FUNCTIONS OF ADMINISTRATIVE DEPARTMENT OF

ARYAN EDUCATIONAL CONSULTANCY, BIRGUNJ

AN INTERNSHIP REPORT

Submitted by
Roshan Yadav
Exam Roll No. 22028/18
T.U. Reg No. 7-2-25-259-2018

An Internship Report Submitted to

Faculty of Management, Tribhuvan University
in the partial fulfillment of the requirements for the degree of
Bachelor of Business Administration

at
Nepal Commerce Campus
Tribhuvan University

Kathmandu
August, 2023
 STUDENT DECLARATION
I hereby declare that the internship report entitled , Functions of Administrative
Department of Aryan Educational Consultancy submitted to the Faculty of
Management, Tribhuvan University, Kathmandu is an original peace of work under
the supervision of Bikash Shrestha, faculty member of Nepal Commerce Campus,
Kathmandu and is submitted in partial fulfilment of the requirements for the award of
the degree of Bachelor of Business Administration (BBA). This internship report has
not been submitted to any other university or institutions for the award of any degree
or diploma.

Roshan Yadav
August, 2023

ii
INTERNSHIP CERTIFICATE FROM THE ORGANIZATION

iii
 APPROVAL SHEET

This is to certify that the Internship Report

Submitted By:
SRIJANA KHADKA

FUNCTIONS OF ADMINISTRATIVE DEPARTMENT OF PACE

CONSULTANT (P).LTD

We certify that we have read this document and in my opinion, it is satisfactory in

scope and quality area as an internship report in partial fulfillment for the
undergraduate course, Bachelor of Business Management (BBM) held at Saraswati
Multiple Campus, Tribhuvan University.

………………. ………………… ………………….

Bikash Shrestha Narayan Prasad Aryal Dr.Gol Man Gurung

Supervisor Program Director Campus Chief

iv
 ACKNOWLEDGEMENT

The report entitled FUNCTIONS OF ADMINISTRATIVE DEPARTMENT OF

ARYAN EDUCATIONAL CONSULTANCY is prepared for the partial fulfillment
of the requirements for the degree of Bachelor of Business Administration offered by
Tribhuvan University, on the basis of the activities performed and experience gained
during the internship period. I would like to express my deep and sincere gratitude to
Tribhuvan University, for providing great opportunity to enhance my educational
knowledge and build up skills of practical working conditions.

Firstly, I would like to express my sincere gratitude to my supervisor, Mr. Umesh

Pandit, for the guidance, constant supervision and clarification. Secondly, I am
extremely thankful to my campus chief Mrs. Jyoti Pandey, and director Prof.
Puskar Kumar Sharma and the college management for providing support and other
necessary documents during the internship program and report preparation.
I would like to evince my sincere appreciation to Prof. Puskar Kumar Sharma
Director for giving me the chance to be part of the organization . I would like thank
Puskar Koirala for his guidance, suggestion and encouragement for directing intern to
the right track despite of his busy schedule.

Finally, I would like to give sincere thanks to my parents, my teachers, friends and
seniors for making this study esteemed by providing consistent encouragement,
support, and congenial atmosphere to complete it.

Roshan Yadav
August, 2023

v
 LIST OF ABBREVIATIONS

(p) : Private
a.m. : Anti Meridieum
ASCE : American Society of Civil Engineers
BBA : Bachelor in Business Administration
CMAT : Central Management Admission Test
E-BPS : Electronic Building Permit System
FoM : Faculty of Management
HMG/N : His Majesty's Government of Nepal
i.e. : id est or that is
ICE : Institution of Civil Engineers
IEA : International Engineering Association
M.D, : Managing Director
NEC : Nepal Engineering Council
p.m. : Post Meridieum
SCAEF : Society of Consulting Architectural & Engineering firms
SSA : Scope of Services Agreement

vi
 LIST OF TABLES

Table 1.1 Duration of some basic activities performed in ARYAN

EDUCATIONAL in details … 5 Table 5.1 SWOT table................................28

vii
 TABLE OF CONTENTS

TITLE PAGE...............................................................................................i
STUDENT DECLARATION....................................................................ii
INTERNSHIP CERTIFICATE FROM THE ORGANIZATION.............iii
APPROVAL SHEET.................................................................................iv
ACKNOWLEDGEMENTS........................................................................v
LIST OF ABBREVIATIONS....................................................................vi
LIST OF TABLES...................................................................................vii
CHAPTER I................................................................................................1
INTRODUCTION......................................................................................1
1.1 Background....................................................................................1
1.2 Objectives.......................................................................................3
1.3 Methodology..................................................................................4
1.3.1 Organization selection.................................................................4
1.3.2 Placement....................................................................................5
1.3.3 Duration.......................................................................................5
CHAPTER II..............................................................................................6
INTRODUCTION OF THE ENGINEERING CONSULTANCY............6
2.1 Background........................................................................................6
2.2 Evolution and growth of the engineering consultancies in Nepal.....8
2.3 Duties and responsibilities of engineering consultant firms...........11
2.4 Consultant Selection Process...........................................................12
2.4.1 Project Identification.................................................................13
2.4.2 Response....................................................................................13
2.4.3 Negotiation................................................................................13
CHAPTER III...........................................................................................15
INTRODUCTION OF ARYAN EDUCATIONAL CONSULTANCY. .15
3.1 Background......................................................................................15
3.2 Objectives of ARYAN EDUCATIONAL CONSULTANCY....................16
3.3 Services of ARYAN EDUCATIONAL CONSULTANCY.....................16

3.3.1 Services......................................................................................16
3.3.2 Structure and architecture..........................................................16
 3.3.3 Drawing and supervision...........................................................17
3.3.4 Valuation works.........................................................................17
3.3.5 Water resources planning..........................................................17
3.3.6 Hydropower engineering..........................................................17
3.3.7 Energy.......................................................................................18
3.3.8 Drinking water supply...............................................................18
3.3.9 Highway engineering.................................................................18
3.3.10 Survey engineering..................................................................18
3.3.11 Environmental studies.............................................................19
3.3.12 Technical audit........................................................................19
3.3.13 Economy.................................................................................19
3.3.14 Social safeguards.....................................................................19
CHAPTER IV...........................................................................................20
ANALYSIS OF ACTIVITIES PERFORMED.........................................20
4.1 Background......................................................................................20
4.2 Activities..........................................................................................21
4.2.1 File handling and scanning........................................................21
4.2.2 Daybook maintenance...............................................................22
4.2.3 Documentation...........................................................................23
4.2.4 Participation in periodic meetings............................................23
4.2.5 Client dealings...........................................................................24
4.3 Problems identified..........................................................................25
4.3.1 Problem related to deadline-pressure........................................26
4.3.2 Problem related to extended work hours...................................26
4.3.3 Problem related to limited personnel and resources..................26
4.3.4 Problem related to traditional recording style...........................26
CHAPTER V............................................................................................27
LESSONS LEARNT AND CONCLUSION............................................27
5.1 Lessons learnt..................................................................................27
5.1.1 Interpersonal communication....................................................27
5.1.2 Punctuality and work-study balancing......................................27
5.1.3 Networking................................................................................28
5.1.4 Positive attitude towards work..................................................28
5.1.5 Handling constructive criticism.................................................29

ii
 5.2 SWOT analysis................................................................................29
5.2.1 Strengths....................................................................................29
5.2.2 Weaknesses................................................................................30
5.2.3 Opportunities.............................................................................30
5.2.4 Threats.......................................................................................31
5.3 Conclusion.......................................................................................31
References

