FACULTY OF

ADMINISTRATIVE SCIENCE AND POLICIY STUDIES

PAD 215: INTRODUCTION TO HUMAN RESOURCES

MANAGEMENT

STRATEGIES THAT CAN BE USED TO ENSURE THAT EMPLOYEE

AT WORKPLACE SAFETY IN AN ORGANISATION

CLASS: AM1102E

NAME OF STUDENT MATRIKS NUMBER

NUR ADLINA BINTI HANAPI 2023477076
NUR ALEESHA SOFIYA BINTI AHMAD REDHUAN 2023809996
SAQIFAH BINTI MOHD SOFIAN 2023467448
SITI NURSHAHIDAH BINTI MOHD SARANI 2023824218

PREPARED FOR:

MADAM RAFIZAH BINTI MOHD NOOR

TABLE OF CONTENTS

INTRODUCTION .................................................................................................... 3
SAFETY EQUIPMENT AND GEAR FOR STAFF .................................................... 3
TRAINING AND EDUCATION ................................................................................ 5
EMERGENCY PREPAREDNESS RESPONSE ....................................................... 7
CONCLUSION ....................................................................................................... 9
REFERENCES..................................................................................................... 11

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INTRODUCTION

Human resource management (HRM) is strategic in an organization that is responsible

for attracting, developing, and keeping talent for business to succeed. Besides, HRM is also

designed to maximize employee performance in the implementation of employer strategic

objectives. These include recruitment, selection, training and development, management

performance and more. Moreover, HRM aims to ensure that organizations have the right staff,

skills and places at the right time. HRM also needs to ensure the safety of employees in the

organization when they do high-risk jobs. HRM also needs to ensure the safety of employees

in the organization when they do high-risk jobs. In Malaysia, we also have our own

occupational health and safety department known as "OSH". Malaysia also wants the safety

and well-being of workers at work. This is vital to the safety of the people and to the success

of the country.

HRM is responsible to make sure about employee safety and also workplace safe. A

safe working environment not only protects employees from injury and illness it also enhances

productivity, morale and overall organizational performance. With that employees will feel

calm and safe coming to work. We can implement safety strategies to make sure that employee

safety and workplace is safe to use. We need to proactively address safety concerns and

continuously improve safety protocols, organizations can create a secure and healthy

environment for their workforce, which is crucial for their sustained success and growth. We

need to outline the importance of workplace safety. There are some strategies that can be

employed to safeguard employees and promote a culture of safety within an organization.

SAFETY EQUIPMENT AND GEAR FOR STAFF

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 Safety equipment is an important thing that a company should provide to an employee.
It's very important to protect employees from injury or illnesses. Besides, it's very important
because there's a lot of accidents happening in the workplace. For example, falling from a high
place or staircase, there was a fire or a chemical explosion, exposed to sharp equipment, stuck
in a machine and more. Wearing safety equipment is a prerequisite for conducting high-risk
tasks. In general, safety equipment is designed to reduce or control the hazards connected with
various activities.

Furthermore, the Occupational Safety and Health Administration (OSHA) has

introduced Personal Protective Equipment (PPE) to everyone to use it when working at high

risk. Personal protection equipment may include gloves, safety glasses and shoes, earplugs or

muffs, hard helmets, respirators or coveralls, vests, and complete body suits. Therefore, all

personal protective equipment must be designed and built safely. The PPE must also be clean

from bacteria. Besides, the design must be comfortable to wear so that the workers want to

wear it. This is because such personal protective equipment can protect workers safely or

exposed to danger. In addition, employers must provide personal protective equipment to their

employees and ensure proper use. Employers are also required to train each required employee

to use personal protective equipment.

The situation that can be taken is when the COVID-19 outbreak occurred in Malaysia

a few years ago. At that time, doctors and nurses had to do their job even though there were

patients with COVID-19 infection. So, they need to wear personal protective equipment to treat

the patient. For example, they need to wear a PPE that has certain ethics including a surgical

hat, a face shield, gloves, special clothing, a shoe cover and a N95 face mask. Finally, this safe

equipment is very important to all workers so that they are protected from any risk of injury

and health. This could reduce the number of injuries in high-risk jobs in Malaysia.

