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    The Secretariat

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    mpsundar kasiraja

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    © All Rights Reserved
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    The Secretariat

    Uploaded by

    mpsundar kasiraja
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    Download as docx, pdf, or txt
    3 views5 pages

    The Secretariat

    Uploaded by

    mpsundar kasiraja

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5

    THE SECRETARIAT

    The business of the Tamil Nadu Government is carried out through various departments,
    collectively known as the Secretariat. These departments handle different sectors of
    governance, ensuring the smooth functioning of the state administration. Below is a
    detailed list of the Secretariat Departments and their roles:

    1. Agriculture Department: Focuses on enhancing agricultural productivity and


    supporting farmers through various schemes and policies.

    2. Animal Husbandry and Fisheries Department: Ensures the welfare of


    livestock and the development of fisheries for food security and economic growth.

    3. Adi-Dravidar and Tribal Welfare Department: Works towards the socio-


    economic upliftment of Scheduled Castes and Scheduled Tribes.

    4. Backward Classes and Most Backward Classes Welfare Department:


    Implements welfare measures for backward classes and other disadvantaged
    communities.

    5. Commercial Taxes Department: Manages the collection of taxes like GST, sales
    tax, and excise duties.

    6. Co-operation, Food and Consumer Protection Department: Oversees


    cooperative societies, food distribution systems, and consumer rights.

    7. Energy Department: Handles energy production, distribution, and renewable


    energy initiatives.

    8. Environment and Forest Department: Protects natural resources, manages


    forests, and promotes environmental sustainability.

    9. Finance Department: Oversees the state’s financial planning, budgeting, and


    resource allocation.

    10. Higher Education Department: Regulates universities and colleges, ensuring


    quality education and research.

    11. Housing and Urban Development Department: Plans and executes housing
    projects and urban infrastructure development.

    12. Handlooms, Handicrafts, Textiles and Khadi Department: Promotes


    traditional crafts and supports artisans.

    13. Health and Family Welfare Department: Ensures public health services and
    family welfare programs.

    14. Home Department: Manages law enforcement and internal security.

    15. Highways Department: Develops and maintains road infrastructure.

    16. Industries Department: Promotes industrial growth and investment.


    17. Information and Tourism Department: Disseminates government information
    and promotes tourism.

    18. Labor and Employment Department: Addresses labor welfare, employment


    generation, and skill development.

    19. Law Department: Provides legal advice and drafts legislation.

    20. Municipal Administration and Water Supply Department: Ensures urban


    local body governance and water supply management.

    21. Personnel and Administrative Reforms Department: Manages civil services


    and administrative reforms.

    22. Planning and Development Department: Formulates and monitors


    development plans and policies.

    23. Prohibition and Excise Department: Regulates alcohol distribution and


    enforces prohibition laws.

    24. Public Department: Handles public relations and government correspondence.

    25. Public Works Department: Constructs and maintains public infrastructure.

    26. Revenue Department: Manages land revenue, disaster relief, and welfare
    schemes.

    27. Rural Development Department: Promotes rural development and poverty


    alleviation programs.

    28. Social Welfare and Nutritious Meal Programme Department: Implements


    welfare schemes for women, children, and marginalized groups.

    29. Small Industries Department: Encourages the growth of small and medium
    enterprises.

    30. School Education Department: Oversees primary and secondary education


    systems.

    31. Tamil Development-Culture Department: Promotes Tamil language, literature,


    and cultural heritage.

    32. Transport Department: Regulates public transportation and road safety


    measures.

    The distribution of responsibilities among these departments is specified in the Tamil


    Nadu Government Business Rules.

    Note: The Tamil Nadu Legislative Assembly Secretariat functions independently under
    the administrative control of the Speaker of the Tamil Nadu Legislative Assembly.

    THE CHIEF SECRETARY


    The Chief Secretary is the senior-most civil servant in the state and ensures the effective
    functioning of the Secretariat. In addition to regular administrative duties, the Chief
    Secretary has the following special responsibilities:

    1. Supervising the overall operations of


    the Secretariat.