Appendix

iii
 CHAPTER I

INTRODUCTION
1.1 Background

Tribhuvan University (TU) is the eldest and largest university set up under TU Act in
1959. It was the first national institution of higher education in Nepal to offer higher
education to students. It got its name from the late King Tribhuvan Bir Bikram Shah Dev.
During its early years, all postgraduate classes were held at the Tripureshwor Campus.
The administrative office was also located there. Later in 1967 the university was
relocated to its main campus in Kirtipur, an ancient town approximately 5km southwest
of the city of Kathmandu. Covering an area of 155 hectares, the Kirtipur campus
comprises the Central Administrative Office and the Central Campus. After the second
democratic movement of 2006, the Prime Minister of Nepal is the ceremonial chief, the
Chancellor of the University, whereas the Minister of Education is the Pro-Chancellor.
The Vice Chancellor is the Chief Executive of the university. He is assisted by the Rector
in academic programmes and the Registrar in financial management and general
administration (Tribhuvan University, n.d.) . TU started its teaching in research and
other academic activities on July 14, 1959 under the Tribhuvan University Act
promulgated in the same year.

By 1961 it began to offering postgraduate courses in various subjects to its students. The
T.U granted recognition to governmental and non-governmental colleges conducting
Intermediate and Bachelor level courses of study. Curriculum and reference books of
higher education (Intermediate, Bachelor and Masters Level) were prepared,
examinations conducted and certificates awarded accordingly. TU introduced Masters
level courses in the faculties like Humanities and Social Sciences, English, Nepali,
Sanskrit, Political Science, Economics, History and Culture, Geography, Mathematics
and Commerce. In 1962, Masters Level Courses was introduced in Education as well.
Masters level courses were introduced in Physics, Chemistry, Biology and Zoology in
1966. Similarly, Post-graduation in Sanskrit was established in the TU in 1970.

1
TU is a non-profit making autonomous institution funded by the Government of Nepal.
On January 8, 2013, the government of Nepal has principally agreed to declare Tribhuvan
University as the Central University. Moving onwards to 2019, TU now offers varieties
of courses in science, humanities and management under its affiliations. TU has divided
its programs into faculty which will conduct its department individually but under the
university for which TU runs five technical institutes, each headed by Dean ;Institute of
Agriculture and Animal Science ,Institute of Engineering , Institute of Forestry ,Institute
of Medicine ,Institute of Science and Technology Apart from Science TU mainly offers
four faculties ; Faculty of Education(FoE) , Faculty of Humanities and Social Sciences
(FoHSS) , Faculty of Law (FoL) and Faculty of Management (FoM) each headed by
Dean. The FoM , TU has its ultimate objective of educating students for professional
pursuits in business, industry, and government. It is further dedicated to enhancing the
knowledge and understanding of business and public administration.

The faculty runs both general as well as professional academic Programmes. The
Programmes offered by the faculty are as follows: Bachelor’s Level, Post Graduate
Diploma Level, Master’s Level, Phil and Ph.D . The FoE has these courses to offer:
(Masters) -Master of Travel and Tourism Management (MTTM), Master of Hospitality
Management (MHM), Master of Business Management (MBM), Master of Finance and
Control (MFC) and Master of Philosophy (M.Phil) Programme Master of Business
Studies (MBS), Master of Business Administration (MBA), Master of Public
Administration (MPA) and Post Graduate Diploma in Police Science (PGDPS) .The
FoM also offers doctoral Programme in management leading to a degree of Doctor of
Philosophy (Ph.D). The FoM offers instruction to Bachelor of Business Studies (BBS),
Bachelor of Hotel Management (BHM), Bachelor of Information Management (BIM),
Bachelor in Business Administration (BBA), Bachelor in Travel and Tourism
Management (BTTM), Bachelor in Business Management (BBM) and Bachelor of Public
Admininstration (BPA).

Speaking on the context of the respective student’s report, the BBA is a new course
introduced by TU, which is a semester-based course for 4 year consisting of 8 semesters.
Each semester constitutes of 16 weeks of intensive study. The program covers 120 credit

2
hours. The BBA program of Faculty of Management, TU is designed for aspiring

3
business leaders and managers of the future. The BBA graduates are equipped with the
necessary knowledge, skills and self-confidence to assist in effective and successful
management, within constantly changing and highly competitive national and global
business environment. This course has been designed with the objective of producing
middle-level managerial manpower in the sectoral areas. Students who have passed 10+2
or equivalent examinations from recognized academic institute with second division
(securing 45% and above) or 1.8 CGPA are eligible to enroll in this program. Students
applying for the BBA program must fill in the application blank with all details of their
personal information and past academic records. The selection of students shall be based
on a three-stage screening process that includes written test, individual presentation and
personal interview. FoM shall conduct a Central Management Admission Test (CMAT)
that will test the basic ability of the students in verbal ability and quantitative ability. The
test shall be based on the SAT format. The colleges running the program shall conduct
the individual presentations and interviews for selecting suitable candidates. The
admission committee of the colleges has the final authority in selecting the students for
the BBA program (edusanjal, n.d.).

1.2 Objectives

The major objective behind for including internship in BBA program is so, so that the
students would be able to see and face the business concepts and theories be applied to
real decision makings by being part of it. The students also are able to expand and
explore their creativity, efficiency, leadership traits, networking and communicative skills
in the platform that would certainly benefit them in their future. The enhancement in the
ability to work together for a common objective, be able to make a valued contribution
for the organization and actually realize them is the foremost and important objective of
internships for business students.
Some of the objectives that were set prior to the internship were;
1. To understand the day-to-day activities performed in a consultant:
2. To understand how the administrative department runs in an Engineering
Consultancy:

4
3. To enhance the idea of what strategies are adopted to maintain a productive working
environment in the organization:
4. To understand the application of case theories into day-to-day activities in the
consultancy:
5. To develop the basis of how decisions are taken in the consultancy:
6. To gain the experience of how clients are dealt :

1.3 Methodology

The method used in the report is basically from primary and secondary source. The
primary method used is the observation and descriptive method. The reports’ information
is developed by being an active part in the organization. And for the secondary method,
the basic history and the introduction used in this report are extracted from the
organizations’ website via internet. The methods used in the report are completely used
under the permission of the organization. Thus, the report doesn’t have any irrelevant
information to disclose about the organization. The methods used here is specifically for
an academic purpose of the student and as an obligation of the course of BBA. The
student with his/her knowledge and observation prepared the report to enhance his/her
proficiency in the field.

