To.

Headquarter
Commander Works Engr
Jammu, Pin – 900172
C/O 56 APO,

Subject: Request for inclusion of Brand name “Jaybee BTI” in Various tenders (in BOQ MAKE LIST)
under your good offices.
Reference SPECIAL REPAIR/REPLACEMENT OF BER TRANSFORMER, VOLTAGE STABILIZERS AND ALLIED WORKS AGE E/M UNDER

TENDER ID: - 2024_MES_685580_1,

Respected Sir,

We are pleased to inform you that M/s “JAY BEE INDUSTRIES” 5 KM Stone,Malout Road Bathinda-151002 Punjab (INDIA)
make “JAYBEE BTI” has been approved by Headquarters WESTERN COMMAND-Letter no-33158/Renewal/79/E2-(Dated 30-
DEC-2023)—(copy attached).

It has been learnt that Transformer tenders being upload at Headquarter, It is submitted that Our make –(JAYBEE BTI) –
“JAY BEE INDUSTRIES” may please be consider in both BOQ as well as in make list documents. For healthy competition in
the interest of state.

We JAY BEE INDUSTRIES (JAY BEE BTI)-Also having approval from below commands-GROUP-1
EASTERN COMMAND-Letter no-136001/31/Gen (732)/XXVIII/245A/Engrs/CMPT (copy attached)
SOUTHERN COMMAND- CESC/CMPT/ 2214 /Gen (copy attached)

As mentioned in MES product Policy (-Clouse no—14) STATED THAT-All makes within the group in any of The Command
/ADG, BOO will form part of all tenders as the approved makes of products available for incorporation in MES works Pan
India. (Copy attached)

JAY BEE INDUSTRIES -PROVIDES FIVE YEAR WARRENTY OF OUR PRODUCT(TRANSFORMER).

We humbly request your good self to kindly include our make in BOQ make list also for supply of distribution transformers
in your various upcoming /ongoing projects. An immediate action into this matter would be highly appreciable. Thanking
you and assuring you our best service always.

Yours Truly
Ajay Kumar lamba
Mob- 8077200362
[email protected]
 Tele: (Civil) 020-26334514 .
Mail id- aaocmptceengrrpl-mes.gov.1n
REGO SOS
Headquarters
Chief Engineer
Southern Command
Pune 411 001

CESC/CMPT/ 22\Y /Gen )1, Nov 2024

M/s Jaybee Industries

/5 K.M. Stone, Malout Road,
Bathinda, Punjab-151002

APPROVALOFPROOUCT
1. Ref the Mf-
(a) Your office letter No Nil dated 21 Oct 2024.

(b) _HQ CE Western Command letter No 33158/Renewaln9/E2 (P&C) dt 30 Dec 2023.

(c) HQ CE Eastern Command letter No 136001/31/Gen(732)/ XXVlll/245A/Engrs/

CMPT dt 03 Aug 2024.

2. E-in-C's Branch CMPT policy states that, "The products once approved by any of the
ADGs/CE Commands shall be considered to have Pan - India approval and included in Zonal
specification of all CEs".

3. In view of the above, no separate approval from this command is required.

~
~KGaikwad)
AAD (E/M)
OIC, CMPT Cell
for Chief Engineer

Copy to:-
HQ CE Pune Zone, PIN 411001
HQ CE Jodhpur Zone, Jodhpur PIN-900066
HQ CE Bhopal Zone, Bhopal, PIN -900236
HQ CE A&N Zone, Port Blair Pl~- 900474
HQ CE (Navy) Mumbai, ~umba1, PIN- 900497
HQ CE (NW) Kochi, Koch1, PIN - 900498
HQ CE (AF) Bangalore, Bangalore, PIN 900493
HQ CE (AF) Nagpur, Nagpur, PIN - 900419
 (Total No of Pages — 151

