Annexure 4

QCBS Document Elaborating Detailed QCBS Criteria

1. Technical Qualification Criteria

I. Only those bidders who qualify all Pre-Qualification/Minimum Eligibility Criteria
requirements shall be qualified for technical bid evaluation.
II. The Tender Committee (TC) reserves the right to reject a Service in case the offered
service does not match the technical requirements/ objectives specified in Technical Bid –
Buyer’s Requirements.
III. The technical bid shall first be reviewed for determining the Compliance of the Technical
bids with the RFP terms and conditions, Minimum/ mandatory Technical requirements,
and the scope of work as defined in this RFP.
IV. Any bid found to be non-compliant to the mandatory Technical Requirements, RFP terms,
conditions, and work scope shall be rejected and shall not be considered for further
evaluation. Bids that are technically compliant would only be taken up for commercial
evaluation.
V. Bidder is required to submit all the supporting documents as per the criteria mentioned in
the RFP. However, Buyer reserves the right to summarily reject any bid which does not
contain all the mandatory supporting document or may ask the bidder to resubmit
documents, the decision of Buyer shall be final and binding in this regard.
VI. A score would be given to each bidder by Tender Committee based on the scoring criteria.
VII. Bids that are technically qualified would only be taken up for financial / commercial
evaluation.
VIII. Buyer reserves the right to disqualify any bidder based on any relevant criteria, and its
decision is final.
IX. The Bidder should submit following documents as a documentary proof:
a. In case of Completed Projects: Firm should submit Copy of Work Order / Contract
Agreement and any document justifying the completion of the assignment from the
client..
b. In case of Ongoing Projects: Firm should submit Copy of Work Order / Contract
Agreement and ii. Self-Certification.
X. The bidder reserves the right to renegotiate any terms (Price / Technical) further with the
successful Bidder.
XI. Technical Bids shall then be evaluated for the following broad parameters. The Bidders
should have the following criteria for participating in the tender. The Bidders should
enclose documentary evidence for fulfilling the following Evaluation Criteria. The technical
committee consisting of members from State department will evaluate the bidders those
who had qualified in the previous Minimum Eligibility criteria/Pre-Qualificaion Criteria.
The committee will evaluate the qualified bidders as per the criteria set below:

S.N. Technical Evaluation Criteria Relevant Document Marking System Max.

Marks
1 The bidder should be a Firm Copy of Latest registration
registered in India through Certificate from the 10-15 yrs = 10 20
competent agency/authority for competent authority i:e >15 yrs = 20
atleast 10 years. ICAI.

Mid Day Meal Authority, Lucknow, U.P.

 Annexure 4
2 Firm must have carried out atleast Copy of work order & any
05 Audits in Government document justifying the
Departments/PSU’s/ completion of the 5-8 = 5 10
Corporations/ Authorities assignment from the client. >8 = 10
preferably for externally aided
project during the last 03 years.
3 Average turnover of the Firm for Copy of Turnover CA
Rs. 50-100 lac = 05
financial years 2018-19, 2019-20 Certificate & Audited 10
>Rs. 100 lac = 10
and 2020-21. Balance Sheets.
4 Key Expert’s qualification and As per information
(a) Position K-2
competence for the assignment. provided in Form No.- 12 10
(Audit Team Leader)-
a) Position K-1 (Partner Audit (Team Composition)
1(A.T.L.)=05
Manager)
2(A.T.L.)=10
b) Position K-2 (Audit Team
Leader)
(b) Position K-3 (Teams)
c) Position K-3 (Teams) 20
1-2 Team=10
1-4 Team=20
M.M=30
5 Adequacy and quality of the Approach & Methodology 30
proposed methodology and work shall be in the form of a
plan. presentation to be made
(Notes to Consultant the client to the committee of
will assess whether the proposed Procurement/Department.
methodology is clear, responds to
the TORs, work plan is realistic
and implementable; overall team
composition is balanced and has
an appropriate skill mix; and the
work plan has right input of
experts).