1.3.1 Organization selection

The organization that must be selected as per the curriculum was a registered
organization under the prevailing law of the nation. There was no specificity applied in
selection phase of internship. Thus, the organization is chosen for internship because the
organization is a registered and a non-banking organization. The organization even
though being small scaled was recommended to have a lot to learn and have good
networking skills from a former employee. The good part about the organization was that
it allowed management students to be an intern even though the students were not
architect interns. The organization is located at a place that is very convenient as which
required no commute. The organization also offered stipends for the contribution made
and for expenses occurred to the students during internship. The above were the aspects
of the organization for which the organization was selected for internship.
5
1.3.2 Placement

For the placement to be done after the selection of the organization. The respective
college sends the students with a recommendation letter. The letter is given to the
organization and the organization accepts the student as an intern. There is a small
interview performed before the formal placement. The students are then introduced to
some basic terms and aspects of the organization. Then, begins the internship. The
organization places the student at the administrative department of the organization. The
student is required to assist the organization in their administrative tasks. The student’s
task will involve assistance and execution of the tasks given. The department has job
rotation policy due to which the intern will have to work at its different work points as
well.

1.3.3 Duration

The duration of the internship as per the requirement of the 8th semester course is 48 days
i.e 8 weeks. The students were supposed to perform the role of an intern for 48 days in
the respective organization. The shift of 7 hours which was from 10:00 a.m. to 5:00 p.m.
During the internship period, the students were given different tasks to be performed. The
organization offered a variety of experiences for the students which were of immense
value for professionalism during the time period. The organization also opportunity to
become the part of their periodic meeting which was usually held for a cause . And, so to
explain the activities performed with their duration period , the following table is given;

Table 1.1

Duration of some basic activities performed in ARYAN EDUCATIONAL in details

Sections From To Total working days

File handling and scanning 22nd April 17th May 19
Daybook maintenance 19th May 9th June 17
Participation in periodic meeting 10th June 11th June 2
Client dealings 12th June 23rd June 10

6
 CHAPTER II

INTRODUCTION OF THE ENGINEERING CONSULTANCY

2.1 Background

The history of engineering can be thought to have been existed since the beginning of the
human civilizations such as in ancient era where the Egyptian pyramids were built in
middle era where the invention of escapement was invented , the renaissances era where
,steam engine and the industrial revolution took place and thus here’s the modern era
.The civilization evolved with the agriculture and reshaping their environment to ease
their daily livelihood through the pulley ,lever and wheel and beyond with the same
fundamental base. The earliest recorded civil engineer was an Egyptian known as
Imhotep. It is believed that Imhotep designed and built the great pyramid of Djoser, also
known as the Step Pyramid. Imhotep was one of Pharaoh Djoser's officials and it is
possible that he was the first person to make use of columns in architecture. The Step
Pyramid was built in Egypt in the time period 2630-2611 BC and can be found in
Saqqara (streetdirectory.com, n.d.) .

The civilizations remnant now has been admired the ancient engineering skills and
knowledge. But as for being official and precise the firstly named engineer to someone
who uses or the one who is an expert in handling the engines. In 1325, to be exact the
engineers were existed to operate and handle militant machines They were the expert in
building military projects, which later was known as military engineering. Before, the
term engineering consultancy was used the engineer who worked in military and the
entrepreneur had different existence. It is expected to have been operated since 19 th
century after the huge projects related to railways and the bridges were being held. They
used technical consultancies during that time. Then, project engineers were named for
experts working in traffic, structures and such specific areas. British engineers were the
first engineer consultants but the idea soon spread among other countries.

In its beginnings, consultancy was synonymous of civil engineering as this was the main
field of activity. In Europe, two different engineering methods emerged. On one hand, the
British model was based on a self-taught, empirical and inductive approach. On the other,

7
the French one, a sector dominated by a highly institutionalized education with a strong
academic background. The French administration regulated the activity of consultancy
and became the most important client of local consulting. Thus, the sector was dominated
by British and French firms until the World War II, when US consultancies emerged as
the leaders of the sector. Consulting in Spain developed later than in other European and
American countries and it was not until the 1960s that this activity began to be known.
Civil engineering is still the most important field, followed by industry, energy, and,
more recently, environmental engineering. The preparations of the Olympics in
Barcelona and the International Expositions in Seville and Zaragoza had great influence
on the expansion and internationalization of the companies. The main overseas markets
where Spanish firms operate are less developed countries in Latin America and the North
of Africa. Only few Spanish consultancies are carrying out high-tech projects in very
competitive European countries and only the future will say if complex projects designed
from a peripheral country can meet the demands from more advanced economies
(notonlybridges, n.d.) .

The first engineering institutions, voluntary bodies devoted to the promotion of

knowledge in the discipline and developing their members, date from the early nineteenth
century. Examples are the Institution of Civil Engineers (ICE) (1818), Engineers Ireland
(1835) and the American Society of Civil Engineers (ASCE) (1852) or their antecedents.
By the early twentieth century engineering institutions existed in many countries, serving
single or multiple disciplines. Many of these institutions promoted ethical and
professional conduct among their members. Regulation of the professions through
registration or licensing is essentially a twentieth century phenomenon a few bodies were
established early in the century with many countries having systems in place by the
1980s. For example, all states in the USA had licensing boards in place by 19502. The
development of engineering program accreditation shows the same slow start but
proliferation by the late twentieth century. Early accreditation systems were founded in
the USA3 (1932), Canada (1965) and the UK from 19774; thereafter the development of
accreditation systems spread to many countries. In 2015, the number of bodies that
accredit engineering program or register professionals either on national or international
registers associated with the International Engineering Association (IEA) reached thirty-
8
two, spread across twenty-five jurisdictions. The current jurisdictions having members
and provisional members of the various agreements (Alliance, 2015).

2.2 Evolution and growth of the engineering consultancies in Nepal

Speaking on the context of Nepalese history in Engineering. The first engineer of Nepal
was Kul Ratna Tuladar. He was a graduate from Patna University, India in 1937, after
completing his intermediate From Tri-Chandra College. Tuladhar then pursued further
studies at Calcutta University and earned a Bachelor in Engineering in 1941. Returning to
Nepal, Tuladhar joined government service the same year as headmaster of the
Engineering Section, Technical School under the Department of Education. In 1951, he
became chief engineer of the Public Works Department where he was in charge of
design, construction, maintenance and repair of government buildings, roads and bridges
in Nepal. Construction of Tribhuvan Highway began in 1953 which marked the start of
Nepal's drive towards modernization (Wikipedia, n.d.) .

It can be said that Nepal entered a modern phase in engineering after the political change
in the sixties. Engineering activities began to contribute to the development of the
country and the engineering profession started to gain respect in the society. The
engineering community began to grow in number and was involved in all spheres of
national development and engineers were allowed to compete in administrative service
also for the post of secretary. Furthermore, the introduction of democracy in 1990
encouraged the growth of engineering colleges in Nepal about the enrolment of students
into these engineering colleges was rising very fast. Hence it was expected that nearly
3000 engineers would be graduating from local engineering colleges every year with
nearly an equal amount graduating from colleges abroad. So, a need was felt for an
organization to manage the engineering profession. Therefore, to make the engineering
profession more effective, Nepal Engineering Council was formed under the Nepal
Engineering Council Act, 2055 promulgated by His Majesty the King on 11th March,
1999 A.D. As per the Act, NEC has been vested with the statutory authority for the
planning, coordinated development and monitoring of engineering profession and
education in the country. NEC Act 2055 gives an outline on the formation of the Council.

