GOVERNMENT OF TAMILNADU

HIGHWAYS DEPARTMENT
CONSTRUCTION AND MAINTENANCE
PERCENTAGE TENDER

CRIDP- 2024-25
Price Bid Document Vol II
(Online Only)

NAME OF WORK : Strengthening at km 27/0 - 32/0 of

Melakkal-Peranai road including
Reconstruction of Culvert at Km.27/10

Approximate value of Contract Rs. 233.10 Lakhs

DIVISION : MADURAI (H) C&M

CIRCLE : MADURAI (H) C&M
 FORM-1.4

FRONT COVER PAGE TO TENDER DOCUMENTS

TAMILNADU HIGHWAYS DEPARTMENT

TENDER DOCUMENT

DATE AND TIME : 23.12.2024 by 15.00 Hrs

OF TENDER CLOSING (as per server system clock)

NAME OF WORK : Strengthening at km 27/0 - 32/0 of

Melakkal-Peranai road including
Reconstruction of Culvert at Km.27/10

SERIAL NO. : -

NO. OF PAGES : -

NO. OF DRAWINGS : -

EMD : Rs. 1,28,000/-

PUBLISHED BY : Superintending Engineer (Highways)

C&M Madurai.
 TENDER
To:
THE SUPERINTENDING ENGINEER (H),
CONSTRUCTION AND MAINTENANCE,
MADURAI.
Sir,
I/We do hereby tender and if this Tender be accepted, undertake to execute the
following work (viz.) “Strengthening at km 27/0 - 32/0 of Melakkal-Peranai
road including Reconstruction of Culvert at Km.27/10” as shown in the
drawings and described in the specifications attached with the bid documents with such
variations by way of alterations of, additions to and omissions from the said works and
methods of payment as are provided for in the conditions of contract.
I/We hereby agree that when works are executed by way of alterations of,
additions to, omissions and or any new items not contemplated in the tender document,
rates for these items are to be derived as per Preliminary Specifications to Standard
Specification for Roads and Bridges.
I/We hereby distinctly and expressly declare and acknowledge that before the
submission of my/our Tender, I/We have carefully studied and followed the instructions
in the Tender Notice and the Tender documents and have read the Standard
Specifications for Roads and Bridges, Preliminary Specifications to Standard
Specification for Roads and Bridges, the specifications for Roads and Bridges of Ministry
of Road Transport & Highways and IRC specifications and that I/We have made such
examination of the tender documents and of the plans, specifications, quantities and of
the locations where the said work is to be done, the conditions of the work site and such
investigation of the work required to be done and in regard to the materials required to
be furnished as to enable me/us to thoroughly understand the intention of the same and
the requirement, covenants, agreements, stipulations and restrictions contained in the
contract and in the said plans and specifications and distinctly agree that I/We will not
hereafter make any claim or demand upon the Government of Tamil Nadu based upon or
arising out of any alleged misunderstanding or misconception or mistake on my/our part
of the said requirement, covenants, agreements, stipulations and restrictions and
conditions in executing the work. I/We shall keep the rate of progress of work stipulated
in the tender notice.
I/We, being a registered contractor of the Highways Department, enclose the
Registration certificate and GST Return Certificate valid for the current year.
I/We have remitted the amount of Rs 1,28,000/-(Rupees One Lakh Twenty
Eight Thousand Only) through online payment Gateway of the Portal as Earnest Money
Deposit. If my / our tender is accepted, the Earnest Money Deposit may be retained by
the Department as Security Deposit for the due fulfilment of the contract by transferring
the same to the credit of the Divisional Engineer (H) C&M Madurai Division. If upon
intimation being given to me/us by the Competent Authority Superintending Engineer
(H), C&M Madurai on acceptance of my/ our tender, lf I/We fail to attend the said office
on the date fixed therein, or if I/We fail to make the Further Security / Additional
Security Deposit as may be intimated and enter into the required agreement or if I/We
fail to achieve the rate of progress as furnished in the agreement, then I/We agree to the
forfeiture of the Earnest Money Deposit / Security Deposit not as a penalty but in
payment of liquidated damages sustained as a result of such failure.
Address to which intimation / notice is to be sent.

I/We fully understand that the written agreement to be entered into between
me/us and the Government shall be the foundation of the rights of both the parties and
contract shall not be deemed to be complete until the agreement has first been signed by
me/us and then by the proper officer authorized to enter into contract on behalf of the
Government.
I/We are professionally qualified and my/our qualifications are given below:-

Name Qualification

I/We fully understand that when other things being equal, preference will be given
to a tenderer who is professionally qualified or who undertakes to employ technically
qualified men, with experience of similar works to supervise the work to the satisfaction
of the Engineer.
I/We will employ the following technical staff for supervision of the work and will
see that one or more of them is always present at works site personally checking all
items of works.
I/We here by undertake to employ the technical staff for supervise the work as per
the terms of the contract as below.
Number of Technical Staff
Qualification
proposed to be employed.

I/We also agree for the deduction of the sums indicated in the special conditions,
if I/We fail to employ the technical assistants.

Station : Signature of the Tenderer

Date:
 TENDER NOTICE
(Online Tender Only)

