J.C.

Bose University of Science & Technology, YMCA

ASSIGNMENT - 1

SUBJECT: EFFECTIVE TECHNICAL COMMUNICATION

TOPIC: KINDS OF TECHNICAL DOCUMENTS

COURSE: B.TECH (COMPUTER ENGINEERING 31)

ROLL NUMBER: 23001003007

SUBMITTED TO: MR. ARMANI

SUBMITTED BY: AKHIL

INTRODUCTION

Technical documentation provides detailed information, instructions, and reference materials, such as
diagrams, schematics, and other visuals that help users understand and use an application, product, or
service correctly. Examples include user manuals, product guides, knowledge bases, policies and
procedures, online help, and product catalogues. These documents provide vital information to
collaborators, internal members, clients and end users.

The best technical documentation is comprehensive, accurate, and up-to-date. It’s written in easy
language, with clear explanations of concepts.

It provides information and instructions. Technical documentation refers to any piece of writing that
describes the application and purpose of a product or service. It's main purpose is to explain the
product’s features and functionality, and it may include details on software architecture, roadmaps and
plans, and more.

Kinds of Technical Documents

1) Research Papers

2) Report

3) Product manuals

4) Technical Proposal

5) Resume Writing

6) API documentation

7) SDK documentation

8) Project plans

9) Newsletters

10) Press Releases

Research papers

A research paper is an essay that presents your research findings and arguments. It describes your
interpretation and evaluation of a specific topic. Research papers typically include information from
sources, such as books, articles, interviews, and journals. Writing one can help others replicate your
research work.

It summarizes the approach and purpose of your project and helps to focus your research.

Report

Reporting is an important task in any organization. We see many reports in our surroundings like
academic report, scientific report, medical report and business report. They provide some facts or
observations, progress of work, completion of work, an event of the past, progress of an organization,
efforts made towards a goal and analysis of situation. Based on topics, report can be short or long. Some
reports give only the data/information, while other reports analyse that information based on objective
of that report. Organizations have reports that are periodical (submitted regularly) or special (only for
a given event or work).

Objectives of Technical Reports:

• To provide an account of the progress of some work or project.

• To give a record of some facts observed through scientific experiments or based on research
done.
• To document policies to be followed in the future.
• To analyse a situation and recommend actions to solve various organizational problems.
• To record and act as proof of efforts made by employees towards a goal.

Product manuals

It serves as an extensive guide to help users understand and use the product effectively. A product
manual explains the parts of a product, where you can find each part, and what each part is used for. It
details everything a user needs to know about how a product functions. Providing clear and accurate
instructions minimizes the risk of product misuse or improper installation, ultimately minimizing
product returns, refund requests, or costly repairs. A thoughtful product manual showcases your
commitment to quality and professionalism.

Example – a product manual for your smartphone would offer instructions on setup, features,
accessories, etc.

Technical Proposal

The word proposal is indicative of a new start. Technical proposal is a written report to suggest
something new or different from whatever is already there. It is a document where you may introduce
your product, explain how it can solve the recipient’s problem, present the plan of execution and details
of the deal.
Objectives of technical proposals:

• To convince other organization to tie up with you to do better business.

• To suggest solution for an existing problem.
• To give new ideas which help in expanding the business.
• To suggest innovative ways of doing things in organization to cope up with the changes.
• To increase the profit of the organization by persuading the customers to purchase your products
or services.

Resume

While applying for jobs, you can use different ways of writing a resume. But the most common and
latest way of writing a resume is by organizing your information in chronological order. These days, a
reverse chronological order is followed by putting things in a reverse sequence of occurrence i.e. first,
you must write about what you are doing now and moving to the past in reverse order. This is done, so
that the employers can easily get the details of your present job or studies, which is of high priority for
them.

Resume is like a passport to an interview. It should be written by giving good thought. All your skills,
achievements and positive aspects of your personality must be mentioned in the resume. There are
various types of resume like functional, chronological, scannable and visual resume. Based on the job
profile and requirement of the company, one must choose the type of resume. Highlight the qualities or
skills which are relevant to the job.

API Documentation

API documentation explains the protocols needed to build and integrate application software. It is a
critical part of technical documentation, particularly for software developers and other technical users.

