F.

O20 (Revised)

PAYMENT VOUCHER
(VOTED PROVISION)

Payee’s name Address…AS BELOW………………………………………………………………………………………….

DATE 25/11/2024
Particulars LPO/LSO No, Invoice No. Amount
CONSTRUCTION OF CBC CLASSROOMS
AT RIGENA PRIMARY SCHOOL.
Tender Nr Sh.

Being Second (2nd) Payment on account in respect of -

Contract………………………... in accordance with
attached measurements and statements held in support thereof:-
M/S SYSTRUST LIMITED P.O BOX90-40502 NYANSIONGO. 260,359.95

10% RETENTION 29,784.77

KRA 3% WITHOLDING TAX 7,702.95

MABEYA PETER MORIASI O.B

SUB-COUNTY WORKS ASSISTANT KES 297,847.67
OFFICER,BORABU ARCH.
Amount payable (in words TWO HUNDRED AND NINETY SEVEN THOUSAND EIGHT HUNDRED AND FORTY SEVEN
CENTS SIXTY SEVEN.
Authority Reference No. -
Examination Internal Audit
Voucher Examined by
Date
VBC CERTIFICATE AIE HOLDER CERTIFICATE
I certify that the expenditure has been entered in the Vote Book I certify that the expenditure detailed above has been incurred for the authorized
and that adequate
Approved funds to cover it are available against the
Estimates/Allocation purpose and of
Designation should be charged to the Item shown below:
AIE Holder
Item No……… Ksh……..
Less: Total expenditure plus commitments Ksh……..
Balance Ksh…….. Signature Date
Less: This ENTRY – Vch No .. Ksh…….. AUTHORIZATION
Balance Ksh……..
I certify that the are/prize charged is/are according to regulation/contract, fair and
reasonable, that the expenditure has been incurred on proper authority and should be
charged as under. I where appropriate a certificate overleaf has been completed. I
hereby AUTHORIZE payment of the amount shown above without any alteration.
Signature……………………………………………
Accounting Officer
Date………………
Date …….. Signature ………..

Accountant i/c VBC

Vote Head Sub-Head Item

AIE No. Account No. Dept Vch. No Station CASH BOOK AMOUNT
Voucher No. Date 297,847.67
NON- AVAILABILITY REPAIRS TO MOTOR VEHICLES
I certify that Stores/Stationery could not be obtained I certify that the repairs have been completed and/or spares fitted and

………………………….

………………… ………………………….. ………………… …………………………..

Signature Designation Signature Designation

RECEIPT OF GOODS/STORE/CONTAINERS TRANSPORT HIRE

I certify that the items have been taken on charge and I certify that no Government transport was available and that the
Or recorded and issued for immediate use.

………………… ………………………….. ………………… …………………………..

Signature Designation Signature Designation

PURCHASE OF PETROL, etc. TELEPHONE ACCOUNTS

I certify that Petrol/Oil/Tyres/Batteries have been I certify that the cost of any private call has been/will be recovered

………………… ………………………….. ………………… …………………………..

Signature Designation Signature Designation

SERVICES HOSPITALITY CLAIMS

I certify that the services have been rendered properly I certify that the officer availed himself of my hospital/I enjoyed the

………………… ………………………….. ………………… …………………………..

Signature Designation Signature Designation

OTHER CERTIFICATE

Signature

Designation
Receipt not required when payment is made by cheque with form of receipts on reverse

Received in payment of the account stated on the face hereof the sum of
Sh…………………..………. cts………………….……
(Sh…………..…..cts….......)
Witness…………..…………

Date………….……………. Signature or thumbprint

F.O 20 Page 2
 REPUBLIC OF KENYA MOPW 121
MINISTRY OF PUBLIC WORKS
__________________
STATEMENT FOR PAYMENT ON ACCOUNT
CERTIFICATE No. 2
CONTRACT No. AND DATE TENDER NO:…………………………..

NAME OF THE WORKS CONSTRUCTION OF CBC CLASSROOMS AT RIGENA PRIMARY SCHOOL.