Policy No 13/ 2022

(Supersedes Policies No.
08/2021 & 08/2022)
Tele: 23019646
E2 Works (PPC) Sub Dte
Dte of Works, E-in-C's Branch
Integrated HQ of MoD (Army)
Kashmir House, Rajaji Marg,
New Delhi — 110011

A/37696/Des & Build/Pol/E2W (PPC)

2_1 Nov 2022
List 'A' & 'B'
(Through MES Website)

POLICY FOR APPROVAL OF CONSTRUCTION MATERIAL,

PRODUCTS AND TECHNOLOGY FOR USE IN MES
Introduction

1. It is essential to introduce state of art products and technologies in our works.

A number of such products are available in the market which can enhance overall quality
and output of works. A large number of firms approach this HQ for approval of Construction
Material, Products and Technology (CMPT) for use in MES works. With this as the back
drop, it has been decided to amend the existing policy on the introduction of CMPT for
greater transparency and user satisfaction as laid out in succeeding paragraphs.

Aim

2. The aim of this letter is to disseminate policy guidelines to further streamline and
standardize the procedure for introduction of CMPT in our work services.

Selection of CMPT

3. The approval of CMPT will be done at E-in-C's Branch and CE Command/ ADG
level as under: -

(a) Products to be Approved by CMPT at E-in-C's Branch. The following

products shall be approved at E-in-C's Branch level:

(i) Civil Construction Products.

(aa) Cement and steel.

(ab) All runway related products.

 2

(ac) Construction chemicals and waterproofing.

(ad) PEB.

(ii) Electrical/ Mechanical Products. STPs/ WTPs/ Water

treatment products/ food grade chemicals/ additives to water supply.

(b) Products to be Approved by CMPT at CE Command/ ADG level. The list

of products to be approved at CE Command/ ADG level is as under:-

(I) Civil Construction Products.

(aa) All types of floor & wall tiles.

(ab) All types of paints.
(ac) All types of factory made doors/ windows.

(ad) All types of ply/ veneers, laminates/ false ceilings/ particle

boards/ wooden boards sheets/ wooden floor etc.
(ae) All types of sanitary fittings/ fixtures.
(af) All types of pipes.

(ii) Electrical Products.

(aa) Lifts/ Elevators.

(ab) DG sets.
(ac) Crane.
(ad) Transformer of all types.
(ae) Central AC plant and all types of air conditioners.
(af) All types of HT circuit breakers.
(ag) All types of Automatic power factor correction panels.
(ah) All types of HT cables.
(aj) All types of switches/ sockets.
(ak) All types of fans.
(al) All types of lights and light fittings.
(am) Fire detection, fire alarm and medical gas networks.
(an) Voltage Stabilizer Servo Type as per BIS 9815.
 3

(c) Approval of Other Products. Makes of all products other than those to be
approved at E-in-C's Branch and included in CE Command/ ADG level latest annual
CMPT Board, shall be specified by CEs Zone at their level for inclusion in tenders
in their AOR. No formal approval for makes/ brands of such products shall be issued
but included in Zonal specifications and tenders at CE Zone level based on
recommendations of CMPT-III. Makes of Solar/ Wind generation equipment shall be
as approved by MNRE.

4. CMPT Committees will be constituted for the approvals and will be assisted by a
BOOs for selection and approval of CMPT. In addition, a BOO will be constituted by CEs
Command/ ADGs once a year to review/ consolidate the list by deleting unreliable brands/
adding new names. The composition of BOOs at CE Command/ ADG level shall be
decided by the respective CE Command/ ADG.