One of the key benefits of API documentation is that it can help developers save time and effort when
integrating different systems. By providing clear and comprehensive information on how to use an API,
documentation can reduce the time and effort required to understand the system, troubleshoot issues,
and integrate with other systems.

In other words, it helps you determine how you can connect a program with a computer or another
program.

SDK Documentation

SDK documentation describes the bulk of tools developers use to create apps for a specific program or
platform. It is an essential part of technical documentation that provides information on how to use a
software development kit (SDK) to build software applications.
This type of toolkit is similar to code samples and tutorials, except it contains a bunch of files that work
together to help create new apps. SDK documentation is important because it provides developers with
the information they need to effectively use the SDK and build high-quality applications. It typically
includes documentation on the SDK's installation, usage, and configuration, as well as reference guides
for its functions, libraries, and other components.

Project plans

Project planning refers to the phase in project management in which actual steps to complete a project
are determined. Project plans define a project’s goals and objectives and offer a map of how to get there.
They describe every step you and your team need to follow to complete a task or deliver a product.
There are typically five project life cycle phases: initiation, planning, execution, monitoring and
controlling.

Benefits of Project Planning:

• Helps ensure projects are completed on time, within budget, and to the required standard.
• Facilitates effective communication between all members of a project team.
• Helps identify potential risks and issues at an early stage.
• With regular updates, progress reports, and meetings, participants stay more informed and
involved throughout the project life cycle.

Newsletters

A newsletter is a report containing information about an organization's activities or offerings. Its purpose
is typically to provide specialized information, such as product updates, to a target audience.
Newsletters may be print or digital publications. These documents are used to give updates about
the company and how the company’s product is progressing to help make customer's live better. This is
a great way to stay in touch with the audience. Enterprises and businesses can gain extremely valuable
benefits from developing a monthly newsletter.

Press Releases

A press release is a document used to get the public's attention. Because the news media distributes
them, press releases are a common way for a business to improve its reputation and connect with
communities. A company may use one to announce an important promotion or new hire, launch a
product, explain a policy change, share innovations, or comment on a social issue. Press releases are
typically concise and may include testimonials from customers or team members.

Conclusion
In conclusion, any document that contains information about a project, company, guidelines, etc., is
referred to as a technical document. These documents play an important role in enhancing projects.

References:

Effective Technical Communication by M.Ashraf Rizvi

https://ca.indeed.com/career-advice/career-development/examples-of-technical-documents

https://paligo.net/blog/how-to/the-essential-guide-to-effective-technical-documentation/

A Guide to Writing as an Engineer – David McMurray

https://fellow.app/blog/productivity/the-cs-of-effective-technical-documentation/

https://whatfix.com/blog/types-of-technical-documentation/
 PLAGIARISM SCAN REPORT

Date 2024-11-04

9% 91%
Words 974
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Characters 7001