1. For and on behalf of the Governor of Tamil Nadu, PERCENTAGE TENDER

published through Online only under Two cover system and will be received
through online only up to 23.12.2024 15.00 Hrs (as per server system clock)
for the work of “Strengthening at km 27/0 - 32/0 of Melakkal-Peranai
road including Reconstruction of Culvert at Km.27/10”
2. The tenderers should be a Registered Class-1 Contractor in Tamil Nadu
Highways Department with Digital Signature certificate.
3. The Tender Documents will be available in the Government website
“https://tntenders.gov.in” and the tender documents can be downloaded at
free of cost up to 23.12.2024 15.00 Hrs (as per server system clock)
4. The Last date for submission of tender through Online in
“https://tntenders.gov.in” is 23.12.2024 15.00 Hrs (as per server system
clock).
5. Each tenderer must pay Earnest Money Deposit through online payment
Gateway of the Portal.
6. Deleted.
7. The tenderer who is exempted from payment of earnest money deposit in
individual cases shall upload with the tender a scanned copy of the letter
exempting him / her from payment of earnest money deposit and shall produce
the original for reference when sought for.
8. Each tenderer must upload all the documents duly signed as prescribed in
the tender documents without fail. Otherwise, the tender will be summarily
rejected.
9. Deleted.
10. The Tender documents will be opened by Tender Opening / Scrutinizing
Committee electronically at 16.00 Hrs on 24.12.2024 in the office of the
Superintending Engineer (H), C&M Madurai. If the date specified will happen
to be a holiday, the tenders will be opened on next working day. The tenderers or
their authorized agents may be present at the time of opening to tenders.
11. The earnest money deposit will be refunded to the unsuccessful tenderer on or
before the expiration of the validity period specified in the tender or such
extended period whichever is later. This refund will be authorized by the
Divisional Engineer (H), C&M, Madurai Division. The Earnest Money Deposit
of the successful tenderer will be retained by the Department as part of the
security deposit for the due fulfillment of the contract.
12. The Tenderer must also upload either last Annual Return or last quarter return
document for GST. Tenders received without the above GST document is liable to
be rejected.
13. If the tender is made by an individual, the same shall be uploaded with his/her
DSC. If it is made by a firm, it shall be uploaded with the DSC of the authorised
member of the firm. If the tender is made by a corporation, it shall be uploaded
with the DSC of the authorized Officer.Such tendering corporation may be
required to furnish evidence of its corporate existence before the execution of the
contract.
14. In case of proprietary or partnership firm it will be necessary to upload the GST
certificate for the proprietor or proprietors and for each of the partners as the
case may be.
15. If the tenderer is a registered contractor in the department and if GST certificate
for the current year had already been produced during the calendar year in
which the tender is made, it will be sufficient if the particulars regarding the
previous occasion in which the certificate was produced are given. However, a
scanned copy of the certificate shall be uploaded.
16. The Successful tenderer will be notified by a letter sent by registered post to the
address shown on his/her tender that his/her tender has been accepted. The
tenderer shall attend the Office of the Superintending Engineer (H), C&M
Madurai on the date fixed by written information to him/her. He/She shall
forthwith upon intimation being given to him/her by the Superintending
Engineer (H) of acceptance of his/her tender, sign an agreement in the proper
departmental form for the due fulfillment of the contract after submitting further
security deposit of 2% of Agreement Contract value or such other sum
specified by the Superintending Engineer (H), C&M Madurai.
17. This Security Deposit together with the Earnest Money Deposit and the amount
withheld as per the Preliminary Specification to S.S.R.B. shall be retained as
security for the due fulfillment of the contract.
18. No interest is liable to be paid on the earnest money deposit, security deposit,
further security deposit, additional security deposit and withheld amounts
19. If, upon intimation being given to the successful Tenderer by the Superintending
Engineer (H) of acceptance of his/her tender, the tenderer fails to make the
further security deposit and or additional security deposit and to enter into the
referred agreement, within the period specified in the order of acceptance of the
tender, it will be considered as just cause for the annulment of the award of
 contract and the Earnest Money Deposit shall be forfeited, not as a penalty, but
in payment of liquidated damages sustained as a result of such failure.
20. The written agreement which shall be entered into between the successful
tenderer and the Government shall be the foundation of all rights of both the
parties and the contract shall not be deemed to be complete until the agreement
has been first signed by the successful tenderer and then by proper
Departmental authority.
21. The Preliminary Specifications to Standard Specifications to Roads and Bridges
shall form an inseparable condition of the contract in all agreements entered into
by the successful tenderer for execution of work for the Tamil Nadu Highways
Department.
22. For items of works in buildings and structure not covered by the specifications,
relevant items from Tamil Nadu Building Practice and National Building Code as
amended from time to time shall apply.
23. The Tenderer shall examine closely the SSRB, MORT&H Specifications, Tamil
Nadu Building Practice, National Building Code and also the Preliminary
Specifications to SSRB contained therein before submitting his/her tender which
shall be for finished work-in-situ. The tenderer shall also carefully study the
drawings and descriptive specifications supplementing Schedule-A and all
documents which form part of the agreement to be entered into by the accepted
Tenderer. It shall not be necessary to append these Standard Specifications and
codes with the tender documents and they shall be deemed to be inseparable
part of tender document and agreement to be entered into.
24. The tenderer’s attention is directed to the requirements of materials under the
clause “Materials and the Workmanship” in the Preliminary Specifications to
SSRB. Materials confirming to the Bureau of Indian Standards and Indian Roads
Congress shall be used in the work and the tenderer shall quote his tender
percentage / Item rate accordingly. The approved quarries mentioned in the
documents are only for estimate purpose. It is the responsibility of the Tenderer
to ensure the availability of materials, material collection and execution with
quality and workmanship as per IS and IRC codes and accordingly he/she has to
quote the tender.
25. Every Tenderer is expected to inspect the site of the proposed work before
quoting tender rates. The Tenderer should also inspect work site conditions, the
quarries and other sources of materials and satisfy himself / herself about the
quarries, quality and quantity of materials available in the quarries, kilns etc.,
where from certain materials are to be obtained as given in the descriptive
specification sheet.
26. The best class of materials is to be obtained and shall be used on work. In every
case, the materials must comply with the relevant Standard Specifications.
Samples of Materials as called for in the Standard Specifications or in the tender
notice or as required by the Divisional Engineer (H) in any case shall be
submitted for the Divisional Engineer’s approval before the supply to the site of
work and before the work is begun including all testing charges.
27. The Government will not however, after acceptance of the tender, pay any extra
for lead or for any other reasons in case the contractor is found later on to have
misjudged the quality or quantity of materials available in the quarries. Attention
of the contractor is directed to the Preliminary Specifications to Standard
Specifications for Roads and Bridges regarding payment of seigniorage, tolls,
taxes and latest Government Orders in vogue from time to time.
28. The tenderer’s particular attention is drawn to the sections and clauses in the
Preliminary Specifications to Standard Specifications to Roads and Bridges
dealing with:
1. Test, inspection and rejection of defective materials of work
2. Conveyance
3. Construction Plants
4. Water and lighting
5. Clearing up the site during progress and for delivery
6. Accidents
7. Delays
8. Measurement and payment
9. Public safety
10. First Aid and medical facilities
11. Responsibilities for claims towards damages
12. Use of Explosives
13. Protection and restoration of property
29. The Tenderer should closely peruse all the specification clauses which govern the
rates for which he is tendering.
30. Schedule of quantities with estimate rates accompanies the tender document for
percentage tender and the tenderer will quote his/her overall percentage. For
item rate tender, schedule of quantities will only be accompanied with the tender
document. The tenderer will quote his / her rate for each item with reference to
the specifications and drawings. It shall be definitely understood that the
Government does not accept any responsibility for the correctness or
completeness of quantities in the Schedule - A and that this schedule of quantity
 is liable to alterations, omissions, deductions, additions at the discretion of the
Competent Authority as set forth in the condition of contract.
31. The tenderers shall quote the tenders over all percentage with reference to the
estimate rates in Price schedule at which he will undertake to do the whole work
subject to the conditions of contract.
32. Lump sum amounts for items not called for shall not be included in the tender.
33. The attention of the tenderers is drawn to the contract requirements to the time
of commencement of work, the rate of progress and the dates for completion of
the whole work and the several activities as indicated below. The date of
commencement of this Programme will be the date on which the site (Premises) is
handed over to the contractor. The time fixed for completion of the entire work
shall be 3 Months
PROGRAMME FOR COMPLETION OF WORKS
(As prescribed by the Tender Inviting Authority)

Period
(Cumulative from the
S.No Mile stone fixed for completion
date of handing over the
site)
1 At the end of Ist Month 10% of the work should be Completed.
2 At the end of IInd Month 50% of the work should be Completed.
100% of the work should be Completed in all
3 At the end of IIIrd Month
aspects.
The work has to be completed as per the mile stone fixed in the tender
document. If any failure in this regard penalty will be levied as per
G.O.Ms.No.281/ Highways & Minor Ports (HF-1) Department, Dated.13.09.2010.