9
Its tenure and the roles and responsibilities of the Chairman, Vice Chairman and the
Registrar. Nepal Engineering Council Rules, 2057 has also been prepared and approved
by His Majesty's Government as per the provision of Clause 37 of the Act. NEC Rules
2057 also lays down the professional code of conduct for engineers registered with the
Council. Moving on to the consulting industry in Nepal received fresh opportunities and
challenges from early-seventies when government departments started using private
professional to provide services in small scale engineering projects. Since then, though
the industry is in a continuous path of growth, the parallel support from the concerned
quarters of the formulation of appropriate polices, regulations and environment for
healthy development could not take place.

Thus, in order to protect the interest of consulting industry of the country, the Society of
Consulting Architectural & Engineering firms, Nepal (SCAEF) was registered with the
then HMG/N on November 20, 1990 under the collective endeavor of the professional
consulting firms. The Government has recognized SCAEF as the National Body on
August 15, 1996 and has designed Ministry of Physical Planning and Works as “Line
Ministry” to look after the interest of SCAEF and its member firms on February 22,
2005. The Public Works Directives (PWD), January 2002, published by the then HMG/N
requires the consulting firms to be registered with the professional societies mandatory
for getting short listed to participate in proposal submission (Society of Consulting
Architectural & Engineering Firms SCAEF ,Nepal, n.d.) . The members of the SCAEF
are listed in Appendix 1.

The existence of the engineering consultancies in Nepal were only seen during big
projects contribution lists. However, the earthquake in April 25, 2015, which left around
9000 plus loss of life and millions of damages to citizens and nation. The nation was
shooked. This helped everyone realize the importance of essential and the basic design,
soil testing and structure requirements. This brought the engineering firms to light. The
engineering firm and engineers were called out. That time the government was
demanding for engineers and their skill to reach the most victimized parts of Nepal. The
relief and temporary settlements plan were being implemented with the help of engineers,

10
architect and volunteers. The government the officially announced to implement the
National Building Code.

For designing a house, it is mandatory to hire a professional registered in Nepal

engineering Council listed in the municipality office. Nani Ram Thapa, the retired
government engineer explained that the buildings are designed taken into consideration
the site, the area available and the client’s requirement for amenities. Similarly, it is
important for you to sit down with your home designer and put forth your ideas, as it is
you who will be living there. Taking into account the individual’s needs and building
bylaws, the designer will prepare the final sketch of the house which needs to be passed
by the concerned authority. The design must abide by the building codes introduced by
the government. The new urban planning and building construction by laws 2015 forbids
new housing taller than three storeys and makes it mandatory for houses to be one and a
half metres apart at minimum. Buildings up to 10 metres high have to leave a setback of
1.5 metre from the border of the land plot (Ministry Of Physical Planning And Works,
1993) . Similarly, the house needs to be designed leaving a minimum of three metres
from the centre of the road connecting the house with regard to the right of way.
Similarly, more than 70 per cent of a land cannot be covered by residential houses for
plots up to 250 sq metres.

After the design is sketched, the process of acquiring the building permit needs to be
carried out. The construction design should initially be registered through Electronic
Building Permit System (E-BPS) in the municipal office by the designer. The design
personnel listed in the municipality office is given a password which the designers must
use to scan the documents and forward it to the municipal office. After the digital entry is
done, the home designers are required to bring printed versions or hard copy of the
building designs and submit it to the concerned municipality. Various identity, ownership
proof, architect certification et cetera needs to be submitted to the municipality office.

The Senior Office at Lalitpur Metropolitan City stated that after the entry is done the
government survey officials check the site to verify the width of the adjoining road.
Subsequent to this, the government engineer checks whether the design is prepared
according to the parameter set by the government after which, the structural engineer
11
checks the design structure of the building and then the design is finally registered. After
the registration process, one needs to pay the building permit fee or tax for residential
house which is Rs 12 – including Rs 2 refundable deposit – per sq ft. The municipality
office then forwards the file to ward offices to issue 15 days’ notice to the site’s
neighborhood. The officals state if the neighborhood has any objection regarding the
construction of the house they have a right to file a complaint. After the completion of 15
days, the condition of the site is surveyed by municipality’s official, ward’s official and
ward’s chairperson or a representative appointed by him. After this is done, the
municipality starts the process of temporary approval of the drawings, where the
individual can proceed ahead to carry out the construction of the plinth level of the house.

The experts stress that the individual must apply to obtain a permanent or final building
permit it which is only given after the government officials check the site to see if the
plinth level is constructed according to the design submitted beforehand .The design is
then passed, marking the approval to proceed with the construction. If the documents are
submitted on time and everything goes about smoothly, the process takes a month at a
minimum to carry out, he informed (Housing Nepal).

2.3 Duties and responsibilities of engineering consultant firms

Consultants may work individually or they may be associated with some consulting
organization or firm. They provide service by giving advice in their field of specialized
training or knowledge. Most consultants possess their own firm, where they have their
own equipments and tools, where they either work with the client's staff or alone.
Engineering consultant responsibilities are multi-faceted, as they have to deal with a
variety of tasks. For instance, they can function as fixers, advisors, stabilizers, generalists,
listeners, bosses, specialists, advisors, managers, catalysts or quasi-employees (Great
Sample Resume, n.d.).

And, the following are the duties and responsibilities of an engineering consultant firm;

1. To interact with clients to define tasks to be performed:

2. To recruit and appoint project teams, leaders and supervise contractors:
3. To design product and construction as required by the clients requests:
12
4. To provide consultation to client and negotiate changes in contract as necessary:
5. To ensure work is completed to specification and quality required, on time and
within budget:
6. To perform variety of senior level engineering tasks broad in nature and related
to management of system design, risk reduction, implementation and integration:
7. To perform as key engineering person on projects for both customers and
project teams:
8. To guide and support technical and programmatic requirements derivation:
9. To provide senior technical consultancy and lead engineering, analysis
and development teams:
10. To guide users and team members in formulating requirements, advise on viability of
alternative approaches, conduct and evaluate feasibility studies:
11. To guide and support to ensure seamless incorporation of new plans, designs
and systems into ongoing operations:
12. To Mentor and participate technical documentation preparation associated with
results analysis and risk mitigation:
13. To consult with architects and senior engineers throughout projects or services
to complete architectural and technical design deliverables:
14. To supervise preventative maintenance and troubleshooting:
15. To resolve problems quickly to ensure infrastructure and application stability:

2.4 Consultant Selection Process

Engineering consulting firms provide engineering services and expertise to companies in

need of a specialized skill-set. Generally, the consulting service company has
experienced engineers able to provide short-term technical advice for a fee. Consulting
professionals work with clients to define solutions to problems or to help determine and
recommend the best course of action for a given initiative. Engineering consulting
services can save time, effort, and money for companies that do not have the knowledge
or expertise for handling a specific task. The process for selecting a consulting firm
usually involves three steps: problem identification, response, and negotiation.