Composition of CMPT Committees

5. The approval of CMPT will be done by the committees composed as under: -

(a) CMPT Committee I. At E-in-C's Branch consisting of the following:-

(i) DGW Chairman

(ii) DDG/ Jt DG (Design) Member (Secretary)
(iii) DDGW (AF & RI) Member
(iv) Jt DG (Utility) Member
(v) Jt DG (Contract) Member

(b) CMPT Committee II. At CE Command/ ADG level consisting of the

following:-

(i) ACE (Works)/Jt DGW Chairman

(ii) Dir (Works) Member (Secretary)
(iii) Dir (Utility) Member
(iv) SSW/ Dir (Contracts) Member
(v) Dir/ Jt Dir (Architect)/ Sr Arch Member

(c) CMPT Committee Ill. At Zonal level consisting of the following:-

(i) ACE (Works)/ Dir Chairman

(ii) SO-I/II/ Jt Dir/ Dy Dir (Design) Member (Secretary)
 4

(iii) SO-I/11/ Jt Dir/ Dy Dir (Utility) Member

(iv) SW/ Jt Dir/ Dy Dir (Contracts) Member
(v) Jt Dir/ Dy Dir (Architect) Member

Note. The above mentioned compositions are broad guidelines. Composition can
be modified suitably considering availability of officers.

Functions of CMPT Committee

6. CMPT Committee I. At the E-in-C's Branch, CMPT Committee I will evaluate

all products and technologies and accord approvals/ renewals for all categories of products
under its purview as listed at Para 3 (a) above. The Committee will be assisted by a Board
of Officers. The proceedings/ recommendations may be got approved on file. The
recommendations of the committee will be approved by DGW. The products once
approved will be included in the Zonal Specifications of all CEs Zone.

7. CMPT Committee II. It will function at the level of CE Command/ ADG and will
be responsible for according approvals/ renewals for all categories of products as
mentioned at Para 3 (b) above. The Committee will be assisted by a Board of Officers for
selection and approval of products. The brands/ makes will be approved in three groups
based on details given at Para 10 below. The proceedings of the Committee will be
approved by the CE Command/ ADG. The GOC-in-C Command will be apprised by CE
Command/ ADG. The products once approved by any of the Commands/ ADGs shall be
considered to have Pan-India approval and included in Zonal specifications of all CEs
Zone. However, if any of the Commands/ ADGs other than the approving Command/ ADG
notices any issue in the performance of the product, the Command/ ADG noticing the issue
can cease to use the product in their AOR. Concurrently facts pertaining to such cases
shall be intimated to the approving authority under intimation to E-in-C's branch.

8. CMPT Committee III. At the Zonal CE level, CMPT Committee III will carry out
an environmental check, performance review and render recommendation to the CEs
Command/ ADGs. It will check the availability/ non availability of items which have been
approved by the CMPT Committee I and CMPT Committee II. Its functions are to collect,
collate, recommend addition/ deletion of products. Besides, CMPT Committee III will also
recommend makes/ brands to CE Zone as per Para 3(c).

9. Other than approval of designated categories of products, the E-in-C's Branch will:-

(a) Maintain comprehensive database about brands/ products being

incorporated in works all over the country.
 5

(b) Apprise the CEs Command/ ADG of products in similar categories and
groups that have been approved by other CEs Command/ ADGs as also products
that are from reputed companies but may have been overlooked in the Command/
ADG BPs.

(c) Share information on problems/ shortcomings/ manufactures/ operating

defects reported by any MES establishment.

10. Categorisation of Products in Groups. If the top brands are kept in

approved list alongwith economy brands with large cost variation, the contractor is not
likely to use top brand. Accordingly provision of three groups has been made. The brands/
makes listed in Group I are intended to be used in important buildings like Administrative
HQ, Officers Mess, Gymnasium, Auditorium, Conference Hall etc. The brands/ makes
listed in Group III can be used for buildings like stores, garages etc. The brands/ makes
listed in Group II can be used for other buildings. In each group, makes/ products having
similar brand value/ after sale service/ price range only shall be approved. In tender
documents, all makes in the same group only shall be specified for a particular item of
tender depending upon place of use/ financial implications. Attempt shall be made to
incorporate higher group makes in the tender within the financial constraints. For items
listed in Para 3(b) (ii) (aa) to Para 3(b) (ii) (ah) wherein safety and reliability are the prime
concerns, makes/brands in single group only shall be approved. It is categorically
instructed that no substandard make shall be approved in any group.