34. On acceptance of the tender, the successful tenderer should furnish a detailed
PERT chart indicating the various activities, time schedule proposed etc., for
completion of the main work within the time schedule notified as above and
Accepted by the Engineer in charge. If the contractor fails to maintain the
schedule as stated above, the Divisional Engineer (H) C&M Madurai will have
power to forfeit the 2.5% withheld amount after sufficient notices given to the
contractor.
35. The Certificates shall be issued with necessary photographic evidences for Defect
Liability Period as per Annexure – A for every Half year by the Divisional
Engineer (H) C&M Madurai after verification at work site. Also, the contractor
 performance will be rated as per Annexure - B in accordance with his/her
performance in executing the works.

36. No part of the contract shall be sublet nor shall transfer be made.

37. At any time after the publication of the tender documents and before the closing
of the tender, the Tender Inviting Authority may make any changes,
modifications or amendments to the tender documents and shall publish a
corrigendum in the Government website “https://tntenders.gov.in”.
38. In case any tenderer needs a clarification or for self-clarification by the Tender
Inviting Authority on the tender documents within the time prescribed for
clarification if any, the same shall be claimed through the Government website
“https://tntenders.gov.in” and the Tender Inviting Authority shall also make a
reply for clarifications sought for or for self-clarification in the above Government
website.
39. The Tender Inviting or Accepting Authority reserves the right to reject any or all
tenders at any time without assigning any reasons therefor.
40. The tenderer submitting a tender which the tender accepting authority considers
excessive or indicate of insufficient knowledge of current prices or definite
attempt at profiteering, will render himself / herself liable to be rejected.
41. A statement giving brief particulars of equipment and resources should
accompany the tender as detailed below:
a. Equipment Transport for materials, Lorries, CMP, Paver finishers,
Vibratory roller, Static Roller, Needle Vibrator, Concrete
mixers, etc., ( For Road & Bridge works)
b. Organisation 1. Technical 2.Unskilled

c. Construction Methods that will be accepted to speed up the work for the
entire completion within the prescribed time
42. No foreign exchange would be released by the Government for the purchase of
plant and machinery for the work.
43. The tenderer shall also submit the detailed working drawings with sequence of
construction required for each stage of work regarding Foundation, Substructure
and Superstructures. The tenderer shall submit list of machineries required, the
source and availability.
44. The tenderer’s quoted tender percentage / item rate shall be inclusive of all taxes
(excluding GST), royalties and other levies, duties, fees, tolls, seigniorage
charges, insurance and others if any which he has to pay to the Government and
other bodies as the concerned laws would require.
45. The levels furnished in the plan are based upon the investigation done by this
department. If there are any changes in levels, water levels etc. during actual
execution, the contractors, are bound to accept them and they are not eligible for
any extra claim for such change in levels etc.

46. Necessary tests shall be conducted by the tenderer to ensure the quality of
materials to be used in the construction.
47. The traffic will be allowed in the existing road during execution for which no
extra cost will be paid.
48. The tenderer shall provide traffic barricading, danger lights and other such
arrangements for the safety of the traffic during execution at no extra cost.
49. The tenderer should make his/her own arrangements to form and maintain the
diversion or approach road for the conveyance of materials to the work spot at no
extra cost.
50. The initial period of validity of tender shall ordinarily be 90 days from the date of
tender and should not be more than 180 days.

SD/-------------
Superintending Engineer (H)
C&M, Madurai-2.
 ANNEXURE – A
CERTIFICATE FOR DEFECT LIABILITY PERIOD

NAME OF WORK
Half Year:

It is certified that defects found in the work in the ________ half

year as on this day of ______________

DIVISIONAL ENGINEER (H),

Certificates
FOR STRUCTURAL WORKS or WORKS INVOLVING STRUCTURES-
DEFECT LIABILITY PERIOD (DLP) after completion of work – 5 years
1 1st Half year Certificate for DLP
2 2nd Half year Certificate for DLP
3 3rd Half year Certificate for DLP
4 4th Half year Certificate for DLP
5 5th Half year Certificate for DLP
6 6th Half year Certificate for DLP
7 7th Half year Certificate for DLP
8 8th Half year Certificate for DLP
9 9th Half year Certificate for DLP
10 10th Half year Certificate for DLP
NIL DEFECTS CERTIFICATE SHOULD BE OBTAINED FROM THE
DIVISIONAL ENGINEER (H)

DIVISIONAL ENGINEER (H),

 ANNEXURE – B
CONTRACTOR PERFORMANCE

Wing:
Circle:
Division:

Date of
Value of
Completion
Sl. Name Date of work put Quantum of Performance
fixed /
No ofwork Agreement up to work of Contractor
Actually
tender
completed

DIVISIONAL ENGINEER (H),

 SCHEDULE‘A’

QUANTITIES AND RATES

1. The quantities herein given are there upon which the estimate cost of the work is
based, but they are subject to alterations, omissions, deductions or additions as
provided for in the conditions of this contract and do not necessarily show the
actual quantities of work to be done. The Unit rates indicated will be modified
after applying the tender percentage either above or below estimate rates and
shall govern payment for the quantities in the Schedule-A and for extras or
deductions for omissions according to the conditions of the contract, as set forth
in the preliminary specifications to standard specifications for roads and bridges
and the MORT&H specifications or other conditions and specifications of this
contract.

2. It is to be expressly understood that the measured work is to be taken net (not

withstanding any custom or practice to the contrary) according to the actual
executed quantities. The rates quoted are for works in situ and complete in every
respect.

3. The descriptions given in Schedule-A are to indicate the item of work only and
need not be construed as full specification. The quoted rate shall be for carrying
out the item as per standards and specifications described in the relevant
MORT&H specifications. The tenderer shall take no advantage of any apparent
error or omission in the Schedule-A description.
 SCHEDULE ‘B’

Drawings. -Nil

. SCHEDULE‘C’.

1. Descriptive Specifications Report.

2. Descriptive Source of Material Sand Lead Statements.

3. Special Conditions of Contract.

4. Special Conditions for GST

5. Special Conditions for Work Site Inspection.

6. Price variation clause for works.

7. Bonus for Advance Completion of works.

8. Special Conditions for Earthwork and Blasting.

9. Special Condition for Traffic Signs, Markings and Other Road Appurtenances.

SCHEDULE‘D’.

1. Conditions of health and sanitary arrangements for workers

 SCHEDULE ‘C’.
1. DESCRIPTIVE SPECIFICATION

Proposals: The following are the proposals for which provisions are given in
the tender.
MADURAI (H), C&M DIVISION

Strengthening at km 27/0 - 32/0 of Melakkal-Peranai road including

Reconstruction of Culvert at Km.27/10

The roads proposed under the above Work is as follows. These roads are lies in
MADURAI (H) C&M Division Vadipatti (H) C&M Sub Division.

Sl.No. Name of work

A Strengthening at km 27/0 - 32/0 of Melakkal-Peranai road including

Reconstruction of Culvert at Km.27/10

Sl.No Description
1 Providing Granular Sub-base with Graded Material grading- V
2 Providing Granular Sub-base with Graded Material grading- III
3 Picking the existing BT surface upto 50mm depth.
4 Wet Mix Macadam (Table 400-13) Providing, laying, spreading and
compacting
5 Providing and Laying 50mm thick Bituminous Macadam (For Patch
Works)
6 Prime coat with bitumen emulsion (SS-I type) using 0.70 kg/sqm
7 Take coat with bitumen emulsion (RS-I type) using 0.25 kg/sqm
8 Take coat with bitumen emulsion (RS-I type) using 0.20 kg/sqm
9 Tack coat with bitumen emulsion (RS-I type) using 0.30 kg/sqm over
Dry Lean Cement surfaces
10 Bituminous Macadam (Table - 500-7) Providing and laying
bituminous macadam grading-II (VG-40)
11 Bituminous Concrete (Table 500-17) Providing and laying
bituminous concrete grading-II (VG-40)
12 Formation of berms using carted earth.

