተኞች እለታዊ መክፈያ የተዘጋጀ ቅፅ
O መረጃ በመስጠት
O መረጃ በመሰብሰብ

ተ. ስም የአንድ የሰራበት ጠቅላላ ፊርማ


ቁ ቀን ቀን ዋጋ
ክፍያ ብዛት
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ድምር

ገንዘቡን የከፈለው ስም ___________ ፊርማ _____ ቀን: ____

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ያረጋገጠው ስም ____________ ፊርማ ________ ቀን: _____
ያፀደቀው ስም ___________ ፊርማ ______ ቀን: ______

Appendix 13: Thematic area

Werabe University
Office of Research and publication directorate
Research Thematic Area
Theme One: Agriculture, Natural Resources and Food Security
 Rural/Urban Agriculture, Food Security and Poverty Reduction
 Agricultural Technology, Innovation, Productivity and Efficiency
 Crop Production and agro processing
 Animal Production, Health and Improvement
 Animal Nutrition, Food resource and processing
 Horticulture and controlled environmental protection
 Agribusiness, value chain management
 Soil and Water Resources Conservation and Management
 Biodiversity Conservation, Management of protected areas and
Tourism

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 Natural Resources, Environmental Protection, Policy and institutional
frame work
 Energy resource development and utilization
 Climate change and natural disaster management
 Agro forestry practices and management
 Indigenous Knowledge for Agricultural Productivity/Transformation
and Natural Resource Conservation
Theme Two: Health and Medical Sciences
 Nutrition –Health linkage
 Human Health and Chronic Diseases
 Reproductive and Child Health
 Health Care System
 Diagnostic Methods and Pharmaceuticals
 Ethno-Medicines -Traditional Medicines
 Youth and Abuse Substances
Theme Three: Natural and Computational Sciences
 Sport industry
 Pest Management and Control
 Aquatic Sciences, Pollution and Waste Management
 Mineral extraction, Geohazard investigation and Mitigation
 Adoption of ICT for Digitalization
 Computer, Networking and Information Security
 Nano Science and Technology
 Mathematical Modeling and Statistical Application
 Photochemistry
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Theme Four: Social Sciences and Humanities
 Population Dynamics, Migration and Development
 Urbanization, Environment and Climate Change
 Language and Literature
 Socio-Political Issues
 Democracy, Constitutionalism and Human Rights
 Federalism, Diversity, Local Development and Nation Building
 Conflict, Security and Peace Building
 History and Heritage Management
 Indigenous Knowledge/Institution and Cultural Studies
Theme Five: Law and Governance
 Law (Business, Human Rights, Constitutional, Environmental)
 Law, Justice and Development
 Constitution and Federalism
 Democratic Institutions and Media
 Marriage and Inheritance
Theme Six: Business and Economics
 Entrepreneurship, Trade and Industry
 Financial and value-chain management
 Human resource development and change management
 Investment, Insurance, Loan repayment, tax and revenue
 Marketing, promotion and advertisement
 Poverty, unemployment, inflation and economic growth
 Technology adoption, production systems and policy
Theme Seven: Education and Behavioral Sciences
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 Adult and Inclusive Education
 Curriculum, Instructional Approaches and Quality of Education
 Educational Policy, Leadership and Management
 Early Childhood Care and Child Right
 Teachers Professional Development
 Psycho- Social issues
Theme Eight: Cross- Cutting Issues
 Gender, Disadvantaged Group and Disability
 Youth and HIV/AIDS
 Social Exclusion and Vulnerable Groups

References

Adama Science and Technology University-ASTU (2012). Senate


Legislation
Adama Science and Technology University-ASTU (2013). Draft
document for Research and publication guidelines and procedures
Arsi University (2015). Research and Publications Guidelines

Mekelle University (2004). Research, Publication and consultancy at


Mekelle University: Policy guidelines and regulations
University of Gondar (2012) – Research policy and guidelines.
Jimma University (2012) – Guideline and procedures for Research.

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