Command BOO

11. All CMPTs approved by E-in-C's Branch, any of the CEs Command/ ADGs will be
consolidated in the Annual Command BOO for selection of products, at CE Command/
ADG level and disseminated to all formations down to AGEs (I) in their AOR. CE
Command/ ADG shall apprise the GOC-in-C Command and the respective CE Zones in
Navy and AF Commands, will keep their C-in-Cs informed of the list of approved products.

12. The products approved will be included in the Zonal specifications of all CEs Zone
Pan-India. Approval period will be for two years and further renewal for a period upto three
years will be done based on the performance of the product. Yearly BOO will be conducted
by all CEs Command to include new product meriting incorporation into the works and to
delete unreliable products. Reasons for any deletion must be well documented. Final list
of CMPT approved by CE Command/ ADG will be forwarded to E2W (Design), E-in-C's
Branch by 30 Sep of each year. The list will also be uploaded on MES website.

13. Every GE, CWE and CE will make a formal presentation to the respective Station
Commander about the products approved at Command level and being incorporated in
tenders related to the works in their AOR. Record of this will be kept and details forwarded
 6

for information of the Engineer Authority in the chain. Every time a Formation Commander/
executives changes, this exercise will be repeated.

14. All makes within the group in any of the Command/ ADG, BOO will form part of all
tenders as the approved makes of products available for incorporation in MES works Pan-
India.

Procedure for Approval

15. The broad procedure for approval of CMPT is outlined as under: -

(a) For Introduction of Equivalent Products/ Brands. The methodology for

approval of such products and brands at CMPT I is as under (CMPT II & Ill may
modify their own procedure under intimation to E-in-C's Branch):

(i) Identification of Materials/ Brands/ Products/ Technologies.

(ii) Preliminary technical and cost evaluation with relevance to MES
works and cost comparison with equivalent brands by Standing BOO.
(iii) Member Secretary of the CMPT committee to organize a presentation
if required to the CMPT Committee by the firms to evaluate the product.
Presentation is not required for cement and steel. For other products
presentation can be dispensed with approval of DGW.
(iv) Approval for use in works on recommendation by CMPT Committee.
(v) Inclusion in Zonal specification by all CE Zones.
(vi) Initial approval for two years.
(vii) Feedback/ performance by CEs Zone.
(viii) Check list for CMPT approval at E-in-C's Branch has been simplified
and the same is enclosed as Appendix 'A'. CEs Command/ ADGs shall
devise their own checklist and forward a copy to E2W (Design), E-in-C's
Branch.
(ix) Subsequent renewal for next three years based on satisfactory
feedback reports usage in MES works. Adequacy of performance report will
be examined by CMPT committee. For cement and steel, performance
reports are not required for renewal.
(x) Fresh request for approval after failure of samples. Fresh request
from manufacture for their product approval after failure of samples, collected
by the visiting BOO/ Team, by not meeting BIS/ MES standard, shall be
considered only if there is adequate justification by the firm about
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 7

improvements in their manufacturing process and only after a gap of

minimum one year from the date decision of non-approval has been
conveyed to the firm. However, in cases, where the approval could not be
considered due to other reasons such as incomplete/ incorrect test results/
reports, this condition shall not apply and review may be done based on the
merits of the case.

(b) Approval of Reputed Brands/ Makes.