    2. Administering the Secretariat buildings,


    including room allocations within Fort
    St. George.

    3. Managing shared resources like the


    Secretariat Library, as well as the
    conservancy and security staff (vide
    G.O.Ms.No.236, P&AR(A)Dept., dated
    27.12.1999).

    4. Overseeing staff attached to Ministers.

    5. Organizing and attending meetings of


    the Council of Ministers.

    6. Addressing matters not explicitly


    assigned to other Secretaries.

    THE PRINCIPAL SECRETARY

    The position of Principal Secretary in the Indian


    government is typically held by senior civil
    servants, most commonly those belonging to
    the Indian Administrative Service (IAS).

     These individuals serve as the


    administrative heads of departments
    within state governments, overseeing
    the day-to-day operations and policy
    implementation of their respective ministries or agencies.
     Within the state government hierarchy, a Principal Secretary ranks above a
    Secretary but below the designations of Additional Chief Secretary and Chief
    Secretary.
     This position carries significant responsibility and influence in shaping and
    executing government policies at the state level.
     Furthermore, Principal Secretaries can be deputed to the central government,
    where they may serve as Joint Secretaries to the Government of India.
     This inter-governmental mobility provides valuable experience and opportunities
    for career advancement within the Indian civil service.
    THE SECRETARIES TO GOVERNMENT

    Each Secretariat Department is headed by a Secretary to Government. The Secretary


    acts as the administrative head of the department and ensures that its functions align
    with the state’s policies and laws. Key duties include:

     Policy Implementation: Ensuring adherence to the Business Rules and


    Secretariat Instructions.

     Supervision: Managing subordinate officers, including Special Secretaries,


    Additional Secretaries, and Joint Secretaries.

     Delegation: Assigning responsibilities to ensure efficiency.

     Consultation: Handling critical policy matters in consultation with senior officials.

    Note: The Secretary is responsible to the Government, not the Minister in charge of the
    department (vide G.O.Ms.No.198, P&AR(A)Dept., dated 03.06.2004).

    ROLES OF JOINT SECRETARY AND DEPUTY SECRETARY

    The Joint Secretary and Deputy Secretary play vital roles in departmental operations by:

     Handling specific subjects assigned by the Secretary.

     Submitting cases for approval by higher authorities.

     Supervising sections under their jurisdiction to ensure discipline and timely


    completion of tasks.

    ROLE OF THE UNDER SECRETARY

    Under Secretaries oversee departmental sections, ensuring:

     Efficient management of business operations.

     Maintenance of staff discipline.

     Proper dispatch of departmental correspondence.

    SECTION OFFICERS

    Section Officers lead individual sections within a department. Their responsibilities


    include:

     Supervising Assistant Section Officers (ASOs).

     Managing files and correspondence related to assigned subjects.

     Training ASOs and ensuring they prioritize tasks effectively.

     Personally handling complex or critical matters (vide G.O.Ms.No.5, P&AR(A)Dept.,


    dated 14.01.2008).
    ASSISTANT SECTION OFFICERS, ASSISTANTS, PERSONAL CLERKS, AND TYPISTS

     Assistant Section Officers: Draft notes, maintain registers, and support overall
    departmental functions.

     Assistants: Handle routine tasks like dispatching, indexing, and filing.

     Personal Clerks and Typists: Provide essential clerical and administrative


    support.

    PERSONAL STAFF HIERARCHY

    The personal staff in the Tamil Nadu Secretariat is categorized into three levels:

    1. Level A: Principal Private Secretary (Deputy Secretary Grade)

    2. Level B: Senior Private Secretary and Private Secretary

    3. Level C: Personal Assistant, Senior Personal Clerk, and Personal Clerk

    Principal Private Secretary (Deputy Secretary Grade):

    The Principal Private Secretary is a senior-level officer with administrative


    responsibilities. Their tasks include:

     Scheduling appointments, meetings, and conferences.

     Managing routine correspondence, preferably through email.

     Recording minutes of confidential meetings.

     Handling telephone calls and visitors.

     Undertaking any special duties assigned by the officer they assist.

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