Current schedule of Rates for the year 2024-25 of PWD & HIGHWAY Department
is adopted.

Specification
The work should be executed as per IRC, MORTH V Revision and related
standard specifications and as per the instructions of the Departmental Officers.
 2. DESCRIPTIVE OF LEAD STATEMENT

(For Estimate Purpose)

Descriptive of Lead in
Sl.No Name of Quarry Reach
Materials Km
Location of CMP at Km 1/10 of Thanichiyam- Seevagapatti Road (via)
Alanganallur- Vavidamaruthur Road (MD-944)
All kind of IRC Poochampatti
1 CMP 11
& ISS metal Quarry

Bitumen
2 Manali (IOC) CMP 479
30/40

Sd./-----------------
Superintending Engineer (H),
C&M, Madurai.
SPECIAL CONDITIONS OF CONTRACT
The special Conditions described hereunder shall have the meaning and intent
out lined as per P.S. to S.S.R.B.The tenderer’s quoted rate shall be inclusive of all the
elements and costs required to comply with the special conditions.
The special conditions comprise of two parts viz,
i) Technical specification and
ii) Commercial conditions.

1. TECHNICAL SPECIFICATION
General Specifications
The entire works, as described in Scope of Work (General Conditions of Contracts)
shall be done in accordance with the Technical specifications. These technical
specifications shall comprise the ‘Specification for Road and Bridge Works’ latest
Revision of the Ministry of Road Transport &Highways along with addendum and the
corrigendum published by Indian Roads Congress. The referred technical specifications
along with addenda and corrigenda shall be deemed to be bound into this document and
becomes part and parcel of the agreement.
In the absence of any definite provisions on any particular issue in the aforesaid
specification, reference may be made to the latest IRC Codes of practice, MORT&H
Specification, IS Specifications and SSRB. Where even these are silent, the construction
and completion of the works shall conform to sound engineering practice and, in case of
any dispute arising out of the Interpretation of the above, the decision of the Engineer-in-
charge shall be final and binding on the contractor. These shall be deemed to be bound
to this document and becomes part and parcel of agreement.

2. COMMERCIAL CONDITIONS
1.1 No materials will be supplied by the department. The contractors have to procure
all the materials and use it on the work.
1.2 All materials, including steel and cement confirming to relevant standards,
specifications and guidelines, shall be procured.
1.3 The Cement should be procured in lot from the authorized Dealers and should
not be purchased locally in piecemeal.
1.4 The steel should be procured from the authorized dealers.
1.5 M-Sand should be procured from the PWD approved M-Sand plant.
1.6 All the requisite tests to ensure quality of water for mixing and curing have to be
carried out before acceptance and certified.
1.7 The contractors have to produce the Test Certificate confirming to IS and other
accepted Codes and Standards in support of the quality of materials procured.If
the materials are found to be substandard or not confirming to the prescribed
test standards, the same will be rejected without any claim for damages
whatever.
1.8 The quoted rate shall be inclusive of cost of steel, cement and all other materials
required, conveyance, handling and storage charges and other requisites as
contained as per PS to SSRB.
2.1 Bitumen and Petroleum, Oil & Lubricants (POL) should be procured from BPCL /
IOC / HPCL.
2.2 The contractor has to procure the bitumen of appropriate grade and emulsion as
per specification required for the items of work as per Standards and
 Specifications and use it on the work as per the relevant Standards,
Specifications and Guidelines.
2.3 The quoted rate shall be inclusive of cost of bitumen, bitumen emulsion and
other POL, conveyance and handling and storage charges and other requisites as
per P.S to S.S.R.B.
2.4 All the requisite tests to ensure quality and grade of bitumen have to be carried
out before acceptance and certified.
2.5 RCC pipes confirming to IS 458 has to be procured by the contractor and used
on the work. The quoted rate shall be inclusive of cost of pipes, conveyance,
handling and storage charges and other requisites as per PS to SSRB.
2.6 The contractor has to produce inspection and test certificate by the Government
approved Institutions for the standard and quality of pipes, otherwise, the pipes
will be rejected.
3.1 In case of Non-Plan works, the defect liability period shall be 6 (six) months.
3.2 The contractor shall be responsible to make good and remedy at his own cost any
defect which may develop or may be noticed and intimation of which has been
sent to the contractor by a letter sent by hand delivery or by registered post or by
email before the expiry of a period of 36 (thirty six) months (Defects Liability
Period) from the completion of the work for major works like formation of road,
improvements, strengthening and widening works.
3.3 The contractor shall be responsible to make good and remedy at his own cost any
defect which may develop or may be noticed and intimation of which has been
sent to the contractor by a letter sent by hand delivery or by registered post or by
email before the expiry of a period of 60 (sixty) months (Defect Liability Period)
from the completion of Minor, Major bridge, Culvert, Retaining Wall and Drain
works or structure involved road works.
3.4 The defect liability period for each work in the package, shall commence from the
last date of check measurement of the individual work and any defect noticed
within a period of 3years for road works / 5years for structural works and
structure involved road works.
3.5 During the Defect Liability Period, the contractor is fully responsible for any loss
or expenditure incurred to rectify any defect noticed due to faulty workmanship
by the contractor or substandard materials used by the contractor shall be
repaired / restored at the cost of the contractor within the time specified on a
notice being issued by the Divisional Engineer (H) C&M Madurai. If the
contractor fails to comply with the notice, the Divisional Engineer (H) C&M
Madurai reserves the right to carry out the repairs / restoration by employing
other agencies and any expenditure incurred to rectify / restore, shall be set off
from the deposit and / or any monies due to the tenderer as per PS to SSRB.
3.6 In the event of the contractor failing to rectify the defect or damages within the
period specified by the Divisional Engineer (H) C&M Madurai in his notice
aforesaid, the Divisional Engineer (H) C&M Madurai may rectify or remove and
re-execute the work and/or remove and replace with other materials or articles
complained of, as the case may be, by or other means at the risk and cost of the
contractor and the same will be reflected in the performance rating of the
contractor.
4.1 The withheld amount (2.5%) will be retained for 6 months after date of
completion of work and released after expiry of the above 6months for Non Plan
works.
4.2 At the time of making final payment for major work slike formation of road,
improvements, strengthening and widening works, 2 1/2 % of the total value of
work done shall be retained by the department. This amount will be refunded to
the contractor on the expiry of one year reckoned from the date of completion of
work provided that the contractor should furnish term Deposit receipt
pledged in favour of Divisional Engineer (H) C&M Madurai for a further
period of two years indemnifying the Government against any loss or expenditure
incurred to rectify any defect noticed due to faulty workmanship by the
contractor or substandard materials used by the contractor. The defect liability
for each work in the package, shall commence from the last date of check
measurement of the individual work and any defect noticed within a period of 3
years shall be repaired / restored at the cost of the contractor or any expenditure
incurred to rectify / restore shall be debited from the deposit and individual
indemnity bond has to be executed for each work on the completion of one year
from the date of completion of that particular work.
4.3 At the time of making final payment for of Minor, Major Bridge, Culvert,
Retaining Wall and Drain works or structure involved road works 2 1/2 % of the
total value of work done shall be retained by the department. This amount will be
refunded to the contractor on the expiry of two years reckoned from the date of
completion of work provided that the contractor should furnish term
Deposit receipt pledged in favour of Divisional Engineer (H) C&M Madurai
for a further period of three years indemnifying the Government against any loss
or expenditure incurred to rectify any defect noticed due to faulty workmanship
by the contractor or substandard material’s used by the contractor.
4.4 The withheld amount 2 1/2 % will be released along with final bill on approval of
completion certificate for the package by the competent authority and balance
withheld amount2 1/2 % of the package will be released after completion of 12
months for Road Works / 24 months for structural works and structure involved
Road Works from the date of completion of the package provided that the
contractor should furnish Term Deposit Receipt pledged in favour of
Divisional Engineer (H) C&M Madurai for a further period of two years for
Road Works / 3 years for structural works and structure involved Road Works
respectively indemnifying the Government against any loss or expenditure
incurred to rectify any defect noticed due to faulty workmanship by the
contractor or substandard materials used by the contractor. The sectional
completion certificate shall be applicable only for that individual work of the
package to which it is issued.
5 The Security Deposit will be released along with the release of final withheld
amount.
6 Making final payment shall not discharge or release the contractor from his / her
responsibilities and liabilities under the contract.
7 In case, when the departmental tools and plants are hired to the contractors in
places of work where the standard schedule of rates of Public Works Department
allow extra special tract percentage, the hire charges will be enhanced by the
corresponding extra percentage and recovered from the contractor.
8 Without limiting his obligations and responsibilities under the contract, the
contractor shall insure in the joint name of the Government and the contractor
against all loss or damage from whatever cause (other than the excepted risks)
for which he is responsible under the terms of contract and in such a manner
 that the Government and the contractor are covered during the period of
construction of the works, defects liability period for
(i) The works and temporary works to the full value of such works executed from
time to time.
(ii) The materials, constructional plant and other things brought to site by the
contractor to the full value of such material, constructional plants and other
things.
9 Any amount due from the contractor which he has failed to remit after the notice
from the Engineer-in-charge shall be caused to be recovered from the dues to be
paid by the department to the contractor in other divisions or other wings of the
department or Under Tamil Nadu Revenue Recovery Act as if it was an arrear of
land revenue.
10 The tenderer who are themselves not professionally qualified shall undertake to
employ qualified Technical men at their cost to look after the work according to
the table indicated below. In case, the tenderer is professionally qualified, he
must employ technical men to meet the norms besides himself. The tenderers
should state in clear terms whether they are professionally qualified or whether
they under take to employ Technical Assistants required by the department as
specified in the schedule below for the work. In case the selected tenderer is
professionally qualified or has undertaken to employ technically qualified
personnel under him, he shall see that one of the Technically qualified men is
always present at the site of the work while the work is in progress personally
checking all the items of works specified in the agreement.
One B.E Degree Holder (or)
Up toRs.2.00 Crore. One Diploma Holder in Civil Engineering with Five years
experience in similar works
One B.E Degree Holder in Civil Engineering with one-year
AboveRs.2.00Crore experience in similar works and
upto to Rs.10.00Crore. One Diploma Holder in Civil Engineering with five years’
experience in similar works
One B.E Degree Holder in Civil Engineering with one year
AboveRs.10.00 Crore experience in similar works and
UptoRs.50.00Crore. Two Diploma Holders in Civil Engineering with five years’
experience in similar works
Two B.E Degree Holders in Civil Engineering with one year
AboveRs. 50.00Crore
experience in similar works and Four Diploma Holders in
UptoRs.100.00Crore.
Civil Engineering with five years’ experience in similar works
AboveRs. Three B.E Degree Holders in Civil Engineering with one year
100.00Crore experience in similar works and Six Diploma Holders in Civil
UptoRs. 200.00Crore. Engineering with five years’ experience in similar works
Four B.E Degree Holders in Civil Engineering with one year
Above
experience in similar works and Eight Diploma Holders in
Rs.200.00Crore.
Civil Engineering with five years’ experience in similar works