13
2.4.1 Project Identification

The client company must first define the project or task that requires the assistance of the
consultant. This involves:

1. The clients must first describe the purpose, objectives, and needs of the project:
2. They must set a project timetable for the company to work on :
3. They must identify the potential problems which they think need solution
or assistance to :
4. They must determine project budgets and estimates accordingly :
5. They must selecting consulting firms that offer the required services:
6. They must be able to provide the project information to the clients, along with
an invitation to submit a proposal.

2.4.2 Response

The consulting companies then respond with a proposal for the project. A quality
proposal will:

1. The consulting company will include a letter of interest :

2. They will demonstrate an understanding of the project:
3. They will provide evidence of the firm's ability to perform the work:
4. They will include profiles of the staff who will be assigned to the project:
5. They will provide references.

2.4.3 Negotiation

Finally, the client company selects the most suitable consulting firm to the project and
negotiates the business contract. Steps in the negotiation process include:

1. Evaluating the responses and selecting the appropriate firm.

2. Finalizing the Scope of Services Agreement (SSA).
3. Negotiating a fair fee and contract.

14
If agreement on a price can't be made, the client should then select the second most
qualified firm and repeat the negotiation process.

Selection Tip: The technical qualifications and experience of an engineering consulting

company should be the first priority in the selection process. Reputation and price are
secondary factors to decide between qualified candidates.

Often it is important for a client company to establish an informal relationship with

consulting firms or individual consultants before their services are required. This is
because consulting needs are often immediate when they arise, and finding the right
consultant can be difficult (Engineering 360, n.d.).

15
 CHAPTER III

INTRODUCTION OF ARYAN EDUCATIONAL CONSULTANCY,

BRIGUNJ, NEPAL
3.1 Background

ARYAN EDUCATIONAL CONSULTANCY is located in Birgunj, Nepal. It was

established in 2018. serves as a crucial bridge between students, parents, and the ever-
evolving landscape of education. These professional advisors possess a profound understanding
of academic systems, curricula, and institutions, enabling them to provide tailored guidance.
They start by comprehensively assessing a student's strengths, weaknesses, and aspirations to
create a customized academic roadmap. This includes advising on subject choices,
extracurricular activities, and standardized test preparation, offering a holistic approach to
educational success. Moreover, educational consultants specialize in college or university
selection, meticulously matching students' profiles with institutions that align with their
academic, cultural, and career preferences. They navigate the labyrinthine admissions process,
aiding in application form completion, crafting compelling essays, and preparing students for
interviews. For international students, consultants offer vital support in visa applications and
immigration procedures. Financial aid guidance is another integral facet, ensuring students
explore scholarship and grant opportunities, alleviating the burden of tuition costs. The ethical
foundation of reputable consultancies underscores transparent pricing structures and unwavering
commitment to their clients' best interests, cementing their role as trusted guides in the pursuit of
educational.

16
 3.2 Objectives of Aryan Educational consultancy
ARYAN Educational consultancy encompasses a range of objectives aimed at guiding
students toward academic and career success. Its primary goals include providing personalized
academic advice, assisting with college or university selection, facilitating the admissions
process, offering test preparation support, and helping students secure financial aid. Career
counseling and visa assistance, particularly for international students, also feature prominently.
The overarching aim is to maximize students' chances of success while maintaining ethical and
transparent practices, all with the ultimate goal of ensuring client satisfaction and fostering
educational and professional growth.

3.3 Services of Aryan Educational Consultancy

ARYAN Educational consultancy provide a diverse range of services geared towards
assisting students in their academic pursuits and career aspirations. These services encompass
academic planning, college and university selection, comprehensive application assistance, test
preparation, and guidance in securing financial aid. Career counseling, visa and immigration
support for international students, interview preparation, and advice on standardized test waivers
are also prominent offerings. Aryan Educational Consultancy further extend their assistance to
include transfer student support, locating summer programs and internships, fostering
professional development, gap year planning, and engaging with parents to ensure a well-
rounded support system. These services collectively aim to equip students with the guidance and
resources needed to make informed decisions, excel academically, and pave the way for
successful future endeavors within the complex educational landscape.

3.3.1 Services

ARYAN EDUCATIONAL provides its services to the client with different requests and
provide counselling in a professional manner, it assists in handling problems and
challenges occurred in engineering, science and related areas to governments, industries,
developers and construction firms. The currently running projects of pace can be shown
in the Appendix 3.

3.3.2 Structure and architecture

"Allow us to introduce Mr .Umesh Pandit, a dedicated and highly experienced

member of our educational consultancy team. With Mr. MD. Ali extensive
background in [Relevant Expertise or Field], they bring a wealth of knowledge and
insights to our organization. Mr. Manibhushan Jha has a proven track record of
[Notable Achievements or Expertise], making them a valuable resource for students
and parents alike. Their commitment to helping students achieve their academic and
career goals is unwavering, and their personalized approach ensures that each client
receives tailored guidance. We are proud to have Mr. Umesh Pandit as an integral part
of our consultancy, where their expertise continues to make a significant impact on
17
 the success of our clients."

3.3.3 Drawing and supervision

Aryan Educational also specializes in working with drawings, like municipality planning
and drawings with are done according to requirement and requests. The drawings are the
part of the initial phase of any project thus supervision of all civil construction works is
done basing on the drawings. The urban planner and architect facilitate clients in this
service.

3.3.4 Valuation works

Aryan Educational performs valuation of land according to Government and current

market prices and valuation of the building .The valuation of the building is done in order
to determine that the building is built as per the building code or not as there will be some
procedures applied for the owner for not following the rules of construction .The
construction engineer , surveying and quantity estimator work together to facilitate the
clients .

3.3.5 Water resources planning

Aryan Educational also has its hands-on large projects such as master plans for water
resources systems. It mainly specializes in hydrology (the scientific study of the
movement, distribution, and quality of water on Earth and other planets, including the
water cycle, water resources and environmental watershed sustainability.) meteorology
(are described and quantified by the variables of Earth's atmosphere: temperature, air
pressure, water vapor, mass flow, and the variations and interactions of those variables,
and how they change over time) and hydrogeology (the distribution and movement of
groundwater in the soil and rocks of the Earth's crust (commonly in aquifers). Thus, it is
facilitated by water resource engineer.

3.3.6 Hydropower engineering

Aryan Educational offers contributions in design, drawings, computations of various

components of a hydro-power project. The various components are: geology, hydrology,

18
power potential studies dam, spillways, diversion tunnels water conductor system
including intake, gates,

19
trash rack, pressure shaft, surge shaft etc. A feasibility study and design of medium and
small hydropower scheme are undertaken with the help of hydropower engineers, assisted
by other relevant engineers.

3.3.7 Energy

Aryan Educational contributes to aspects of generation and distribution of energy with

special emphasis on the small and mini hydel sectors, and aspects of introducing portable
pelt on turbines for village electrification. This service is provided with the joint effort of
expert engineers of Aryan Educational.

3.3.8 Drinking water supply

Aryan Educational offers rural water supply, distribution network analysis & design -
elevated tanks. In context of Nepal, the rural areas have the least access to drinking water
though there are watersheds and well, but the condition after earthquakes and drought has
left them unusable. Thus, through proper analysis by engineers, the solution is developed
and water supply is provided either from neighboring villages or from an underground
source.