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TRAINING AND EDUCATION

Training means social, physical and mental development of individuals; whereas

development is to make the knowledge and skills of the individuals to be more effective.

(Ozkeser, 2019). Company needs to provide training to staff so they will learn about their

safety. This need to be included training in emergency procedures, proper equipment

maintenance and adherence safety protocol. Training and education are important because

workers need to be train first and learn before they got seated at the workplace so accident will

not happen.

First, company need to send their workers to get training program. At that program they

can learn about many skills such as soft skills, technical skills, communication skills and many

more. This is for their knowledge. The main objective of the program also needs to cover about

the company safety policies, emergency procedures and general workplace hazard. With this

program they can learn new things and they can practice it so they will be careful when they

are doing something. They also need to provide training about emergency preparedness. This

is important because we can prevent from injury if unexpected things happen. For example,

every year the company need to do fire drill so if fire happens, they know how to handle it

without anyone is hurting and panic.

Second, they need to specialize training to people that will conduct with specific hazard

such as handling hazardous materials or operating heavy machinery. We can prevent from any

bad things happen. For example, company send workers that will handle hazard thing to go to

special training. Other than that, company also can send construction workers to go training so

they know how to use danger equipment with safely and know what to do when they are

something unexpected happen. With that we can reduce the numbers of accident that will

happen when they are doing work. Company needs to provide comprehensive safety training

for workers to raise awareness and ensure proper procedures are allowed.
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 Lastly, the organization also need to do ongoing training for all employees. They need

to inform to employee if anything changes in safety procedures. The organization also must

provide training on new hazards that may arise due to changes in processes, introduction of

new equipment, or modifications to the work environment.

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SAFETY POLICIES AND PROCEDURES

Safety policies and procedures are essential strategies for ensuring employee and

workplace safety within an organization. These policies establish clear expectations and

guidelines, outlining the responsibilities of both employers and employees, which helps in

maintaining a uniformly safe environment. By adhering to legal and regulatory requirements,

organizations can avoid legal penalties and enhance their reputation. Safety procedures involve

identifying potential hazards and implementing measures to mitigate these risks and ensuring

a proactive approach to workplace safety. Consistency in applying safety practices is achieved

through formalized procedures, ensuring all employees understand and follow the same

protocols.

Moreover, safety policies often include regular training and education for employees

keeping them informed about the latest safety practices and emergency responses. This

preparedness is crucial for effectively handling emergencies and potentially saving lives.

Implementing these policies helps in preventing accidents, reducing the incidence of workplace

injuries, and minimizing associated costs like medical expenses and lost productivity. A strong

emphasis on safety fosters a culture of safety within the organization, where employees are

more likely to adopt safe practices and attitudes. Continuous improvement mechanisms, such

as accident reporting and investigations, allow organizations to learn from past incidents and

enhance their safety measures. Ultimately, a safe work environment boosts employee morale

and productivity, as employees feel secure and valued, positively impacting the overall

performance of the organization.

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 Other than that, these policies significantly reduce workplace accidents, minimizing

associated costs like medical expenses and lost productivity. By promoting a culture of safety,

organizations can encourage employees to adopt safe practices and attitudes which leading to

a safer overall environment. Continuous improvement mechanisms, such as accident reporting

and investigations, allow organizations to refine their safety measures based on past incidents.

Ultimately, a robust safety framework enhances employee morale and productivity, as a safe

work environment makes employees feel secure and positively influencing the organization’s

overall performance.

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EMERGENCY PREPAREDNESS RESPONSE

Emergency preparedness response for staff refers to the plans, procedures, and training

implemented by an organization to ensure that its employees are ready to respond effectively

to emergencies in the workplace. This includes measures such as training employees on

emergency procedures, conducting drills to practice response actions and fostering a culture of

safety and preparedness among staff members. There are few measures of emergency

preparedness and response. Firstly, training employees on emergency procedures. Organize

frequent training sessions for staff members on emergency protocols, such as evacuation routes,

emergency contacts, and protocols for various emergencies such as fires, medical emergencies,

and natural catastrophes. Interactive, scenario-based, and specifically designed to address the

risks encountered in the workplace are all important components of training.