Content Checked For Plagiarism

Technical documents provide vital information to collaborators, internal members.It provides detailed information,
instructions, and reference materials that help users understand and use application, product, or service correctly.Example-
user manuals, product guides, policies and procedures and online help.The best technical documentation is
comprehensive, accurate, and up-to-date. It’s written in easy-to-understand language, with clear explanations of technical
concepts. And it’s easy to navigate and find information.Tech Document provides information and instructions.It refers to
any written document that describes the application and purpose of a product or service.Its main purpose is to explain the
product’s features and functionality, and it may include details on software architecture, roadmaps and plans.Reporting is
important task in any organization.They provide some facts or observations,progress of work,completion of work,event of
the past,efforts made towards goal and analysis of situation.report can be short or long.Some reports give only the
data/information,while other reports analyse that information based on objective of that report.Organizations reports are
periodical or special.To provide an account of the progress of some work or project.To give record of some facts observed
through scientific experiments or based on research done.To document policies to be followed in future.To analyse
situation and recommend actions to solve various organizational problems.To record and act as proof of efforts made by
employees towards goal.word proposal indicates new start.it is document to suggest something new or different from
whatever is already there.It is document where you may introduce your product,explain how it can solve the recipient’s
problem,present the plan of execution and details of the deal.To convince other organization to tie up with you to do
better business.To suggest solution for existing problem.To give new ideas which help in expanding the business.To
suggest innovative ways of doing things in organization to cope up with the changes.To increase the profit of the
organization by persuading customers to purchase your products or services.While applying for jobs, you can use different
ways of writing resume.the most common and latest way of writing resume is by organizing your information in
chronological order.These days,reverse chronological order is followed by putting things in reverse sequence of
occurrence.first,you must write about what you are doing now and moving to the past in reverse order.the employers can
easily get the details of your present job, which is of high priority.Resume is like passport to interview.It should be written
by giving good thought.All your skills, achievements and positive aspects of your personality must be mentioned in the
resume.Highlight the qualities or skills which are relevant to the job.It serves as extensive guide to help users understand
and use the product effectively.product manual explains the parts of product,where you can find each part,and what each
part is used for.It details everything user needs to know about how product functions.Providing clear and accurate
instructions minimizes the risk of product misuse or improper installation, ultimately minimizing product returns, refund
requests, costly repairs.A thoughtful product manual showcases your commitment to quality and professionalism.API
documentation explains the protocols needed to build and integrate application software.It is a critical part of technical
documentation, particularly for software developers and other technical users.One of the key benefits of it is that it can
help developers save time and effort when integrating different systems.By providing clear and comprehensive information
on how to use an API, documentation can reduce the time and effort required to understand the system.In other words,it
helps you determine how you can connect program with computer or another program.SDK documentation describes the
bulk of tools developers use to create apps for specific program or platform.It is essential part of technical documentation
that provides information on how to use SDK to build software applications.This type of toolkit is similar to code samples
and tutorials, except it contains a bunch of files that work together to help create new apps.SDK is important because it

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provides developers with the information they need to effectively use the SDK and build high-quality applications.It
includes documentation on the SDK's installation, usage, and configuration, as well as reference guides for its functions,
libraries, and other components.Project planning refers to the phase in project management in which actual steps to
complete a project are determined.Project plans define a project’s goals and objectives and offer a map of how to get
there.They describe every step you and your team need to follow to complete a task or deliver a product.project life cycle
phases:initiation, planning, execution, monitoring and controlling.Helps ensure projects are completed on time, within
budget, and to the required standard.Facilitates effective communication between all members of a project team.Helps
identify potential risks and issues at early stage.With regular updates, progress reports, and meetings, participants stay
more informed and involved throughout the project life cycle.newsletter is report containing information about an
organization's activities or offerings.It's purpose is typically to provide specialized information, such as product updates, to
a target audience.Newsletters may be print or digital publications.documents are used to give updates about the company
and how the company’s product is progressing to help make customer's live better.This is a great way to stay in touch with
the audience.Enterprises and businesses can gain extremely valuable benefits from developing a monthly
newsletter.research paper is an essay that presents your research findings and arguments.It describes your interpretation
and evaluation of a specific topic.It typically include information from sources, such as books, and journals.Writing one can
help others replicate your research work.It summarizes the approach and purpose of your project and helps to focus your
research.press release is a document used to get the public's attention.Because the news media distributes them, press
releases are a common way for a business to improve its reputation and connect with communities.A company may use
one to announce an important promotion or new hire, launch a product, explain a policy change, share innovations, or
comment on a social issue.Press releases are typically concise and may include testimonials from customers or team

Matched Source

Similarity 50%
Title:The Essential Guide to Effective Technical Documentation - Paligo
Aug 10, 2023 · The best technical documentation is comprehensive, accurate, and up-to-date. It’s written in easy-to-
understand language, with clear explanations of technical concepts. And it’s easy to navigate and find information.
https://paligo.net/blog/how-to/the-essential-guide-to-effective-technical-documentation

Similarity 8%
Title:
ca.indeed.com · career-advice · career-development15 Examples of Technical Documents (With Writing Tips) - Indeed
Sep 27, 2023 · Because the news media distributes them, press releases are a common way for a business to improve its
reputation and connect with communities. A company may use one to announce an important promotion or new hire,
launch a product, explain a policy change, share innovations, or comment on a social issue.
https://ca.indeed.com/career-advice/career-development/examples-of-technical-documents

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