3.3.9 Highway engineering

Aryan Educational contributes to the planning, design, construction, operation, and

maintenance of roads, bridges, and tunnels to ensure safe and effective transportation of
people and goods. The engineer takes into account future traffic flows, design of highway
intersections/interchanges, geometric alignment and design, highway pavement materials
and design, structural design of pavement thickness, and pavement maintenance

3.3.10 Survey engineering

Aryan Educational engineers determine the position of natural and man-made objects on
the earth's surface, and record it for future planning purposes; to set and reset boundaries
within the surveying service. They usually perform topographical surveys which includes
route surveys to be specific

20
3.3.11 Environmental studies

Environmental studies is the systematic study of the human interaction with the
environment in the interests of solving complex problems. Environmental studies brings
together the principles of the physical sciences, commerce/economics and social sciences
so as to solve contemporary environmental problems. Aryan Educational
environmentalists perform EIA (Environment Impact Assessment) Studies which is
includes IEE (Initial Environmental Examination) and preliminary environmental impact
assessments.

3.3.12 Technical audit

Technical auditor , is an expert who evaluates deficiencies or areas of improvement in a

process, system or proposal. technical audit covers the technical aspects of the project
implemented in the organization and we undertake to carry out the technical audit in
order to monitor activities done according to rules and regulations. Aryan Educational
employs technical auditor for road project, irrigation, building and other development
project

3.3.13 Economy

Aryan Educational performs research and study, data collection and analysis for financial
and economy with the help of the economist who is an expert and has insight in national
and international laws, politics, science, technology, finance etc.

3.3.14 Social safeguards

Aryan Educational is part of a society. It is there during development hence in order to

have a closer relationship with the society it has to do social survey, impact assessment
and protection measures. Preparation of resettlement action plan and social
development and safeguard plan to contribute more from its knowledge and resource to
the society (PACE Consultant, 2001) .

21
 CHAPTER IV

ANALYSIS OF ACTIVITIES PERFORMED

4.1 Background

The internship experience for the student was acquired from Aryan Educational
Consultancy. The organization accepted the request for internship with a formal interview
and hence the internship was officially started. The internship started from 2079-12-21
and the duration was for 48 days. Adding up to the holidays and leaves, the internship
ended in 2080-02-21. The organization being an engineering firm didn’t have a lot of
tasks to be performed on the very first day of internship, so there was a brief introduction
to the staff and members of the ARYAN EDUCATIONAL family. The following days
started with assisting the administrative staff with file handling, photocopying and
scanning, daybook maintenance, receiving calls respectively.

The internship was started off by being appointed in files handling which was the
foremost thing the intern learnt in the internship. The importance of proper filing and its
usefulness in times of need was greatly reminded to the intern. Plus, it also helped the
intern to know the basic transaction structure in an engineering consultancy. Accordingly,
the intern was then appointed to handle the photocopier, as most of the tasks were done
by the machine. The intern was told to print letters under letter pad, scan the different
versions of structures and file them accordingly. The intern in this regard was allowed to
see and observe the model developing, structure building tasks performed during
construction by architects. The immense hard work behind models and structures were
observed. The intern was then assigned to assist the staff of administration in daily basis
entries and record keeping. The day-book entries responsibility was totally provided to
the intern, while after day-book, the transfer of the entries to the journals and ledger was
told to be performed by the staff and the intern was only placed to assist and observe.
Now, that the intern was involved in task there and there, and was familiar to most of the
aspects of the organization, was then placed in the reception section where the intern was
supposed to receive calls and enter the chalani to the letters. The intern wasn’t placed to
the reception but was supposed to handle other tasks along with the previous assigned
22
tasks. In initial phase of multi-tasking, the intern made mistakes and the supervisor made
instant feedback strategy. As a result, the intern after duration, made progress on multi-
tasking with efficiency. Hence, the intern was able be temporary yet an active part of
usefulness to the organization.

4.2 Activities

The activities performed at ARYAN EDUCATIONAL CONSULTANCY were regular

and day-to-day tasks that helped increase the importance of small yet consistent tasks in
any organization. Despite daily repeating tasks, there were times when the intern had
made some careless mistakes, to which the supervisor rectified as a responsibility and
made the intern realize the mistake and made it clearly understandable to not be hasty
and be more aware. During the internship to be specific the following were the particular
tasks performed;

4.2.1 File handling and scanning

While maintaining files, the first thing is to understand is that every documents are sorted
according to categories under files. There will be major categories mainly of general
expenses or maybe recent projects reports in an engineering consultancy firms. As a
beginner the intern wasn’t familiar with the projects and the organizations main clients so
the general expenses bills and receipts were left for sorting. As the intern di well on the
sorting, there were given sub categories files under major categories to be sorted too.
After the sorting of categorical documents into files, they are place in a ring binders with
the category labeled on the outside and place in file holders or sometimes in filing
cupboard as per its necessity.

It was considered to remember that the documents were supposed to be arranges in

chronological order in terms of date and the files were supposed to be place in
alphabetical order while filing. while sorting the documents within the files there were
some documents that were supposed to be disposed because of their maturity hence under
the supervision of the supervisor the documents were firstly separated into needy or non-
needy ones. Once they were finalized, the needy ones were punched right in the center

23
region of the left right of the paper and placed in the ring binders as per its category. The

24
similar process was adopted for most of the files provided by the supervisor to the intern.
While the non-needy files were destroyed .

The next activity of the internship was learning to use the photocopy machine i.e.
photocopier. As there were almost 50-60% work done in an entire day by scanning and
print outs. The machine handling wasn’t so technical so be supervised time-to-time by the
intern’s supervisor. So, the intern was firstly explained how’s it done, wasn’t necessarily
repeated again unless there were some technical problems involved with the commands
or machine. Similarly, if the documents were supposed to be scanned and were imported
to be emailed, it was easily done by as every computer was connected and there wasn’t
the hassle of moving back and forth with a pen drive.

4.2.2 Daybook maintenance

After working in the administrative department of ARYAN EDUCATIONAL, the intern

was introduced to the day book, journals and cash book of the organization. The intern
wasn’t allowed in the early days because of the unfamiliarity of the issues and
transactions of the organization. When the supervisor was convinced of the familiarity,
the intern was called out to assist in the daybook maintenance. Though, the details are
requested to be confidential and cannot be exactly explained along with other financial
statements. The rough sketch can be drawn as of any other organization, Aryan
Educational keeps the daily record of its incomes, expenditures in its day book.
The intern was positioned in a table and desk, where the staff would come and submit
bills and narration of the expenses occurred. The income however would be minimum as
most transaction would be done through bank rather than cash. So, they would be noted
separately in other financial statements. The cheques received or given would also be
recorded in the day book, under a note category for non-cash transaction. Based on the
day book, the transaction would be transferred to journal and ledger. This however was
performed by the staff and the intern was placed to only assist in the process and observe.
The intern during this process learned the application of the knowledge acquired in
accounting, which was a fruitful experience. The supervisor kept in notice of the entries
made on the daybook and journal for ensuring there was no mistakes during auditing on

25
later days.