(i) CMPT approval at E-in-C's Branch and CE Command/ ADG level can
be accorded to well established and reputed brands/ makes on the basis of
their brand value/ reputation, even without any formal request from the
manufacturer. Similarly renewal of such reputed brands can be given by
CMPT Committee. The CMPT Committee at CE Command/ ADG level shall
also consider approval of any already approved make/ brand by other CEs
Command/ ADGs without any formal request from the firm.
(ii) If there are less than three makes/brands of a product/ item approved
in a Group in a category, CMPT/ BOO will find alternates/ equivalent makes/
brands approved in other departments like CPWD, Railways etc and
approach/ invite such firms/ manufacturers providing equivalent products to
apply for approval. If the number of makes/ brands is less than three at
any stage, for any item/ product/ equipment in a Group in any category,
then no make/ brand for the items/ product/ equipment will be specified
in the tender and it will include the generic description/ specification of
the product/ item/ equipment and its relevant codal provisions for
compliance.

(c) For Introduction of New Product/ Technology. Introduction of new

products/ technologies shall fall within the purview of respective CMPT Committee
as per list of products mention in Para 3. The activities involved for approval of such
products/ new technologies, not earlier used in MES, by CMPT committee will have
the following steps: -

(i) Identification of new material/ product/ technology not earlier used in

MES.
(ii) Member Secretary of the CMPT committee to organize a presentation
to the CMPT Committee by the firms to evaluate the product.
(iii) CMPT Committee to recommend rejection or acceptance or trial
evaluation of the product/ technology, on file with reasons recorded for either
recommendation.
 8

(iv) The trial evaluation of product/ technology, if required shall be carried

out preferably on No Cost No Commitment' basis and a comprehensive trial
evaluation report shall be submitted by the nominated MES formation with
their recommendation on use in MES works. Suggested procedure of trials
is given at Appendix 'B'.
(v) The CMPT Committee thereafter will consider the trial evaluation
report and give approval or reject the same or recommend further trial
evaluation as the case may be.

(vi) Standing BOO will prepare a comprehensive board proceedings

incorporating all details, test results, trial reports etc for perusal of the CMPT
Committee and its approval, to be recorded on file.

(vii) Once the product is accepted it will be approved initially for a period
of two years for monitoring its usage and obtaining ground level feedback.

(viii) If the feedback after use for two years is satisfactory, the product/
technology will be renewed for a period of next three years and proposal for
inclusion in the SSR (if required) be forwarded to
E-in-C's Branch (Dte of Contract Management/ EB Section).

16. Process of Renewal of Product Approval at E-in-C's Branch Level. On receipt

of request from the vendor for renewal with requisite documents, a letter shall be uploaded
on MES website in restricted domain, asking for any negative feedback from various MES
formations. Negative feedback about the product from any MES office will be forwarded
to this HQ promptly and all offices in chain of command shall be kept informed. In case
no negative feedback is received within four weeks the renewal shall be processed.

Standing Board of Officers

17. Guidelines on composition and functioning of standing BOO at CMPT I level are
as under:-

(a) For B&R CMPT.

Presiding Officer Dir (E2 Design/ E2Works)/ Dir (E2W AF&RI) for
runway related products

Members Jt/ Dy/ Asst Dir from (Contracts) (E8)

SO I/II/ Jt/ Dy/ Asst Dir (E2 Design)
SO I/II (RI/ Pay)/ Jt/ Dy Dir (E2W AF&RI)
 9

(b) For E&M CMPT.

Presiding Officer Dir (E4 Utility)

Members SO I/II/ Jt/ Dy Dir (E4 Utility)

Jt/ Dy/ Asst Dir from (Contracts) (E8)

SO l/ Jt/ Dy Dir (Design)

Note. The above mentioned composition is a broad guidance. Composition can be

modified suitably considering availability of officers.

(c) After the presentation, the literature/ details of the firm approaching this
HQ, for introduction of their material/ product/ technology/ brand will be
processed by Dir (Design) to the standing BOO.

(d) The BOO will submit the following information to Jt DGW (Design):

(i) Technical literature.

(ii) Detailed specifications.
(iii) Latest Test Certificates issued by approved Government Laboratories/
Departments, if available and quality control assurance by the firm.
(iv) Type of certification and conformity to codes, if available.
(v) Details of organisations who have used the product and performance
report issued by them, if any.