NAME OF CONTRACTOR
M/S SYSTRUST LIMITED P.O BOX90-40502 NYANSIONGO.
Note:-In the preparation of certificates on account the valuation of work done should be arrived at by abstracting
such items as wholly or partially completed from the Bills of Quantities, or, in
the absence of the latter, by taking detail measurement of complete works priced out at rates proportional
to the contract amount. These detail measurementsmust be recorded in the books provided for the purpose,
which shall be kept at the office dealing with the work, and carefully checked at the office dealing with the work,
and carefully checked at the office dealing with the work, and carefully checked totals of the various items
shall be entered on this Form. The valuation appearing herein shall be the work done from the commencement,
not from the date of the last preceding payment on account, and, when the work is more than half completed
is best arrived at by deducting the value of the work remaining to be done from the Contract Amount.
Such procedure greatly minimizes the risk of overpayment.
The valuation of materials on site shall follow that of the work but shall be entered and transferred
under a separate heading.
A copy of this statement must be sent to the Chief Accountant M.O.P.W., for transmission to the
Auditor.
Valuation for work done and materials on site for the……..….. 2nd payment
Payment on Account up to……25/11/2024
Item Description Kshs.

A Permanent Work done and materials on site 999,148.00

SUB TOTAL 999,148.00

SUB-TOTAL 999,148.00
16% Value Added Tax Inclusive

Carried to collection on Page M.O.W. 123 Kshs 999,148.00

WORKS OFFICER
 M.O.W 123
SUMMARY OF
STATEMENT FOR PAYMENT ON ACCOUNT

NAME OF WORKS
CONSTRUCTION OF CBC CLASSROOMS AT RIGENA PRIMARY SCHOOL.
CONTRACT No. TENDER NO:…………………………..
Dated 25/11/2024
AMOUNT OF CONTRACT, Sh. 999,148.00 Cts.

KShs. KShs.
Value of Permanent Work done including extra work
if any. From page MOW 121 999,148.00
Value of Materials on site. From page…………. MOW 121
Net contractor's income 999,148.00
VAT inclusive 16%
GROSS VALUE PAYABLE…....………………Sh. 999,148.00

Less 10% Retention Money……………………………… 99,914.80

NET TOTAL .. Sh. 899,233.20
Less previous payments on account as follows:

1st Payment dated Vr. No. 01 631,170.30

2nd Payment dated Vr. No. 02
3rd Payment dated………….. Vr. No. 03

kshs 999,148.00
GROSS RETENTION STATEMENT 10% 99,914.80
10/100X 999,148.00
less previous retentions 70,130.03
Retention for cert. No.2 Kshs 29,784.77

VAT For cert.No.2

16/116x2,560,560.40
999,148.00 137,813.52
less previous 16% tax 96,731.08
now due to cert.no…….. 41,082.44
Withholding tax
Gross = 3% of net contractor's income
Withholding tax
3/100x 861,334.48 25,840.03
less previous 3% tax 18,137.08
now due to cert.no.2 7,702.95
TOTAL PAYMENTS ON ACCOUNT.. .. .. .. .. .. .. .. .. .. Sh. 899,233.20

NOW DUE TO THE CONTRACTOR .. .. .. .. .. .. .. .. .. Sh. 260,359.95

Project Manager

Date

Contractor

Date

GPK(L)
 PROPOSED

CONSTRUCTION OF CBC CLASSROOMS AT RIGENA PRIMARY SCHOOL.

M/S SYSTRUST LIMITED P.O BOX90-40502 NYANSIONGO.

TENDER NO:…………………………..
EMPLOYER: MINISTRY OF EDUCATION
CONTRACT COST:KES 999,148.00
CONTRACT PERIOD COMMENCEMENT DATE
COMPLETION DATE
VALUATION No 2
NO DESCRIPTION OF WORK-25/11/2024 BQ VALUE (%) WORK DONE AMOUNT DUE
BUILDERS WORK
1 PRELIMINARIES 40,000.00 100% 40,000.00
2 SUBSTRUCTRE 439,937.04 100% 439,937.04
3 REINFORCED CONCRETE 46,850.00 100% 46,850.00
4 WALLING 88,700.00 100% 88,700.00
5 ROOFING AND RAIN WATER 152,830.00 100% 152,830.00
6 WINDOWS 68,765.96 100% 68,765.96
7 DOORS 20,750.00 100% 20,750.00
8 FINISHES 101,315.00 100% 101,315.00
9 SUPERVISION 40,000.00 100% 40,000.00

total for materials and Permanet work done Amount 999,148.00

Add 16% Value added inclusive
total for work done 999,148.00

work done 999,148.00

Total work done and materials on site up to date 999,148.00
LESS PREVIOUS PAYMENTS. 701,300.34
Gross Value due to the contractor 297,847.66
Signed by Contractor Signed by the SCWO
………………………………………… ……………………………………………………….

M/S SYSTRUST LIMITED P.O BOX90-

SUB-COUNTY WORKS OFFICER BORABU
40502 NYANSIONGO.
P.O BOX 27-40500
DATE……2024…………… DATE……………….2024……………..