If the tenderer fails to employ the Technical men as indicated above for the
works, penalty shall be levied during the period of such non-employment of technical
men.
 A Penalty of Rs. 5000/- per month for Diploma holder and Rs. 10,000/- per
month for degree holder be levied in case of default on the part of the contractor in
following the norms mentioned above.
Notes;-
In case, the contractor who is professionally qualified is not in a position to
remain always at the site of the work for checking of all items of work, and paying extra
attention to such works as may demand extra special attention (i.e.) bituminous courses,
reinforced concrete work etc., he should employ technically qualified men (as prescribed)
for the work.
It will not be incumbent on the part of the contractor to employ Technical
Assistant / Assistants when the work is kept in abeyance due to valid reasons and if
during such period in the opinion of the Divisional Engineer (H) C&M Madurai the
employment of Technical Assistant / Assistants is not required for the due fulfillment of
the contract.
11 Income Tax shall be recovered from all interim bills and final bill of the
contractor at such rates which the Government may by notification fix from time
to time.
12 2% of Tax Deduction at Source on GST will be deducted in each bill and
deposited through the GSTN Portal by the Divisional Engineer (H) C&M
Madurai as per Proceedings F.No.S.31011/11/ 2018–ST-I-DoR,
Dated14.09.2018 of Ministry of Finance, Government of India made.