(e) CMPT Committee/ BOO with the approval of the Chairman, may visit the
manufacturing unit of the firm, or depute any one or two member(s) to visit the
manufacturing plants/ unit and submit their findings to Jt DGW Design).

(f) Officer(s) from Zonal CE near the manufacturing plants/ unit in case plants/
units are outside of NCR region may be deputed to visit the same on approval of
the same by DGW.

18. Analysis. Jt DGW (Design), based on above inputs, will analyse the CMPT and
put up the proposal to CMPT Committee with his recommendations.

19. CMPT Committee II at CE Command/ ADG level may also devise similar
methodology as above for approval of CMPT. However, period of initial approval and
subsequent renewals shall be two and three years respectively.
 10

Non Usage

20. In case any product/ technology approved by any CMPT Committee is not used for
two years period, or if less than three satisfactory feedbacks are received, such products
can be considered for provisional renewal for a period of next one year.

Vigilance Measures

21. In order to bring further transparency in procedure for approval of material and
product for use in MES, the following actions shall be ensured by the CMPT committee at
all levels:-

(a) All requests from manufacturers for product approval shall be disposed off
within a period of six months. Reasons for delay, in exceptional cases, shall be kept
on record.

(b) Adequate justification shall be available for inclusion of a product in a

particular group and the same kept on record.

(c) All decisions shall be conveyed to the manufacturers. A provision for appeal
to the next higher engineering authority in case of any dispute arising due to such a
decision shall be included in the letter conveying the decision.

22. Product Approval Portal (PAP) has been developed to facilitate online registration
and renewals of products in MES. The application enables single window mechanism for
all the activities entailed in product registration/ renewal. Necessary instructions for
implementation of the same have been issued vide this HQ letter No
A/37696/0SDPL/Pol/E2W (PPC) dated 30 May 22 (Policy No 06/2022).

Conclusion

23. As a result of advancement in building material technology, a number of CMPT/

Brand are entering into the market. It is desirable to incorporate these CMPT/ Brand in
MES works as an alternative to scarce conventional material and to achieve better quality,
durability and economy. The procedure for incorporation of CMPT as outlined above has
been framed with a view to provide clear guidelines on the subject and to ensure speedy
processing.
 11

24. This letter supersedes this HQ letters of even No dated 15 Jun 2021 (Policy No
08/2021) dated 14 Mar 2022 and dated 29 Jun 2022 (Policy No 08/2022)

(Vijay ani)
Maj Gen
DDGW (PPC & Est)
For E-in-C

Enclosures: As above.

Copy to: -

QMG's Branch / DG LW&E

IHQ of MoD (Navy) / Dte of Works

IHQ of MoD (Air Force) /Dte of AF Works

HQ IDS / Works Dte

HQ SFC

Coast Guard HQ

QMG's Branch / ADGTE

HQ CME Pune

Faculty of Construction Management,

Internal

All Sub Dtes of Works Dte

kyirutomation Cell - For uploading on the MES website with restricted access.

E2■N
 12

Appendix 'A'
(Refer Para 15 (a) (viii) of E-in-C's Branch letter No
N37696/12-114/Pol/E2W (PPC) dated '2,1 Nov 2022)

CHECK LIST FOR PRODUCT APPROVAL

1. Test Certificate of product from approved Government Laboratories in conformity

with relevant IS Code/ International Code.

2. Current and valid IS/ BIS/ ISO certificates.

3. Manufacturer and their complete address including telephone numbers, FAX

numbers, website, e-mail ID and particulars of contract persons.

