MCG/CPSB/ 37A (Revised 2023)

REPUBLIC OF KENYA
COUNTY GOVERNMENT OF MACHAKOS

Staff Performance Appraisal Report

(For officers on Job Group ‘J’ and above in the Public Service)

Revised 2023

COUNTY GOVERNMENT OF MACHAKOS

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 PREAMBLE

1. The Staff Performance Appraisal System (SPAS) is a component of

Performance Management System in the County Public Service
integrating employee participation through work planning, target setting
and execution, evaluation, feedback and reporting.

2. This appraisal report will be completed by officers in Job Group ‘J’ and
above and equivalent grades in the public service. Officers in Job Groups
‘H and below will complete a separate appraisal report.

3. The Appraisee and the Supervisor should read the SPAS guidelines prior
to embarking on the actual appraisal.

4. The Appraisee and the supervisor will set Specific Measurable

Achievable Realistic Time-bound (SMART) targets aligned to the
Departmental / Directorate / Division / Section / Unit objectives as
indicated in the annual work plan

5. The supervisor and appraisee shall discuss and agree on the performance
evaluation and rating at the end of the appraisal period.

6. The completed SPAS report shall be submitted to the Head of HRM at

the end of the appraisal period for deliberation by the Departments and
Agencies (DAs) Performance Management Committee.

7. The MDAs Performance Management Committee Report shall be

submitted to the County Public Service Board at the end of the appraisal
period.

8. Rating Scale: The following rating should be used to indicate the level of
performance by an Appraisee.

Achievement of Performance Targets Rating Scale

Achievement higher than 100% of the agreed performance targets. Excellent 101% +
Achievement up to 100% of the agreed performance targets. Very Good 100%
Achievement between 80% and 99% of the agreed performance Good 80% - 99%
targets
Achievement between 60% and 79% of the agreed performance Fair 60% - 79%
targets.
Achievement up to 59% of the agreed performance targets Poor 59% and
Below

9. Performance rating scale shall be based on verifiable evidence.

10. Where appraise is not satisfied with SPAS evaluation, he/she may appeal to the
MHRMC / CHRAC/ CPSB as provided in the SPAS guidelines.

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 STAFF PERFORMANCE APPRAISAL REPORT
(For officers on Job Group ‘J’ and above in the Public Service)

Performance Appraisal Period: From………………….. to ................................

Section 1

Employment Details

(i) Personal No........................................ Surname.................................................

First Name....................................Other Names.................................................

(ii) Designation.................................................... Terms of Service.........................

Job Group/Salary Scale /Pay Grade...................................................................

(iii) Department/Office.............................................................................................

Directorate/Division...........................................................................................

Unit /Section......................................................................................................

Duty Station......................................................................................................

(iv) Supervisor’s Name...........................................................................................

(v) Designation ………………………………………………………………………..

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 Section (2a): Individual Performance Targets derived from the
Departmental/Office/Directorate Division/Unit/Supervisor’s Work Plan

(A) (B) Achieved Performance

Agreed Performance Targets. Performance Results in line Appraisal Score
indicators with (See Rating
performance Scale)
indicator
(To be completed by the Appraisee as agreed with the (To be completed by the supervisor
Supervisor at the beginning of the Appraisal period) in consultation with the appraissee
at the end of the appraisal period)
1

Total score on performance targets

Mean score / Appraisal score (%)

Section 2(b): Staff Training and Development Needs

Appraisee’s training and development needs in order of priority as identified by the

appraisee and supervisor based on performance gaps.

1. ................................................................................................................... .........

2. ............................................................................................................................

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Section 2(c): To be signed at the beginning of appraisal period

Appraisee and management commitment to achieve the agreed performance

targets.

Name of Apraisee..........................................................................................................

Signature ...................................................Date...........................................................

Supervisor’s Name.....................................................................................................

Signature .....................................................Date.................................................

Section 3: Mid Year Review

S/NO Performance Targets Remarks
Agreed Performance Targets Indicator(s) Changed or (Indicate level of
added Achievement)

Supervisor‘s Name; .......................................................................................................

Signature ………………………….........................Date..................................................

Section 4: Appraisee’s comments and additional assignments

a) Appraisee’s comments

..................................................................................................................................

..................................................................................................................................

..................................................................................................................................

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 b) Additional assignments

a. ............................................................................................................... .............

b. .........................................................................................................................

c. ................................................................................................................ .....

d. .......................................................................................................................

Section 5a: Supervisors comments

Supervisor’s comments on the appraisee’s performance at the end of the year
including any factors that hindered performance (please indicate if the appraisee
requires to be put on performance improvement plan/programme .If so indicate
the type)
............................................................................................................................. ..........
.......................................................................................................................................
Section5 b: Second Supervisor’ comments
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Section 6: Recommendations of reward or sanction to CECM by the
County/Department Performance Committee:

(i) Reward type (bonus, commendation letter etc.)

(ii) Other interventions (counselling, training etc.)

(iii) Sanction (warning, separation etc.)

(iv) Minute No............................................Meeting held on......................................

Signed

Chairperson: Name......................................................................................................

Signature .....................................................Date.........................................................

Secretary : Name........................................................................................................

Signature .....................................................Date........................................................

Authorised officer - Approve /not approved

............................................................................................................................. ........

Name............................................................................................................................

Signature .....................................................Date........................................................

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