13 SETTLEMENT OF DISPUTES / CLAIMS BY A CIVIL COURT

13.1 All the claims including the disputes or the differences shall be claimed before
the competent authorities within the completion of the work or before receiving
the final bill. The claims submitted after the above period shall be rejected. The
unsettled claims only will be treated as disputes.
13.2 The above unsettled claims between the parties to the contract either during the
progress or on the completion of the work or after the determination /
abandonment of the contract or any matter arising there under and if the
monetary value of the disputed claims exceeds Rs.2.00 Lakhs (Rupees Two Lakhs
only), the same can be claimed by filing a Civil Suit under Code of Civil Procedure
before a Civil Court having Jurisdiction for recovery of the amount claimed.
13.3 SETTLEMENT OF CLAIMS BY THE ARBITRATOR
If the monetary value of the unsettled claim is less than Rs. 2.00 Lakhs (Rupees
Two Lakhs Only), the unsettled claim shall be referred for arbitration to a sole
Arbitrator. The Superintending Engineer (Highways), C&M Salem Circle or his
successor in his office shall be the Arbitrator for this purpose. The arbitration
proceedings will be governed by Arbitration and Conciliation Act 1996 and
further amendments.
14 In the event of the work being transferred to any other Division or Circle, the
Divisional Engineer (H) C&M Madurai or Superintending Engineer who will be
in charge of the Division / Circle having jurisdiction over the work shall be the
Competent to exercise all the powers and privileges reserved in favour of the
Government.
15 The Contractor should not engage child labour (below the age of 16 Years) in the
execution of works. If the contractor engage child labour, the work contract
assigned to him shall be cancelled and such contractor shall be black listed for 3
years.
16 Filling Soil in between RE wall / Retaining wall and forming embankment in
approaches / Bypasses Sub Grade Soil / Granular Sub Base and WMM
materials should be tested for its suitability in accordance with MORT&H latest
revision from Highways Research Station only before execution by the contractor
at his cost. If there is any change in materials on composition, no extra cost will
be paid.
17 The job mix formula for Dense graded Bituminous Macadam and Bituminous
Concrete shall be got designed and approved by the Highways Research Station
before commencement of the work at the cost of the contractor. The variance in
actual percentage of bitumen used has to be borne by the contractor. The design
mix formula for Concrete works shall also be got designed and approved by the
Highways Research Station before the commencement of the work at the cost of
the contractor and the Contractor shall quote his item rate accordingly.
18 The work has to be completed as per the mile stone fixed in the tender
document. If any failure in this regard penalty will be levied as per
G.O.Ms.No.281/ Highways & Minor Ports (HF-1) Department, Dated.13.09.2010
18.1 Condition for claims of Contractor on account of losses due to
unprecedented floods and other acts of God.
The contractor should arrange to insure the work as risk insurance at his/her
cost against any losses due to damage of nature calamities like unprecedented
 floods, cyclone, fire, lightning, earth quakes, volcanic eruption and other
convulsion of nature.
The Government will not be responsible for such losses and the Government is
not liable to pay any compensation towards such losses sustained by the
contractor.
18.2 During the period of contract, from commencement to completion and up to the
expiry of observation period, the work and work site shall be under the charge
and care of the contractor and the contractor shall take full responsibility for the
care thereof and for taking precautions to ensure safety to the road users and to
prevent accidents or loss or damage and shall be liable for any accidents or
damage or loss that may happen to the works or in work site or due to work or
any part including the departmental tools and plant thereof from any cause
whatsoever and shall at his/her own cost take remedial action or repair and
make good the same so that at completion and expiry of observation period, the
work shall be in good condition and in conformity in every respect with the
requirements of the contract and instructions of Engineer.
19 Conditions for Risk Insurance for Labour and Materials
The contractor should make his/her own arrangement for the safety and security
of the labours and materials at his/her own risk and cost and he/she is strictly
instructed to insure for the labours and cost of materials. The department will
not be held responsible for the accidents or unprecedented incidents if any
occurred and compensation will not be paid for such accidents and it should be
borne by the contractor.
20 Condition for protection of Telecom Cables & EB cables
During execution of work, if the contractor causes to the damages to the property
of the Telecom Department and TNEB, then the Contractor will have to pay
penalty to those departments to extend of the loss incurred for the said damages
and the contractor should help those departments to temporarily restore it
immediately. Sufficient care should be taken for safety of the Government
Properties.
21 Condition for Damages to Drinking Water Pipe Lines (or) other Government
Property caused by the contractors
When the Contractor executing the Department work, cause any damage to the
drinking water pipe lines (or) Other Government Property, the Contractors have
to restore the same at their own cost immediately or within a week’s time / (vide
the Government Letter No. 6675 /HS-2/2001-1, Dated 18.4.2001 communicated
in the Chief Engineer (General) Highways, Chennai-5. Memo No. 19690 / Salai-1
/ 2001, Dated 07.07.2001.
22 Condition for Shifting of E.B. Poles and Transformers
Whenever shifting of E.B. poles and transformers involved, it is the responsibility
of the Contractor to shift the E.B. poles and transformers without affecting the
progress of work as per agreement, under the supervision of E.B. authorities, as
per G.O. Ms. No. 26, Highways and Minor Ports (HF-1) Dept, Dated 9.02.2011.
Payment will be made to the contractors for shifting of E.B. poles based on the
estimate sanctioned by the E.B. authorities, and subsequent Demand notice
from them.

23 Condition for Additional Security Deposit :

On evaluation of the Tender if it is found that the overall quoted amount of the
Tender under consideration is less by 5 to 15% of the estimated amount, the
tenderer should pay an Additional security at 2% of the estimated Value. If the
Tender discount is more than 15% the tenderer should pay an additional
security at 50% of the difference between the quoted amount and estimated
amount. Failure to furnish the additional security as mentioned above while
executing agreement shall entail cancellation of award of Contract and forfeiture
of E.M.D. furnished.
24 Condition for engaging construction workers.
All Contractors and Sub-Contractors hired by main contractors shall engage
construction workers registered with the Construction Workers Welfare Board as
required under the Building and Other Construction Workers (Regulation of
Employment and Conditions of Service) Act, 1996 (Central Act 27 of 1996).
(G.O.Ms.No.309, Finance (Salaries), 17th October 2017) (vide Tamil Nadu
Government Gazette No.332, 17th October 2017)
25. MOBILIZATION ADVANCE (Not Applicable)
Mobilization Advance shall be paid in the case of construction or supply and
installation contracts of a large and complex nature for the plan works for a value
exceeding Rs.5.00 Crores provided that such Mobilization Advance shall not
ordinarily exceed 10% (Ten percent only) of the value of contract, shall be secured
against irrevocable bank guarantee and shall be recovered in the subsequent bills
payable along with interest as fixed by the Government from time to time. In case of
mobilization advances for plant, machinery and equipments they are hypothecated
to the Governor of Tamil Nadu in addition to the other requirements.
26. SPECIAL CONDITION FOR STRENGTHENING WORKS

1. Riding Quality of the carriageway shall be checked with the help of Network Survey
Vehicle (NSV) fitted with latest equipment’s, for all works of strengthening nature
taken up under “PLAN WORKS”, for a minimum continuous length of 2 km. The
maximum permissible roughness for purposes of this test shall be in compliance to
the limits specified in IRC SP:16-2019.

2. The following tests shall be conducted using NSV, in the presence of field officials of
the department: (a) Surface defects of pavement, (b) Roughness of pavement.

3. The records/data (hard copies as well as soft copy) shall be provided to the
department.

4. Only upon receipt of NSV Condition Report, the bill for the “Wearing Course”
component shall be passed.

Sd./-----------------
SUPERINTENDING ENGINEER (H),
C&M MADURAI.
 CONDITIONS FOR GST
a) The Government of Tamil Nadu has notified vide G.O.(Ms).No.114, Commercial
Taxes and Registration (B1) Department, Dated: 22.07.2022 and Press release of
GST Council’s 47th meeting which was held in Chandigarh on 28th and 29th
June 2022, that the Goods and Services Tax on Works Contract for any Road and
Bridges is fixed at 18% (CGST at 9% + SGST at 9%).

b) Tender evaluation should be done as per Government of Tamilnadu Finance

(Salaries) Department Letter No. 330/Secy.(Expr)/2017, dated 13.09.2017.

c) The Contract Value will include Non-GST taxes, which remain embedded in the
input prices, such as taxes on petroleum products as per Government of
Tamilnadu G.O.Ms. No.296/Finance (Salaries) Department, Dated 09.10.2017.

d) The tenderer whose tender has been accepted and the work order will be issued
to the contractor including 18% GST as prescribed by the Contract.

e) 2% of Tax Deduction at Source on GST will be deducted in each bill and

deposited through the GSTN Portal by the Divisional Engineer as per Proceedings
F. No. S. 31011/11/2018 – ST-I-DoR, dated 14.09.2018 of Ministry of Finance,
Government of India made

f) The GST and rate of Tax Deduction at Source on GST will be operated for the
works as per Government order in force during execution and other Circular
instructions issued from time to time.
 SPECIAL CONDITION FOR WORK SITE INSPECTION

As specified in standard Bidding document, every tenderer / bidder should

inspect the site of the proposed work before quoting tender percentage/ rates, for
which work site inspection certificate should be obtained from the concerned
Divisional Engineer (Highways) and uploaded along with all the required tender
documents, failing which the bid shall be summarily rejected.