4. Product Catalogue, Technical Literature and Detailed Specifications of the product.

5. Present usage of product including Government/ ME/ PSU and feedback from
enlisting client.

6. Certificate from Registrar of Company in case of private limited firms.

7. Copies of GST registration and PAN card/ GeM Registration if any.

8. Last three years balance sheet clearly showing turn over.

9. List of dealer network in India.

10. Price list and cost analysis with respect to equivalent products available in market
(for new technology).

11. Raw material details (source, quality and copies of purchase orders) and
confirmation of compliance to DIPP policy.

12. Photographs of office and factory premises and soft copy in the form of CD
containing product profile and photographs of office and factory premises.
 13

13. A declaration in the form of an affidavit on non-judicial stamp paper stating the
following: -

DECLARATION BY M/s

(a) It is declared that on the date of submission of the application for

product approval, the manufacturer/ firm is not debarred/ disallowed/ de-
listed/ blacklisted by any Government Department/ Government Undertaking/
Statutory Body/ Municipal Corporation/ Municipality.

(b) It is also certified that the above declaration is true to the best of may
knowledge and if the same is found counterfeit at later stage, our company/
firm will be liable to penalize and I have submitted all the mandatory
compliance as per the Factories Act 1948 as amended.

Authorised Signatory

Notes .

(i) All documents submitted by the firm should be in proper format, order and properly
flagged as per the above seniority of documents. Unflagged and incomplete application
will not be considered for registration.

(ii) In case technical literature and test certificate submitted are not found adequate/
satisfactory, company may be asked to submit other relevant document/ additional test
results.

(iii) Office, factory/ storage premises of all the vendors/ suppliers who achieve all the
criteria and considered for registration may be visited by nominated officials, who will verify
and ascertain the quality, manufacturing process/ fabrication facilities and their aptitude.
Lack of suitable office, manufacturing/ fabrication facility or store yard will be a ground for
disqualification.

(iv) Office and factory premises of any firm/ supplier may also be visited by user
representative at any later date, including during fabrication.

(v). This checklist supersedes all other earlier documents on the subject.

p. „
F Vg
ti
 14

Appendix 'B'
(Refer Para 15 (c) (iv) of E-in-C's Branch letter No
A/37696/12-114/Pol/E2W (PPC) dated 2„) Nov 2022)

1. The brief process to carryout trial on 'No Cost, No Commitment' (NCNC) basis will
be as under:

(a) Nominate an MES formation to carry out trial of the selected material/
product/ technology; Direct vendor to the specific appointment/ office who will
conduct the trials.

(b) Vendor will be briefed at the area of a site/ building/ complex where the
product is to be incorporated for trials. The vendor, through authorised
representative/ applicator will incorporate the product/ technique in presence of GE/
AGE so nominated.

(c) Post incorporation, material/ product will be inspected and tested at specified
period/ usage by nominated GE. The CE Zone will observe performance of materials
through usage and tests from a recognized test laboratory/ CTL.

(d) To submit an interim and final trial report to nominating authority on the
findings of the trials and its recommendations for its use or otherwise after the
completion of the trials.

(e) The trial report will contain specific recommendations and shall cover the
following important aspects:

(i) Technical suitability.

(ii) Durability.
(iii) Functional utility.
(iv) Maintenance.
(v) Cost effectiveness.
(vi) Limitations and recommendations.

(f) During trial evaluation, the following should be ensured:

(i) The subject product/ material/ technology/ brand be used in any one
of the ongoing works or work under planning and due for execution in the
near future.
 15

(ii) If no work is ongoing/ under planning, where such a product can be

utilized for trial, an experimental work shall be sanctioned under existing
procedures on the subject.
(iii) The extent/ quantity of usage shall be the minimum required to
adequately assess the material/ product/ technology/ brand.
(iv) Repeat work/ usages shall not be carried out till trial report is
submitted and approval of CMPT/ Brand is received.

(g) The time required for assessing the product will depend upon the type of the
CMPT. However, submission of feedback report should be completed within six
months of completion trial.

Approval of Products on Trials

(a) On receipt of the trial report, comprehensive evaluation of the product will be
done by CMPT Committee and final recommendations will be put up to approving
authority.

(b) After approval of the product by the CMPT Committee, a formal letter
conveying approving the product for incorporation in Works will be issued.