26
4.2.3 Documentation

The documentation was a part of the activity which the intern was performing based on
the peremptory order from the supervisior . The supervisor would provide the document
of the organization’s tax clearance , company’s legal documents ,past work experience
certificate , qualification certificates of the expert and experienced professionals on civil
engineer , structure engineer, architect, sanitary engineer , economist etc of Aryan
Education .The documentation was prepared on the publication of the notice of the party
to be in documentation or either they should be sent through the Ebidding , an online
procurement process of bidding for the contracts .The intern was guidied by the staff for
arrangement of the documents for the documentation . The activity would firstly start by
receiving the notice of bid from the newspaper or the online sites .

Then , in-order to bid for the contract Aryan Educational starts preparing the
documentation . The documentation plays a vital for the getting the client and the bid.
The documentation is a collection of photocopies or the print outs of the organization’s
past experiences on the contracts , availability of the experts and experienced engineers ,
architects , geologist , environmentalist etc. The placing is observed to be as similar to a
standard form of the report . There is the presence of the financial projection,
methodology to be used , allocation of the expert engineers and the architects in the
contract , equipments to be specialized in the contracts . After the proper collection of the
documents, they are binded and made ready to be sent for the bidding . This was a new
experience for the intern to learn how the legal process must be performed in-order to get
a contract by a consultancy.

4.2.4 Participation in periodic meetings

During the internship duration in the ARYAN Educational, the student was provided a
very valuable opportunity to participate in the organizations periodic meetings . The
meeting would ususally consist of the presence of the Managing director , senior
administrator , senior engineers , senior architects and few regular staffs in the past
meetings . But , that time even the student was allowed to witness the organizations
important meeting which was a valuable experience for the student . The meeting

27
would take place after the departure

28
time of Aryan Educational i.e after 5;00 pm . The duration on an average would be from
30 minutes to 90 minutes depending upon the topics discussed .

The student was able to take part in two of the periodic meetings during the internship
period. The first meeting that the student first participated had the discussion over the
project progress that Aryan Educational was currently handling at that moment. The
meeting’s discussion was on the current state of the project , what are the problems faced
by the projects , what the projects currently running are in-short of , what can Aryan
Educational offer to facilitate the projects running , financially or could be through
outsourcing . The second meeting took place after week right after the first meeting. The
second meeting was a decision making meeting. The topic was to send some of the
professional engineers on field for survey of the site at Janakpur . The decision was
made by creating a name-list of the engineer and architect and a outsourced team of
overseer. The overseer team was probably the team which was hired by Aryan
Educational the past few years for site surveys.

The second meeting’s discussion was also made for another topic of the Aryan
Educational new staff performance evaluation . The new staff were showing a trait of a
slow performance in the work they were assigned . Hence , the meeting was for their
performance enhancement by the assigning them with an experienced senior of their field
and sending them out for the training basing again on their progress . The decision was to
assign an engineer to supervise the new engineer over a week and make him grow out of
slow progress .

4.2.5 Client dealings

The client that Aryan Educational usually deals with are the government departments ,
corporates and a few, very few individuals . Aryan Educational has a reputation for
building design , construction supervision . The client are attained from the bidding
process . After the potential client published a tender in the newspaper of in Ebidding for
structure design . Aryan Educational responds by preparing the documentation for the
bidding . The elements of the documents are mostly similar to a standard report format .
Hence , when Aryan Educational is selected for the contract due to the marking it gets on

29
the cost , past experience and expert human r

30
governmental contracts and corporate contracts , as it is considered illegal to construct
any building with this process by the government .

Once, Aryan Education is selected then Aryan Educational signs an agreement with the
client . The agreement includes the time frame and the payment modes . Then , a meeting
is again set between Aryan Educational and the client for discussing over the requirement
of the projects design . This is the most crucial part of the project . Determining what the
client exactly want to be in the design. This meeting could take place more than once as
per the conditions and situations. The client and Aryan Educational meeting would
generally be over the room design , spaciousness , number of floor , number of rooms ,
type of building design and various other requirement .Once a proper requirement is
discussed , Aryan Educational then designs a preliminary plan design of the buildings as
per the requirement of the client . For the application of the theory of comparative effect ,
3 option plan are designed and as per the theories conclusion , one of them is selected
rather than rejection of the one plan that was supposed to be presented otherwise .The
theory’s applicability helps to save time and effort of the consultancy . So , one of the
option is perceived better and selected in the meeting and , the feedback sessions are
sometimes conducted by the client otherwise usually the design is finalized and the
necessary estimation , structure analysis , sanitary design is done by Aryan Educational
and the report is presented as a final report and , the project is completed .

Thus , the intern was fortunate to observe the whole process of the client dealing with the
guidance of the supervisor and permission from the organization .

4.3 Problems identified

During the internship period in the Aryan Educational, the intern had to be involved in
almost everything aspect of the administration. From that the intern gained much
knowledge and insight about the organization. While performing tasks however, the
intern faced a series of problems. The following were the problems that the intern faced ;

31
4.3.1 Problem related to deadline-pressure

During the internship duration it was observed that the work- related stress was more on
staff. The objective to meet the deadline of the multiple projects implied stress to staff to
work harder and give extra time due to which a sense of burden and stress is developed.
Since, the project occurs in the organization on a regular basis in order to cope with the
monotony situation the organization organizes a picnic of 2 days once a year and of
festive occasion organizes a small gathering for refreshment.

4.3.2 Problem related to extended work hours

Every now and then, staff must contribute extra hours to complete a specific project in
the organization. Yet, if the staff’s work hours increase to the point where their life apart
from work is affected, the staff lose motivation to work to their best potential. It is mainly
due to limited personnel presence in the organization.

4.3.3 Problem related to limited personnel and resources

Experienced and loyal staff in an engineering consultancy is a rare combination to find.

Due to immense work, the staff work only as temporary interns, thus the ones who stay
have to bear the work burden during major undertakings. And because the resources in
Nepal related to engineering field is limited the organization is obliged to work within the
available peripheral.

4.3.4 Problem related to traditional recording style

This department follows traditional filing system. Most of the documents received are
done filing and kept. Later on , when those documents are really needed, it takes a lot of
time to search them. This problem is seen in the Administrative department itself , hence
scientific style must be applied in order to save time and effort .

32
 CHAPTER V

LESSONS LEARNT AND CONCLUSION

5.1 Lessons learnt

Throughout the past three and a half years of Bachelors, the students were required to
learn everything, from concepts to calculations basing on a hypothetical concepts and
formulas. But in this six months duration , the students were required to work as interns
in an organization which is actually regulating according to current market situations ,
trends and laws. The duration of 48 days has been full of everyday new experiences and
lesson learnt. The following are the lists of lesson the student as an intern learnt during
the internship period;

5.1.1 Interpersonal communication

The first and foremost thing the student learnt as an intern is communication. The normal
communication that is usually done seems to be different in an organizational setting. In
the organization, the work is inter-related. The student (intern) in the initial period of
internship was an introvert , but due to the pressure of being confused and in doubts , the
student was able to communicate the doubts and confusion from time-to-time , which
helped the student perform work more efficiently .Then, the students realized the
interconnection of work and could easily communicate with relevant staff members . The
intern realized that despite of the newness in the position or any personal conflicts, due to
the demand in work the communication amongst reach other is compulsory or rather it is
natural to communicate in doubts and need.