Sd. /-----------------
SUPERINTENDING ENGINEER (H),
C&M MADURAI.
 PRICE VARIATION CLAUSE FOR WORKS
The contract price shall be adjusted for increase or decrease in rates during the
execution subject to the terms and conditions as per GO (Ms) No. 60, Public Works
(G2) Department, dated 14.03.2008 and GO (Ms) No. 101, Public Works (G2)
Department, dated 10.06.2009.
CONTRACTS OF MORE THAN 12 MONTHS
Full Price Adjustment on all the components including cement, steel, Bitumen and
petroleum, oil and lubricants (POL) shall be applicable to the works with contract
period of more than 12 months.
CONTRACTS OF 12 MONTHS AND BELOW
1. In respect of contracts of 12 months and below, price adjustment shall be
applicable in respect of cement, steel, bitumen and petroleum, oil and lubricants
(POL) only.
2. Price adjustment clause will be applicable for all works where value of work put to
tender costing Rs.100 lakhs and above. However, no price adjustment will be
applicable for maintenance and repair works.
3. Price adjustment will apply only when the rates exceed or decrease by 3% or more
as compared to the estimate rates (RBI index price).
4. The price adjustment shall be calculated only on the departmental estimated cost
of the work. For Bitumen and POL, Price Adjustment will be calculated on “pass
through” basis and shall be calculated on the departmental estimated cost of the
work.
5. In respect of bitumen and POL, it may be considered on ‘Pass through’ basis with
the payment of actual rates / price at the rates charged by Indian Oil Corporation.
6. Price variation / escalation will be applicable for those quantities ‘actually’ used
by the contractor including additional quantities, if any used or achieved ahead of the
time line. However, if the contractor does a certain quantity of the work in the third
quarter which ought to have been done in earlier quarter, price variation/escalation
will still be applicable on that quantity at the rates applicable in the relevant quarter
as per time line or period of actual use whichever is less.
7. Liquidated damages will be imposed on the contractor for the lapses/shortfall in
achieving the rate of progress as per existing schedule.
8. The price adjustment mechanism will cease to operate for value of work executed
beyond the agreement period. But agreement period shall include the ‘actual period’
for which the work was “suspended officially” and extension of time permitted for any
valid reasons such as, war, natural calamities, like flood, earthquake and other risks
arising out of acts of god during the agreement period; work delayed due to the land
acquisition process; change in design, change in scope of work etc., which is given in
writing by the Tender calling officer of the respective work.

9. Price variation will be calculated once in a quarter (i) in respect of cement and
steel for the works with contract period up to 12 months and (ii) in respect of all
components except bitumen and petroleum, oil and lubricant (POL) for the works
with contract period of more than 12 months, as per the specified formula from the
last date of submission of bid up to the end of agreement period provided, if the
agreement is signed within the minimum specified time, failing which, the price
variation will be applicable from the date of agreement only, based on wholesale price
indices of RBI. The quarter would be reckoned with reference to the quarter of the
calendar year in which the last date on bid submission is fixed. In case of delayed
agreement, the quarter in which the agreement is signed will be reckoned for the
purpose of calculation of price adjustments.

10. Price variation will be operated by the respective Divisional Engineer.

11. ADJUSTMENT IN THE COST OF CEMENT:
(for contracts above 12 months and for contracts below 12 months)
If after the operative date and during the operative period, there be any
variation in the cost of cement procured by the contractor, the price adjustment shall
be calculated in the following manner.
C w2 – C w1
V2 = 0.85 x P o x K 2 x ------------------
C w1
Where,
V2= the Amount of price adjustment in Rupees
Po= the Value of work in Rupees executed during the period under consideration
K2 = a Factor representing the percentage of cement component for the work
C w1 = Price of cement fixed by whole sale price index of Reserve Bank of India on
the operative date
C w2 = Price of cement fixed by whole sale price index of Reserve Bank of India
during the period under consideration.

12. ADJUSTMENT IN THE COST OF STEEL

(for contracts above 12 months and for contracts below 12 months)

If after the operative date and during the operative period, there be any
variation in the cost of steel procured by the contractor, the price adjustment shall be
calculated in the following manner.
S w2 –S w1
V3 = 0.85 x P o x K 3 x -----------------
S w1
Where,
V3 = the Amount of price adjustment in Rupees
P o= the Value of work in Rupees executed during the period
under Consideration

K3 = a Factor representing the percentage of steel

component
for the work.

S w1 = Price of steel fixed by whole sale price index of Reserve Bank of India
on the operative date.

S w2 = Price of steel fixed by whole sale price index of Reserve

Bank of India during the period under consideration.

13. ADJUSTMENT IN THE COST OF LABOUR (only for contracts above 12 months)
If after the operative date and during the operative period there be any
variation in the consumer price index for Industrial workers at (the town nearest to
the site of the work), the source for such indices being Labour Bureau, Government of
India and published in the Reserve Bank of India Bulletin, the price adjustment on
component representing labour cost including all types of benefits and amenities, etc.
Shall be calculated in the following manner:-

V6 = P0 X0.85 X K6 X Lc2 -Lc1

Lc1

Where,

V6 = the amount of Price adjustment in Rupees

Po = Value of work in Rupees executed during the period under
Consideration
K6 = Factor representing the percentage of labour component for
the work.

Lc1 = Consumer price index for Industrial workers on the

operative date.
 Lc2 = Consumer price index for Industrial workers during
the period under consideration.
14. MATERIALS OTHER THAN CEMENT, STEEL & BITUMEN (only for contracts
above 12 months)
If after the operative date and during the operative period there be any
variation in the wholesale price index for all commodities – by groups and sub-groups
(source: office of the Economic Adviser to the Government of India published in the
Reserve Bank of India Bulletin) the price adjustment on all materials (other than
Cement, Steel and bitumen) shall be calculated in the following manner.
V1 = 0.85 X P0 XK1 X 1w2 -1W1
1W1
Where,
V1 = the amount of Price adjustment in Rupees
P0 = the value of work in Rupees executed during the period
under consideration.
K 1 = a factor representing the materials (other than Cement, Steel and
bitumen) to be arranged and supplied for all works connected with the completion of
the work under this contract including all allied/ancillary/temporary works and
overheads etc. For this contract K1 shall be taken as 0.35.
1W1 = Wholesale price index for all commodities on the operative date.
1W2 = Wholesale price index for all commodities during the
period under consideration.