Secondly, conducting drills to practice response actions. Conducting drills to practice

response actions emerges as an indispensable tool, offering a structured approach to honing

skills, refining protocols, and fortifying resilience. Response action drills serve as immersive

learning experiences, providing participants with a simulated environment to confront various

scenarios. Through these simulations, individuals and organizations can familiarize themselves

with the intricacies of response protocols, from initial assessment to coordinated action. By

replicating real-world conditions as closely as possible, drills enable participants to navigate

the complexities of crisis situations with confidence and competence. For example, a fire

evacuation drill in a workplace. This is to assess and enhance the preparedness of employees

for a fire emergency by practicing evacuation procedures, using fire safety equipment, and

ensuring effective communication.

Finally, foster a culture of safety and preparedness among staff members. Fostering a

culture of safety and preparedness among staff members refers to creating an organizational

environment where safety is prioritized and all employees are actively engaged in identifying

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and addressing potential hazards, adhering to safety protocols, and being prepared to respond

effectively to emergencies. It involves instilling a mindset where safety is considered an

integral part of everyday operations, and each staff member takes personal responsibility for

their own safety and the safety of others. In practical terms, this means implementing policies,

procedures, and practices that promote safety and preparedness, providing ongoing education

and training to ensure that staff members are equipped with the knowledge and skills needed

to recognize and mitigate risks, establishing clear communication channels for reporting safety

concerns and sharing information, empowering staff members to actively participate in safety

initiatives, and fostering a culture of continuous improvement where safety practices are

regularly reviewed and updated based on feedback and lessons learned.

CONCLUSION
In conclusion, maintaining everyone’s safety and the efficiency of operations within

an organization depends on ensuring safety. It is because employee participation in safety

initiatives and choices fosters a sense of accountability and awareness among all. For

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example, accidents can be avoided by routinely evaluating and enhancing safety procedures,

as well as by maintaining up-to-date and transparent safety regulations. It is crucial to

recognize possible risks and figure out how to handle them. Other than that, when Human

Resources Management (HRM) provides ongoing safety training, it will keep everyone in an

organization informed and prepared. For example, having strong emergency plans ensures the

organization can respond quickly and effectively if something goes wrong. By making safety

a top priority, organizations can reduce injuries, boost the morale of their employees, and

operate more efficiently. This will make the workplace safer and healthier for everyone.

Implementing effective strategies for ensuring employee and workplace safety is

paramount for any organization committed to fostering a secure and productive work

environment. By prioritizing risk assessment and mitigation, providing comprehensive

training, fostering a culture of safety, and maintaining regular inspections and maintenance,

organizations can significantly reduce workplace hazards. Investing in these strategies not only

protects employees from harm but also cultivates trust, loyalty, and efficiency within the

workforce, ultimately contributing to long-term organizational success and sustainability.

Prioritizing safety is not just a commitment to compliance but a strategic investment in the

health, happiness, and longevity of both employees and the organization.

REFERENCES

Personal Protective Equipment - Overview | Occupational Safety and Health Administration.

(n.d.). https://www.osha.gov/personal-protective-equipment

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Berry, M. (2023, December 26). Why is it important to maintain safety equipment. Electrogas
Monitors Ltd. https://www.electrogasmonitors.com/why-is-it-important-to-maintain-
safety-equipment/
Baker, T. L., Greiner, J. V., Maxwell-Schmidt, E., Lamothe, P. H., & Vesonder, M. (2020).
Guidelines for Frontline Health care staff Safety for COVID-19. Journal of Primary
Care & Community Health, 11, 215013272093804.
https://doi.org/10.1177/2150132720938046
B Ozkeser, Procedia Computer Science,2019 impact of training on employee motivation in
human resource management
https://www.sciencedirect.com/science/article/pii/S1877050919312876
Armstrong, M., & Taylor, S. (2006). Human resource management practice. Distributed
Computing (10th ed.). https://doi.org/10.1002/9781118802717.

Workplace Disaster Preparedness, Response, and Management. (2013). United Kingdom:

Taylor &
Francis.https://www.google.com.my/books/edition/Workplace_Disaster_Prepa
redness_Response/JP5v_UB6ZigC?hl=en&gbpv=0

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