5.1.2 Punctuality and work-study balancing

Punctuality is a form of self-discipline. The concept has been long fed into our minds
since school-level. But, it seems that it hasn’t been properly understood. The student was
fortunate enough to observed the importance and the impact of timeliness and punctuality
in the organization during the internship. A staff was noticed to be often registering late
for work. The project he was in, was also impacted because he was an architect. Due to
delay in his work, the other works were also delayed ultimately the project completion
33
took a week more than projected. Hence, a private counselling was called for the staff .
Hence, the intern understood the relation of punctuality with employee productivity.

During internship period intern learned importance of time and its significance in the
students career . The student realized that time management is an important factor of
work and life balance (here study) . And, the more it is utilized in important things the
more the student was able to create a degree of balance between internship and
assignments of the semester . At first the student was in a unstable situation of tiredness
and assignment completion compulsion but with time the student was able to balance it .
The student is now able actually get a taste of how to maintain a balance between two
different aspects in career ahead.

5.1.3 Networking

In the organizational setting it is believed that networking happens on an unconscious

level. As the client belonging to different culture, backgrounds, influence work together.
While working, the student tends to grow connection with through profession. Similar to
that content, the intern was able to make great connection with architects, civil engineers
and technicians while working in the administrative sector. They all had a lot to share
hence the student as an intern was able to lend them ear. The connection affiliated to the
clients were from government sector to officials, hence the student understood the
importance of networking and its necessity too.

5.1.4 Positive attitude towards work

The lesson that the student learnt from internship which was at first very difficult for the
student to adjust was the student’s own attitude towards work. The student at first had an
attitude of working less and being hasty for completion. But with, counselling and
supervision, that attitude shift was realized by the very student. The student’s problem
seemed to be hesitant towards newness, which was pointed and very well taught of how
to get over it too for which the student is deeply thankful to the organization.

34
5.1.5 Handling constructive criticism

During the later period of internship, the student when was familiar which everyone and
everything, the supervisor as an act of duty was highly a critic, the student just like
normal felt it personally. But, however later the lesson was learnt that it shouldn’t be
taken personally instead it should be perceived as for our own good and growth and it
will improve the quality of our work only.

5.2 SWOT analysis

The SWOT (Strengths, Weaknesses/Areas for improvement, Opportunities, Threats)

analysis often is used in strategic planning. The analysis focuses on the four elements
included in the acronym, allowing organizations to identify the forces influencing a
strategy, action, or initiative. Knowing these positive and negative elements can help
organizations or their units, including residency and fellowship programs, to more
effectively identify strengths and improvement needs, and assess their environment.
(Accreditation Council For Graduate Medical Education (ACGME), 2000) .

Table 5.1
SWOT table
Strengths Weaknesses
 Member of the SCAEF NEPAL  High operating costs
 Hardworking managerial and loyal staff  Extended work hours
 Excellent reputation  Limitations in resources
 Quality service

Threats Opportunities
 Changing regulations  Contracts with corporations and government
 Competitions agencies
 Certifications

5.2.1 Strengths

Strengths are the internal things that the consulting firm does well. This includes

35
customer, internal and growth areas that are particularly strong at the organizations.

36
Mainly in ARYAN EDUCATIONAL, the organization is getting major support and
benefit because it is a member of the SCAEF Nepal, which helps the organizations get
contracts through associations. It’s has its advantage over its internal staff as there are
staff who were there since the establishment who are still contributing with equal effort
since day 1. After 2018 years of establishment, the organization has been able to establish
itself as a reputed consulting firm in Nepal. All because of the quality service it has been
and is offering to its clients.

5.2.2 Weaknesses

Weaknesses are internal things the consulting firm can improve upon or in a way are
dragging them down. They include internal and growth areas mainly. Aryan Educational
as an engineering firm has high operating costs because of the specialization of highly
skilled civil, mechanical, electrical engineers and architects. Because its requirement is of
skilled ones, the costs tends to become high. Because its undertakes big projects , the
office hours sometimes feels short to finish the projected work , hence there are extended
work hours for engineers and architects which sometimes lead to low job
motivation .Because Nepalese context requires and uses rather traditional approach bring
up of new concepts and trends is difficult because of which organization tend to stick to
old and limited resources.

5.2.3 Opportunities

Educational consultancy offers various opportunities for individuals and organizations

interested in the field of education. These opportunities can range from working with
students and parents to providing services to educational institutions. Here are some
potential opportunities in educational consultancy:

1.Career Counseling: Educational consultants can help students identify their

strengths, interests, and career goals.

2.College Admissions: Assisting students with the college admissions process is a

significant opportunity.

3. Test Preparation: Offering test preparation services for standardized tests like the
SAT, ACT, GRE, or GMAT can be a lucrative niche within educational consultancy.

37
 4. International Education: With the globalization of education, there is a growing
demand for consultants who specialize in advising students on studying abroad,
including choosing right country, university, and visa processes.
5. Special Needs Education: Consultants can specialize in helping students with special
needs access appropriate educational services and accommodations.

6. Curriculum Development: Educational institutions often require assistance in

developing and improving their curricula.

7. Teacher Training: Offering training and professional development programs for

educators is another opportunity.

8. Education Franchising: Some consultants create their own educational programs and
franchises, allowing others to replicate their successful models.

9. Financial Aid and Scholarship Assistance: Helping students and parents navigate the
complex world of financial aid and scholarships is a valuable service, for college-
bound students.

38
5.2.4 Threats

Education is subject to government regulations that can change over time. The field of
educational consultancy is becoming increasingly competitive, with new consultants and
firms entering the market regularly. Established consultants must continually innovate to
stay ahead. Economic downturns can affect the demand for educational consulting
services. Advances in educational technology can disrupt traditional consultancy models.
Maintaining ethical standards is crucial, as consultants may face ethical dilemmas related
to college admissions, test preparation, or advising students. Unethical practices can harm
one's reputation..

5.3 Conclusion

In conclusion, the student benefited a lot in the internship 8 weeks duration . The student
was able to develop a practical acquaintance with the organization’s staff and the
administrative system as well . The Aryan Educational family had been the perfect
organization that the student could ever get an opportunity to work with. The knowledge
accumulated from working in an engineering firm which is a total different context from
banks was valuable. The intern improved the skills like interpersonal, listening,
accounting, record keeping , conflict resolution techniques , organizational skills to
mention but a few.

The student learnt many lessons which included; how to maintain an accounting system,
how the working environment runs, etc in the consulting firm. The student got different
ideas from the different people i.e. staff about the construction related terms and logics at
the organization, which contributed a lot on the knowledge and experience. The student
was able to witness and observe the main clients and was able introduce themselves as a
staff which led to a connection for the student and , similarly while working ithin the
organization the student was able to develop friendly and good relation with architects
and engineers. Throughout the internship the student was developing into having a
positive attitude towards criticisms which were actually beneficial towards the student .
This was a great realization for the student . Finally, internship was a great platform for
practical experience and the student was able to witness a real organizations systems and
39
values and face some real scenarios in an consultancy .

40
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