15. The price variation under this clause shall not be payable for the extra items
required to be executed during the completion of work, since the rates payable for the
extra items are to be fixed as mutually agreed between the employer and contractor
subject to yearly variation till completion of such items.
16. This clause is operative both ways, i.e., if the price variation as calculated above
is on the plus side, payment on account of the price variation shall be allowed to the
contractor and if it is on the negative side, the employer shall be entitled to recover
the same from the contractor and the amount shall be deductible from any amount
due and payable under the contract.
17. The contractor shall for the purpose of these conditions keep such books of
account and other documents as are necessary to show the amount of any increase
claimed or reduction available and shall allow inspection of the same by a duly
authorized representative of employer and further shall at the request of the Engineer
may require any document so kept and such other information as the Engineer may
require.
(NOTE: The percentage component (K factor) of cement, steel, labour and other
materials has to be worked out individually with reference to the sanctioned estimate)
 BONUS FOR ADVANCE COMPLETION OF WORK
Any work completed in advance by not less than 10% of agreement period can be
considered and bonus of 1% on the value of actual quantum of works executed at
tendered rate may be paid as per GO (Ms) No. 60, Public Works (G2) Department, dated
14.03.2008.

SPECIAL CONDITIONS FOR EARTH WORK AND BLASTING

1 The contractors should take necessary and precautionary steps to safeguard

the safety of the adjacent buildings and structure from damage during
excavation. The contractors are solely responsible for safety of adjacent
building and structure while excavating earthwork and blasting the hard rock.
2 The contractors are responsible for safety of Telephone, Electric and other
cables, wires, posts, water and sewage drains, pipes lines etc., met with
during execution and are at their risk and cost.
3. During execution of work if the contractor causes damages to the property of
the Telecom Department then the Contractor will have to pay penalty to the
Telecom Department to extend of the loss incurred for the said damage.
Sufficient care should be taken for safety of the Government Properties

Special Condition for registering the work with the Directorate of Industrial
Safety and Health, under Building and other Construction workers (Regulation
of the employment and conditions of service) Act 1996 and TamilNadu Rules –
2006.

The Contractor Should obtain the certificate of Registration from the concerned
registering officer immediately after getting the work order and well before
commencement of the work at his own risk and cost.
 SPECIAL CONDITION FOR TRAFFIC SIGNS,
MARKINGS AND OTHER ROAD APPURTENANCES

The contractor should follow the MORTH Vth revision chapter 800 and
relevant IRC Codes for providing traffic signs, markings and other road
appurtenances.

The materials, standard size and location, colour for signs, installation,
requirements, applications, sampling and testing, technical specification,
warranty and durability should be in accordance with requirement and
specifications said in chapter 800 from Clauses 801-1 to 816-19 of MORTH Vth
Revision, IRC 67-2022, IRC 35-2015, IRC 79-2019 inclusive of amendments
are in force and relevant circular instructions issued by higher authorities then
and there. .

The contactor should satisfy all the above requirements and specifications
during execution before getting payment for road furniture’s provided in
government roads.

Sd/-. xxxxx.
Superintending Engineer (H),
C&M Circle, Madurai-2.
 SCHEDULE-D.

Applicable to all cases of works where a minimum of fifty workers are employed.
Rules for the provisions of health and sanitary arrangements for workers.
The Contractor’s special attention is invited to clause 108-11 of the P.S. to S.S.R.B
and he is requested to provide at his own expenses the following amenities to the
satisfaction of Divisional Engineer.
1. FIRST AID.
At the worksite, there shall be maintained at an accessible place first aid
appliances and medicines including adequate supply of sterilized dressing and sterilized
cotton wool. The appliances shall be kept in good order. They shall be placed under the
charge of responsible person who shall be readily available during working hours.

2. DRINKING WATER:
A. Water of Good quality fit for drinking purpose shall be provided for the workers on
the scale of not less than 3 gallons per head per day.
B. Where drinking water is obtained from an intermittent public water each work site
shall be provided with storage tank where such drinking water shall be stored.
C. Every water supply storage shall be at a distance of not less than 50m from any
latrine drain or other sources of pollutions where water has to be drawn from an
existing well, which is within such proximity of any latrine drain or other sources
of pollutions. The well shall be property chlorinated before water is drawn from it
for drinking. All such wells shall be entirely closed and provided with a trap door
which shall be dust and water proof.
D. A reliable pump shall be fitted to each inner well. The trap door shall be kept
locked and opened duly for inspection and cleaning which shall be done at least
once a month
3. WASHING AND BATHING PLACES.
Adequate washing and bathing places shall be provided separately for men and
women. Such places shall be kept clean and well drained. Bathing and washings should
not be allowed nearby any drinking water well. 9
4. LATRINES AND URINALS.
There shall be provided within the premises of every worksite, latrines and urinals
in accessible places and the accommodation separately for each of them shall be on the
following scale or on the scale directed by the Divisional Engineer in any particular
case.

A. Where the No. of persons employed does not Exceed 50. : 2 seats.

B. Where the No. of persons employed exceed 50 but does : 3 seats.

not exceed 100.
C. For Every additional hundred. : 3 seats.
 If women are employed separately, latrine and urinals screened from those for
man shall be provided on the same scales. Except in worksite provided with water
flushed latrines connected with a water borne sewage system, all latrines shall be
provided with receptacle on dry earth system which shall be cleaned at least four times
daily and at least twice during working hours and kept in a strictly Sanitary condition,
the excreta from the latrines shall be disposed off at the contractor’s expenses in out
work pits approved by the local public Health authority. The contractor shall also employ
adequate number of scavengers and conservancy staff to keep the latrines and urinals in
a clean condition.
5.SHELTERS DURING REST:
At the worksite there shall be provided free of cost two suitable sheds one for
meals and other for rest for the use of workers.
6.CRECHES:
At every worksite at which 50 or more women workers are ordinary employed
there shall be provided two huts of suitable size for the use of children under the age of
five years belonging to each women (one hut shall be used for infants, games and play
and the other as their bed room). The huts shall not be constructed on a standard not
lower than the following.
i) Thatched roofs (ii) Mud floors and walls (iii) planks spread over the mud floor
and covered with matting. The use of the huts shall be restricted to children their
attendants and mothers of the children. 97
7. CANTEENS:
A cooked food canteen on moderate scale shall be provided for the benefit of
workers if it is considered expedient
8. SHEDS FOR WORKERS:
The Contractor should provide at his own expenses sheds for housing the
workers. The shed shall be on a standard not less than cheap shelter type to live in
which the workers in the locality are accustomed. A floor area at about 6’ x 5’ for two
persons shall be provided. The sheds are to be in row with 5’ clear space between sheds
and 50’ clear space between rows if condition permit. The workers camp shall be laid but
in units of 400 persons each unit of area clear space of 40’ on each side. On completion
of the work the contractor should dismantle the temporary hutments and remove the
same at his cost and no labour or huts allowed to continue.
9. COVID-19
The Standard Operating Procedure outlined in “Tamil Nadu COVID -19
Regulations, 2020 for the prevention and containment and prevention the spread of
COVID-19” shall be followed by the contractor during execution of work. The Contractor
shall follow all the further instruction from Government of Tamilnadu regarding COVID-
19.

Sd. /-----------------
SUPERINTENDING ENGINEER (H),
C&M MADURAI.
 DECLARATION

I am / we are aware of the amendment, clarifications, corrigendum etc., issued if

any in connection with the above said tender and I/We fully subscribe to the same and
will not plead ignorance in any manner whatsoever. Further, I / We certify that I / We
have not been banned by any departments of any State Governments / Central
Government / Government subsidiaries.