The Minimum Technical Score

Required to Pass is = 70
TOTAL 100

2. Evaluation Criteria of Technical Bid

1.1 The Technical Evaluation would be done for only those bidders, who comply with the pre-
qualification criteria mentioned in – Minimum Eligibility Criteria/Pre-Qualification Criteria.
1.2 Quality and Cost based Selection (QCBS) – 70:30 (Technical: Commercial).
1.3 Only those bids which have a minimum technical score of 70% of total marks as in table above
shall be considered qualified. However, the Buyer reserves the right to lower the minimum
required marks.
1.4 The score of the Service Providers will be given by buyer or a committee constituted by Buyer
organization. The Buyer will provide marks and submit in the GeM system.
1.5 The Bidder has to submit the clarifications / additional particulars through GeM portal within
the time limit mentioned in the tender document. The Bidder’s offer will be disqualified, if the
clarifications / additional particulars sought are not submitted within the specified date and
time.

3. Evaluation of financial/commercial bids (As per Commercial Bid Template/BOQ Form-16)

3.1 Commercial bids submitted by only those bidders, who have qualified both pre-qualification
and Technical evaluation, shall be eligible for further evaluation.
Mid Day Meal Authority, Lucknow, U.P.
 Annexure 4
3.2 Only those Service Providers that have achieved at least minimum qualifying score (70% in
this case) will be treated as qualified and only their financial proposals will be opened.
3.3 The commercial Bids of the technically qualified bidders shall then be opened on the notified
date and time as on the GeM Portal.
3.4 Commercial Bids that are not as per the provided format shall be liable for rejection.
3.5 In the case of a tie between two or more bidders (i.e. equal commercial quote), the bidder
with higher score under technical evaluation shall be ranked first in order.
3.6 If Bidder quotes NIL charges, the bid shall be treated as unresponsive and shall not be
considered for evaluation.

4. Selection of Bidder
The Selected bidder shall not be declared till the detailed commercial bid is not evaluated.
During the evaluation if the Purchaser finds that the detailed commercial bid is not in order or
incomplete etc. then Purchaser shall treat the bid as non-viable and same shall be rejected, and
EMD shall be forfeited. In such case next ranked bidder shall be considered for further
evaluation and so on till a bidder is selected.
4.1 If any bidder withdraws his bid, at any stage after the submission of the bid, till the final
evaluation or declaration of the final selected bidder, it shall be declared a defaulting bidder
and EMD of such defaulting bidder shall be forfeited and Purchaser reserves right to
blacklist such bidders for next three years from participating in any Purchasers’ tender. In
such situation the tendering process shall be continued with the remaining bidders as per
their ranking.
4.2 If the bidder backs out after being declared as selected bidder, it shall be declared a
defaulting bidder and EMD of such defaulting bidder shall be forfeited and Purchaser
reserves right to blacklist such organization for next three years from participating in any
Purchaser Tender. In such case the detailed commercial bid of next ranked commercial
bidder shall be evaluated.
4.3 Next ranked commercial bidder also backs out then Purchaser shall complete the tender
process by following the same process again for other remaining commercial ranked
bidders.

5. FINAL EVALUATION OF BID

5.1 After opening and evaluating the Financial Proposals of technically qualified bidders, a final
combined score is arrived based on predefined relative weightage.
5.2 The proposal with the highest weightage combined score (quality and cost) shall be
selected Calculation Formula= B=[(Clow /C).X]+[T/Thigh .(1-X)]

Where C=evaluated Bid price

Clow=The lowest of all evaluated Bid price among responsive Bids T= the total Technical
score awarded to the Bid
Thigh=the Technical score achieved by the Bid that was scored best among all responsive
Bids.
X= weightage for the process as specified in Bids

5.3 Total Score will be calculated by GeM based on the Technical and Financial marks awarded
by the committee members and the applicable QCBS weightage.

Important Note: In case of any conflict between the uploaded Scope of Work/T&C/PQ/TQ evaluation criteria and the selected
GeM filters/details, then the respective criteria/clauses of the uploaded Scope of Work/T&C /PQ/TQ evaluation will supersede
and considered as prevailing for final evaluation by Tender Committee.
Mid Day Meal Authority, Lucknow, U.P.